HomeMy WebLinkAboutESD-009-10C1~i~ ~ REPORT
Leading the R'ay
EMERGENCY & FIRE SERVICES
Meeting: GENERAL PURPOSE AND ADMINSTRATION COMMITTEE
Date: June 21, 2010
Resolution#: ~ PR ~ 375"~v
Report #: ESD-009-10 File #: By-law #: o~ t'b~~~
Subject: MEMORANDUM OF UNDERSTANDING -CANADIAN RED CROSS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee.
recommend to Council the following:
1. THAT Report ESD-009-10 be received;
2. THAT the conditions outlined in the attached Memorandum of Understanding with the
Canadian Red Cross and Clarington Emergency and Fire Services be endorsed by
Council,
3. THAT the Mayor and Clerk be authorized to enter into the attached Memorandum of
Understanding with the Canadian Red Cross and Clarington Emergency and Fire
Services; and
4. THAT the by-law attached to Report ESD-009-10 authorizing the Mayor and Clerk to
enter into the Memorandum of Understanding with the Canadian Red Cross be
approved by Council.
Submitted by: „~'r `~~c` ~ Reviewed by:
Gordon Weir, AMCT, CMM111
Director Emergency &Fire Services
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an lin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506
REPORT N0: ESD-009-10
Page 2
1.0 BACKGROUND/ASSISTANCE TO RESIDENTS
1.1 Services to residents under emergency situations are primarily provided
by three agencies. Each provides a distinct level of service as generally
set out below:
(a) The Durham Region Social Services of the Regional Municipality of
Durham is responsible to provide emergency accommodations,
feeding, registration, critical incident stress debriefing and if
necessary, clothing for persons forced to evacuate their homes as a
result of a natural or man-made emergency, generally for
emergencies on a larger scale. The Plan is designed to ensure the
timely and efficient delivery of emergency social services with the
Regional Municipality of Durham, regardless of the root cause of the
emergency. It also provides the framework for the provision of
emergency social services support to other Municipalities in
accordance with written agreements, a Memorandum of
Understanding (MOU) or requests for assistance during an
emergency.
(b) The Salvation Army, as an international movement, is an evangelical
branch of the Christian Church. Its message is based on the Bible, its
ministry is motivated by love for God and a practical concern for the
needs of humanity. Its mission is to preach the gospel of Jesus Christ,
supply basic human needs, provide personal counseling and
undertake the spiritual and moral regeneration and physical
rehabilitation of all persons in need who come within its sphere of
influence regardless of race, colour, creed, sex or age.
(c) The Red Cross is able to assist those residents who have been
displaced due to an emergency such as fire by providing immediate
lodging up to 72 hours, food, comfort hygiene kits as well as reception
and information.
2.0 RED CROSS MEMORANDUM OF UNDERSTANDING
2.1 Over the past number of years, the Canadian Red Cross has been of
assistance to the Clarington Emergency and Fire Services when there has
been a local house fire or larger scale events that may cause evacuation
and/or relocation of residents.
REPORT ESD-009-10
PAGE 3
2.2 This service allows the on-scene Commander to focus efforts on the
emergency, knowing that the family is being looked after. Should
residents require additional assistance, the Red Cross will supply
information that can help them get further assistance.
4.0 CONCLUSION
3.1 It is therefore recommended that the General Purpose and Administration
Committee recommend to Council that the Mayor and Clerk be authorized
to enter into the Memorandum of Understanding between the Canadian
Red Cross and Clarington Emergency and Fire Services (Attachment #1 ).
Attachment #1: Memorandum of Understanding between the Canadian Red
Cross and Clarington Emergency and Fire Services
Attachment #2: By-law authorizing Memorandum of Understanding
Attachment #1 to Report ESD-009-10
Memorandum of Understanding
Between
The Canadian Red Cross, Ontario Zone
(Hereafter referred to as Red Cross)
And
Clarington Emergency and Fire Services
(Hereafter referred to as CEFS)
In the case of a small scale, non-declared disaster which affects fewer than twenty-five (25)
people, so identified by the CEFS, Red Cross personnel will assist victims by providing
temporary accommodation and meals or food for a period not exceeding seventy-two (72) hours
as well as by replacing basic necessities, such as but not limited to, clothing and medical
prescriptions. Assistance provided will depend on a needs assessment.
1.0 Canadian Red Cross
The Canadian Red Cross is anon-profit, humanitarian organization dedicated to helping
Canadians, as well as victims of conflicts or disasters, throughout the world. In Canada,
the Red Cross provides a wide range of assistance annually to thousands of people
through national disaster relief, fire response program and prevention services..
2.0 The Red Cross agrees to:
a. Abide by this memorandum of understanding with the CEFS to ensure the delivery of
Red Cross services to meet the basic needs of victims. The services provided b}~ the
Red Cross will be as follows:
b. Needs Assessments
a Comfort/Hygiene Kits
d. Registration & Inquiry/Family Reunification
e. Lodging Assistance
f. Meals
g. Referrals or Resources
h. Reception and Information
2.1 Appoint one person to liaise with either the CEFS Senior Officer or Incident
Commander, depending on the nature of the incident, or a designate on site. This
appointee will be the first Red Cross Response Leader to report to the scene;
2.2 Appoint one spokesperson to liaise with on-scene media representatives to speak on Red
Cross issues only;
2.3 Where reasonably possible, respond to the incident of the CEFS within one hour;
2.4 Complete needs assessments for all victims to ascertain the level of Red Cross services
required;
2.5 Make referrals, with the consent of the victims, to the Victim Crisis Assistance Services
for emotional support, as required;
2.6 Standardize a coordinated referral system to victims;
2.7 Within the limits of the Red Cross service, support the CEFS in the delivery of services;
2.8 Provide Red Cross personnel with training as deemed appropriate by their respective
agencies;
2.9 Ensure, to the extent possible, that an appropriate number of Red Cross personnel
respond and that they are properly equipped and trained to provide services;
2.10 Provide Red Cross visibility and appropriate identification of the partnership when
responding;
2.11 Maintain detailed logs of the events and actions taken by the respective agency personnel,
including name of all responders, during the response and retain documents for the
appropriate length of time in accordance with any prevailing governing legislation;
2.12 Maintain statistical information concerning the number of cases handled, referrals,
distributed items and retain for the appropriate length of time;
2.13 Participate in and provide for the attendance of appropriate Red Cross personnel at
Steering Committee meetings to review and address issues and concerns;
3.0 Clarington Emergency and Fire Services agrees to:
3.1 Permit Red Cross to educate CEFS on how they are able to assist in providing Red Cross
Services only as it relates to Red Cross involvement;
3.2 Appoint one liaison person to work with responding agencies to assist in coordination of
Service;
3.3 Provide direction, through the Incident Commander or her/his designate, to onscene
Personnel who are at all times to act within the confines of Red Cross service limitations;
4.0 Joint Agreements:
4.1 The signatories of this document agree to participate in training exercises periodically
Arranged with the concurrence of all parties to ensure the effectiveness and efficiency of
Response procedures;
4.2 The signatories also agree to maintain in full force and effect during the term of this
agreement at their own expense, a policy of comprehensive insurance to the satisfaction
of the Municipality's Director of Finance. A copy of insurance must be provided on an
annual basis. The Red Cross will not rely on any insurance policy of the Municipality
unless governed by Legislation applicable to the Municipality's responsibilities;
5.0 Term:
5.1 This memorandum of understanding will be in effect on date it is approved by Council;
5.2 Either party of the memorandum of understanding may at any time terminate this
agreement by giving 30 days written notice, or if determined by the Municipality to be
prudent, to terminate immediately;
5.3 The signatories recognize that each party will be governed by its own policies and
procedures and that those policies and procedures will taken precedence in the case of
conflict.
Terra Sayer
Coordinator, Disaster Management
Region of Durham
Alistair Hensler
Patti Barrie
Municipality of Clarington Clerk
Jim Abernethy
Manager, Disaster Management Municipality of Clarington Mayor
Eastern Ontario, Central Lakes Region
Date
Date
Attachment #2
Report ESD-009-10
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO.
Being a By-law to authorize the execution of a
Memorandum of Understanding between the
Corporation of the Municipality of Clarington and
Canadian Red Cross
WHEREAS at its meeting of June 28, 2010 the Council of the Corporation of the
Municipality of Clarington adopted the recommendation contained in Report
ESD-009-10;
NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF THE
CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS
AS FOLLOWS:
1. THAT the mayor and Clerk be authorized to execute on behalf of the
Corporation of the Municipality of Clarington the Memorandum of
Understanding between the Corporation of the Municipality of
Clarington and the Canadian Red Cross.
BY-LAW read a first, second and third time this 28th day of June, 2010.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk