HomeMy WebLinkAboutCOD-037-10CL8C111~°(.OIl REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINI~+STRATION COMMITTEE
Date: June 21, 2010 Resolution#: ~PA'387-/U By-law#: 0~0/0- b8'/
Report: COD-037-10 File#:
Subject: CL2010-10, JANE STREET RECONSTRUCTION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-037-10 be received;
2. THAT Tedescon Infrastructure Ltd, Woodbridge, ON with a total bid in the
amount of $1,155,663.10 (net HST rebate), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2010-10, be
awarded the contract for Jane Street Reconstruction as required by the
Engineering Department;
3. THAT the funds required in the amount of $1,405,500.00 (which includes
$1,135,675.22(exclusive of HST) for tendering, design contract administration
and contingencies) be drawn from the Account # 110-32-330-83342-7401 and #
110-32-330-83212-7401;
4. THAT the tender award be subject to the approval of the Regional Municipality of
Durham for Regional Infrastructure; and
5. THAT the By-Law marked as Schedule "A", attached to Report COD-037-10,
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-37-10
Submitted by: Reviewed by:
Marie arano, H.B.Sc., C.M.O.,
Direct~rgf Corpora Sewices
,; , /. J
Nancy
of
A.,'C.A.,
PAGE 2
Wu,
Chief Administrative Officer
M M1J DB\smlkm
REPORT NO.: COD-37-10
1.0 BACKGROUND AND COMMENT
PAGE 3
1.1 Tender specifications were provided by AECOM Canada Ltd. for the Jane Street
Reconstruction as required by the Engineering Department.
1.2 Tenders were advertised in the Daily Commercial News, as well as electronically
on the Municipality's website and the Ontario Public Buyer's Association website.
Subsequently, tenders were received and tabulated as per the letter from
AECOM Canada Ltd., Schedule "B" attached.
2.0 ANALYSIS
2.1 A total of five (5) submissions were received in response to the tender call. One
submission was non-compliant for failing to provide a bid deposit in the value
stipulated in the tender document. Four submissions were deemed compliant
and acceptable.
2.2 After further review and analysis of the compliant bids by the Engineering
Department, AECOM Canada Ltd. and Purchasing, it was mutually agreed that
the low bidder, Tedescon Infrastructure Ltd, Woodbridge, ON, be recommended
for the contract for the Jane Street Reconstruction. A copy of the
recommending memos from the Department of Engineering and the consultant
AECOM are attached as Schedule "B".
2.3 The low bidder has not provided services to the Municipality in the past.
References have been checked and Tedescon Infrastructure Ltd., has
completed a number of projects of similar scope and value. Tedescon
Infrastructure Ltd. has completed work for the Town of Newmarket, the Town of
Halton Hills as well as the Town of Orangeville. All references were satisfied
with work completed by Tedescon Infrastructure Ltd., and would recommend
them for similar projects.
REPORT NO.: COD-37-10
PAGE 4
2.4 Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
3.0 FINANCIAL
3 1 The total project cost, including tender price of $1,155,663.10 design contract
administration, contingencies and utilities amounts to $1,405,500.00. The
funding required for the project is outlined in the memo from Engineering
Services and the letter from AECOM Canada Ltd., marked Schedule "B".
3.2 Funding for this project will be drawn from the following amounts:
Department and Account Number
Engineering Department -Capital Budget
Jane Street Reconstruction
Account#110-32-330-83342-7401 $ 475,000.00
Jane Street Pavement Rehabilitation
Account # 110-32-330-83212-7401 $ 30,000.00
Regional Municipality of Durham
Sanitary Sewer and Appurtenances $ 431,100.00
Watermain and Appurtenances $ 469.400.00
$1,405,500.00
4. INPUT FROM OTHER SOURCES
4.1 The Director of Finance has reviewed the funding requirements and concurs with
the recommendation.
4.2 This report has been reviewed for recommendation by the Purchasing Manager,
with the appropriate departments and circulated as follows:
Concurrence: Director of Engineering
Attachments:
Schedule "A" - By-law
Schedule "B" -Memo from Engineering Services & Letter from AECOM Canada Ltd.
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2010-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Tedescon
Infrastructure Ltd., Woodbridge, Ontario, to enter into an
agreement for the Jane Street Reconstruction.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Tedescon Infrastructure Ltd., Woodbridge, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2010.
By-law read a third time and finally passed this day of , 2010.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
a=coM
June 14, 2010
Mr. A. S. Cannella, C.E.T.
Director, Engineering Services
The Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario L1C 3A6
Dear Sir:
Project No: 12-29771
SCHEDULE "B"
AECOM 9053722121 tel
5130iolsion Straet 9053723621 tax
Cobourg, Ontario K9A 5G6
www.eecam.com
Regarding: Jane Street Reconstruction,
Contract No. CL2010-10 (the "Contract"), Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Tuesday, June 1, 2010 at
2 15 p m. A list of the bids received is provided in the table below. All numbers are exclusive of HST.
I uiuutn TOTAL BID I
Primose Contracting $1,189,460.00
Potfageville, ON
Calder Hill Contracting Ltd.' $1,207,946.10'
Thornhill, ON
TedesconlnfrastructureLtd. $1,135,675,22
Woodbridge, ON
Ron Robinson Ltd. $1,159,323.38
Bowmanville, ON
Hard-Co Construction Ltd. $1,145,111.00
Whitby, ON
. nyi~Nci ui~
The Municipality of Clarington's Purchasing Department (the "Purchasing Department") reviewed all
bids to confirm compliance with the Clarington Purchasing By-Law and all bids were deemed
compliant except for that which was submitted by Calder Hill Contracting Ltd. as noted above.
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SCHEDULE "B"
~`O/~• ~ Pagez
June ta, 20ID
AECOM Canada Ltd. ("AECOM") has reviewed all compliant bids and confrmed the bid values noted
above. Tedescon Infrastructure Ltd. is the lowest bidder. Its submitted tender has been reviewed
and was confirmed to be compliant.
As requested by the Purchasing Department, references were checked only for the lowest bidder.
Tedescon Infrastructure Ltd. has completed a number of projects of similar scope and value including
work for the Town of Newmarket, the Town of Halton Hills, and the Town of Orangeville. Staff
contacted at the above references stated that Tedescon Infrastructure Ltd. has completed the work to
specification and to their satisfaction.
Estimated costs for various project components, based on Tedescon's bid, are summarized on the
attached Cost Apportionment.
With the low bid from Tedescon Infrastructure Ltd., and other associated project costs noted on the
attached Cost Apportionment, the project is within budget. Should funding be available, it is our
opinion, based on the input provided by the references contacted regarding performance on previous
projects, that the hid in the amount of $1,135,675.22 (exclusive of HST) may be awarded to
Tedescon Infrastructure Ltd. of Woodbridge, Ontario subject to all provisions of the Clarington
Purchasing Bylaw being met.
Bid Cheques or Bid Bonds shall be retained for Tedescon Infrastructure Ltd. and Hard-Co
Construction Ltd., the second low bidder, until the Contract has been executed.
Should you have any questions regarding this matter, please contact the undersigned.
Sincerely,
AECOM Canada Ltd.
~~ ~~
W. McCrae, P.Eng.
Manager, Cobourg Office
wil I. mccrae@aecom.com
WM:cs
Encl.
cc: Mr. Ron Albright, P.Eng., Manager of Infrastructure and Capital Works, Municipality of Clarington
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SCHEDULE"B"
l,eadirtg the Vl'ay
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Ron Albright, Manager, Infrastructure and Design
DATE: June 15, 2010
RE: JANE STREET RECONSTRUCTION, CL2010-70
The Engineering Services Department has reviewed the recommendation provided by
AECOM Canada Ltd. ("AECOM") and offers the following comments.
Over the last 2 years the Municipality has approved various budget amounts to allow for
the improvements to Jane Street in an effort to replace the aging infrastructure in this
older area of Bowmanville and address long standing drainage issues.
As part of the design process a Public Information Centre (PIC) was held on March 4,
2010 in meeting room 1A of the Municipality of Clarington Administrative Centre where
the proposed improvements were presented to the public. At this meeting, concerns
were raised by area residents regarding improved sidewalks, winter maintenance of
sidewalks, storm water drainage and a Number of other construction related issues. As
a result of the input received and assessment of this input, the final design was updated
to include works to the scope of the tender to address most of the concerns raised.
Details of the PIC were reported to Committee April 19, 2010 through EGD-015-10.
As Council is aware; Jane Street sidewalks were originally approved in the 2009 Budget
but due to the change in the scope of the project to address drainage issues on the
street, the work was deferred & re-budgeted for in 2010 to include road reconstruction,
storm sewers, and removal of sidewalk from the north side of the street. Pending
Council approval, work will proceed on Jane Street this summer and is expected to be
completed in the Fall of 2010.
We concur with AECOM's recommendation to award the contract to Tedescon
Infrastructure Ltd. in the amount of $1,135,675.22 exclusive of HST for the
reconstruction of Jane Street.
Due to past experiences on similar projects, a contingency amount of approximately
10% is carried forward. Therefore, including design and tender fees as well as contract
administration fees, the Engineering Department advises the following breakdown for the
above referenced project:
SCHEDULE "B"
'Project Breakdown
Total Project Value $505.000
Budget Amount
Jane Street Reconstruction $475,000
110-32-330-83342-7401
Jane Street Pavement Rehabilitation $30,000
(2010)
110-32-330-83212-7401
Estimated Unexpended Budget $0
Additional Funding Required $p
We recommend the report to Council move forward based on the above apportionments.
Attached for your files is the recommendation provided by AECOM which includes a
more detailed breakdown of estimated project costs. Should you have any further
questions, please feel free to contact the undersigned.
Regards,
v .
~/
Ron Albright, P. Eng. i%
Manager, Infrastructure and Capital Works
RA/jo
Attachment
Cc: William McCrae, P. Eng., AECOM
Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services