HomeMy WebLinkAboutCAO-005-10 Q REPORT
Leading the Way
CHIEF ADMINISTRATIVE OFFICER
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: JUNE 21, 2010 Resolution#: 3y0��0 By-law#: NIA
Report M CAO-005-10 File#:
Subject: ENERGY MANAGEMENT STEERING COMMITTEE - UPDATE
RECOMMENDATIONS:
It is respectfully recommended to the General Purpose and Administration Committee that
Council approves the following:
1. THAT Report CAO-005-10 be received;
2. THAT the draft Energy Management Plan be received;
3. THAT Council authorize staff to proceed with the completion of energy audits for South
Courtice Arena, Clarington Fitness Centre and Clarington Community Resource Centre
with funds to be drawn from the Municipal Government Enterprise Reserve Fund.
1 —�
Submitted by:
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0720
REPORT NO.: CAO-005-10 PAGE 2
1.0 BACKGROUND
1.1 Since its formation, the Energy Management Steering Committee (Committee) has
been working within the energy management framework that was approved by Council
in 2008. This report will keep Council advised of the various activities of this
Committee.
1.2 On July 14, 2008 Council authorized staff to proceed with an RFP process to complete
the first two energy audits of municipal buildings with an estimated cost of $30,000.
Based on the pricing received approximately 50% of this amount was left uncommitted
and Council subsequently authorized staff to complete two additional audits utilizing
the remainder of the approved funds which were drawn from the Municipal
Government Enterprise Reserve Fund.
2.0 ENERGY MANAGEMENT PLAN
2.1 The Committee has developed a draft Energy Management Plan (EMP) as identified in
the Green Energy Act 2009. The Plan will provide direction to the Committee and all
municipal staff as we collectively target energy conservation and other green
strategies.
2.2 The Plan will be a working document and will be reviewed and revised as needed.
3.0 2009 ENERGY CONSERVATION TARGETS
3.1 As a requirement of the EMP, conservation targets are to be established. In order to
establish a baseline for energy consumption by facility, usage was calculated for the
2008 budget year. During the 2009 budget preparations each department was directed
to adjust their utility budgets to reflect a decrease of 10% in heat, hydro and water
consumption.
REPORT NO.: CAO-005-10 PAGE 3
3.2 Throughout 2009 utility usage reports were prepared on a quarterly basis and provided
to the Committee to assist in tracking the progress. Based on the year-end usage
report the following results were realized:
Natural Gas 13.2% decrease
Hydro 7.5% decrease
Water 3.5% decrease
These results reflect an average utility usage reduction of 8.06%
3.3 The Committee will continue to reinforce the targeted reductions and will assist staff in
achieving the 10% overall reduction at the end of 2010.
4.0 ENERGY AUDITS
4.1 Energy audits provide a technical analysis of energy consumption, equipment
efficiencies and building characteristics as well as analyzing utility usage. From the
information collected a list of recommendations are developed, complete with
estimated costs that quantify conservation measures and calculate anticipated pay
back periods. Equipped with this information staff are in a position to substantiate
implementation strategies during budget preparations.
4.2 To date energy audits have been completed on four municipal buildings:
Garnet Rickard Complex
Municipal Administrative Centre/Library
Courtice Community Complex
Fire Hall #1
The Plan has identified a schedule to have energy audits completed on all municipally
operated buildings by 2012.
4.3 For 2010 the Committee has proposed the completion of energy audits for South
Courtice Arena, Clarington Fitness Centre and Clarington Community Resource
Centre. The estimated cost of the audits is $20,000. The Director of Finance has
FREPORT -005-10 PAGE 4
sufficient funds remain in the Municipal Government Enterprise Reserve
ete this work.
DGE COMMUNITY CHALLENGE
5.1 The municipality will take part in this Ontario Power Authority initiative in 2010.
Clarington took part in 2009 when the program was known as Count Me In. The
program consists of two components. The first challenge will track the highest
percentage drop in electricity consumption on August 11`h by municipality. The second
challenge will calculate the highest per capita participation in the Power Pledge drive.
5.2 The public information developed to promote this program will be provided to staff and
will assist in raising the overall awareness of energy conservation both in the
workplace and at home.
6.0 LAS MUNICIPAL ENERGY PERFORMANCE BENCHMARKING PROJECT
6.1 This Local Authority Services Ltd project sought the submission of detailed
organizational and facility data relating to energy performance from Ontario
municipalities that would be analyzed and benchmarked with buildings of similar types.
6.2 The Committee submitted survey information on four facilities including a swimming
pool, arena, fire hall and administrative building. Recently we received the results of
the survey as well as receiving the case studies from the Best in Class facilities.
6.3 The overall survey results showed a low level of energy performance in Ontario's
municipal sector. Staff will review our current practices as well as those of the highest
performing facilities from the survey to develop a strategy for improved performance.
REPORT NO.: CAO-005-10 PAGE 5
7.0 COMMENT
7.1 The Steering Committee will continue to work on the various initiatives of the Energy
Management Plan in 2010 and will provide leadership to staff in terms of energy
conservation and other green strategies.
Attachments:
Attachment 1 — Draft Energy Management Plan
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"BLE OF CONTENTS
Introduction........................................................................... 1
Goals...................................................................................... 1
Objectives.............................................................................. 1
Energy Management Plan Committee .........................................2
Energy Management Plan........ ................ ................................—2
Energy Consumption Data Collection .........................................2
1i! Energy Reduction Target..............................................................3
Energy Audit Program..................................................................4
Staff Education and Engagement................................................4
Green Procurement.......................................................................5
GreenFleet....................................................................................6
Green Construction ......................................................................8
Implementation/Future Considerations .............................. 9
PENDIXI ._............................:_..........................................10
Energy Management Steering Committee —2008-2010....._.:....... 10
PENDIX II ENERGY USE STUDY...... ...... ...................11
PhaseOne ...................................................................................11
Hydro:... .............—.— ......... ... ....._ .. . ....._... 11
Heating:......... ....... ................ ...... .._.... ............... ...... .. .._............_.....13
Water:...... ._...... .. ......__... .... .................................. .. ..13
Fuel (Gas. Clear Diesel & Marked Diesel): .................... ............ 14
PhaseTwo ...._................_........._............ ................_._.............. 15
Hydro:...... ............. _ . _ ......15
Heating:.... ...... . . ......... .. ........................... ......16
Water:....... ................... .._,. ............. ..................._.__..16
Fuel (Gas, Clear Diesel & Marked Diesel):._............. ....................... ...... 17
,;PENDIX 111 2009 CONSUMPTION REVIEW........................18
PENDIXIV................................................... ......................20
Energy Audit Program..... .---..___.... _._.__ ... __.20
Method: . ..... ..........-......-...... .. ............20
Financial Consideration:......... .... .... _ .. . ........ _.— .........21
AuditSchedule: ...... .......... . ......... _ ...._ ...... .--..... ...... ......_..........21
Municipal Administrative Centre ....... _.........-- —............_ .._.............21
Garnet Rickard Recreation Complex... ................................ ........_._...... 22
Fire Hall #1 ........ _ .........--..... _22
Courtice Community Complex............... . ............22
Proposed2010.. .............. . _..... ...... ........... . ..........._....._.............__.. ...23
Proposed 2011 . ..... ........_.... ._._..__.. ........23
Proposed 2012... ... ... ..... ........ . .. .......23
MUNICIPALITY OF CLARINGTON
ENERGY MANAGEMENT PLAN
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Introduction
F
In response to the growing need for energy and environmental
stewardship, the municipal administration is working towards
additional energy conservation through a coordinated plan. The
purpose of the Energy Management Plan (EMP) is to provide
the Municipality with a strategy to improve the overall energy
efficiency of operations within the control of the Municipality. By
increasing awareness with all employees in energy conservation
we will assist in the promotion of an environmentally-friendly
workplace and do our part in saving the environment, energy
and money by promoting and practicing all energy conservation
measures and programs
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The Plan will be the key instrument to assist the Municipality to
achieve these goals. The Plan will be reviewed and updated on
an annual basis. The Energy Management Committee shall
report to Council on a regular basis with respect the status of
various energy conservation undertakings.
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Goals
1. To improve energy efficiency of all Municipal operations
2. To create, through education, a culture of energy
conservation in the workplace
3. To reducing green house gas emission and our carbon
footprint
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Objectives
1 . Develop an Energy Management Plan
2. Implement all strategies identified in the Energy
Management Plan
3. Monitor and Revise the Energy Management Plan
4. Report to Council annually
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Energy Management Plan Committee
In 2007, Council endorsed the formation of a staff committee to
undertake all necessary actions to effect municipal energy
'•( conservation. Under the direction of the Chief Administrative
Officer, an interdepartmental Energy Management Steering
Committee (Committee) was formed to provide leadership;
guidance and direction to ensure all energy management efforts
"" are coordinated and sustained over the long term. For a current
list of committee members see Appendix I.
The mandate of this Committee is to take charge and take
ownership of all energy conservation measures including the
preparation and implementation of an Energy Management Plan
(Plan). Allowing staff to be engaged in the process of setting
and choosing priorities Will contribute to the Ipng term
implementation of the Plan.
Energy Management Plan
As the Committee moves toward the creation of the Energy
Management Plan six key components to the plan were
identified including:
3�
l -1, Energy Consumption data collection
2 Energy Reduction Target
3.
Energy Audit Program
4. Staff Education and Engagement
5. Green Procurement
6.
:,Gre en:,
Fleet
7. Green Construction Standards
Energy Consumption Data Collection
The Corporation of the Municipality of Clarington spends close
to three million dollars annually on energizing municipal facilities
and equipment. These numbers represent a significant annual
budget outlay. In an attempt to gain a better understanding of
their significance, a comprehensive energy use study was
undertaken.
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The first phase of the energy use study involved the review of
historical energy consumption covering the period from January
1 , 2005 to December 31, 2007. This review involved;
165 different hydro accounts supplying power to Municipal
streetlights, traffic signals, playing fields, park lights and
facilities;
a total of 25 Municipal facilities were supplied heat using
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Natural Gas, Heating Oil or Propane;
64 different accounts supplying water to Municipal parks
and facilities; and
fuel (including gas, clear diesel and marked diesel) to
maintain the fleet was delivered to 5 locations within the
Municipality.
,
The second phase of the study involves the ongoing tracking
and monitoring of energy consumption information for all of the
r' accounts identified in phase one, with the hope that it will
j provide knowledge to assist management in budgeting for future
energy requirements.
During the second phase, 2008 was set as the baseline for
which ftiture comparisons can be made. This year was chosen
be(ddG it was the year before the corporation made a
concerted effort to reduce energy consumption.
The 0omplota breakdown of the energy use statistics and
methodologies are documented in detail in Appendix Il. It
outlines all energy sources`reviewed in each phase.
,
Energy Reduction Target
2008 tlsnee In September 2008, the Chief Administrative Officer issued a
challenge to all municipal departments to reduce energy
Water * 66,871 m consumption by 10% in 2009. To support this initiative each
VANII 11111:
Gas 1,857;623 m department was asked to make the required changes to their
2009proposed operating budgets to reflect a 10% decrease in
Electricity *to,t �i5 kvf , hydro, heat and water usage.
trxdd,npsaniu— ; ;,, ,,, . Following the year end review, we experienced a reduction in
energy consumption reduced in all three areas of the challenge
(see Appendix III). Although we did not attain a 10% overall
reduction in all three areas this objective remains in place for
2010, using the 2008 energy consumption data on the baseline.
Subject to achieving this goal for 2010, the Committee will
review and recommend targets for future years.
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Energy Audit Program
The municipality operates a number of facilities ranging in size
and type of use from a small community centre to a
multifunctional recreation complex. Each facility consumes
energy (electricity and natural gas or heating oil) for light, HVAC
systems and the operation of mechanical equipment needed for
4.
the production and maintenance of ice surfaces. In addition to
the consumption of energy, each of these facilities consumes
water for drinking, sanitation and ice surface preparation. Costs
of these resources represent a significant cost to the
municipality as identified in the energy consumption section of
this plan.
Energy Audits provide a technical analysis of energy
consumption, equipment efficiencies and building characteristics
as well as analyzing utility usage. From the information
collected a list of recommendations are developod:,IIQomplete
with estimated costs that quantify conservation measures and
calculated anticipated pay back periods. Equipped with this
information staff are Ina position to substantiate implementation
strategies during budget preparations._
To date energy audits have been completed on four municipal
buildings and the goal is to have all buildings audited by 2012.
The detailed',Energy Audit program can be found in Appendix
IV.
Energy audits completed Following,the completion of an energy audit, departmental staff
Garnet Rickard Gample „ LL and members of the Committee review the document and meet
Munidpal adm nistratiu2 "" with the consultant to discuss the report. Once the report is
Gentreji�larar� ` finalized it remains the responsibility of the user department to
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CourticeComn .. plan an implementation strategy to address all
Eire Malt#2I i, ,yi= recommendations made in the report. In some cases this may
" 'L.. require minimal costs that can be funded through an operating
i budget For the larger initiatives the department will need to add
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j to their Capital budget program.
(( Staff Education and Engagement
F
Using resources available, the Committee will share with staff
energy savings ideas. Efforts will spotlight:
• The Corporation's energy efficiency successes;
• Promoting education programs in energy efficiency,
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• Partnerships in promoting efficiency programs; and
• Sharing personal energy efficiency success stories and
tips.
These are all within the intention to provide the tools and
informational for employees to be stewards of the environment.
Green Procurement
Green procurement is set within the context of achieving value
for money. It requires the integration of environmental
performance considerations into the,procurement process
including planning, acquisition, use'and disposal. Green
procurement also requires an understanding of the
environmental aspects and potential impacts and costs
associated with the life cycle assessment of goods and services
being acquired.
In order to contribute to the reduction of waste, toxic Or harmful
emissions and substances and to increase the development and
awareness of environmentally preferred purchasing, the
Municipality of Clarington urges its contractors to, wherever
possible during the provision of goods and services, to propose
amendments to the icjp6ii and
requirements to provide for the expanded use of durable
products, reusable products and products (including those used
by service contractors) that contain the maximum level of post-
consumer waste,-and the least amount of toxic or harmful
content for the sustainability of a clean environment without
significantly altering the effectiveness of the product or services.
It is recognized that a cost analysis is required in order to
ensure that the products are made available at competitive
prices
The "Governments Incorporating Procurement Practices which
are Environmentally Responsible" (GIPPER) Statement of
Principle as outlined above expresses the Municipality's
commitment to environmentally responsible (Green)
procurement and overall waste reduction.
Products considered to be environmentally responsible may be
given preference during the evaluation stage of the submission
when the tender/proposal documents either directly calls for
"green" products or where "green" products may be priced as an
option.
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In the future the Committee may seek an amendment the
purchasing by-law to incorporate the principles of green
procurement.
Green Fleet
it
When the Municipality undertakes a green fleet initiative and
demonstrates its success, it benefits Clarington in four ways.
First, the initiative helps Clarington reduce emissions. Second, it
helps the Municipality reduce fuel consumption. Third it
improves air quality and reduces climate change. Fourth,
demonstrating new technologyprornotes development,
commercialization and wide spread adoption of green
technologies, reduces prices and speeds infrastructure
development.
Clarington currently has a variety of green fleet initiatives for
vehicles and is promoting sustainable fleet-related choices and
green maintenance and management practices. The
Municipality's fleet includes two gasoline — electric hybrid pickup
trucks; four alternative fueled ice surfacing equipment and eight
current emission controlled heavy vehicles.
Making the Municipality of Clarington fleet'operations more
environmentally friendly requires more than purchasing cleaner
vehicles. The Municipality also purchases cleaner fuels. Orono
and Hampton yards use Ultra low sulphur diesel fuel in its heavy
equipment Gasoline used in vehicles contains an average of
11 ten percept ethanol The Municipality will also be looking into
using some form of biodiesel.
5070 litres of used oil was recycled in 2008 instead of burned to
reduce carbon dioxide emissions resulting from vehicle
maintenance.
Used oil filters are collected and disposed of using an
environmentally approved method. Used tires collected from the
road sides are also disposed of by a licensed disposal
company. To reduce resources required the fleet garage use
rebuilt alternators, starters, brake cores and other components
when available. Other green fleet approaches include
continually seeking best practices by networking with other
fleets and participating in Fleet Challenge.
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Clarington, with Council's direction, will purchase commercially
available green vehicles as a standard practice. The plan
provides the flexibility to adopt promising new technologies as
they become available.
A large portion of our fleet is made up of light-duty trucks and
vans. Green solutions are needed for these units. In 2009/2010
full hybrid pickup trucks will be commercially available along
with ultra fuel-efficient diesel power. As these products become
available they will be evaluated and implemented accordingly.
Stricter diesel engine emission standards being phased in mean
that new diesel engines will be much cleaner then old
equipment they are replacing. Replacing aging equipment as
they come due with state of the art emission controlled diesels
will reduce emissions from those trucks.
Heavy trucks are a major,contributor to smog because of their
particulate emissions. Diesel particulate filters reduce particulate
matter—soot,-,,,by more than W%; Replacing existing;older, high
level of emissions diesels in the future with current green fleet
' technology will reduce ClanngtdWs particulate emissions
dramatically. Light trucks and cars should include flex fuel
options along with fuel efficiency as a priority. Other emerging
technologies will be evaluated as they become available.
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The use of alternate fuels such as biodiesel and blends of
ethanol and gasoline will, aid Clarington in reducing emissions
for both heavy and light vehicles. Investigating and
implementing the use of such fuels will be an ongoing process
As they become comm6rc ally available.
Participating in programs such as Green Fleet Expo and Fleet
Challenge are excellent opportunities to learn about green fleet
technologies and best practices. Educating employees on fuel
managern nt techniques both at work and during their commute
to work will'benefit both staff and the Municipality of Clarington
t&10 onserve fuel.
Fleet services through networking with other fleets can learn
about and implement proven green fleet best practices.
Investigating benefits and feasibility of adopting green fleet best
practices, such as extended oil change intervals and using
energy conserving synthetic oils can aid in achieving
sustainable goals. The Municipality should explore having its
fleet reviewed under the E3 Fleet Rating System (fleet
consultants) to identify opportunities to reduce emissions and
fuel usage.
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Green Fleet Flan Directive
• Participate in Fleet Challenge fleet review program
• Identify and implement viable recommendations from
review
• Expedite replacement of oldest plow trucks
• Continue educating Municipal employees on fuel
conscious driving techniques
Green Construction
In 2009, staff began researching ways to ensure that new
municipal building projects would be designed and constructed
with high regard for energy efficiency, environmental
sustainability and fiscal responsibility. The Canada Green
L:
Building Council's (CaGBC) Leadership in Energy and
Environmental Design (LEED) program was identified by staff
as the preferred model for governing;new municipal building
projects. LEED has gained the market share in both the United
" States and Canada, emphasized third party verification of
environmental and energy efficiency claims and offered a
holistic approach to sustainable building design.
i LEED is a consensus based voluntary rating system for
designing, constructing operating and certifying green
buildings. It was first developed by the US Green Building
Council and was later adopted in Canada by the Canada Green
Building Council. It was developed to prevent "green washing"
�' and to give credibility to green building claims through
qUP ratification/qualification and third party review.
LEED is:flexible enough to accommodate a wide range of green
building strategies.'The following is a list of the key performance
categories and examples of strategies used to fulfill the credits.
• Sustainable Sites: Close to public transit routes
and essential services reduced
site disturbance, reduced light
pollution.
Water Efficiency: Low flush fixtures, grey water
systems, drought resistant
landscaping.
Energy & Atmosphere: Renewable energy systems,
ozone protection, energy
efficient building operations.
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• Materials & Resources: Recycled, regional, and
renewable materials,
management plans, certified
wood.
Indoor Environmental Quality: CO2 monitoring, low VOC
materials, occupant controls
day lighting in occupied
spaces.
Innovation & Design: New or inventive designs,
LEER Accredited Professional
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on design team.
Within each of these six areas is a series of design attributes
and, depending on the number of design attributes selected and
included in the building construction, the building can be
designated as either LEER certified (bronze), sifter, gold or
platinum.
Quite a number of municipalities in Ontario and across Canada
have adopted the use of the LEEDTm Green Building Rating
System for new municipal facilities.' These include; Kingston,
East Gwillimbury; York Region,.Ottawa and Richmond Hill.
Someaf the municipalities have adopted a minimum ratings
standard'such as LEED Silver, and many have further qualified
thi&to apply to a minimum sized building. The norm is 500 m2
Considering LEED for new construction and major renovations
makes good business sense, in that a high performance green
building,can reduce energy consumption and water usage and
mm
reduced environmental greenhouse gas (GHG) emissions.
Implementation/Future Considerations
I As the draft EMP develops, the Committee will formalize a full
implementation strategy as well as looking forward to other
opportunities.
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APPENDIX I
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ENERGY MANAGEMENT STEERING COMMITTEE—2008-2010
j George Acorn, Chair Community Services
Frank Wu Chief Administrator's Office
Jane Pascoe Chief Administrator's Office
Ken Ferguson Community Services
Marie Marano Corporate Services
Jerry Barber Corporate Services
Laura Barta Finance
Patti Barrie Clerks
Fred Horvath Operations
Lockie Longhurst Operations
Rob Groen Operations
Gord Weir Emergency & Fire Services
Mark Berney Emergency&-Fire Services
Lisa Backus Planning
Leslie Benson Engineering
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APPENDIX II
ENERGY USE STUDY
RASE ONE
The first phase of the study involved the review of the municipal
energy consumption covering the period from January 1, 2005
to December 31, 2007, is an attempt to obtain an understanding
of current usage. Included in the assessment was a review of
charges from 122 Hydro One accounts; 43 Veridian Hydro
accounts, 23 Enbridge natural gas accounts, 64 Durham Region
water accounts, 8 Shell Canada heating oil accounts and 5
Shell Canada fuel accounts All accounts have been matched
to the budget account they are charged to on an annual basis.
During this process no adjustments were made to reallocate
-' minor posting inconsistencies identified in the ledger, nor were
the numbers changed to factor out the effect of year end
accounting accruals. Accruals would normally be done to
account for the estimated value of consumption up t''" he end of
l
the calendar year in the year it was used. This entry would be
reversed in the beginning of the following year, recognizing that
„ the first billing period includes consumption from the prior year.
{
In the initial assessment of municipal hydro, we requested the
following account (1) monthly or quarterly usage in
kilowatt hours (kWh), (2) rate per kWh, (3) meter readings used
and (4) any other charges or rates that may have applied to our
accounts since January 1, 2005. The information supplied
detailed the total kilowatt hours used for each period and the
total amount billed.
Details of 165 accounts were requested as part of this
assessment. These included accounts for street lighting, traffic
signalization, playing fields or park lighting and power for
Municipal facilities. Of the 122 Hydro One accounts submitted,
102 were specifically identified as street lighting accounts that
are billed a flat rate each period. These billings have no
consumption information provided for our review. An additional
3 accounts are charged to the street lighting operating account
and for these the consumption was provided. Of the 43
Veridian Hydro accounts submitted, 14 were specifically
identified as street lighting or traffic signal lighting accounts that
are billed a flat rate each period. These billings have an
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estimated value for consumption for the year that is equally
divided between the periods. All of the Municipality of
Clarington's street lighting and traffic signal lighting accounts at
the time of the review were billed based on the RPP (Regulated
Price Plan). This plan charges a fixed rate for each kilowatt
hour regardless of the current market price. Our street lights
are utilized during off peak hours when the market rates are low
and we do not automatically benefit from this cost reduction
while remaining on the RPP. The total cost for street lighting
and traffic signalization has increase 24.3% between 2005 and
2007. A large part of this increase is due to maintenance of
street lights, which has increase 1561% over the same period.
The increase in costs associated with,hydro rate increases
cannot be specifically isolated without consumption details. It is
further complicated by the fact that each year the Municipality
assumes new responsibility for the maintenance of street lights
in new subdivisions from developers who have completed the
construction to the specifications of the Director of Engineering.
Park maintenance for playing field lighting is charged for
consumption on 4 Hydro One accounts and 9 Veridian hydro
accounts. The detail of this consumption for each location was
provided for review. It was noted that the playing field lighting
hydro consumption has increases by 87.9% from 86,369.21
kWh in 2005 to 162 248.16 kWh i62007. This increase is due,
in large part to the activation of lighting at 2375 Baseline Road
in 2006. If you factor out the addition of 2375 Baseline Road,
the increase in consumption,of hydro is only 2.5% from 86,369.2
'kWh in 2005 to 88,528.16 kWh in 2007. These accounts are
billed based on the RPP with no discounts given for the off peek
consumption of hydro.
The remaining 13 Hydro One accounts and 20 Veridian hydro
accounts, late to facilities operated by the Municipality, some
a. -with more than one meter assigned. Consumption details were
reviewed for 26 operating facilities. During the assessment
period, the total consumption increased by 3.8% from
9,625 100.97 kWh in 2005 to 9,988,876.35 kWh in 2007. Most
of these accounts are billed based on the RPP, with delivery
and regulatory charges dependant on the expected kilowatt
requirement.
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TING:
In the initial assessment of municipal heating, we were able to
obtain information on 25 municipal facilities that required some
form of heat. Our research shows that Enbridge natural gas
accounts exist and billing details were provided for 18 accounts.
The cubic meters of natural gas consumed by the Municipality
over the three year period has declined approximately 6% from
1,259,479 in 2005 to 1,184,524 in 2007. The most notable
decrease in consumption over the three year period is evident at
the Courtice Community Complex. The CCC has a documented
21.4% decrease in consumption from 316,201 cubic meters in
2005 to 248,686 in 2007.
Of the remaining facilities, 2 use a combination of heating oil
i and natural gas, 6 use primarily heating oil and 1 uses propane.
Shell Canada supplies heating oil to 8 municipal facilities. In
total they delivered 99 436 1Itres in 2005, 94,073 litres in 2006
and 94,002 litres in 2007. Th€ decrease is partly due to the fact
that the Operations Depot in Hampton installed a natural gas
furnace in 2006.
In the initial assessment of water usage, we requested details
6h':,64 water billing accounts held with the Regional Municipality
of Darharn, The Region was very accommodating in providing
= details 1 2006 and 2007;however the 2005 billing details were
not provided-as requested, as they were not available on line.
Included in these accounts are 44 accounts for water usage at
various munidipad,,parks. Many of these accounts have no
documented consumption and are billed a minimum charge.
Consumption is documented on the accounts that have
Municipa[water parks as part of the services offered. Overall,
the cost of'supplying water to these parks increased 24.1% from
$18,404 in 2005 to $22,842 in 2007. The increase in costs
associated with water has not been reviewed in great detail, as
it is further complicated by the fact that part of the increase each
year comes from the Municipality assuming responsibility for
new parks in subdivisions from developers.
agement Plan Page 13
k I.
The remaining accounts with the Region of Durham, detail the
consumption data for 20 of our operating faculties that are
connected to the Regional water and sewer system. The details
show a decrease in consumption of 2.7% from 74,666 cubic
metres in 2006 to 72,676 cubic metres in 2007. A review of
various facilities highlights substantial reductions in the cubic
metres used at the Courtice Community Complex (3,694), the
South Courtice Arena (2,751) and the Clarington Fitness Centre
(1,315) that was partially offset by a significant increase at the
Bowmanville Indoor Soccer facility (6.814). The total costs did
not reflect this reduction. They show an increase of 5.8% from
li $124,929 in 2006 to $132,227 in 2007.
UEL (GAS, CLEAR? DIESEL & MARKED DIESEL 1:
Fuel is purchased and tracked in three forms;(1) Gas used to
operate municipal cars, gas powered trucks, and light
equipment. (2) Marked Diesel used;for unlicensed/off road
equipment. (3) Clear Diesel used for all other licensed vehicles
operated by the Municipality. The majority of fuel used for the
operation of the municipal fleet was, supplied during the initial
assessment by Shell Canada. Sortie minor additional
purchases are made through purchasing cards or on account
With independent local Fuel stations. These additional
p 1:'urchases have not been included in the consumption totals, as
no tracking information is available.
Shell Canada;delivers fuel'to 5 locations within the Municipality
pf Clanh ton; (1) Flampton'=Repot, (2) Orono Depot, (3) Fire
11 Station #1 in Bowmanville, (4) Fire Station #2 in Newcastle, (5)
Fire Station #4 in Courtice. All receipts and disbursements of
fuel at the Hampton Depot and Orono Depot are computerized
to ensute accurate inventory chargeback for use of fuel to
individual; €feet accounts. The variation in litres from 2005
!168,788 to 2006 401,061 to 2007 492,706 is based on actual
tequirements. Fuel requirements can be influenced by weather
conditions, planned project locations and age or fuel efficiency
of equipment used.
tP Shell Canada delivers only Clear Diesel to fire stations 1 , 2 & 4,
as this is used to operate the fire trucks. All purchases and
withdrawals from the tanks are manually tracked to ensure the
fuel storage tanks are not allowed to run out. For the purposes
of this assessment we used the number litres of fuel purchased
in each year as the total used. In 2005 44,122 litres were
purchased, compared to 38,453 in 2006 and 47,544 in 2007.
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agement Plan Page 14
�i
�A
�I!
The overall demand for fuel fluctuates depending on the
number, location and severity of the fire calls in a given year.
The requirement for fuel from these tanks may also be impacted
f trucks from stations 3 & 5 fill up from them instead of using the
Hampton or Orono Depot.
f BASE TWO
The second phase of the study involved the ongoing tracking
and monitoring of energy consumption information. This
incorporates accounts identified in the initial review, while
adjusting for any accounts added or closed during the period
under review. The same budget and yearend assumptions
continued into the second;;phase of the review.
I HYDRO:
lk
As of December 31, 2009, the Municipality has 186 active Hydro
accounts. Tttese include 143 Hydro One accounts and 43
Veridian accounts: This is an increase of 21 accounts since the
initial review. The majpfity of this increase relates to new street
lights added during the pest two years. As with stage 1, street
light consumption is not metered and reflects only an estimated
value for the year split equpliy by billing frequency. An
investigation to have street lighting removed from the regulated
price plan to take advantage of off peek market rate billing is still
in process. The total cost for street lighting and traffic
signalization has increasedi an additional 19.04% between 2007
I
"'a,64,2009: Charges for maintenance of street lights continued to
increase over the 2007 to 2009 period accounting for 32.86% of
the increase in related expenditures. Charges for the hydro to
operate the street lights have also increased by 14.97%
between2007 and 2009. This is due in part to the addition of
, new streetlights and part to the rate increases experienced by
the Municipality.
' Park maintenance for playing field lighting is charged for
consumption on 6 Hydro One accounts and 9 Veridian hydro
accounts. As with the street lighting, these accounts are billed
based on RPP with no discounts given for the off peek
consumption of hydro.
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agement Plan Page 15
(l
The remaining 14 Hydro One accounts and 20 Veridian hydro
accounts relate to facilities operated by the Municipality
including 2 added to the list in 2008 (Newcastle and District
Recreation Complex and Operations Depot Yard 42 Building)
and one removed (old Trulls Road Fire hall). Consumption
details are maintained and reviewed for 26 operating facilities.
During the second stage of the review the total consumption
increased from 9,988,876 kWh in 2007 to 10,164,445 kWh in
2009. When you factor out the consumption for the added and
deleted facilities, the Municipality shows a 13.1% decrease in
kWh used between 2007 and 2009; This is due mainly to
conservation efforts initiated late in 2008 and continued into
2009 with the 10% in '09 program.
EATING:
3 is
As of December 31, 2009;, the Municipality has 118 active
Enbridge natural gas accounts. These include 166f the
accounts originally reported on in stage 1; along with 2 new
_! accounts for facilities added (Darlington Township Office and
Newcastle and District Recreation Complex); while excluding 2
accounts for deoommissioned buildings (Trulls Road Fire station
and Newcastle Pcol). During the second stage of the review the
t ial consumption increased from 1,;182,363 cubic meters in
X007 to 11,252,929 cubicters in 2Q0,9. When you factor out 11 the consumption for the added and deleted facilities, the
Muniedpality shows a 12.1010 decrease in cubic meters used
between 2007116h62009. This is due mainly to conservation
efforts initiated late in 2008 and continued into 2009 with the
10% in '09 program.
There was 64,530!litres of heating oil delivered during 2008 and
49,181 litres delivered during 2009. In 2008 only 3 facilities
received deliveries throughout the year and continued to receive
deliveries in 2009. The other facilities converted to natural gas
or propane heat.
TER,'
As of December 31, 2009, the Municipality has 54 active Region
of Durham Water billing accounts. Included in these are 34
accounts for water used in various parks. Overall the cost of
supplying water to these parks increased 91.27% from $22,842
in 2007 to $43,689 in 2009. This increase is significantly
impacted by the addition of water park amenities used heavily
during the summer months.
agement Plan Page 16
The remaining 19 accounts include 18 of those originally
reported on in stage 1 ; along with 1 new account for a facility
added ( Newcastle and District Recreation Complex); while
excluding 2 accounts for decommissioned buildings (Trulls
l€ Road Fire station and Newcastle Pool). During the second
stage of the review the total consumption decreased from
72,676 cubic meters in 2007 to 68,753 cubic meters in 2009.
When you factor out the consumption for the added and deleted
r; facilities, the Municipality shows a 15.5% decrease in cubic
meters used between 2007 and 2009. This is due mainly to
(� conservation efforts initiated late in 2068 and continued into
2009 with the 10% in '09 program.
U L (6--AS, CLEAR )E'S L #'P ,4i KED IESE O:
=' In 2009 the Municipalit,,ly'liphanged fuel suppliers and Petro
Canada now delivers fo the 5 locations listed in stage 1 of the
review. In 2008 the Municipality took delivery of 558,193 litres
of fuel compared to 492,706 in 2:007 and 470,551 in 2009. Fuel
requirements for Clear Diesel during 2008 were higher than
normal due to extreme winter conditions.
agement Plan Page 17
i'
I (`�
APPENDIX Ili
UNICIPAL ENERGY MANAGEMENT COMMITTEE
ebruary 24, 2010
EVIEW OF CONSUMPTION FOR THE 2009 YEAR
The 10% in 2009 Challenge was issued in an attempt to reduce the
Energy consumption in all Municipal operations. This reduction was
incorporated into the 2009 budget numbers and estimates whenever
feasible.
During the past year, information has been tracked to various degrees
' in operating departments and summarized to assist management in
making day to day energy decisions.
Finance staff has also undertaken to track consumption and cost data
associated with 411 Municipal facilities for Hydro, Natural Gas, Water
and Bulk fuel This data is used to analyze trends in consumption
over time and for estimating future budget requirements. The budget
estimates are then forwarded to departments for their consideration in
preparing:their current budget and five year forecast.
The review of the consumption of Natural Gas for Heating at the end
of the 2009 year shows a 13.21% decrease or 165,336 cubic meters
comparedtothe same period: n 2008. This decrease is consistent
with the Municipality's overall objective and has factored out facilities
it significant discrepancies year over year. This number is up only
slightly from the 13% decrease reported at the end of September due
in par# to the mild weather in the last few months of the year.
The reviewiof the consumption of Hydro at the end of the 2009 year
shows a 7.48% decrease or 701,290 kilowatt hours compared to the
Same period in 2008. This decrease is below the Municipality's
bv6rall objective of 10% while factoring year to year facility
discrepancies out of the equation. The number is down from the 9%
decrease reported at the end of September.
ii
The review of the consumption of water at the end of the 2009 year
shows a 3.5% decrease or 2,165 cubic meters compared to the same
period in 2008. This decrease is significantly lower than the
Municipality's overall objective and has factored out facilities with
significant discrepancies year over year. It is slightly higher than the
2% decrease reported at the end of September, as the winter period
is traditional not high for water usage.
agement Plan Page 18
I
sumption for the 2009 Year Page 2
A review of the fuel used in the operation of the fleet is also looked at
annually. These consumption numbers are not factored into the total,
as the requirements are more volatile and change based on weather
conditions. During 2007 and 2008 when winter conditions were
extreme, the consumption of Clear Diesel increased substantially. In
2009 it dropped back to the 2005 level. Fire fleet Diesel purchases
I� tend to mirror the weather conditions as well. Called outs tend to
increase more when the weather is bad due to an increase in the
number of accidents. In looking at the dollars spent on fuel for the
same period, it is important to note that fuel prices in 2008 were $1.50
per liter or higher for a period of time and did not level back down to
around $1 per liter until early 2009.
t
With the heating conservation efforts put in place by various
departments; warmer weather, and the favorable Natural Gas rates
negotiated during the 2009 year, the Municipality has:been able to
realize more than $243,000 in-lb udget savings. Many of he
conservation efforts will continue to have positive impact on future
consumption while efforts to establish`stable Natural Gas'rates
through the use of hedging agreements should help in the process of
providing more accurate annual budgeting data.
The electrical conservation efforts put in place,by various departments
dunhg 2009 have been successful to a lesser extent realizing more
than $74,000 in budget surplus. These conservation efforts will
continue into 2010 along with efforts to reduce rates through the use
of forward hedging agreements for the purchase of electricity.
The water conservation efforts put in place by departments during
2009-,have had.a limited impact. The majority of the almost $50,000
budget savings resulted from overestimating the requirements for the
new Newcastle Facility's first full year of operation. Conservation
efforts willpontinue into 2010 with the goal of reducing usage to offset
expected_rate increases.
The consUt ption requirements for the 2009 year have decreased in
all areas. `Factoring the 13.21% decrease in Heating; the 7.48%
decrease in Hydro; and the 3.50% decrease in Water; the average
overall consumption decrease for 2009 would be 8.06%.
I`'Cd
— -— - --- — - ....
agement Plan Page 19
I
APPENDIX IV
NERGYAUDIT PROGRAM
The municipality operates a number of facilities ranging in size
and type of use from a small community centre to a
multifunctional recreation complex. Each facility consumes
energy (electricity and natural gas or heating oil) for light, HVAC
systems and the operation of mechanical equipment needed for
the production and maintenance of ice surfaces. In addition to
j the consumption of energy, each of these facilities consumes
E water for drinking, sanitation and ice surface preparation. Costs
of these resources represent a significant cost to the
municipality as identifiedljmthe energy consumption section of
this plan.
Purpose:
r;.
With the ever-increasing cost of energy and the concern about
the consumption of energy on the environment, the municipality
I is undertaking aerogram aimed to address the following:
Reducing consumption,
Reducjpg green house gases, shrinking the carbon footprint;
Reducing-cost;
Increasingicperating efficiencies; and
• Increasing the ife expectancy of the facilities.
i
ETHOD:
Within each facility there exists multiple opportunities to achieve
the foregoing objectives. These range from the simple turning
off lights to the complex replacement of refrigeration plant. To
determine the methods best suited to achieving the objectives
one & more of the following processes will be implemented
depending on the size and complexity of the facility and its
systems:
Identify the significant facilities operated by the municipality,
establish a proposed schedule of audits or facility reviews,
and factor this schedule in to the annual budget and
planning process. See attached Schedule "A" for the
Municipality of Clarington's proposed facility review
i'
schedule.
gement Plan Page 20
• By engaging the professional services of an energy audit
firm, reviews or audits of facilities can be undertaken to
identify the energy saving opportunities as well as operating
efficiencies. Included in the report will be an indication of the
impact on the environment.
• On the smaller less complicated facilities such as community
halls staff can acquire the knowledge and ability to identify
i
opportunities such as furnace upgrades, use of energy
saving bulbs, programmable thermostats and improved
operating and maintenance procedures.
• Educating the staff and facility Baser groups about simple
steps that will reduce the energy consumption such as
simply turning of the lights of when,not required, keep the
heating temperature slightly lower or cooling temperature
slightly higher.
1NANCIAL CONSIDERATION:
Implementation of facility upgrades will come with a cost,
however, this can be mitigated by first identifying grant
opportunities available from the Federal and Provincial
governments and possibly';local utilities. The cost of all
upgrades will fall to the owner but these costs can be viewed as
providingi Improvements to the facility, reducing pollution and
providing a savings in energy and or operating costs, which will
trffset the upgrade costs over a period of time. Cost recovery
through savings,is viewed as the period required to pay back
the cost end this can range from one too many years. The
[nunicipality will have to consider these costs in their budgets
and.the facility,upgrades in their short, medium and long term
planning. An effective audit report and a sound facility
maintenance program will assist in this decision making
process.
U,4,),1,T SCf4E1)ULE:
The following facilities have had energy audits completed to
date.
I
i
UNICIPAL ADMINISTRATIVE CENTRE
This facility was audited late in 2008 with the final report issued
in February 2009. The report identified a various number of
conservation measures and potential savings. In addition to
identifying the specific measures, the consultant also provided a
'�gement Plan Page 21
Iti
r
i•
budget cost for implementation of each specific measure and
the calculated pay-back in energy savings. Staff will continue to
strategically plan for the implementation of the recommended
measures taking into consideration the cost of the measures
and their anticipated pay-back period.
ARNET RICKARD RECREATION COMPLEX
This facility was also audited in late 2008 with a final report
released in February 2009. As was the case with the above
noted report, a number of measures were identified. Due to the
characteristics of this recreation facility, a number of the
measures provided attractive pay-back;periods. Due to the
potential savings to be realized this facility identified as a
priority for retrofit should adequate funds be,:available.
Subsequent to the completion of the audit, staff submitted a
grant application for a Build Canada Fund grant. The application
was submitted utilizing the facility,audit report as the:business
case for the funds. The grant received approval and a major
energy retrofit,project is scheduled for the summer/fall of 2010.
IRE HALL #1
This facility audit report was submitted in January 2010. As a
smaller facility the nurnber'of conservation measures were
fewer as were the potential cost savings. Staff will use this
report as;a guideline for future retrofit/upgrade strategies in the
future.
COUR7fCE COMMUNITY COMPLEX
This facility audit report was also submitted in January 2010 and
identified a`number of conservation measures with attractive
..potential savings. Staff will use this report as a guideline to plan
an implementation strategy for the conservation measures
identified.
In addition to the energy audits that have been completed, the
following list provides a proposed schedule to complete the
audit of all significant municipal buildings. In developing this
schedule, the committee considered the characteristics of the
buildings and the potential impact on the annual costs for
energy consumption that an audit would address.
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gement Plan Page 22