HomeMy WebLinkAboutCOD-025-10REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 7, 2010 Resolution#: a-~g'3y`~'y06y-law#: N/A
Report: COD-025-10 File#:
Subject: TENDER NO. CL2010-15 -SUPPLY 8~ DELIVERY OF ONE (1) 60,000
G.V.W. TANDEM DIESEL STREET FLUSHER TRUCK
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-025-10 be received;
THAT Joe Johnson Equipment, Innisfil, Ontario, with a total bid in the amount of
$179,766.16 (net of H.S.T. rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2010-15, be awarded the contract
for Supply & Delivery of One (1) 60,000 G.V.W. Tandem Diesel Street Flusher Truck,
as required by the Municipality of Clarington, Operations Department;
3. THAT the funds expended be drawn from the Operations Department 2010
Replacement of Fleet-Roads Account 110-36-388-83642-7401.
Submitted by:
MM1JD61bh
arie Marano, H.B.Sc., C.M.O
Directo~f Corporate Services
Director of Finarice
:A.,
Reviewed by: ~"~'~ I"~-~~
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-025-10
1.0 BACKGROUND AND COMMENT
PAGE 2
1.1 Tenders were publicly advertised and called for the Supply and Delivery of One (1)
60,000 G.V.W. Tandem Diesel Street Flusher Truck, as required by the Operations
Department. Subsequently, three tenders were received and tabulated as per
Schedule "A" attached.
1.2 The tender document made provision for bids with an option to trade in an existing
unit. Schedule "A" attached provides both an outright purchase price and an after
trade price.
2.0 ANALYSIS
2.1 After review and analysis of the bid by the Operations Department and Purchasing, it
was mutually agreed that the low compliant bidder, Joe Johnson Equipment, Innisfil,
Ontario, be awarded the contract for the Supply and Delivery of One (1) 60,000
G.V.W. Tandem Diesel Street Flusher Truck. Based on staff review the bid amount
offered is fair and reasonable.
2.2 Joe Johnson Equipment, Innisfil, Ontario, has provided similar services to the
Municipality of Clarington in the past and the level of service has been satisfactory.
The references for Joe Johnson Equipment have been checked and are satisfactory.
3.0 FINANCIAL
3.1 The purchase of one (1) 60,000 G.V.W. Tandem Diesel Street Flusher Truck is a
replacement unit for the Operations Department.
3.2 The Operations Department is recommending the acceptance of the bid price after
trade of the 1989 Ford L8000 7.8L Diesel Rosco Street Flusher (Unit #89529).
REPORT NO.: COD-025-10 PAGE 3
3.3 The funds budgeted in the amount of $200,000.00 for the purchase of One (1)
60,000 G.V.W. Tandem Diesel Street Flusher Truck are provided in the Operations
Department 2010 Replacement of Fleet-Roads Account 110-36-388-83642-7401.
3.4 Queries with respect to the department needs, specifications, etc. should be referred
to the Director of Operations.
4.0 CONCLUSION
4.1 To award the contract to Joe Johnson Equipment, Innisfil, Ontario, for Tender
CL2010-15, 60,000 G.V.W. Tandem Diesel Street Flusher Truck.
5.0 INPUT FROM OTHER SOURCES
5.1 This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence: Director of Operations
Attachments:
Attachment 1 -Schedule "A", Bid Summary
REPORT
CORPORATE SERVICES DEPARTMENT
Schedule "A"
Bid Summary
Tender CL2010-15
' ~ , ~ -
~' ~~ -
Joe Johnson Equipment $179,766.16 $192,486.16
Innisfil, ON
Dependable Truck & Tank Limited
Brampton, ON $180,563.96 $189,213.56
Performance Mack
Mississauga, ON $193,374.53 $202,024.13