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Home My WebLink About06/21/2010 General Purpose and Administration Committee Minutes June 21, 2010 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 21, 2010 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper (until 12:06 p.m. and returned at 1:40 p.m.) Councillor M. Novak Councillor G. Robinson Councillor C. Trim (until 9:53 a.m. and returned at 11:02 p.m.) Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana (until 1:32 p.m.) Director of Engineering Services, T. Cannella (until 1:32 p.m.) Deputy Treasurer, Lori Gordon (until 1:32 p.m.) Director of Operations, F. Horvath (until 1:32 p.m.) Acting Director of Planning Services, F. Langmaid (until 1:32 p.m.) Director of Corporate Services & Human Resources, M. Marano (until 1:32 p.m.) Director of Emergency & Fire Services, G. Weir (until 1:32 p.m.) Municipal Solicitor, A. Alison Municipal Clerk, P. Barrie Clerk II, J. Gallagher (until 1:32 p.m.) Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced that she had attended the following: ? The opening of Community Care Durham Clarington on Tuesday, June 15, 2010 at the Garnet B. Rickard Recreation Complex. - 1 - General Purpose and Administration Committee Minutes June 21, 2010 ? Robinson Creek & Tooley Creek Watershed Management Plan Public Information Session on Thursday, June 17, 2010 at the South Courtice Arena. She added that on Tuesday, June 29, 2010 from 7-9pm, there will be a Courtice Mainstreet Study Secondary Plan Update at the Courtice Complex. th ? 7 Annual “Y Wish Shelter Starry Nights Dinner & Dance” in Oshawa at the Jubilee Pavilion, in support of the YWCA celebrating women and children on Friday, June 18, 2010. Councillor Hooper announced that on Thursday, June 17, 2010 he attended the Accessibility Expo, the first one in Durham Region. He congratulated the team that organized the event. Councillor Hooper stated that the Fabulous Fifties in downtown Bowmanville was well attended. He thanked Mr. Horvath and his team for assisting in this event. He mentioned that there was a truck on display at the event, for the last time prior to being inducted into the Ford Motor Company Museum. Councillor Foster asked that Councillor Hooper congratulate Downtown Business Improvement Association for the Fabulous Fifties event. th Councillor Foster announced that, on Thursday, June 17, 2010, he attended the 10 Anniversary of the Good Shepherd Catholic Elementary School in Courtice. Councillor Woo: ? thanked the Downtown Business Improvement Association for the Fabulous Fifties event and noted that Elvis Presley (from Keene) was in attendance. ? announced that he had attended the “Walk a Mile in Her Shoes” event on Saturday, June 19, 2010 in support of Bethesda House. ? announced that the Lions Duck Derby, held on Saturday, June 19, 2010, was a success. ? announced that there were many events coming up with Canada Day in Newcastle. MINUTES Resolution #GPA-359-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 7, 2010, be approved. CARRIED - 2 - General Purpose and Administration Committee Minutes June 21, 2010 PRESENTATIONS Dean Jacobs, Planner made a presentation regarding Report PSD-079-10, with respect to the Technology Park Secondary Plan, an amendment to the Official Plan. Mr. Jacobs explained that the objectives of the business park were as follows: to build a cluster of industries to leverage further development, enhance and diversify Clarington’s employment base, complement the planned Energy Park, support downtown business and potentially the Region and Province, and establish a gateway to Bowmanville, economic objective of Council’s Corporate Strategic Plan 2007-2010. He described that the subject lands consist of 142 hectares bound by Haines Road, Highway 2, Bennett Road and Highway 401. Mr. Jacobs provided the Committee with the background of the Technology Park including the public consultation sessions. He explained that there are six phases of the project and that currently we are in the fifth phase, the preparation of the Secondary Plan and Zoning By-law. Mr. Jacobs explained the key elements of the Secondary Plan which include the roads, the environmental protection area, and the employment areas. He described the other proposed land uses for the area including light industrial area, and mixed use corridor special study area. Mr. Jacobs concluded by explaining that the next steps are as follows: adoption of the Secondary Plan by Council, meet with all the property owners to review zoning, preparation of Zoning By- law to implement Secondary Plan (to be presented to Council in September 2010), meet with Region, CBOT and property owners to establish marketing approach and incentives strategy, Environmental Assessment for servicing by Region, and Streetscape Implementation Plan and Infrastructure Master Plan. Will McCrae, AECOM made a presentation regarding Report EGD-020-10, the Mill Street Pedestrian Tunnel Status Update – Newcastle Village. Mr. McCrae noted that this is a project that has been ongoing since the 1990’s. He provided the Committee with an overview of the project history which included: discussions with CN Rail, facilitation meeting, draft geotechnical investigation which resulted in concerns regarding the feasibility of conventional construction methods, potential tunnelling options researched, revised draft geotechnical investigation, stakeholder meeting, and a recommendation for a preferred option “Pipe Arch Tunnel – Steel Pipe Roof Reinforcement Method”. Mr. McCrae noted that some of the conditions from CN are uninterrupted rail traffic, overnight/weekend only construction blocks, shortage of CN track crews, likelihood of unanticipated work stoppages. He noted that there would be the challenge of soil conditions and proximity of local residents. Mr. McCrae explained that the Pipe Arch Tunnel is designed to pass beneath an existing highway, which is driven through mixed face of highway fill, native soil and decomposed rock. He noted that this method was used in Atlanta, Georgia on a much larger scale. Mr. McCrae explained that this method uses horizontal piles with interlock using a modified pile- driver hammer. He noted that the benefits of this method is a weekday construction, shortened construction schedule, decreased environmental impact, reduced potential for settlement of rail bed, eliminates need for CN-imposed construction windows, reduces need for CN flagmen, addresses challenging soil conditions, and reduces - 3 - General Purpose and Administration Committee Minutes June 21, 2010 complexity and risk associated with conventional construction methods. Mr. McCrae stated that CN is in favour of this method but requested a test drive of the pile system. He outlined the preliminary project schedule which started preliminary design in May 2010 and includes start of construction in October, 2010. DELEGATIONS Heather Rutherford, representing Clarington Wind Concerns, was present regarding Report PSD-078-10, with respect to the Green Energy Act, in particular industrial wind turbines. She informed the Committee that she is representing hundreds of concerned residents. Ms. Rutherford informed the Committee that, in April 2010, the Ontario Power Authority granted two industrial wind farms in Clarington. She noted that the biggest concerns are symptoms reported from proximity to wind turbines, including: sleep deprivation, migraine headaches, ear pain and tinnitus, nausea, nosebleeds in children, cardiac problems, cognitive impairment, and memory loss. Ms. Rutherford quoted several doctors who have studied patients living within 3500 feet of wind turbines. She stated that she is concerned about the recent comments of the Chief Medical Officer of Ontario, Dr. Arlene King that “the scientific evidence available does not demonstrate a direct causal link between wind turbine noise and adverse health effects”. She is also concerned about ice throw, flying debris, and fires. Ms. Rutherford stated that wind turbine companies are not required to report these issues, so it is difficult to gauge the number of these incidents. She is also concerned about the visual impact of the wind turbines. Ms. Rutherford stated that municipal property assessments may be negatively affected. She is concerned that the industrial wind turbines will infringe on the Canadian Charter of Rights. Ms. Rutherford reminded the Committee that the Municipality of Clarington is on record as supporting a resolution from the City of Kawartha Lakes. She urged the Committee to pass a by-law similar to Arran- Elderslie By-law 14-10 which requires a building permit for a wind turbine to be issued when it is accompanied by certificates from Health Canada and four other provincial ministries confirming that the development will “benefit or will not harm any resident” of the municipality. Ms. Rutherford stated that she and her family live in fear of their health every day regarding the possibility of wind turbines. Bryce Jordan informed the Committee that Phil Lack would not be present. Kevin Hoskin and Bryce Jordan were present regarding Report PSD-079-10, proposed amendments to the Clarington Official Plan and Zoning By-law for the Clarington Technology Business Park Secondary Plan. They stated that one of the public meetings indicated that the land owners would be adequately compensated. In addition, the discussion at the public meeting focussed on the definition of the storm pond and the surrounding lands. Mr. Jordan stated that by designating the lands as environmental protection will negatively impact the property value since it would restrict the number of uses for the property. Mr. Jordan concluded by asking that either the - 4 - General Purpose and Administration Committee Minutes June 21, 2010 designation revert to the 2007 (i.e. the preliminary map) designation or that this matter be deferred until a discussion takes place with Planning Services staff. RECESS Resolution #GPA-360-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Committee take a 10 minute recess until 11:02 a.m. CARRIED The meeting reconvened at 11:02 a.m. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING Subject: (a) Application to Amend the Zoning By-law Applicant: Jim Hamilton, Welcome Feeds Report: PSD-075-10 Mitch Morawetz, Junior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Glenn Genge, Planning Consultant, B.G. Biddle & Associates and Mr. Hamilton, the applicant, were present to answer questions. Mr. Genge stated that regarding concerns related to the well and septic, there will be a new well and septic constructed. He also stated that, he does not perceive any issues with traffic or lighting as these issues have been addressed. In summary, Mr. Genge questioned whether there is a possibility to pass the by-law soon instead of waiting for another Planning Report. - 5 - General Purpose and Administration Committee Minutes June 21, 2010 PLANNING SERVICES DEPARTMENT PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT A FARM-RELATED COMMERCIAL USE – 2165 HIGHWAY 2, MAPLE GROVE APPLICANT: JIM HAMILTON, WELCOME FEEDS Resolution #GPA-361-10 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-075-10 be received; THAT, since no significant issues were raised at the Public Meeting, the rezoning application submitted by Jim Hamilton be approved and that the proposed Zoning By-law contained in Attachment 2 to Report PSD-075-10 be passed; and THAT all interested parties listed in Report PSD-075-10 and any delegations be advised of Council's decision. CARRIED DARLINGTON NEW NUCLEAR DEVELOPMENT PROJECT RESPONSE TO INFORMATION REQUEST FROM JOINT REVIEW PANEL Resolution #GPA-362-10 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report PSD-076-10 be received and approved as the Municipality of Clarington’s response to the letter dated March 25, 2010 from Mr. Alan Graham, Chair of the Joint Review Panel for the Darlington New Nuclear Power Plant Project; THAT Council adopt the following resolution: “WHEREAS the Darlington Nuclear Generating Station has been a significant part of the Municipality of Clarington since the 1980s, and has provided many positive benefits to the community with minimal adverse effects on the natural environment; AND WHEREAS Municipality of Clarington Council and Staff have attended numerous meetings and information sessions with respect to the Darlington New Nuclear Power Plant Project and are therefore very knowledgeable with respect to the Project; - 6 - General Purpose and Administration Committee Minutes June 21, 2010 AND WHEREAS the Municipality of Clarington retained a qualified team of professionals to undertake a detailed peer review of the draft Environmental Impact Statement for the Darlington New Nuclear Power Plant Project and, on the basis of this peer review, can state with confidence that the Environmental Impact Statement meets the requirements of the Guidelines for the preparation of the document and that it satisfactorily addresses the Municipality’s issues and concerns with respect to the Project; AND WHEREAS the Council and the residents of the Municipality of Clarington have been steadfast in their support for the proposed Darlington New Nuclear Power Plant Project and are eager to have nuclear power generation continue as a positive presence in our community; AND WHEREAS Council and the community of Clarington are very concerned that the Joint Review Panel is considering the use of cooling towers for the Darlington New Nuclear Power Plant Project in order to minimize the impact on aquatic organisms and habitat; AND WHEREAS the Municipality of Clarington’s peer review of the Draft Environmental Impact Statement for the Darlington New Nuclear Power Plant Project agreed with the study’s conclusions that the once-through lakewater cooling system as recommended by Ontario Power Generation would operate with minimal impact on the aquatic organisms and habitat in Lake Ontario, while the construction and operation of cooling towers would result in long term adverse impacts on the socio-economic environment of Clarington and Durham Region; NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Clarington hereby advises the Joint Review Panel that it supports a once-through lakewater cooling system for the Darlington New Nuclear Power Plant Project and strongly opposes the use of any cooling tower technology; AND FURTHER THAT the Council of the Municipality of Clarington strongly urges the Joint Review Panel to give appropriate consideration to the negative socio-economic effects on the Municipality of Clarington and Durham Region that would result from the construction and operation of cooling towers for the Darlington New Nuclear Power Plant Project”; and THAT a copy of Report PSD-076-10 and Council’s decision be forwarded to the Joint Review Panel for the Darlington New Nuclear Power Plant Project, Ontario Power Generation, the Regional Municipality of Durham, the City of Oshawa, the Clarington Board of Trade, and the Central Lake Ontario Conservation Authority. CARRIED - 7 - General Purpose and Administration Committee Minutes June 21, 2010 PORT GRANBY PROJECT – RESOURCE PERSON FOR THE PROPERTY VALUE PROTECTION PROGRAM; CONSULTING AGREEMENT WITH REALTY SERVICES LTD. Resolution #GPA-363-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-077-10 be received; THAT the requirements of Purchasing By-law # 2006-127 be waived and an Agreement with Ryan Realty Services Ltd. for Consulting Services related to a Property Value Protection Program Resource Person for the Port Granby Project, to extend to December 31, 2018 and attached to Report PSD-077-10 as Attachment 5, be approved; THAT $25,000 be set aside from the Port Granby LLRW Agreement Reserve and drawn upon as required pursuant to the terms of the consulting agreement; THAT Staff provide a future report on the discussions with the Port Hope Area Initiative Management Office regarding reimbursement of the costs of the Resource Person; THAT the By-law attached to Report PSD-077-10, as Attachment 6, authorizing the Mayor and Clerk to execute the Agreement, be approved; and THAT all interested parties listed in Report PSD-077-10 and any delegations be advised of Council’s decision. CARRIED GREEN ENERGY ACT Resolution #GPA-364-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-078-10 be received; and THAT any interested parties listed in Report PSD-078-10 be notified of Council’s decision. MOTION TABLED (SEE FOLLOWING MOTION) - 8 - General Purpose and Administration Committee Minutes June 21, 2010 Resolution #GPA-365-10 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-078-10 be tabled until the Council meeting of June 28, 2010 to allow for time to prepare a resolution to address the concerns of the residents. CARRIED PROPOSED AMENDMENTS TO THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW FOR THE CLARINGTON TECHNOLOGY BUSINESS PARK SECONDARY PLAN Resolution #GPA-366-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-079-10 be received; THAT Official Plan Amendment No. 57 to the Clarington Official Plan as contained in Attachment 3 to Report PSD-079-10 be adopted and that the necessary By-law be passed; THAT staff be requested to present the zoning by-law to implement Official Plan Amendment No. 57 at the first meeting of the General Purpose and Administration Committee Meeting in September 2010; and THAT all interested parties listed in Report PSD-079-10 and any delegations be advised of Council’s decision. MOTION TABLED (SEE FOLLOWING MOTION) Resolution #GPA-367-10 Moved by Mayor Abernethy, seconded by Councillor Woo THAT Report PSD-079-10 be tabled until the Council meeting of June 28, 2010. CARRIED - 9 - General Purpose and Administration Committee Minutes June 21, 2010 RELEASE OF OFFICIAL PLAN REVIEW DISCUSSION PAPER ECONOMIC BASE AND EMPLOYMENT LANDS DISCUSSION PAPER Resolution #GPA-368-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-080-10 be received; and THAT the Region of Durham and all interested parties listed in Report PSD-080-10 be advised of the release of the Discussion Paper. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY, 2010 Resolution #GPA-369-10 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report EGD-019-10 be received for information. CARRIED MILL STREET PEDESTRIAN TUNNEL STATUS UPDATE – NEWCASTLE VILLAGE Resolution #GPA-370-10 Moved by Mayor Abernethy, seconded by Councillor Novak THAT Report EGD-020-10 be received; THAT the selection of the Steel Pipe Roof Reinforcement method of construction recommended by AECOM as detailed within Report EGD-020-10 be endorsed; THAT the Proposed Construction Schedule as attached to Report EGD-020-10 be endorsed; and - 10 - General Purpose and Administration Committee Minutes June 21, 2010 THAT a copy of Report EGD-020-10 be forwarded to the Canadian Transport Agency, Transport Canada and the Canadian National Railway. CARRIED Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT SUPPORT OUR TROOPS BANNERS Resolution #GPA-371-10 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report OPD-001-10 be received; THAT staff be authorized to proceed with the recommendations for Support Our Troops banners in Clarington; and THAT all interested parties be notified of Council’s decision. CARRIED 2010 WINTER BUDGET REPORT Resolution #GPA-372-10 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report OPD-002-10 be received; THAT the Seniors & Physically Disabled Sidewalk and Windrow Snow Clearing Services be confirmed as per the 2010 approved budget with an annual administration fee for the 2010 – 2011 service to remain at $60.00 plus HST per registered property; and THAT the deadline for applications to be received by October 15, 2010. CARRIED - 11 - General Purpose and Administration Committee Minutes June 21, 2010 MINIMUM MAINTENANCE STANDARDS Resolution #GPA-373-10 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report OPD-003-10 be received; THAT $35,000 plus tax be approved for sign reflectivity contract to meet the new 2010 Minimum Maintenance Standards; THAT the cost be expensed against the current budget account #100-36-384-10315-7112 Traffic Signs – Misc. Operating Expense resulting in an over expenditure in 2010; and THAT this cost be included in future annual budgets. CARRIED Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT EMERGENCY AND FIRE SERVICES – GOVERNING BY-LAW UPDATE Resolution #GPA-374-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report ESD-008-10 be received; THAT the updated Emergency and Fire Services Governing By-Law (Attachment #3 to Report ESD-008-10) be forwarded to Council for approval; and THAT the outdated By-Law #2007-134 (Attachment #2 to Report ESD-008-10) be rescinded. CARRIED - 12 - General Purpose and Administration Committee Minutes June 21, 2010 MEMORANDUM OF UNDERSTANDING – CANADIAN RED CROSS Resolution #GPA-375-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report ESD-009-10 be received; THAT the conditions outlined in the Memorandum of Understanding with the Canadian Red Cross and Clarington Emergency and Fire Services, attached to Report ESD-009-10, be endorsed; THAT the Mayor and Clerk be authorized to enter into the Memorandum of Understanding with the Canadian Red Cross and Clarington Emergency and Fire Services, attached to Report ESD-009-10; and THAT the by-law attached to Report ESD-009-10 authorizing the Mayor and Clerk to enter into the Memorandum of Understanding with the Canadian Red Cross be approved. CARRIED MONTHLY RESPONSE REPORT – APRIL & MAY 2010 Resolution #GPA-376-10 Moved by Councillor Novak, seconded by Councillor Foster THAT Report ESD-010-10 be received for information. CARRIED Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT SUPPLEMENTARY RATES AND FEES Resolution #GPA-377-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report CSD-008-10 be received; and - 13 - General Purpose and Administration Committee Minutes June 21, 2010 THAT the Supplementary Rates and Fees as outlined in Attachment 1 to Report CSD-008-10 be approved. CARRIED Councillor Hooper chaired this portion of the meeting. CLERK’S DEPARTMENT 2010 MUNICIPAL ELECTIONS – ACCESSIBILITY MEASURES Resolution #GPA-378-10 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report CLD-017-10 be received for information. CARRIED APPOINTMENT TO NEWCASTLE ARENA BOARD Resolution #GPA-379-10 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report CLD-018-10 be received; THAT Mr. Gordon Blaker be appointed to the Newcastle Memorial Arena Board; THAT an amendment to By-law 2008-040 be approved; and THAT all interested parties listed in Report CLD-018-10 be advised of Council’s decision. CARRIED RECESS Resolution #GPA-380-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the Committee recess for one hour, until 1:06 p.m. CARRIED The meeting reconvened at 1:06 p.m. - 14 - General Purpose and Administration Committee Minutes June 21, 2010 Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT SPORT FIELD JOINT USE AGREEMENT – KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD Resolution #GPA-381-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-027-10 be received; THAT a joint use agreement between the Municipality of Clarington and Kawartha Pine Ridge District School Board be approved, as set out in Schedule “A” to Report COD-027-10; and THAT the By-law marked “Schedule B”, attached to Report COD-027-10 authorizing the Mayor and the Clerk to execute the necessary agreement, be approved. CARRIED Mayor Abernethy announced that Councillor Hooper will be returning shortly. CO-OPERATIVE TENDER NO. T-279-2010 – DELIVERY OF SODIUM CHLORIDE Resolution #GPA-382-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-030-10 be received; THAT Shepstone Haulage Limited, Port Perry, Ontario, with a total bid price of $24,464.12 (net of H.S.T. rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender T-279-2010, be awarded the contract to deliver approximately 9,100 tonnes of sodium chloride, as required by the Municipality of Clarington Operations Department; THAT pending satisfactory pricing and service and approval by the Durham Purchasing Co-operative, the contract be extended for a second, third, fourth and fifth year; and - 15 - General Purpose and Administration Committee Minutes June 21, 2010 THAT the funds expended be drawn from the Operations Department Winter Control/Sanding/Salting Miscellaneous Operating Supplies Account #100-36-383-10295-7112. CARRIED CO-OPERATIVE TENDER NO. T-282-2010 – SUPPLY & DELIVERY OF WINTER SAND Resolution #GPA-383-10 Moved by Councillor Trim, seconded by Councillor Woo THAT Report COD-031-10 be received; THAT Kovac Sand and Gravel Limited, Pontypool, Ontario, with a total bid price of $89,370.72 (net of H.S.T. rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender T-282-2010, be awarded the contract to supply and deliver approximately 13,500 tonnes of winter sand, as required by the Municipality of Clarington Operations Department; THAT pending satisfactory pricing and service and approval by the Durham Purchasing Co-operative, the contract be extended for two additional one year terms; and THAT the funds expended be drawn from the Operations Department Winter Control/Sanding/Salting Miscellaneous Operating Supplies Account 100-36-383-10295-7112. CARRIED 2007/2008/2009 ARBITRATION AWARD FOR THE COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON AND CLARINGTON PROFESSIONAL FIRE FIGHTERS ASSOCIATION Resolution #GPA-384-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-033-10 be received; THAT the Arbitration Award (Attachment #1 of Report COD-033-10) issued by Arbitrator Kevin Burkett be implemented as directed and be incorporated as appropriate into the 2007/2008/2009 Collective Agreement between the Municipality of Clarington and the Clarington Professional Fire Fighters Association, Local 3139; - 16 - General Purpose and Administration Committee Minutes June 21, 2010 THAT the Award amendments be applied effective, as soon as reasonably possible, or the first of the month following Council approval of the report adopting the Award, unless otherwise specified in the Award under Attachment #1 of Report COD-033-10; and THAT the appropriate by-law be forwarded to Council for approval. CARRIED TENDER NO. CL2010-23 – DRIVEWAY TIE-INS Resolution #GPA-385-10 Moved by Councillor Foster, seconded by Councillor Novak THAT Report COD-034-10 be received; THAT Melrose Paving Company, Etobicoke, Ontario, with a total bid in the amount of $46,400.02 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2010-23, be awarded the contract for Driveway Tie-Ins, as required by the Municipality of Clarington, Operations Department; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the funds expended be drawn from the Operations Department Annual Operating Budget Account 100-36-381-10250-7163 Pavement Resurfacing. CARRIED BROADBAND – RURAL CONNECTIONS PROGRAM APPLICATION UNDER THE REGION OF DURHAM 2010 Resolution #GPA-386-10 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report COD-036-10 be received; THAT Council confirms that it considers Broadband service to be a priority issue for the residents and businesses of the Municipality of Clarington; THAT staff be authorized to assist the Region of Durham by providing information and support in processing its application for Broadband funding under the Rural Connections Broadband 2010 Program for the Regional Municipalities; - 17 - General Purpose and Administration Committee Minutes June 21, 2010 THAT if it is determined to be an absolute necessity that the Region requires use of Municipal infrastructure, similar to the Region’s approved policy for infrastructure use on Broadband initiatives as in-kind contribution to the application, the Chief Administrative Officer, in consultation with the Department Head, be authorized to consider the request for approval or denial; and THAT the Region of Durham be advised, and thanked for taking the lead in the application to the Rural Connections 2010 Program on behalf of the Regional Municipalities. CARRIED CL2010-10, JANE STREET RECONSTRUCTION Resolution #GPA-387-10 Moved by Councillor Trim, seconded by Councillor Woo THAT Report COD-037-10 be received; THAT Tedescon Infrastructure Ltd, Woodbridge, ON with a total bid in the amount of $1,155,663.10 (net HST rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2010-10, be awarded the contract for Jane Street Reconstruction as required by the Engineering Department; THAT the funds required in the amount of $1,405,500.00 (which includes $1,135,675.22(exclusive of HST) for tendering, design contract administration and contingencies) be drawn from the Account # 110-32-330-83342-7401 and # 110-32-330-83212-7401; THAT the tender award be subject to the approval of the Regional Municipality of Durham for Regional Infrastructure; and THAT the By-Law marked as Schedule “A”, attached to Report COD-037-10, authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED - 18 - General Purpose and Administration Committee Minutes June 21, 2010 FINANCE DEPARTMENT BUILDING PERMIT FEES ANNUAL REPORT FOR 2009 Resolution #GPA-388-10 Moved by Councillor Novak, seconded by Councillor Foster THAT Report FND-017-10 be received for information; and THAT existing building division fees be confirmed with no change required. CARRIED REPORT ON REVENUE SENSITIVE TO ECONOMIC CONDITIONS – MAY 2010 Resolution #GPA-389-10 Moved by Councillor Novak, seconded by Councillor Trim THAT Report FND-018-10 be received for information. CARRIED SOLICITOR’S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER ENERGY MANAGEMENT STEERING COMMITTEE - UPDATE Resolution #GPA-390-10 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report CAO-005-10 be received; THAT the draft Energy Management Plan be received; THAT staff be authorized to proceed with the completion of energy audits for South Courtice Arena, Clarington Fitness Centre and Clarington Community Resource Centre with funds to be drawn from the Municipal Government Enterprise Reserve Fund. CARRIED - 19 - General Purpose and Administration Committee Minutes June 21, 2010 UNFINISHED BUSINESS OTHER BUSINESS Councillor Novak chaired this portion of the meeting. LOT MAINTENANCE BY-LAW – REPEAT OFFENDERS Resolution #GPA-391-10 Moved by Mayor Abernethy, seconded by Councillor Woo THAT staff review the policies with respect to receiving of complaints with respect to the enforcement of By-law 2003-046, the Lot Maintenance By-law, as they relate to repeat offenders. CARRIED STANLEY CUP PARADE IN ORONO Resolution #GPA-392-10 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT a Stanley Cup Parade in Orono during the summer of 2010 be approved provided the organizers of the event apply for and obtain a Road Occupancy Permit from the Engineering Services Department. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS Resolution #GPA-393-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT in accordance with Section 239 of the Municipal Act, 2001, the meeting be closed for the purpose of discussing a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local boards. CARRIED - 20 - General Purpose and Administration Committee Minutes June 21, 2010 The meeting reconvened in open session at 1:42 p.m. RISE AND REPORT Mayor Abernethy reported that one item was discussed in "closed" session in accordance with Section 239 (2) of the Municipal Act, 2001, as amended and that no resolutions were passed.. NEWCASTLE RECYCLING PROPERTY Resolution #GPA-394-10 Moved by Councillor Robinson, seconded by Councillor Novak THAT Confidential Report CLD-019-10, regarding Newcastle Recycling Property, be received for information. CARRIED ADJOURNMENT Resolution #GPA-395-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting adjourn at 1:43 p.m. CARRIED ~. ~' ~~F UTY LERK -21-