HomeMy WebLinkAboutCOD-034-10REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 21, 2010 Resolution #: 6'P/~-385-0
Report #: COD-034-10 File # By-law # N/A
Subject: TENDER NO. CL2010-23 -DRIVEWAY TIE-INS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-034-10 be received;
2. THAT Melrose Paving Company, Etobicoke, Ontario, with a total bid in the amount of
$46,400.02 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2010-23, be awarded the contract
for Driveway Tie-Ins, as required by the Municipality of Clarington, Operations
Department;
3. THAT pending satisfactory pricing and service the contract be extended for a second
and third year; and
4. THAT the funds expended be drawn from the Operations Department Annual
Operating Budget Account 100-36-381-10250-7163 Pavement Resurfacing.
Submitted by:
MMW DBlbh
e Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
Reviewed by:
anklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-034-10
PAGE 2
1.0 BACKGROUND AND COMMENT
1.1 Tender CL2010-23 Driveway Tie-Ins was advertised and issued with bids being
received as per Schedule "A" attached.
1.2 The term of this contract is for a period of up to three years with annual renewal
subject to acceptable pricing and the provision of satisfactory service.
2.0 ANALYSIS
2.1 After review and analysis of the bids by the Operations Department and Purchasing,
it was mutually agreed that the low bidder Melrose Paving Company, Etobicoke,
Ontario, be awarded the contract for Driveway Tie-Ins.
2.2 Melrose Paving Company has provided similar services to the Municipality of
Clarington for a number of years and the level of service has been satisfactory.
2.3 Queries with respect to the department needs, specifications, etc. should be referred
to the Director of Operations.
3.0 FINANCIAL
3.1 The total funds required for Tender CL2010-23 Driveway Tie-Ins are included in the
Operations Department Annual Operating Budget Account 100-36-381-10250-7163
Pavement Resurfacing.
3.2 For the information of Council, the unit pricing remains the same as the 2009 rate.
3.3 The contract will be monitored to ensure the service level is maintained and rates
applied correctly.
REPORT NO.: COD-034-70
PAGE 3
4.0 CONCLUSION
4.1 To award the contract to Melrose Paving Company, Etobicoke, Ontario for the
Driveway Tie-ins.
5.0 INPUT FROM OTHER SOURCES
5.1 This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence: Director of Operations
Attachments:
Attachment 1 -Schedule "A", Bid Summary
~c11711~°`~(HI
REPORT
CORPORATE SERVICES DEPARTMENT
Schedule "A"
Bid Summary
Tender CL2010-23
BIDDER TOTAL BID
(net of HST rebate)
Melrose Paving Company Limited $46,400.02
Etobicoke, ON
Trison Contracting $49,758.10
Port Perry, ON
Royalcrest Paving $50,900.15
Toronto, ON
Al Asphalt Maintenance Limited $60,164.42
Burlington, ON