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~~~~~~ REPORT
OPERATIONS DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING
Date: Monday, June 21, 2010 ~ P/+ - 3 7a -I o
Report #: OPD-002-10 File No .: By-law #:
Subject: 2010 WINTER BUDGET REPORT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report OPD-002-10 be received for information;
2. THAT the Seniors & Physically Disabled Sidewalk and Windrow Snow Clearing
Services be confirmed as per the 2010 approved budget with an annual administration
fee for the 2010 - 2011 service to remain at $60.00 plus HST per registered property.
3. THAT the deadline for applications to be received by October 15, 2010.
Submitted by:
Fre o ath
B.A., R.D. .R., R. R.F.A.
Director of Operations
FW/kr
May 31, 2010
Reviewed by:
nklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830
REPORT NO.: OPD-002-10
PAGE 2
1.0 BACKGROUND AND COMMENT:
1.1 As of May 28, 2010 from January 15' to May 28~h the Operations Department incurred
1,885.5 hours of total overtime. The following is a comparison of overtime costs for the
same period over three years:
Year Over Time
Hrs Double
Time Hrs Lieu Time
Hrs Total Hrs Cost
2008 2,681.5 1,686.5 1,381.5 5,749.5 $213,197.56
2009 1,420.5 1,109.0 999.5 3,529.0 $168,463.24
2010 750.5 335.5 799.5 1,885.5 $ 82,306.63
1.2 During the first four month period the Operations Department provided 28 responses,
which included 10 full call outs. Please note in the following table the total number of
our responses for the 2010 winter season compared to the previous four years:
YEAR JAN FEB MAR APR TOTAL
2006 19 18 9 0 46
2007 17 27 13 2 59
2008 19 27 18 0 64
2009 28 13 1 2 44
2010 12 16 0 0 28
Spring clean up of winter sand was completed by May 4`h
2.0 BUDGET:
2.1 For 2010 Council approved a winter maintenance budget of $1,750,600; plus $120,000
for sidewalks and parking lots and a Senior Snow Clearing contract of $44,800.
REPORT NO.: OPD-002-10
2.2 Winter Maintenance:
As of May 28, 2010, the following table illustrates the expenditures incurred.
PAGE 3
Winter Control 2010 Budget 2010Actual Variance
Plowing $ 329,600 $ 70,249 $ 259,351
Sanding/Salting $1,193,500 $ 527,744 $ 665,756
Winter Mtce Other $ 227,500 $ 233,784 ($ 6,284)
Total $1,750,600 $ 831,777 $ 918,823
In the BIA areas once there is an accumulation of 24" snow removal operations are
scheduled.
There were no snow removal operations during January and February of 2010
compared to eight snow removal operations for the same period in 2009.
The variance of the 2010 winter annual maintenance budget to actual up to May 28th of
$918,823 includes an estimated sand/salt end of season inventory value of $115,300.
2.3 Sidewalk Snow Clearing Contract:
The total budget for this program in 2010 is $120,000 with an actual expenditure of
$25,888 as of May 28th
2.4 2010 Senior Citizens and Physically Disabled Sidewalk Program
The total budget for this program for 2010 is $44,800 with an actual expenditure of
$6,196.57 as of May 28th, based on the 293 registrants received.
Below is a table of call-out statistics for this program from 2001 to April 2009:
Call-Out Statistics
January February March April November December Total
2002 10 10 7 0 2 11 40
2003 23 14 11 4 1 6 59
2004 20 9 3 0 1 9 42
2005 11 5 9 0 5 10 40
2006 7 9 2 0 0 3 21
2007 12 12 6 1 2 12 45
2008 11 10 9 0 2 13 45
2009 8 4 0 1 0 4 17
'2010 7 7 0 0 n/a n/a 14'
" A total of 14 Tull callouts for winter sidewalk maintenance to date in 2010.
REPORT NO.: OPD-002-10 PAGE 4
2.4 2010 Senior Citizens and Physically Disabled Sidewalk Program Statistics:
Not Returned
Returning
to Pro ram To
Pro ram New in 2010
Pro ram 2010
Total
Bowmanville 279 138 22 160
Courtice 139 71 5 76
Newcastle 60 20 6 26
Newtonville 5 4 0 4
Orono 12 12 1 13
Solina 2 1 0 1
Burketon 2 1 1 2
Enniskillen 0 3 0 3
Hampton 9 6 0 6
Maple Grove 2 0 0 0
Mitchell's Corners 4 2 0 2
Leskard 1 0 0 0
515 258 35 293
Did Not Return to Program from 08-09 515
Total Participants in 08-09 Program 780
Total Participants in 2010 Program 293
Decrease to the 2010 Program from last
Year fee of $60.00 a lied this season 487
3.0 2010/2011 Senior Citizens and Physically Disabled Sidewalk Program
3.1 The 2010 Budget incorporated a fee for service program. Staff recommends to Council
that the annual administration fee for the 2010 - 2011 service remain the same at
$60.00 plus HST per registered property and that the administration fee for the 2011 -
2012 season be reviewed during the 2011 Budget deliberations. Any change for the
2010 year will have an impact upon the 2010 approved budget.
3.2 Staff recommends the deadline for applications to be received by October 15, 2010.
4.0 CONCLUSION:
4.1 The current surplus reflected in this report is based on year to date actual. Final annual
results will therefore be impacted by November to December 2010 winter conditions.
Staff will continue to provide storm updates to you throughout the fall and winter and will
report to Council in early 2011 on the costs of the 2010 winter maintenance program.