HomeMy WebLinkAboutCOD-031-10Cj~jIl~ REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 21, 2010 Resolution#: ~(~H-3$3-(~ By-law#: NIA
Report: COD-031-10 File#:
Subject: CO-OPERATIVE TENDER NO. T-282-2010 -SUPPLY & DELIVERY OF
WINTER SAND
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-031-10 be received;
2. THAT Kovacs Sand and Gravel Limited, Pontypool, Ontario, with a total bid price of
$89,370.72 (net of H.S.T. rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of the Co-operative Tender T-282-2010, be
awarded the contract to supply and deliver approximately 13,500 tonnes of winter sand,
as required by the Municipality of Clarington Operations Department;
3. THAT pending satisfactory pricing and service and approval by the Durham Purchasing
Co-operative, the contract be extended for two additional one year terms; and
4. THAT the funds expended be drawn from the Operations Department Winter
Control/Sanding/Salting Miscellaneous Operating Supplies Account 100-36-383-10295-
7112.
Submitted by: Reviewed by: ~ "'"- - ~'"
n Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services Chief Administrative Officer
MMIJDBIbh
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-031-10
PAGE 2
1.0 BACKGROUND AND COMMENT
1.1 A tender for the Supply and Delivery of Winter Sand was issued on a co-operative
basis with the Municipality of Clarington, City of Oshawa, City of Pickering, Town of
Whitby, Township of Scugog and the Region of Durham participating. The host
agency for the tender call was the Region of Durham.
1.2 The tender was publicly advertised and called for bids for the Supply and Delivery of
Winter Sand as required by the co-operative agencies. Subsequently, tenders were
received and tabulated as per Schedule "A" attached.
1.3 The contract resulting from this tender will cover the supply and delivery of winter
sand on an as required basis for a one year term with the option to extend for two
additional years.
2.0 ANALYSIS
2.1 Bids were received from Kovacs Sand and Gravel, Pontypool, Ontario, Vicdom Sand
and Gravel Limited, Uxbridge, Ontario, Lafarge Canada, Incorporated, Stouffville,
Ontario, CDR Youngs Aggregate Inc., Pontypool, Ontario and Brock Aggregates
Inc., Concord, Ontario.
22 The Region of Durham has recommended that each co-operative member award to the
low compliant bidder for their location.
2.3 The low bid for the Municipality of Clarington is Kovacs Sand and Gravel, Pontypool,
Ontario for the supply and delivery of winter sand.
2.4 Kovacs Sand and Gravel, Pontypool, Ontario has previously performed satisfactorily
for the Municipality of Clarington.
REPORT NO.: COD-031-10
3.0 FINANCIAL
PAGE 3
3.1 Funds required to complete the purchases of the required products are provided in
the Operations Department Winter Control/Sanding/Salting Miscellaneous Operating
Supplies Account 100-36-383-10295-7112.
3.2 The first year contract based on the estimated usage of 13,500 tonnes annually is
$89,370.72 (net of H.S.T. rebate), as per Schedule "A" attached.
3.3 The tendered unit price average for 2010 from Kovacs Sand and Gravel, Pontypool,
Ontario, reflects approximately a 2.1 % decrease over the 2009 unit price average.
3.4 Queries with respect to the department needs, specifications, etc. should be referred
to the Director of Operations.
4.0 CONCLUSION
4.1 After review and analysis of the bids by Purchasing and Operations, it was mutually
agreed that the bid from Kovacs Sand and Gravel, Pontypool, Ontario be
recommended for the contract for the supply and delivery of winter sand.
5.0 INPUT FROM OTHER SOURCES
5.1 This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence:
Attachments:
Director of Operations
Attachment 1 -Schedule "A", Bid Summary
REPORT NO.: COD-031-10
Schedule "A"
Bid Summary
Co-Operative Tender T-282-2010
PAGE 4
BIDDER SUPPLY & DELIVERY OF WINTER SAND
Municipality of Clarington
Estimated Re uirements
1 Year Requirement 13,500 tonnes
Kovacs Sand & Gravel $89,370.72
Pontypool, ON
CDR Young's Aggregates Inc. $96,824.64
Pontypool, ON
Lafarge Canada Inc. $99,821.47
Stouffville, ON
Brock Aggregates Inc. $148,060.80
Concord, ON
Vicdom Sand and Gravel Limited No bid for Municipality of Clarington location
Uxbridge, ON
HII prices are net of H.S.T, rebate.