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HomeMy WebLinkAbout06/07/2010 General Purpose and Administration Committee Minutes June 7, 2010 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 7, 2010 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Deputy Mayor M. Novak Councillor A. Foster Councillor R. Hooper Councillor G. Robinson Councillor C. Trim Councillor W. Woo Absent: Mayor J. Abernethy Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Director of Operations, F. Horvath Acting Director of Planning Services, F. Langmaid Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Municipal Solicitor, Andy Allison Manager of Transportation and Design, L. Benson Deputy Clerk, A. Greentree Clerk II, J. Gallagher Deputy Mayor Novak, chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Deputy Mayor Novak informed the Committee of the press release, dated June 4, 2010, from the Region of Durham, announcing the decision by the Province of Ontario to allow the Highway 407 East transportation corridor to proceed; allowing the extension of the current highway from Brock Road in Pickering into the Municipality of Clarington. She stated that she believes that this is an important announcement for the Municipality of Clarington. - 1 - General Purpose and Administration Committee Minutes June 7, 2010 Deputy Mayor Novak announced that she had attended the following: ? The Heroes Highway Ride event on Saturday, June 5, 2010 in support of the men and women who serve/have served in the Canadian Forces and their families. She stated that it was a moving experience to see the overwhelming support for the event. ? Camp 30 as part of Doors Open Clarington. She thanked staff and volunteers for their efforts. th ? The 35 Anniversary of the Fosterbrooke Long Term Care Facility on Friday, th June 4, which was well done, with a lot of activities. She thanked the volunteers and congratulated Fosterbrooke. nd ? Tim Horton’s Camp Day on Wednesday June 2. She thanked those that supported this cause. Councillor Hooper announced he attended the following: st ? On Tuesday, June 1, the Durham Region Employment Awards where the Municipality of Clarington received an Accessibility Award. He also noted that the Clarington Older Adults Association was recognized for their employment of Mr. Black, who also received an Employee Award. ? Councillor Hooper expressed special thanks to Lou DeVuono, his committee members and sponsors for their efforts in organizing the Heroes Highway Ride held on June 5, 2010. ? The 8th Annual Alfie Shrubb 8K Classic held on June 6th 2010. ? Various Locations of Doors Open Clarington Councillor Hooper reminded the Committee that the Rotary Ribfest will be held this coming weekend, June 11 – 13 on the playing field at the Garnet B. Rickard Recreation Complex in Bowmanville. In addition, Councillor Hooper also announced that the Fabulous Fifties Festival will be held June 17 - 18 in downtown Bowmanville. Councillor Foster announced that he had attended the grand opening of the “Moda il Salon” on Sunday, June 6, 2010. Councillor Foster also attended the CAW 222 (St. Mary’s Cement) event on Wednesday, June 2, 2010. th Councillor Robinson attended the 10 Anniversary of the Newcastle Lions Club. He noted that the Newcastle Lions recently surpassed the $100,000 mark for donations to the Bowmanville Hospital. Councillor Robinson announced that the Bowmanville Walmart will be holding their grand opening on Friday, June 11, 2010 at 7:00 a.m. - 2 - General Purpose and Administration Committee Minutes June 7, 2010 rd Councillor Woo announced that on Thursday, June 3, he attended the successful Municipality of Clarington United Way Fundraiser at Boston Pizza. Councillor Woo also mentioned that the Director of Operations, Fred Horvath, and his group, Rainstone, performed at the event. Councillor Woo announced that the Durham Region Police will be participating in the Law Enforcement Torch Run for Special Olympics, “Flames of Hope”, this coming th Thursday, June 10 at 9:00 a.m. The run will start in Newcastle and will end the run at Boston Pizza. Councillor Woo also announced that there will be an information session, entitled “Industrial Wind Turbines in our Community”, hosted by Clarington Wind Concerns on Thursday June 10th, at 7:00 p.m. at the Orono Arena in the upstairs hall. He reminded the Committee that there will be a combined Church worship service at th Rotary Park on June 13. MINUTES Resolution #GPA-332-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 17, 2010, be approved. CARRIED PRESENTATIONS Kevin Myers, Manager of Wholesale Settlements, Veridian Connections, made a PowerPoint presentation, with accompanying handouts, regarding Smart Meters and Time of Use. Mr. Myers explained that a Smart Meter is a regular meter, which measures the total amount of electricity consumed, records the time, provides diagnostic information and is a radio transmitter. He explained that Time-of-Use (TOU) is a billing rate schedule detailing what the customer is charged for electricity used depending on the time of day, day of week and the season. Mr. Myers noted that the TOU rates are tied to the level of demand on the system. The TOU rates are: off-peak = 5.3 cents, mid-peak = 8.0 cents, on-peak = 9.9 cents. He noted that there is a regulatory obligation to introduce Smart Meters and TOU as part of the Provincial plan to help create a culture of conservation in Ontario. Mr. Myers explained that Veridian collects data from every meter every day and manages the data between internal billing and operational systems. He stated that this data is sent to a provincial Meter Data Management Repository (MDMR) daily. Mr. Myers noted that when it is time to bill the customer, the MDMR sends Veridian the determinants, and the bill is created. He noted that most homes in Clarington have their smart meter installed and TOU bills will begin in August. Mr. Myers explained the process prior to installing Smart Meters, as well as the process after the Smart Meter is installed. He provided an example of the Smart - 3 - General Purpose and Administration Committee Minutes June 7, 2010 Meter booklet and the customer web access. Mr. Myers explained that one month prior to the TOU rates taking effect, a direct mailer will be sent to customers to introduce TOU rates. He stated that a special edition customer newsletter will be included in the July bill to remind customers of the change. In addition, Veridian will be making use of newspaper advertising. Mr. Myers concluded with the statement that the Ministry of Energy and Infrastructure is expected to begin a mass market media campaign soon. DELEGATIONS Stephanie Zibert, President of the North Durham Social Development Council (NDSDC) and Benjamin Earle, Manager of Social Research and Planning, Community Development Council Durham (CDCD), were present regarding a joint community project between NDSDC and CDCD. They made a verbal presentation to accompany a PowerPoint presentation. Ms. Zibert stated that they were present to update the Committee on a project to improve collaboration and organizational capacity, enhance the ability of community organizations to share and use information to address social issues, and to improve community participation. Mr. Earle stated that this project is to ensure that Clarington is included in the larger decision making processes. He explained that they have engaged the community in order to obtain a social profile and needs assessment. Mr. Earle stated that this research includes statistical data and GIS mapping, focus group, and interview consultation. He explained that the collaborative planning includes website development and a memorandum of understanding between the NDSDC and CDCD. Mr. Earle noted that the information which they have obtained has provided information on the following needs: need for high-quality and relevant information, need for collaborative relationship in understanding and using information, and the need for inclusive community participation in social planning. He explained that the next year will be mostly strategic planning which includes the organization of strategic planning meetings, enhancing membership, collaborative project proposals, Town Hall meetings, and interactive website features. They requested Council’s support by attending their Town Hall meetings and participating in the discussions. Jaki MacKinnon, Bethesda House, was present regarding the “Walk A Mile in Her Shoes” Event, which is a fundraiser for Bethesda House. Ms. MacKinnon made a verbal presentation to accompany a video which was prepared by Community Services of Durham Region. Unfortunately, a technical issue prevented the playing of the video. Ms. MacKinnon stated that she was present to encourage participation in the upcoming th “Walk a Mile in Her Shoes” event on June 19 beginning at 11:00 a.m. She stated that their goal is to raise more than $20,000 through more than 100 walkers. She noted that Councillor Woo was the top fundraiser last year. Ms. MacKinnon noted that shoes can be rented (which can be reserved in advance) or participants can use their own shoes. She stated that this year’s event will be held in conjunction with the Fabulous Fifties Festival. Ms. MacKinnon stated that she is looking for more participation from the fire and police organizations this year. She stated that more information can be obtained from Wendy Stahl at 905-623-6045 ext. 206. - 4 - General Purpose and Administration Committee Minutes June 7, 2010 Victor Suppan, Chair of the Clarington Heritage Committee, was present regarding Report PSD-072-10, regarding an addition to the Municipal Register of Properties of Cultural Heritage Value or Interest, 7755 Old Scugog Road, Enniskillen (i.e. the McLaughlin Shed). Mr. Suppan was present to support the addition of this property to the Register. He stated that the Heritage Committee is pleased with staff’s awareness of heritage issues in their day-to-day activities. Mr. Suppan stated that the act of placing this property on the Register informs developers, owners and the community of the importance of heritage. He also stated that once a property is on the Register, there would be a delay process to allow for adequate discussions on the merit of the building, should any demolition permit be applied for regarding the property. PUBLIC MEETING Subject: (a) Application to Amend the Clarington Official Plan and Zoning By-law Applicant: Lambs Road School Property Ltd. Report: PSD-068-10 Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Mike Domovich spoke in opposition to the application. He stated that he had provided the Planning Services Department with an objection letter and that he has further comments on the application. Mr. Domovich stated his four concerns, being: not proper planning, contrary to several sections of Official Plan, application is premature, and it is unfair to other nearby landowners who have land with the same planning designation. He explained that his property is further east of the subject property and is designated as future residential. Mr. Domovich stated that it is piecemeal planning when it should be comprehensive planning. He stated that since this it is part of a larger piece of land, it should all be considered at the same time, including land owned by other property owners. Mr. Domovich referred to a handout he provided to Deputy Mayor Novak, and indicated that the subject property is not part of any of the neighbourhood areas and therefore not part of any neighbourhood plan. He noted that the western half of the 100 acres is environmentally protected, and the top half is already zoned future residential. Mr. Domovich stated that there was formerly 40 acres zoned future residential and now there are only 20 acres zoned future residential. He referred to section 5.3.5 of the Municipality of Clarington Official Plan which states that “the redesignation of land from Future Urban Residential Area to Urban Residential Area shall only be considered in the context of a comprehensive review and update of the Official Plan undertaken by the Municipality. No privately-initiated application for this purpose will be considered by Council.” Mr. Domovich noted that this is not being undertaken by Council and is not a comprehensive review. He also referred to section 9.3.2 which states that “appropriate planning studies shall be undertaken and this Plan shall be amended to incorporate detailed land uses, population allocations and neighbourhood boundaries.” - 5 - General Purpose and Administration Committee Minutes June 7, 2010 Sher Leetooze rose to ask a question on whether they can provide written comments and become an interested party even if they do not speak today. Deputy Mayor Novak confirmed that written comments will become part of the final Planning report. Clark Morawetz, Chair of the Clarington Branch of the Architectural Conservancy of Ontario (ACO), spoke in support of the application. He thanked the 1000 people who attended the Doors Open event this past weekend. He stated that the Clarington Branch of the ACO supports Phase 1 of the planning application. Tracy Ali spoke in support of the application. She stated that she supports Phase 1 of the development and hopes that the development will help deter the vandalism and scavenging to the historic sites. She thanked Kelvin Whalen and Kaitlin Homes for allowing the subject property to be part of Doors Open Clarington. William McGee spoke in support of the application. He stated that he is a veteran who speaks in the schools. Mr. McGee stated that there are many volunteers anxious to get involved in community projects. He stated that he is looking for tradespersons interested in assisting in improving the buildings on the subject site. Mr. McGee stated that he believes that every brick building should be maintained. He stated that he is concerned that students cannot afford the current activities. Mr. McGee stated that there are several ways that money could be raised to support the historical buildings on the subject property. He concluded by stating that he is volunteering his time for the “Kids for Kids” proposal for Camp 30, as indicated by his handout to the Committee. Kelvin Whalen, Lambs Road School Property Ltd., was present as the applicant. He stated that he was pleased with the attendance to Doors Open Clarington and was pleased with the execution of the event. Mr. Whalen stated that he was available to answer questions or concerns of the Committee. RECESS Resolution #GPA-333-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Committee take a 10 minute recess until 11:20 a.m. CARRIED The meeting reconvened at 11:23 a.m. - 6 - General Purpose and Administration Committee Minutes June 7, 2010 PLANNING SERVICES DEPARTMENT APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY- LAW AND FOR A PROPOSED DRAFT PLAN OF SUBDIVISION TO PERMIT 116 RESIDENTIAL UNITS APPLICANT: LAMBS ROAD SCHOOL PROPERTY LTD. Resolution #GPA-334-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-068-10 be received; THAT the applications to amend the Clarington Official Plan (COPA 2009-0006) and Zoning By-law 84-63 (ZBA 2009-0023) and for a proposed Draft Plan of Subdivision (S-C-2009-0003) continue to be processed, including the preparation of a subsequent report considering all agency comments and concerns raised at the Public Meeting; and THAT all interested parties listed in Report PSD-068-10 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 13, 2010 Resolution #GPA-335-10 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report PSD-069-10 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on May 13, 2010 for applications A2009-0051 and A2010-0018 through A2010-0020 inclusive, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED - 7 - General Purpose and Administration Committee Minutes June 7, 2010 AMENDMENT TO APPLICATION FEES BY-LAW REMOVAL OF FEES FOR PLANNING APPLICATION CIRCULATION BY OTHER LOCAL MUNICIPALITIES Resolution #GPA-336-10 Moved by Councillor Trim, seconded by Councillor Woo THAT Report PSD-070-10 be received; THAT the By-law Amendment attached to Report PSD-070-10, detailing the specific amendments to By-law 96-032, being a By-law to require the payment of fees for information and services provided by the Municipality of Clarington, as amended, be approved; and THAT neighbouring Municipalities be advised of Council’s decision. CARRIED 2009 GROWTH TRENDS REVIEW Resolution #GPA-337-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-071-10 be received for information. CARRIED ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF CULTURAL HERITAGE VALUE OR INTEREST, 7755 OLD SCUGOG ROAD, ENNISKILLEN APPLICANT: KEITH MACKAY Resolution #GPA-338-10 Moved by Councillor Woo, seconded by Councillor Foster THAT Report PSD-072-10 be received; THAT the accessory building (the McLaughlin shed) on the property identified as 7755 Old Scugog Road, Enniskillen, be added to the Municipal Register of Properties of Cultural Heritage Value or Interest; and THAT all interested parties listed in Report PSD-072-10 and any delegation be advised of Council’s decision. CARRIED - 8 - General Purpose and Administration Committee Minutes June 7, 2010 PROPOSED ZONING BY-LAW AMENDMENT TO ALLOW A MONTESSORI SCHOOL FOR CHILDREN AGES 1 TO 14 80 RHONDA BOULEVARD APPLICANT: WINTSER INVESTMENTS LIMITED Resolution #GPA-339-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-073-10 be received; THAT the rezoning application submitted by Wintser Investments Limited be approved and that the proposed Zoning By-law contained in Attachment 2 to Report PSD-073-10 be passed; and THAT all interested parties listed in Report PSD-073-10 and any delegations be advised of Council’s decision. CARRIED BOWMANVILLE WATERFRONT LAND ACQUISITION 153 PORT DARLINGTON ROAD Resolution #GPA-340-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-074-10 be received; THAT the property identified as 153 Port Darlington Road, Part Lot 11, Block B, Plan H50073, Part Lot 9, Broken Front Concession, former Town of Bowmanville, be approved for acquisition for the purchase price of $107,000.00, plus adjustments, and that the Municipality pay $33,000.00 to indemnify the Vendors for costs incurred for consulting fees, architectural drawings, permits and other expenditures subsequent to the fire; THAT the funds for the purchase, the indemnification, and any associated costs, be charged to the Land Acquisition Account (110-50-130-85002-7401); THAT the By-law attached to Report PSD-074-10 be passed to authorize the Mayor and the Clerk, on behalf of the Municipality, to execute an agreement to acquire the property; and - 9 - General Purpose and Administration Committee Minutes June 7, 2010 THAT Staff and the Municipal Solicitor be directed to take all necessary actions to complete the transaction. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. CLERK’S DEPARTMENT There were no reports to be considered under this section of the Agenda. CORPORATE SERVICES DEPARTMENT TENDER NO. Q2010-19 – SUPPLY, DELIVERY & INSTALLATION OF ONE (1) COLUMBARIUM Resolution #GPA-341-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report COD-022-10 be received; THAT Rock of Ages Canada Incorporated, Stanstead, Quebec, with a total bid in the amount of $31,972.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Quotation Q2010-19, be awarded the contract for Supply, Delivery & Installation of One (1) Columbarium, as required by the Municipality of Clarington, Operations Department; THAT the additional funds in the amount of $1,972.00 be drawn from the Cemeteries Capital Reserve Fund; and - 10 - General Purpose and Administration Committee Minutes June 7, 2010 THAT the funds expended be drawn from the Operations Department 2010 Capital Account 110-36-326-83676-7401. CARRIED CL2010-19, CERTIFIED PLUMBING SERVICES Resolution #GPA-342-10 Moved by Councillor Woo, seconded by Councillor Trim THAT Report COD-023-10 be received; THAT Brent’s Plumbing, Courtice, Ontario, with a total bid price of $69,597.95 (excluding HST) be awarded the contract to provide Plumbing Services as required by the Municipality of Clarington, for a three year term; THAT pending satisfactory pricing and service the contract be extended for up to two additional one year terms; and THAT the funds expended be drawn from the various Current Operating Budget Accounts. CARRIED CL2010-20, CERTIFIED ELECTRICAL SERVICES Resolution #GPA-343-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-024-10 be received; THAT George Moore Electric, Orono, Ontario, with a total bid price of $78,709.31 (excluding HST) be awarded the contract to provide Electrical Services as required by the Municipality of Clarington, for a three year term; THAT pending satisfactory pricing and service the contract be extended for up to two additional one year terms; and THAT the funds expended be drawn from the various Current Operating Budget Accounts. CARRIED - 11 - General Purpose and Administration Committee Minutes June 7, 2010 TENDER NO. CL2010-15 – SUPPLY & DELIVERY OF ONE (1) 60,000 G.V.W. TANDEM DIESEL STREET FLUSHER TRUCK Resolution #GPA-344-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-025-10 be received; THAT Joe Johnson Equipment, Innisfil, Ontario, with a total bid in the amount of $179,766.16 (net of H.S.T. rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2010-15, be awarded the contract for Supply & Delivery of One (1) 60,000 G.V.W. Tandem Diesel Street Flusher Truck, as required by the Municipality of Clarington, Operations Department; and THAT the funds expended be drawn from the Operations Department 2010 Replacement of Fleet-Roads Account 110-36-388-83642-7401. CARRIED CO-OPERATIVE TENDER NO. T-280-2010 – SUPPLY AND DELIVERY OF SODIUM CHLORIDE Resolution #GPA-345-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report COD-026-10 be received; THAT The Canadian Salt Company Limited, Mississauga, Ontario, with a total bid price of $1,786,470.07 (net of H.S.T. rebate), for the Municipality of Clarington’s requirements for sodium chloride for the next three years, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender T-280-2010, be awarded the contract to supply approximately 27,300 tonnes of sodium chloride, as required by the Municipality of Clarington Operations Department; THAT pending satisfactory pricing and service and approval by the Durham Purchasing Co-operative, the contract be extended for a fourth and fifth year; and THAT the funds expended be drawn from the Operations Department Winter Control/Sanding/Salting Miscellaneous Operating Supplies Account 100-36-383-10295-7712. CARRIED - 12 - General Purpose and Administration Committee Minutes June 7, 2010 CL2010-17 GARBAGE AND RECYCLE COLLECTION AND DISPOSAL Resolution #GPA-346-10 Moved by Councillor Trim, seconded by Councillor Woo THAT Report COD-028-10 be received; THAT J & F Waste Systems Inc., Ajax, Ontario, with an estimated yearly cost of $49,313.14 (net of HST Rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2010-17, Supply of Garbage and Recycling Containers and Collection and Disposal from Various Municipal Locations be awarded the contract as required by the Municipality of Clarington for a three year term beginning July 1, 2010; THAT pending satisfactory pricing and service the contract be extended for up to two additional one year terms; and THAT the funds expended be drawn from the respective operating budgets. CARRIED RFP2010-01, MULTIFUNCTIONAL DIGITAL COPIERS Resolution #GPA-347-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report COD-029-10 be received; THAT the proposal received from Ricoh Canada Inc., Toronto, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2010-01 be awarded the contract for the Supply and Maintenance of Digital Multifunction Copiers for the Municipality of Clarington, Various Departments for a five year term. The estimated annual value of this contract is $51,501.76 (net of HST rebate); and THAT the funds be drawn from the current operating budget Account # 100-16-130-00000-7152. CARRIED - 13 - General Purpose and Administration Committee Minutes June 7, 2010 TENDER NO. CL2010-13, GARNET B. RICKARD RECREATION COMPLEX – CHANGE ROOM & SEATING RENOVATIONS Resolution #GPA-348-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report COD-032-10 be received; THAT Trustco Construction Ltd, Markham, Ontario, with a revised bid in the amount of $480,700.00, plus HST, being the lowest responsive bidder meeting all terms, conditions and specifications of Tender CL2010-13, be awarded the contract for the Garnet B. Rickard Recreation Complex - Change Room and Seating Renovations, Bowmanville; THAT the expenditure in the total amount of $526,200.00 ($480,700.00 tender plus contingency), be charged to the account # 110-42-421-84269-7401 (RinC); THAT the additional funds required of $80,700.00 be drawn from the General Municipal Purposes Reserve Fund; and THAT the By-law attached to Report COD-032-10 marked Schedule “A” authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED FINANCE DEPARTMENT ANNUAL COMMODITY HEDGING REPORT - 2009 Resolution #GPA-349-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report FND-014-10 be received for information. CARRIED - 14 - General Purpose and Administration Committee Minutes June 7, 2010 ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND FOR THE YEAR ENDED DECEMBER 31, 2009 Resolution #GPA-350-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report FND-015-10 be received; and THAT a copy of Report FND-015-10 be sent to the Ministry of Municipal Affairs and Housing. CARRIED REPORT ON REVENUE SENSITIVE TO ECONOMIC CONDITIONS – APRIL 2010 Resolution #GPA-351-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report FND-016-10 be received for information. CARRIED SOLICITOR’S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS PRESENTATION OF KEVIN MYERS, MANAGER OF WHOLESALE SETTLEMENTS, VERIDIAN CONNECTIONS, REGARDING SMART METERS AND TIME OF USE Resolution #GPA-352-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the presentation of Kevin Myers, Manager of Wholesale Settlements, Veridian Connections, regarding Smart Meters and Time of Use, be received with thanks. CARRIED - 15 - General Purpose and Administration Committee Minutes June 7, 2010 DELEGATION OF STEPHANIE ZIBERT, PRESIDENT OF THE NORTH DURHAM SOCIAL DEVELOPMENT COUNCIL (NDSDC) AND BENJAMIN EARLE, MANAGER OF SOCIAL RESEARCH AND PLANNING, COMMUNITY DEVELOPMENT COUNCIL DURHAM (CDCD), REGARDING A JOINT COMMUNITY PROJECT BETWEEN NDSDC AND CDCD Resolution #GPA-353-10 Moved by Councillor Woo, seconded by Councillor Hooper THAT the delegation of Stephanie Zibert, President of the North Durham Social Development Council (NDSDC) and Benjamin Earle, Manager of Social Research and Planning, Community Development Council Durham (CDCD), regarding a joint community project between NDSDC and CDCD, be received with thanks. CARRIED DELEGATION OF JAKI MACKINNON, BETHESDA HOUSE, REGARDING THE “WALK A MILE IN HER SHOES” EVENT Resolution #GPA-354-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT the delegation of Jaki MacKinnon, Bethesda House, regarding the “Walk A Mile in Her Shoes” Event, be received with thanks. CARRIED OTHER BUSINESS DURHAM CHILDREN’S AID SOCIETY FUNDING Resolution #GPA-355-10 Moved by Councillor Foster, seconded by Councillor Trim WHEREAS the Durham Children’s Aid Society is a mandated service under the Child and Family Services Act to provide child welfare services and the Ministry of Children and Youth Services is obliged to fund mandatory child welfare services; WHEREAS Ministry funding to Children’s Aid Societies in Ontario was approximately $23 million less than 2008/09 year when approximately $67 million total budgetary shortfall was projected by these agencies province-wide at the beginning of 2009/10 fiscal year; - 16 - General Purpose and Administration Committee Minutes June 7, 2010 WHEREAS Children’s Aid Societies provincially have implemented cost cutting measures reducing the shortfall to approximately $54 million at the end of December 2009 and the Ministry provided one-time additional funding of $26.9 million in February 2010 leaving a province-wide deficit of approximately $27 million; WHEREAS the Durham Children’s Aid Society is the fourth largest in the Province and serves a growing and diverse region that has the highest level of children living in poverty in single parent families in the GTA and has been hard hit by job loss in the automotive and related industries with resulting increases in demands for Durham CAS services compared to 2008/09 year; WHEREAS the provincial funding formula for Children’s Aid Societies is extremely complex and inequitable with Durham CAS receiving less funding to deliver the same services as comparable Children’s Aid Societies and is also currently forecasting a 2009/10 deficit of $3.8 million on a $71.6 million budget submission; WHEREAS efforts at a resolution of the funding shortfall with the Province have been unsuccessful so far; and WHEREAS the consequences of a Ministry direction to balance the Durham CAS budget for 2010/2011 are that 123 children or youth representing 14% of the in-care population would be discharged and that 64 staff positions representing 18% of the workforce would be terminated resulting in: increased risk to children and families; poorer outcomes for children in care; decreased ability for Durham CAS to fulfil its legal mandate; reduction or elimination of services and programs; further stress on other social service providers throughout Durham Region; and, a negative impact on the local economy and social infrastructure; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington respectfully requests the Government of Ontario to provide equitable and appropriate funding for mandated services provided by the Durham Children’s Aid Society; and FURTHER THAT copies of this resolution be sent to the Premier of Ontario, the Minister of Children and Youth Services and to the Commission to Promote Sustainable Child Welfare and Durham’s MPPs and Durham Region Municipalities. CARRIED - 17 - General Purpose and Administration Committee Minutes June 7, 2010 ORONO ATHLETIC ASSOCIATION GRANT Resolution #GPA-356-10 Moved by Councillor Robinson, seconded by Councillor Trim WHEREAS the Orono Athletic Association has received a Municipal grant of $2500; and WHEREAS they have incurred an additional previously unanticipated expense to replace soccer nets after their submission for the grant which was not included in their 2010 budget; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington grant an additional $2,000 to go towards the purchase of soccer nets, with the funds to be expended from the Community Grants Program. CARRIED LETTER OF THANKS TO LOU DEVUONO, ORGANIZER OF HEROES HIGHWAY EVENT Resolution #GPA-357-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT a letter of thanks be forwarded to Mr. Lou DeVuono, organizer of the Highway of Heroes event held on Saturday, June 5, 2010. CARRIED EDUCATION OF RESIDENTS REGARDING BALLOT QUESTION REGARDING DIRECT ELECTION OF REGIONAL CHAIR Councillor Trim rose to express his concerns with Council’s previous decision to not proceeed to educate residents on the potential implications of direct election of the Regional Chair. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. - 18 - General Purpose and Administration Committee Minutes June 7, 2010 ADJOURNMENT Resolution #GPA-358-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting adjourn at 12:36 p.m. CARRIED MAYf~ -19-