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Home My WebLink AboutCOD-032-10~COII REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JUNE 7, 2010 Resolution#: ~'PJq-,3'yP~'/O By-law#: o~0/b- 073 Report: COD-032-10 File: Subject: Tender No. CL2010-13, Garnet B. Rickard Recreation Complex -Change Room & Seating Renovations RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report COD-032-10 be received; and 2. 3. 4. 5. THAT Trustco Construction Ltd, Markham, Ontario, with a revised bid in the amount of $480,700.00, plus HST, being the lowest responsive bidder meeting all terms, conditions and specifications of Tender CL2010-13, be awarded the contract for the Garnet B. Rickard Recreation Complex -Change Room and Seating Renovations, Bowmanville. THAT the expenditure in the total amount of $526,200.00 ($480,700.00 tender plus contingency), be charged to the account # 110-42-421-84269-7401 (RinC); THAT the additional funds required of $80,700.00 be drawn from the General Municipal Purposes Reserve Fund; and THAT the By-law attached to Report COD-032-10 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: COD-032-10 PAGE 2 Submitted by: G Reviewed by: Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Directoy,8f Corporate,S~rv~s Chief Administrative Officer N~ficy Tay#6r, B.B.A., C.Q., Director of Finance/Treasurer MM~.1DB1km REPORT NO.: COD-032-10 PAGE 3 1.0 BACKGROUND AND COMMENT 1.1 The Municipality submitted and received approval of an application to the Recreation Infrastructure Canada Program (RinC) for the dressing room and seating improvements at the Garnet B. Rickard Recreation Complex. The submission for the $500,000.00 project was based on a budget as follows: Consulting $ 50,000.00 Construction $400,000.00 Contingency $ 50,000.00 Total $500,000.00 To date $54,500.00 has been committed for project consulting, land survey and geotechnical work leaving $45,500.00 in the contingency. 1.2 Tender specifications were provided by J.R. Freethy Architect for the Change Room and Seating Renovations for the Garnet B. Rickard Recreation Complex as required by the Community Services Department. 1.3 The tender was advertised on the Municipal website, the Ontario Public Buyers Association website and the Daily Commercial News. Subsequently tenders were received and tabulated as per the attached bid summary, marked Schedule "B": 2.0 ANALYSIS 2.1 As all bids received exceeded the total funds available, and in accordance with guidelines of the Canadian General Contractors Association, the three low bidders were invited to respond to a Post Tender Addendum requesting a new price on Part A of the tender being the revised change room specification with significantly reduced square footage. Pricing for Parts B and C of the tender covering seating renovations is not involved and pricing remained fixed. REPORT NO.: COD-032-10 PAGE 4 2.2 Subsequently, a single revised bid was submitted by Trustco Construction Ltd. which, when added to Parts B and C of the tender results in a revised bid as follows: BIDDER Lt~IP' PRICE REVISED PROJECT PRICE Trustco Construction Ltd $480,700.00 Markham, ON Jeffrey Wallan Construction Ltd. No Bid Bri hton, ON VGN Construction Ltd. No Bid Woodbrid e, ON 2.3 After review and analysis of the bids by the Community Services Department, J.R. Freethy Architects and Purchasing, it was mutually agreed that Trustco Constnaction Ltd, Markham, Ontario, be awarded the contract for the Garnet B. Rickard Recreation Complex Change Room and Seating Renovations. A memo from J.R. Freethy Architects confirming the recommendation is attached as Schedule "C". Any further reductions in the scope would affect the integrity and objectives of the project. Trustco Construction Ltd has completed a number of projects for The Durham District School Board as well as projects for Defence Construction Canada. Although Trustco has not completed any projects for the Municipality of Clarington, their references are satisfactory. 3. FINANCIAL 3.1 This project is one of the projects approved by Council in report FND-010- 09 that received funding under the Recreational Infrastructure Canada program. The municipality is receiving $165,000.00 from both the Federal and Provincial governments and the municipality is contributing $170,000.00 which brings the total budget to $500,000.00. The total project cost, including contingency is $526,200.00. An additional $80,700.00 is required to complete the project as the remaining funds available are $445,500.00. REPORT NO.: COD-032-10 PAGE 5 It is therefore recommended that an additional $80,700.00 be funded by the General Municipal Purposes Reserve Fund and added to account #110-42-421-84269-7401. 4. CONCLUSION 4.1 After review and analysis of the bids by Purchasing, the Community Services Department and J.R. Freethy Architects, it is recommended that Trustco Construction Ltd, Markham, Ontario, be awarded the contract for the Change Room and Seating Renovations for the Garnet B. Rickard Recreation Complex. 5. INPUT FROM OTHER SOURCES 5.1 This report has been reviewed for recommendation by the Purchasing Manager with the appropriate departments and circulated as follows. Concurrence: Director of Community Services Attachments: Schedule "A", By-law Schedule "B", Bid Summary Schedule "C", Memo from J.R. Freethy Architects Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2010- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Trustco Construction Ltd., Markham„ Ontario, to enter into an agreement for the Change Room and Seating Renovations for the Garnet B. Rickard Recreation Complex. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Trustco Construction Ltd, Markham„ Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of , 2010. By-law read a third time and finally passed this day of , 2010. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk c~~,nra~ Municipality of Clarington SUMMARY OF BID RESULTS Tender CL2010-13 GARNET B. RICKARD RECREATION COMPLEX, CHANGE ROOM 8~ SEATING RENOVATIONS Schedule "B" .BIDDER TOTAL BID GST Extra VGN Construction Ltd. $594,000.00 Woodbrid e, ON Jeffrey Wallan Construction Ltd. $622,400.00 Bri hton, ON Trustco Construction Ltd $667,500.00 Markham, ON Dasd $674,200.00 Toronto, ON Gay Company Limited $682,000.00 Courtice, ON Orion Construction & Management Ltd. $698,000.00 Toronto, ON Morosons Construction Limited $749,364.00 Toronto ON Taylor Wakefield General Contractors Limited $763,283.43 Toronto, ON Ross Clair Contractors & Construction $831,800.00 Toronto, ON Kara Consultants Inc. $835,000.00 Scarborou h, ON HN Construction $853,000.00 North York, ON ~~, rrr rrr rrr rrr 06 C ~~ SCHEDULE "C' WWW.JRFREETFi Y.COM 5 SILVER STREET, BOW MANVILLE, OhdTARIO, CANADA, L7 C 3C'L T; 905.623.7A 76 ~ F: 9C5.623.B9E39 Municipality of Clarington May 31, 2010 40 Temperance Street Bowmanville, Ontario L1C 3A6 Attention: Mr. George Acorn, Manager of Facilities, Community Services Department RE: GBRRC -CHANGE ROOM AND SEATING RENOVATIONS -Tender No. CL2010-13 George: W a have reviewed the tenders received for tender no. CL2070-13 as amended by post tender addendum no. PTA.1, PTA.2 and PTA.3 and have determined that the bid submitted by Trustco Construction Ltd. is formal. The other 2 low bidders did not submit a revised bid. Therefore we recommend award of the construction contract for tender CL2010-13 to Trustco Construction Ltd. in the amount of $480,700.00 (four hundred and eighty thousand seven hundred dollars) plus the applicable value added taxes (GST / HST) for the revised scope of work in alteration area 'A' as set forth in PTA.1,2 and 3 and alteration areas `B' and `C' as per the base bid submitted. Regards J.R. FREETHY ARCHITECT Principal Mraic cc. Mr. Jerry Barber, Municipality of Clarington (1) File'(1) JRF/vv