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HomeMy WebLinkAboutOPD-001-10C~a~J~~ton REPORT ceadiag the way OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND A/~DMINISTRATION MEETING Date: Monday, June 21, 2010 I X250 ~c~'7aw ~ G t~~'37~~10 Report #: OPD-001-10 File No.: By-law #: Subject: SUPPORT OUR TROOPS BANNERS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-001-10 be received;. 2. THAT Council authorize staff to proceed with the recommendations for Support Our Troops banners in Clarington; and 3. THAT all interested parties be notified of Council's decision. Submitted by: Fred orva B.A., .D.M.R., R.R.F.A. Director of Operations FH/sh June 8, 2010 Reviewed by: ranklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: OPD-001-10 PAGE 2 1.0 BACKGROUND 1.1 At the Council meeting of April 21, 2008 Council received a request to have twelve (12) Support Our Troops banners donated by Goodyear Canada Inc. placed at various locations throughout downtown Bowmanville. Council did request that the banners be displayed across the Municipality to show our support. 1.2 Goodyear Canada Inc. donated an additional twelve (12) banner to be installed throughout the Municipality through the efforts of Councillor Trim. A list of the original installation points is as follows: MAC -Temperance Street • MAC -Church Street • Vanstone Bridge • Garnet B. Rickard • Newcastle Mill SUHwy 2 • Orono -Main Street • Courtice Community Complex • South Courtice Arena • Courtice Highway 2 • Darlington Sports Centre • Solina Hall • Tyrone • Newtonville 1.3 The installation of the banners was provided by Langley Utilities Inc., as part of their Company's support for Canadian Troops with assistance from Operations staff. 1.4 At the May 10, 2010 meeting Council received correspondence from Ms. Margaret Maskell advising that some of the banners were missing and requesting that Council address this issue and continue to show our community support. Council referred the letter to staff requesting a report on the inventory of banners and their current condition. 2.0 CURRENT STATUS 2.1 The current banners are 19.5 inches wide by 42.5 inches in length. The initial installation was for a total of 24 banners throughout Clarington. As of the writing of this report, staff estimates that 17 of those banners remain, while 7 are missing. Of those remaining, deterioration is noticeable and needs to be addressed. 2.2 Missing Banners Banners have gone missing from various locations including 5 from the Vanstone Bridge. Staff did not remove these banners, and have no indication of their current whereabouts. REPORT NO.: OPD-001-10 PAGE 3 2.3 Condition The condition of the remaining banners is questionable. Weather plays a significant role in the life cycle of items intended to be outdoors and the elements have contributed to the deterioration of many of the remaining banners. Sun fading and wind damage are taking their toll. The current vinyl on vinyl banners will not be sustainable for significant lengths of time in these conditions. It is recommended that they be replaced bi-annually, if not annually. 2.4 The current vinyl on vinyl banners were obtained through the generous donation of Goodyear Canada Inc. The replacement cost would be borne by the Municipality unless ongoing sponsorship can be obtained. 3.0 RECOMMENDATIONS 3.1 Staff proposes the following changes to the current program to simplify location decisions and provide consistency and visual impact throughout the Municipality. 3.2 Banners Banners similar to those currently in use would continue to be used. Staff suggests the following locations for the first year: Location Number Bowmanville Vanstone Bridge 6 Bowmanville Cenotaph 3 Newtonville Cenotaph 3 Newcastle Cenotaph 3 Orono Cenotaph 2 Courtice 2 These banners would be approximately $85 each, for a total of approximately $1,800. Staff will continue to investigate sponsorship opportunities since there were no funds identified for supply and installation of the banners in the Operations Department 2010 Capital Budget. REPORT NO.: OPD-001-10 PAGE 4 3.2.1 Major Gateways Staff proposes new add-ons to the welcome signs at major gateways subject to the approval of the respective authorities, to the Municipality. These extensions would read ° Clarington Supports Our Troops "effectively covering the high traffic entry points and would visible upon entry to Clarington. The gateway banners would be conveniently located and highly visible. The major gateways in Clarington are: • Taunton Road at Enfield • Regional Road 57 at Burketon • Regional Road 9 at Kendal • Highway 2 at Newtonville • Highway 401 at Courtice Road • Highway 401 at Newtonville Road • Highway 2 at Courtice Road • Scugog Road at Burketon The approximate total cost of the header banners is $800 (8 signs @ $100 each). This will be referred to the 2011 Budget. 3.2.2 Hamlet Sipns Hamlet signs are the community identifying signs seen at the entry to the individual hamlets. Staff proposes that the existing hamlet signs be given an extension similar to the gateway signs to include " Clarington Supports Our Troops "on a one foot by eight foot piece of plywood painted to match the existing sign. The anticipated cost to procure extensions for the approximately 50 hamlet signs in Clarington would be $80 per sign, with a onetime design fee of $100 for a total of $5000. Staff proposes that the funds be allocated during the review for the 2011 budget. 3.3 Facilities Yellow ribbon decals, similar to those on Clarington Emergency Services vehicles are proposed for Clarington facilities. These ;fir ^b decals will be applied to the glass in the exterior front doors of ,q~~. municipal buildings and facilities. In total there are nineteen ~ ~~~ facility buildings that would receive decals. The cost would be ©.~' nominal. ~,~ ~~~ 4~ Interested Parties: Margaret Maskell