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REPORT #1
REPORT TO COUNCIL MEETING OF JUNE 14. 2010
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JUNE 7, 2010
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-071-10 2009 Growth Trends Review
(b) FND-014-10 Annual Commodity Hedging Report - 2009
(c) FND-016-10 Report on Revenue Sensitive to Economic Conditions -
April 2010
2. APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING
BY-LAW AND FOR A PROPOSED DRAFT PLAN OF SUBDIVISION
TO PERMIT 116 RESIDENTIAL UNITS
APPLICANT: LAMBS ROAD SCHOOL PROPERTY LTD.
THAT Report PSD-068-10 be received;
THAT the applications to amend the Clarington Official Plan (COPA 2009-0006)
and Zoning By-law 84-63 (ZBA 2009-0023) and for a proposed Draft Plan of
Subdivision (S-C-2009-0003) continue to be processed, including the preparation of
a subsequent report considering all agency comments and concerns raised at the
Public Meeting; and
THAT all interested parties listed in Report PSD-068-10 and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - June 14, 2010
3. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF MAY 13, 2010
THAT Report PSD-069-10 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
May 13, 2010 for applications A2009-0051 and A2010-0018 through A2010-0020
inclusive, and that Staff be authorized to appear before the Ontario Municipal Board
to defend the decisions of the Committee of Adjustment.
4. AMENDMENT TO APPLICATION FEES BY-LAW
REMOVAL OF FEES FOR PLANNING APPLICATION CIRCULATION BY
OTHER LOCAL MUNICIPALITIES
THAT Report PSD-070-10 be received;
THAT the By-law Amendment attached to Report PSD-070-10, detailing the
specific amendments to By-law 96-032, being a By-law to require the payment of
fees for information and services provided by the Municipality of Clarington, as
amended, be approved; and
THAT neighbouring Municipalities be advised of Council's decision.
5. ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF CULTURAL
HERITAGE VALUE OR INTEREST, 7755 OLD SCUGOG ROAD, ENNISKILLEN
APPLICANT: KEITH MACKAY
THAT Report PSD-072-10 be received;
THAT the accessory building (the McLaughlin shed) on the property identified as
7755 Old Scugog Road, Enniskillen, be added to the Municipal Register of
Properties of Cultural Heritage Value or Interest; and
THAT all interested parties listed in Report PSD-072-10 and any delegation be
advised of Council's decision.
6. PROPOSED ZONING BY-LAW AMENDMENT TO ALLOW A MONTESSORI
SCHOOL FOR CHILDREN AGES 1 TO 14
80 RHONDA BOULEVARD
APPLICANT: WINTSER INVESTMENTS LIMITED
THAT Report PSD-073-10 be received;
THAT the rezoning application submitted by Wintser Investments Limited be
approved and that the proposed Zoning By-law contained in Attachment 2 to
Report PSD-073-10 be passed; and
Report #1 - 3 - June 14, 2010
THAT all interested parties listed in Report PSD-073-10 and any delegations be
advised of Council's decision.
7. BOWMANVILLE WATERFRONT-LAND ACQUISITION
153 PORT DARLINGTON ROAD
THAT Report PSD-074-10 be received;
THAT the property identified as 153 Port Darlington Road, Part Lot 11, Block B,
Plan H50073, Part Lot 9, Broken Front Concession, former Town of Bowmanville,
be approved for acquisition for the purchase price of $107,000.00, plus
adjustments, and that the Municipality pay $33,000.00 to indemnify the Vendors for
costs incurred for consulting fees, architectural drawings, permits and other
expenditures subsequent to the fire;
THAT the funds for the purchase, the indemnification, and any associated costs, be
charged to the Land Acquisition Account (110-50-130-85002-7401);
THAT the By-law attached to Report PSD-074-10 be passed to authorize the Mayor
and the Clerk, on behalf of the Municipality, to execute an agreement to acquire the
property; and
THAT Staff and the Municipal Solicitor be directed to take all necessary actions to
complete the transaction.
8. TENDER NO. Q2010-19 -SUPPLY, DELIVERY & INSTALLATION OF ONE (1)
COLUMBARIUM
THAT Report COD-022-10 be received;
THAT Rock of Ages Canada Incorporated, Stanstead, Quebec, with a total bid in
the amount of $31,972.00 (plus G.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of Quotation 02010-19, be
awarded the contract for Supply, Delivery & Installation of One (1) Columbarium, as
required by the Municipality of Clarington, Operations Department;
THAT the additional funds in the amount of $1,972.00 be drawn from the
Cemeteries Capital Reserve Fund; and
THAT the funds expended be drawn from the Operations Department 2010 Capital
Account110-36-326-83676-7401.
Report #1 - 4 - June 14, 2010
9. CL2010-19, CERTIFIED PLUMBING SERVICES
THAT Report COD-023-10 be received;
THAT Brent's Plumbing, Courtice, Ontario, with a total bid price of $69,597.95
(excluding HST) be awarded the contract to provide Plumbing Services as required
by the Municipality of Clarington, for a three year term;
THAT pending satisfactory pricing and service the contract be extended for up to
two additional one year terms; and
THAT the funds expended be drawn from the various Current Operating Budget
Accounts.
10. CL2010-20, CERTIFIED ELECTRICAL SERVICES
THAT Report COD-024-10 be received;
THAT George Moore Electric, Orono, Ontario, with a total bid price of $78,709.31
(excluding HST) be awarded the contract to provide Electrical Services as required
by the Municipality of Clarington, for a three year term;
THAT pending satisfactory pricing and service the contract be extended for up to
two additional one year terms; and
THAT the funds expended be drawn from the various Current Operating Budget
Accounts.
11. TENDER NO. CL2010-15 -SUPPLY & DELIVERY OF ONE (1) 60,000 G.V.W.
TANDEM DIESEL STREET FLUSHER TRUCK
THAT Report COD-025-10 be received;
THAT Joe Johnson Equipment, Innisfil, Ontario, with a total bid in the amount of
$179,766.16 (net of H.S.T. rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2010-15, be awarded the contract
for Supply & Delivery of One (1) 60,000 G.V.W. Tandem Diesel Street Flusher
Truck, as required by the Municipality of Clarington, Operations Department; and
THAT the funds expended be drawn from the Operations Department 2010
Replacement of Fleet-Roads Account 110-36-388-83642-7401.
Report #1 - 5 - June 14, 2010
12. CO-OPERATIVE TENDER NO. T-280-2010 -SUPPLY AND DELIVERY OF
SODIUM CHLORIDE
THAT Report COD-026-10 be received;
THAT The Canadian Salt Company Limited, Mississauga, Ontario, with a total bid
price of $1,786,470.07 (net of H.S.T. rebate), for the Municipality of Clarington's
requirements for sodium chloride for the next three years, being the lowest
responsible bidder meeting all terms, conditions and specifications of the Co-
operative Tender T-280-2010, be awarded the contract to supply approximately
27,300 tonnes of sodium chloride, as required by the Municipality of Clarington
Operations Department;
THAT pending satisfactory pricing and service and approval by the Durham
Purchasing Co-operative, the contract be extended for a fourth and fifth year; and
THAT the funds expended be drawn from the Operations Department Winter
Control/Sanding/Salting Miscellaneous Operating Supplies
Account100-36-383-10295-7712.
13. CL2010-17 GARBAGE AND RECYCLE COLLECTION AND DISPOSAL
THAT Report COD-028-10 be received;
THAT J & F Waste Systems Inc., Ajax, Ontario, with an estimated yearly cost of
$49,313.14 (net of HST Rebate), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2010-17, Supply of Garbage and
Recycling Containers and Collection and Disposal from Various Municipal
Locations be awarded the contract as required by the Municipality of Clarington for
a three year term beginning July 1, 2010;
THAT pending satisfactory pricing and service the contract be extended for up to
two additional one year terms; .and
THAT the funds expended be drawn from the respective operating budgets
Report #1 - 6 - June 14, 2010
14. RFP2010-01, MULTIFUNCTIONAL DIGITAL COPIERS
THAT Report COD-029-10 be received;
THAT the proposal received from Ricoh Canada Inc., Toronto, Ontario being the
most responsive bidder meeting all terms, conditions and specifications of Request
for Proposal RFP2010-01 be awarded the contract for the Supply and Maintenance
of Digital Multifunction Copiers for the Municipality of Clarington, Various
Departments for a five year term. The estimated annual value of this contract is
$51,501.76 (net of HST rebate); and
THAT the funds be drawn from the current operating budget
Account # 100-16-130-00000-7152.
15. TENDER NO. CL2010-13, GARNET B. RICKARD RECREATION COMPLEX -
CHANGE ROOM & SEATING RENOVATIONS
THAT Report COD-032-10 be received;
THAT Trustco Construction Ltd, Markham, Ontario, with a revised bid in the amount
of $480,700.00, plus HST, being the lowest responsive bidder meeting all terms,
conditions and specifications of Tender CL2010-13, be awarded the contract for
the Garnet B. Rickard Recreation Complex -Change Room and Seating
Renovations, Bowmanville;
THAT the expenditure in the total amount of $526,200.00 ($480,700.00 tender plus
contingency), be charged to the account # 110-42-421-84269-7401 (RinC);
THAT the additional funds required of $80,700.00 be drawn from the General
Municipal Purposes Reserve Fund; and
THAT the By-law attached to Report COD-032-10 marked Schedule "A" authorizing
the Mayor and the Clerk to execute the necessary agreement be approved.
16. ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND
FOR THE YEAR ENDED DECEMBER 31, 2009
THAT Report FND-015-10 be received; and
THAT a copy of Report FND-015-10 be sent to the Ministry of Municipal Affairs and
Housing:
Report #1 - 7 - June 14, 2010
17. PRESENTATION OF KEVIN MYERS, MANAGER OF WHOLESALE
SETTLEMENTS, VERIDIAN CONNECTIONS, REGARDING SMART METERS
AND TIME OF USE
THAT the presentation of Kevin Myers, Manager of Wholesale Settlements,
Veridian Connections, regarding Smart Meters and Time of Use, be received with
thanks.
18. DELEGATION OF STEPHANIE ZIBERT, PRESIDENT OF THE NORTH DURHAM
SOCIAL DEVELOPMENT COUNCIL (NDSDC} AND BENJAMIN EARLE,
MANAGER OF SOCIAL RESEARCH AND PLANNING, COMMUNITY
DEVELOPMENT COUNCIL DURHAM (CDCD), REGARDING A JOINT
COMMUNITY PROJECT BETWEEN NDSDC AND CDCD
THAT the delegation of Stephanie Zibert, President of the North Durham Social
Development Council (NDSDC) and Benjamin Earle, Manager of Social Research
and Planning, Community Development Council Durham (CDCD), regarding a joint
community project between NDSDC and CDCD, be received with thanks.
19. DELEGATION OF JAKI MACKINNON, BETHESDA HOUSE, REGARDING THE
"WALK A MILE IN HER SHOES" EVENT
THAT the delegation of Jaki MacKinnon, Bethesda House, regarding the "IlValk A
Mile in Her Shoes" Event, be received with thanks.
20. DURHAM CHILDREN'S AID SOCIETY FUNDING
WHEREAS the Durham Children's Aid Society is a mandated service under the
Child and Family Services Act to provide child welfare services and the Ministry of
Children and Youth Services is obliged to fund mandatory child welfare services;
WHEREAS Ministry funding to Children's Aid Societies in Ontario was
approximately $23 million less than 2008109 year when approximately $67 million
total budgetary shortfall was projected by these agencies province-wide at the
beginning of 2009/10 fiscal year;
WHEREAS Children's Aid Societies provincially have implemented cost cutting
measures reducing the shortfall to approximately $54 million at the end of
December 2009 and the Ministry provided one-time additional funding of $26.9
million in February 2010 leaving aprovince-wide deficit of approximately $27
million;
Report #1 - 8 - June 14, 2010
WHEREAS the Durham Children's Aid Society is the fourth largest in the Province
and serves a growing and diverse region that has the highest level of children living
in poverty in single parent families in the GTA and has been hard hit by job loss in
the automotive and related industries with resulting increases in demands for
Durham CAS services compared to 2008/09 year;
WHEREAS the provincial funding formula for Children's Aid Societies is extremely
complex and inequitable with Durham CAS receiving less funding to deliver the
same services as comparable Children's Aid Societies and is also currently
forecasting a 2009110 deficit of $3.8 million on a $71.6 million budget submission;
WHEREAS efforts at a resolution of the funding shortfall with the Province have
been unsuccessful so far; and
WHEREAS the consequences of a Ministry direction to balance the Durham CAS
budget for 2010/2011 are that 123 children or youth representing 14% of the in-
care population would be discharged and that 64 staff positions representing 18%
of the workforce would be terminated resulting in: increased risk to children and
families; poorer outcomes for children in care; decreased ability for Durham CAS to
fulfil its legal mandate; reduction or elimination of services and programs; further
stress on other social service providers throughout Durham Region; and, a
negative impact on the local economy and social infrastructure;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of
Clarington respectfully requests the Government of Ontario to provide equitable
and appropriate funding for mandated services provided by the Durham Children's
Aid Society; and
FURTHER THAT copies of this resolution be sent to the Premier of Ontario, the
Minister of Children and Youth Services and to the Commission to Promote
Sustainable Child Welfare and Durham's MPPs and Durham Region Municipalities.
21. ORONO ATHLETIC ASSOCIATION GRANT
WHEREAS the Orono Athletic Association has received a Municipal grant of
$2500; and
WHEREAS they have incurred an additional previously unanticipated expense to
replace soccer nets after their submission for the grant which was not included in
their 2010 budget;
NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington grant
an additional $2,000 to go towards the purchase of soccer nets, with the funds to
be expended from the Community Grants Program.
Report #1 - 9 - June 14, 2010
22. LETTER OF THANKS TO LOU DEVUONO, ORGANIZER OF HEROES
HIGHWAY EVENT
THAT a letter of thanks be forwarded to Mr. Lou DeVuono, organizer of the
Highway of Heroes event held on Saturday, June 5, 2010.