HomeMy WebLinkAboutEGD-022-10CIaJr'~ngton REPORT
Leading the Way
ENGINEERING SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday July 5, 2010 jQ~so\c~-I'orv ~ ~~~ -'y~a-~o
Report #: EGD-022-10 File # By-law # NIA
Subject: HORSEY STREET RECONSTRUCTION, LOWE STREET TO CONCESSION
STREET WEST -PUBLIC INFORMATION CENTRE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-022-10 be received;
2. THAT Staff proceed to finalize the detail design and prepare tender documents based
on the information received at the Public Information Centre;
3. THAT Staff defer tendering the work until such time that the Region of Durham has re-
budgeted funds for their share of the works; and
4. THAT all those who attended the Public Information Centre and who have contacted the
Municipality as interested parties be informed of this report.
Respectfully by,
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Sub fitted by: A. $: annella, C.E.T.
Director of Engineering Services
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Reviewed by: Franklin Wu
Chief Administrative Officer
ASC/RA/jo/dv
June 29, 2010
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: EGD-022-10
PAGE 2
1.0 BACKGROUND
Horsey Street is classified as a Local Road in the Clarington Official Plan. The
respective sections of the roadway have inadequate surface and structural
deficiencies and currently have asemi-urban road cross-section meaning that no
curb or gutter is present. The road serves as part of the Bowmanville street network
as shown in Attachment #1. This area of Clarington is also a Regional priority with
respect to deficiency improvements of their infrastructure.
Horsey Street also forms a part of the Old Bowmanville Neighbourhood and was
included in the Streetscape and Infrastructure Implementation Plan completed in
2001 and adopted by Council.
The proposed reconstruction will include a new pavement structure and curbs as
well as the installation of sidewalk. The Municipality will also be replacing the aged
storm sewer and will be planting additional trees where possible to enhance future
conditions. The Region of Durham will be completing a system upgrade of the
Regional watermain as well as the Regional Sanitary Sewer.
The Engineering Department and our engineering consultants, AECOM Canada
Ltd., are using the Streetscape and Infrastructure Implementation Plan as a guide to
maintain the current street configuration once reconstruction is complete and will
consider modified technologies for the underground infrastructure where possible
where conflicts exist with existing site features.
2.0 APPROACH
A Public Information Centre was held to present the project proposal, to assess
suitable construction measures of the project and obtain local resident input into the
design process. The public was notified of the meeting by newspaper
advertisement, the Municipality's information board and website, and through
circulation notices to those who are directly affected by the proposed works.
REPORT NO.: EGD-022-10
PAGE 3
At this same Public Meeting Engineering Services staff also had existing condition
base plans and aerial photography on display for both Lovers Lane and Carlisle
Avenue to elicit input from area residents in advance of completing preliminary
design for these streets which are anticipated to be completed in the near future and
have been included in 2011 as part of the four year forecast. Further details on
these streets will be provided in a subsequent report to Council after preliminary
designs are presented at a future Public Information Centre.
3.0 INFORMATION CENTRE
A Public Information Centre (PIC) was held on March 30, 2010 at the Clarington
Beech Centre on Beech Avenue in Bowmanville. At the meeting the following
documentation and plans were presented for discussion:
• Existing road condition base plans, showing proposed road works with aerial
photography as a background for the works;
• Atypical road section for the urban design consistent with the Old Bowmanville
Neighbourhood Streetscape and Infrastructure Implementation Plan;
• Photographs of existing pavement structure and residential entrances;
• The full set of preliminary engineering drawings;
• The tree inventory and assessment report;
• A photo visualization of the proposed improvements with options for sidewalk
location on Horsey Street East of Elgin Street. Option 1 North Side (existing) and
Option 2 South Side (new location).
The meeting was well attended with approximately 28 residents in the area that
appeared at the PIC and provided input, 10 of which were specifically there for
Horsey Street. The register and comment sheets are on file within the Engineering
Services Department and available for review.
The design proposal presented was generally well received. The main issues are
listed below in bold accompanied by italicized commentary by our department
providing further explanation:
REPORT NO.: EGD-022-10
PAGE 4
o Location of sidewalk should remain at its current location
o Two options were provided for sidewalk location on Horsey Street east
of Elgin Street. The first option was proposed at its current location
and the second option was proposed on the south side of the street in
order to provide some improved connectivity of the sidewalk from
Temperance Street to Elgin Street. After receiving input from area
residents and evaluating the options it was determined that the
sidewalk would be replaced at their current locations with minor
extensions to improve connectivity.
o Storm runoff from the road and adjacent properties
o The reconstruction project provides road drainage improvements for
Horsey Street, as well as the abutting lands draining naturally to the
road. This will eliminate long time concerns with water ponding & and
runoff flowing onto private property.
o Full barrier curb as part of the reconstruction
o Although there were a number of requests to use full barrier curb on
the street the final design will reflect a semi mountable curb as per the
direction for local streets outlined in the Old Bowmanville
Neighbourhood Streetscape and Infrastructure Implementation Plan
completed in 2001 and adopted by Council.
o Additional tree planfing
o A detailed street tree planting plan was prepared and will form part of
the construction project pending avai/able funding. !n addition to trees
at new locations, trees will be provide to replace any trees
recommended for removal as part of the reconstruction works.
There were some additional concerns related to the condition of Regional
infrastructure and they have been referred to the Region for comment.
REPORT NO.: EGD-022-10
PAGE 5
4.0 DISCUSSION
Recently the Municipality of Clarington in cooperation with the Region of Durham
tendered the reconstruction of Jane Street, CL2010-10. Although Clarington's
portion of the contract came in within budget the Region's share of the contract was
significantly higher than they had budgeted for. As they were not able to come up
with additional funding to make up the shortfall they were required to look at other
funds previously approved for Regional works in the Municipality of Clarington. The
only project that had sufficient funds to make up the budget shortfall was the Horsey
Street project. As such, Region of Durham staff have requested that Clarington
defer their work on Horsey Street until they have had time to re-budget for the work
as part of their 2011 Budget. Staff will continue to work with Region of Durham staff
to ensure the Horsey Street works are considered in the Region's 2011 Budget.
As a result of the Public Information Centre and recent developments related to the
Region of Durham's participation in the project, detailed design will be finalized and
design drawings and tender documents will be prepared for the Horsey Street
project to allow for tendering shortly after approval of the Region's 2011 Budget and
construction in 2011. This will allow for the urbanization of the street with curb and
gutter, improved drainage and a new road structure upgrading the street to match
recently reconstructed streets in the area.
Attachments:
Attachment 1 -Key Map
Interested Parties List:
Joan Anyan Bob Milliken
Howard Anyan
Bill Paterson
O. Saulnier
Bill Maclntyre
Matt Bourgeois
Wally Grundy
Ken Kucharic
Terry Cramm
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~, ~ ~ ~~~~~ DRAWN BY: E.L. DATE: June 28, 2010
~ti~ ~, REPORT EGD-022-10
~` ~ ~ ~~~ KEY MAP ATTACHMENT NO. 1
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