HomeMy WebLinkAboutCOD-028-10aar~ngran
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 7, 2010 Resolution# Gl~A -3yc'~o By-law#: N/A
Report: COD-028-10 File:
Subject: CL2010-17 GARBAGE AND RECYCLE COLLECTION AND DISPOSAL
DATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-028-10 be received;
2. THAT J & F Waste Systems Inc., Ajax, Ontario, with an estimated yearly cost of
$49,313.14 (net of HST Rebate), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2010-17, Supply of Garbage and Recycling
Containers and Collection and Disposal from Various Municipal Locations be awarded
the contract as required by the Municipality of Clarington for a three year term beginning
July 1, 2010;
3. THAT pending satisfactory pricing and service the contract be extended for a up to two
additional one year terms; and
4. THAT the funds expended be drawn from the respective operating budgets.
Submitted by:
arie Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
Reviewed by. 1 ~"""-"-' "`-~ "~
Franklin Wu,
Chief Administrative Officer
MMW DB1SM1km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-028-10
PAGE 2
BACKGROUND AND COMMENT
1.1 Tenders were publicly advertised and issued for the Supply of Garbage and
Recycling Containers and Collection and Disposal from Various Municipal
Locations.
1.2 Seven (7) bids were received of which six (ti) were deemed to be compliant
submissions.
1.3 Subsequently, the compliant bids were received and tabulated as per the attached bid
summary, marked Schedule "A".
1.4 The pricing Deceived is firm for the first year of the three year contract. The contractor
has the option to request pricing increase on the anniversary of the contract to allow
for CPI cost adjustments to the operational or lift fees.
1.5 Within this contract, there is also the provision of a Diesel Fuel Cost Adjustment for the
collection vehicles. The successful company can request an annual diesel cost
adjustment on the contract anniversary date. This adjustment will be based on the
average change of Diesel costs from year to year as provided in the Canadian Industry
Price Index, Diesel Fuel catalogue and is based on the differential between the two
preceding years' average.
2. ANALYSIS
2.1 After review and analysis of the bids by the Operations Department, Community
Services, Clerks Department, Emergency and Fire Services and Purchasing, it was
mutually agreed that the low compliant bidder, J & F Waste, Ajax, Ontario, be
awarded this contract.
2.2 J & F Waste, Ajax, Ontario is the current provider of these services to the
Municipality of Clarington and their level of service has been satisfactory.
REPORT NO.: COD-028-10
PAGE 3
3. FINANCIAL IMPLICATIONS
3.1 Based on the pricing of the current contract, the Municipality of Clarington is
expected to see a savings of almost twenty-five percent (25%).
3.2 In 2009, we spent approximately $65,882.16 (excluding GST) over the course of the
year. Using the proposed prices, the projected cost for the first year of the contract
would approximately $49.313.14 (net of HST rebate).
3.3 The required funds will be drawn from the various department's Current Operating
Budget Accounts
4. CONCLUSION
4.1 To award the contract to the lowest compliant bidder J & F Waste Systems Inc.,
Ajax, Ontario.
5. INPUT FROM OTHER SOURCES
5.1 This report has been reviewed for recommendation by the Purchasing Manager with
the appropriate departments and circulated as follows.
Concurrence:
Fred Horvath, Director of Operations
Joe Caruana, Director of Community Services
Gord Weir, Director of Emergency and Fire Services
Anne Greentree, Deputy Clerk
Attachments:
Attachment 1 -Schedule "A", Bid Summary
Clary ~
Leading the Way ~~
ATfACRMENT~ ~ TO
REPORT ~ ' O 6a ~ /P
Municipality of Clarington
SUMMARY OF BID RESULTS
Tender CL2010-17
GARBAGE AND RECYCLE
COLLECTION AND DISPOSAL
BIDDER TOTAL BID
net HST rebate
J & F Waste Systems Inc.
~ $ 47
942.00
A
ax, ON ,
U-Pak Disposals Ltd.
$ 50
040
16
Etobicoke, ON ,
.
Miller Waste Systems Inc. $ 54
927
57
Pickerin , ON ,
.
Waste Management of Canada Inc. $ 60
498
22
Waterloo, ON ,
.
Waste Services CA Inc. $ 62
492
57
Peterborou h, ON ,
.
National Waste Services Inc. $ 65
409
91
A ax, ON ,
.