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REPORT #1
REPORT TO COUNCIL MEETING OF JUNE 28, 2010
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JUNE 21, 2010
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-019-10 Monthly Report on Building Permit Activity for May, 2010
(b) ESD-010-10 Monthly Response Report -April & May 2010
(c) CLD-017-10 2010 Municipal Elections -Accessibility Measures
(d) FND-018-10 Report on Revenue Sensitive to Economic Conditions -
May 2010
(e) CLD-019-10 Newcastle Recycling Property
Confidential
2. PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT AFARM-RELATED
COMMERCIAL USE - 2165 HIGHWAY 2, MAPLE GROVE
APPLICANT: JIM HAMILTON, WELCOME FEEDS
THAT Report PSD-075-10 be received;
THAT, since no significant issues were raised at the Public Meeting, the rezoning
application submitted by Jim Hamilton be approved and that the proposed Zoning
By-law contained in Attachment 2 to Report PSD-075-10 be passed; and
THAT all interested parties listed in Report PSD-075-10 and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L'IC 3A6 T 905-623-3379
Report #1 - 2 - June 28, 2010
3. DARLINGTON NEW NUCLEAR DEVELOPMENT PROJECT RESPONSE TO
INFORMATION REQUEST FROM JOINT REVIEW PANEL
THAT Report PSD-076-10 be received and approved as the Municipality of
Clarington's response to the letter dated March 25, 2010 from Mr. Alan Graham,
Chair of the Joint Review Panel for the Darlington New Nuclear Power Plant
Project;
THAT Council adopt the following resolution:
"WHEREAS the Darlington Nuclear Generating Station has been a
significant part of the Municipality of Clarington since the 1980s, and has
provided many positive benefits to the community with minimal adverse
effects on the natural environment;
AND WHEREAS Municipality of Clarington Council and Staff have attended
numerous meetings and information sessions with respect to the Darlington.
New Nuclear Power Plant Project and are therefore very knowledgeable with
respect to the Project;
AND WHEREAS the Municipality of Clarington retained a qualified team of
professionals to undertake a detailed peer review of the draft Environmental
Impact Statement for the Darlington New Nuclear Power Plant Project and,
on the basis of this peer review, can state with confidence that the
Environmental Impact Statement meets the requirements of the Guidelines
for the preparation of the document and that it satisfactorily addresses the
Municipality's issues and concerns with respect to the Project;
AND WHEREAS the Council and the residents of the Municipality of
Clarington have been steadfast in their support for the proposed Darlington
New Nuclear Power Plant Project and are eager to have nuclear power
generation continue as a positive presence in our community;
AND WHEREAS Council and the community of Clarington are very
concerned that the Joint Review Panel is considering the use of cooling
towers for the Darlington New Nuclear Power Plant Project in order to
minimize the impact on aquatic organisms and habitat;
AND WHEREAS the Municipality of Clarington's peer review of the Draft
Environmental Impact Statement for the Darlington New Nuclear Power
Plant Project agreed with the study's conclusions that the once-through
lakewater cooling system as recommended by Ontario Power Generation
would operate with minimal impact on the aquatic organisms and habitat in
Lake Ontario, while the construction and operation of cooling towers would
result in long term adverse impacts on the socio-economic environment of
Clarington and Durham Region;
Report #1 - 3 - June 28, 2010
NOW THEREFORE BE IT RESOLVED that the Council of the Municipality
of Clarington hereby advises the Joint Review Pahel that it supports a once-
through lakewater cooling system for the Darlington New Nuclear Power
Plant Project and strongly opposes the use of any cooling tower technology;
AND FURTHER THAT the Council of the Municipality of Clarington strongly
urges the Joint Review Panel to give appropriate consideration to the
negative socio-economic effects on the Municipality of Clarington and
Durham Region that would result from the construction and operation of
cooling towers for the Darlington New Nuclear Power Plant Project"; and
THAT a copy of Report PSD-076-10 and Council's decision be forwarded to the
Joint Review Panel for the Darlington New Nuclear Power Plant Project, Ontario
Power Generation, the Regional Municipality of Durham, the City of Oshawa, the
Clarington Board of Trade, and the Central Lake Ontario Conservation Authority.
4. PORT GRANBY PROJECT -RESOURCE PERSON FOR THE PROPERTY
VALUE PROTECTION PROGRAM; CONSULTING AGREEMENT WITH REALTY
SERVICES LTD.
THAT Report PSD-077-10 be received;
THAT the requirements of Purchasing By-law # 2006-127 be waived and an
Agreement with Ryan Realty Services Ltd. for Consulting Services related to a
Property Value Protection Program Resource Person for the Port Granby Project,
to extend to December 31, 2018 and attached to Report PSD-077-10 as
Attachment 5, be approved;
THAT $25,000 be set aside from the Port Granby LLRW Agreement Reserve and
drawn upon as required pursuant to the terms of the consulting agreement;
THAT Staff provide a future report on the discussions with the Port Hope Area
Initiative Management Office regarding reimbursement of the costs of the Resource
Person;
THAT the By-law attached to Report PSD-077-10, as Attachment 6, authorizing the
Mayor and Clerk to execute the Agreement, be approved; and
THAT all interested parties listed in Report PSD-077-10 and any delegations be
advised of Council's decision.
Report #1 - 4 - June 28, 2010
5. RELEASE OF OFFICIAL PLAN REVIEW DISCUSSION PAPER
ECONOMIC BASE AND EMPLOYMENT LANDS DISCUSSION PAPER
THAT Report PSD-080-10 be received; and
THAT the Region of Durham and all interested parties listed in Report PSD-080-10
be advised of the release of the Discussion Paper.
6. MILL STREET PEDESTRIAN TUNNEL STATUS UPDATE -NEWCASTLE
VILLAGE
THAT Report EGD-020-10 be received;
THAT the selection of the Steel Pipe Roof Reinforcement method of construction
recommended by AECOM as detailed within Report EGD-020-10 be endorsed;
THAT the Proposed Construction Schedule as attached to Report EGD-020-10 be
endorsed;
THAT a copy of Report EGD-020-10 be forwarded to the Canadian Transport
Agency, Transport Canada and the Canadian National Railway.
7. SUPPORT OUR TROOPS BANNERS
THAT Report OPD-001-10 be received;
THAT staff be authorized to proceed with the recommendations for Support Our
Troops banners in Clarington; and
THAT all interested parties be notified of Council's decision.
8. 2010 WINTER BUDGET REPORT
THAT Report OPD-002-10 be received for information;
THAT the Seniors & Physically Disabled Sidewalk and Windrow Snow Clearing
Services be confirmed as per the 2010 approved budget with an annual
administration fee for the 2010 - 2011 service to remain at $60.00 plus HST per
registered property; and
THAT the deadline for applications to be received by October 15, 2010.
Report #1 - 5 - June 28, 2010
9. MINIMUM MAINTENANCE STANDARDS
THAT Report OPD-003-10 be received;
THAT $35,000 plus tax be approved for sign reflectivity contract to meet the new
2010 Minimum Maintenance Standards;
THAT the cost be expensed against the current budget account
#100-36-384-10315-7112 Traffic Signs -Misc. Operating Expense resulting in an
over expenditure in 2010; and
THAT this cost be included in future annual budgets.
10. EMERGENCY AND FIRE SERVICES -GOVERNING BY-LAW UPDATE
THAT Report ESD-008-10 be received;
THAT the updated Emergency and Fire Services Governing By-Law (Attachment
#3 to Report ESD-008-10) be forwarded to Council for approval; and
THAT the outdated By-Law #2007-134 (Attachment #2 to Report ESD-008-10) be
rescinded.
11. MEMORANDUM OF UNDERSTANDING -CANADIAN RED CROSS
THAT Report ESD-009-10 be received;
THAT the conditions outlined in the Memorandum of Understanding with the
Canadian Red Cross and Clarington Emergency and Fire Services, attached to
Report ESD-009-10, be endorsed,
THAT the Mayor and Clerk be authorized to enter into the Memorandum of
Understanding with the Canadian Red Cross and Clarington Emergency and Fire
Services, attached to Report ESD-009-10; and
THAT the by-law attached to Report ESD-009-10 authorizing the Mayor and Clerk
to enter into the Memorandum of Understanding with the Canadian Red Cross be
approved.
12. SUPPLEMENTARY RATES AND FEES
THAT Report CSD-008-10 be received; and
THAT the Supplementary Rates and Fees as outlined in Attachment 1 to Report
CSD-008-10 be approved.
Report #1 - 6 - June 28, 2010
13. APPOINTMENT TO NEWCASTLE ARENA BOARD
THAT Report CLD-018-10 be received;
THAT Mr. Gordon Blaker be appointed to the Newcastle Memorial Arena Board;
THAT an amendment to By-law 2008-040 be approved; and
THAT all interested parties listed in Report CLD-018-10 be advised of Council's
decision.
14. SPORT FIELD JOINT USE AGREEMENT - KAWARTHA PINE RIDGE DISTRICT
SCHOOL BOARD
THAT Report COD-027-10 be received;
THAT a joint use agreement between the Municipality of Clarington and Kawartha
Pine Ridge District School Board be approved, as set out in Schedule "A" to Report
COD-027-10; and
THAT the By-law marked "Schedule B", attached to Report COD-027-10
authorizing the Mayor and the Clerk to execute the necessary aareement. be
approved.
15. CO-OPERATIVE TENDER NO. T-279-2010 -DELIVERY OF SODIUM
CHLORIDE
THAT Report COD-030-10 be received;
THAT Shepstone Haulage Limited, Port Perry, Ontario, with a total bid price of
$24,464.12 (net of H.S.T. rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of the Co-operative Tender T-279-2010, be
awarded the contract to deliver approximately 9,100 tonnes of sodium chloride, as
required by the Municipality of Clarington Operations Department;
THAT pending satisfactory pricing and service and approval by the Durham
Purchasing Co-operative, the contract be extended for a second, third, fourth and
fifth year; and
THAT the funds expended be drawn from the Operations Department Winter
Control/Sanding/Salting Miscellaneous Operating Supplies Account
#100-36-383-10295-7112.
Report #1 - 7 - June 28, 2010
16. CO-OPERATIVE TENDER NO. T-282-2010 -SUPPLY & DELIVERY OF WINTER
SAND
THAT Report COD-031-10 be received;
THAT Kovac Sand and Gravel Limited, Pontypool, Ontario, with a total bid price of
$89,370.72 (net of H.S.T. rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of the Co-operative Tender T-282-2010, be
awarded the contract to supply and deliver approximately 13,500 tonnes of winter
sand, as required by the Municipality of Clarington Operations Department;
THAT pending satisfactory pricing and service and approval by the Durham
Purchasing Co-operative, the contract be extended for two additional one year
terms; and
THAT the funds expended be drawn from the Operations Department Winter
Control/Sanding/Salting Miscellaneous Operating Supplies Account
100-36-383-10295-7112.
17. 2007/2008/2009 ARBITRATION AWARD FOR THE COLLECTIVE AGREEMENT
BETWEEN THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
AND CLARINGTON PROFESSIONAL FIRE FIGHTERS ASSOCIATION
THAT Report COD-033-10 be received;
THAT the Arbitration Award (Attachment #1 of Report COD-033-10) issued by
Arbitrator Kevin Burkett be implemented as directed and be incorporated as
appropriate into the 2007/200812009 Collective Agreement between the
Municipality of Clarington and the Clarington Professional Fire Fighters Association,
Local 3139;
THAT the Award amendments be applied effective, as soon as reasonably
possible, or the first of the month following Council approval of the report adopting
the Award, unless otherwise specified in the Award under Attachment #1 of Report
COD-033-10; and
THAT the appropriate by-law be forwarded to Council for approval.
Report #1 - 8 - June 28, 2010
18. TENDER NO. CL2010-23 -DRIVEWAY TIE-INS
THAT Report COD-034-10 be received;
THAT Melrose Paving Company, Etobicoke, Ontario, with a total bid in the amount
of $46,400.02 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2010-23, be awarded the
contract for Driveway Tie-Ins, as required by the Municipality of Clarington,
Operations Department;
THAT pending satisfactory pricing and service the contract be extended for a
second and third year; and
THAT the funds expended be drawn from the Operations Department Annual
Operating Budget Account 100-36-381-10250-7163 Pavement Resurtacing.
19. BROADBAND -RURAL CONNECTIONS PROGRAM APPLICATION UNDER
THE REGION OF DURHAM 2010
THAT Report COD-036-10 be received;
THAT Council confirms that it considers Broadband service to be a priority issue for
the residents and businesses of the Municipality of Clarington;
THAT staff be authorized to assist the Region of Durham by providing information
and support in processing its application for Broadband funding under the Rural.
Connections Broadband 2010 Program for the Regional Municipalities;
THAT if it is determined to be an absolute necessity that the Region requires use of
Municipal infrastructure, similar to the Region's approved policy for infrastructure
use on Broadband initiatives as in-kind contribution to the application, the Chief
Administrative Officer, in consultation with the Department Head, be authorized to
consider the request for approval or denial; and
THAT the Region of Durham be advised, and thanked for taking the lead in the
application to the Rural Connections 2010 Program on behalf of the Regional
Municipalities.
20. CL2010-10, JANE STREET RECONSTRUCTION
THAT Report COD-037-10 be received;
THAT Tedescon Infrastructure Ltd, Woodbridge, ON with a total bid in the amount
of $1,155,663.10 (net HST rebate), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2010-10, be awarded the
contract for Jane Street Reconstruction as required by the Engineering
Department;
Report #1 - 9 - June 28, 2010
THAT the funds required in the amount of $1,405,500.00 (which includes
$1,135,675.22(exclusive of HST) for tendering, design contract administration and
contingencies) be drawn from the Account # 110-32-330-83342-7401 and
# 110-32-330-83212-7401;
THAT the tender award be subject to the approval of the Regional Municipality of
Durham for Regional Infrastructure; and
THAT the By-Law marked as Schedule "A", attached to Report COD-037-10,
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
21. BUILDING PERMIT FEES ANNUAL REPORT FOR 2009
THAT Report FND-017-10 be received for information; and
THAT existing building division fees be confirmed with no change required.
22. ENERGY MANAGEMENT STEERING COMMITTEE -UPDATE
THAT Report CAO-005-10 be received;
THAT the draft Energy Management Plan be received;
THAT staff be authorized to proceed with the completion of energy audits for South
Courtice Arena, Clarington Fitness Centre and Clarington Community Resource
Centre with funds to be drawn from the Municipal Government Enterprise Reserve
Fund.
23. LOT MAINTENANCE BY-LAW -REPEAT OFFENDERS
THAT staff review the policies with respect to receiving of complaints with respect
to the enforcement of By-law 2003-046, the Lot Maintenance By-law, as they relate
to repeat offenders.
24. STANLEY CUP PARADE IN ORONO
THAT a Stanley Cup Parade in Orono during the summer of 2010 be approved
provided the organizers of the event apply for and obtain a Road Occupancy Permit
from the Engineering Services Department.