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Staff Report
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Report To: General Government Committee
Date of Meeting: November 25, 2019 Report Number: EGD-017-19
Submitted By: Ron Albright, Acting Director of Engineering Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: RC.D.01.34 By-law Number:
Report Subject: Proposal to Close and Convey a Portion of an Unopen Road
Allowance Situated Between Lot 34 & 35, Concession 1, Former
Township of Darlinaton
Recommendations:
1. That Report EGD-017-19 be received;
2. That Council endorses in principle the closure and conveyance to Tribute
(Prestonvale) Ltd. that portion of the unopened road allowance situated between
Lots 34 and 35, Concession 1, Former Township of Darlington as depicted on
Attachment 1 to Report EGD-017-19; and
3. That all interested parties listed in Report EGD-017-19 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report EGD-017-19
Report Overview
Page 2
The Acting Director of Engineering Services has determined that the portion of the unopened
road allowance situated between Lots 34 and 35, Concession 1, former Township of
Darlington depicted on Attachment 1 is not required for the municipal road network. It is
therefore recommended that Council endorse in principle the closure and conveyance of this
portion of the road allowance to Tribute (Prestonvale) Ltd.
1. Background
1.1 Tribute (Prestonvale) Ltd. ("Tribute"), is the owner of the municipal property identified as
1246 Prestonvale Road. The property is bisected by an unopened road allowance
owned by the Municipality. Tribute is the sole owner of land located on both sides of the
road allowance. Tribute has applied to the Municipality to purchase the portion of the
road allowance depicted in Attachment 1.
2. Municipality Policy and Procedures for Road Closures
2.1 In accordance with the Municipality's Policy and Procedure for Road Closures (the
"Policy"), Tribute has submitted an Application for Road Closure and Conveyance and
the Acting Director has made a preliminary determination that the road allowance is not
required for public highway purposes and is surplus to the needs of the Municipality.
2.2 The Policy further states that if Council endorses in principle the closure and
conveyance of the road to Tribute, that the next steps are for the applicant to pay a fee,
obtain consent of the abutting property owners (if any), prepare a reference plan, and
pay for a property appraisal.
2.3 Once these steps are completed, Staff will prepare a further report to Committee that
will include the appraised value and a final recommendation regarding the closure and
conveyance of the road. Prior to the presentation of this information to Committee, Staff
will give notice to the public in accordance with By-law 2005-022.
3. Concurrence
This report has been reviewed by the Director of Finance/Treasurer and the Municipal
Solicitor who concur with the recommendations.
Municipality of Clarington
Report EGD-017-19
4. Conclusion
Page 3
The Acting Director of Engineering Services has determined that the portion of the
unopened road allowance situated between Lots 34 and 35, Concession 1, former
Township of Darlington as depicted on Attachment 1 is not required for the municipal
road network. It is therefore respectfully recommended that Council endorse in principle
the closure and conveyance of this portion of the road allowance to Tribute
(Prestonvale) Ltd.
Staff Contact: Karen Richardson, P. Eng., Manager of Development Engineering, 905-623-
3379, Ext. 2327 or krichardson@clarington.net.
Attachments:
Attachment 1 - Key Map
Interested Parties:
The following interested parties will be notified of Council's decision:
Tribute (Prestonvale) Ltd.
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REPORT EGD-017-19
COURTICE
ATTACHMENT No. 1
FILE NAME:
KEY MAP
Unopened Rd Allowance Lot 34 35 Darlington.mxd
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\Unopened Rd Allowance Lot 34 35 Darlington.mxd