HomeMy WebLinkAboutCOD-042-10Gaon~ran
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: July 5, 2010 Resolution#: ~Y~A-'y'3-/0 gy_la~„#; a?D/0~Q49
Report: COD-042-10 Flle#:
Subject: TENDER CL2010-22, SQUIRE FLETCHER PARKETTE DEVELOPMENT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-042-10 be received;
2. THAT Forest Ridge Landscaping Inc., Newmarket, Ontario, with a total revised
bid in the amount of $230,010.90 (net of H.S.T. Rebate), being the lowest
responsible bidder meeting all terms, conditions and specifications of Tender
CL2010-22 be awarded the contract for Squire Fletcher Parkette, as required by
the Municipality of Claringtoh, Engineering Department;
3. THAT the funds required in the amount of $245,000.00 (which includes
$230,010.90 (net of HST Rebate) for the tender, and wntingencies) be drawn
from the Account # 110-32-325-83325-7401.
5. THAT the By-law attached to Report COD-042-10 marked Schedule "A"
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
Submitted by: Reviewed by: C_J ~~"`~- ~wu
Marie Marano, H.B.Sc., C.M.O., Franklin Wu,
Direct9 of Corpor8t Servi s Chief Administrative Officer
~~
ancyTay r, B.B ., C.A.,
Director of FinancelTreasurer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-042-10 PAGE 2
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1.0 BACKGROUND AND COMMENT
1.1 Tender specifications were provided by JVF Consulting Inc. Pickering for the
Squire Fletcher Parkette Development.
1.2 Tender CL2010-22 Squire Fletcher Parkette Development was advertised
electronically on the Municipality's website and the Ontario Public Buyer's
Association website. Subsequently, tenders were reviewed and tabulated as per
Schedule "B" attached.
2.0 ANALYSIS
2.1 A total of seven (7) submisslons were received in response to the tender call. All
submissions were deemed complaint.
2.2 Based on the bids submitted, the project cost is in excess of the budget amount.
In order to bring the cost within the budget limit and allow for a contingency
several areas within the tender were either deleted or the quantities revised.
The proposed changes were applied consistently to all bids submitted and the
bid submitted by Forest Ridge Landscaping Inc. remains the low compliant bid.
2.3 After further review and analysis of the compliant bids by the Engineering
Department and Purchasing, it was mutually agreed that the low bidder, Forest
Ridge Landscaping Inc., Newmarket, Ontario be recommended for the contract
for the Squire Fletcher Parkette Development. A copy of the recommendation
memo from the Department of Engineering is attached as Schedule "C".
2.4 The low bidder has not worked for worked for the Municipality in the past.
However; they have provided similar service to the Towns of Georgina, East
Gwillimbury and Toronto Community Housing. These references were checked
and were found to be acceptable.
REPORT NO.: COD-042-10
PAGE 3
2.5 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Engineering.
3.0 FINANCIAL
3.1 The total project cost including tender amount and contingency is $245,000. 00.
The funding required for the project is outlined in the memo from Engineering
Services attached as Schedule "C".
4.0 CONCLUSION
4.1 To award the contract to Forest Ridge Landscaping Inc. Newmarket, Ontario for
the Squire Fletcher Parkette Development.
5.0 INPUT FROM OTHER SOURCES
5.1 The Director of Finance has reviewed the funding requirements and concurs
with the recommendation.
5.2 This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence: Director of Engineering
Attachments:
Schedule "A", By-law
Schedule "B", Bid Tabulation
Schedule "C", Recommendation Memo from Engineering Services
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
6Y-LAW 2010-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Forest Ridge
Landscaping Inc., Newmarket, Ontario, to enter into an
agreement for the Squire Fletcher Parkette Development.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Forest Ridge Landscaping Inc., Newmarket, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2010.
By-law read a third time and finally passed this day of , 2010.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
Clar~ngton
Leading tha Way
Schedule "B"
SUMMARY OF BID RESULTS
TENDER CL2010-22
SQUIRE FLETCHER PARKETTE
BIDDER TOTAL BID REVISED BID
(Net of HST (Net of HST
Rebate Reba)
Forest Ridge Landscaping Inc.
Newmarket, ON $242,037.14 $230,010.90
Peninsula Construction Inc.
Fonthill, ON $256,187.22 $239,241.86
Rutherford Contracting Ltd.
Gormley, ON $259,016.42 $247,155.97
Royalcrest Paving Ltd.
Toronto, ON $264,108.31 $251,455.27
Hawkins Contracting
Markham, ON $277,991.02 $266,805.56
Ron Robinson Ltd.
Bowmanville, ON $314,477.07 $304,344.83
Joe Pace & Sons
Toronto, ON $401,768.41 $364,472.48
~1ar~glr~.~
Leadeag the Way
TO: Jerry Barber, Purchasing Manager
FROM: Peter Wihdolf, Park Development Manager
DATE: June 25, 2010
SUBJECT:. Squire Fletcher Parkette Construction
Tender CL2010-22
SCHEDULE "C"
MEMO
The Engineering Services Department has reviewed the low bid by Forest Ridge
Landscaping and offers the following comments:
In 2010 the Municipality approved $245,000 for the construction of Penwest Parkette
(now known as Squire Fletcher Parkette). We recommend award of the contract to
Forest Ridge Landscaping in the amount of $230,010.90 (net of H.S.T. rebate) for the
park development project. Forest Ridge Landscaping has never worked for the
Municipality before but based on your review of their references I am satisfied they will
be able to complete the project to our satisfaction.
A contingency amount of approximately 6.5% is carried forward. Construction inspection
and contract administration will be done by municipal staff. The Engineering Services
Department advises the following breakdown for the above referenced project:
Pro ect Breakdown
Total Project Value $230,010.90 contract award
$14,989.10 contingency allowance
2010 Approved Budget Amount
$245,000
Penwest Parkette Construction
110 32 325 83325 7401
Surplus or deficit $p
Squire Pletcher Parkette Construction
c~zo~a-z2
Should you have any questions, please feel free to contact me.
Regards,
~.a'~~.~
Peter Windolf, GALA, CSLA
Manager Park Development
Attachment
Cc Nancy Taylor, Director of Finance
Tony Cannella, Director of Engineering
June 25, 2G10
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379