HomeMy WebLinkAboutCOD-021-10r~aon~ron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 17, 2010 Resolution#: ~P~' 3O' y ~~ By-law#: N/A
Report: COD-021-10 File:
Subject: CL2010-76 NATURAL GAS POWERED ICE RESURFACER
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-021-10 be received;
2. THAT Resurface Corporation, Elmira, Ontario, with a total bid price of $82,068.98
(excluding G.S.T.), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2010-16 be awarded the contract to
supply one natural gas powered Ice Resurfacer, as required by the Municipality of
Clarington Community Services Department; and
3. THAT the total funds required be drawn from the 2010 Community Services South
Courtice Complex Capital Account #110-42-421-84282-7401.
Submitted by: ~~ Reviewed by:
Marie Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
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Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379
REPORT NO.: COD-021-10
PAGE 2
1.0 BACKGROUND AND COMMENT
1.1 A tender for the supply and delivery of a natural gas powered Ice Resurtacer was
issued by the Municipality of Clarington.
1.2 The tender was publicly advertised on our website and on the Ontario Public
Buyers Association's website. Subsequently, two tenders were received.
2.0 ANALYSIS
2.1 Bids were received from Resurfice Corporation, Elimira, ON and Zamboni
Company Ltd, Brantford.
2.2 Upon review of the submissions, the bid submission from Zamboni Company Ltd,
Brantford, Ontario was noncompliant due to the insertion of clauses which
changed a term of the agreement. In accordance with Purchasing By-law
#2006-127, Article 23.03 e) the submission is rejected. In addition, the tender
requested separate unit prices for the supply of additional replacement parts and
these prices were not provided.
2.3 The bid received from ResurFce Corporation, being a compliant submission is
being recommended for award for this tender.
2.4 Resurface Corporation has previously provided this equipment to the Municipality of
Clarington and the users have been satisfied with the product and service received.
3.0 FINANCIAL
3.1 In addition to requesting pricing for the Ice Resurtacer, bidders were asked to
submit optional pricing for the supply of accessories. Below is the pricing for
these items:
REPORT NO.: COD-021-10
PAGE 3
3.2 Community Services would like to add to the initial tender price of $ 78,985.80
(excluding GST) the following accessories:
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Studded Tires
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$ 294.30 each x~ ~ ~,
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$ 1,177.20
Blades $ 383.90 each 4 $ 1,535.60
Board Brush $ 71.00 each 2 $ 142.00
Subtotal $ 2,854.80
PST 228.38
GST 142.74
TOTAL $ 3,225.92
3.3 Total funds required, to purchase the Ice Resurfacer and the extra accessories is
$82,068.98 (excluding GST).
3.4 Funds required to complete the purchase have been provided for in the
Community Services Department capital account # 1102-421-84282-7401 and
are within the budget limit.
3.5 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Community Services.
4.0 CONCLUSION
4.1 After review and analysis of the bids by Purchasing and Community Services, it
was mutually agreed that the bid from, Resurface Corporation, Elmira, Ontario be
recommended for the award of this contract for the supply and delivery of one (1)
natural gas powered Ice Resurfacer.
REPORT NO.: COD-021-10
5.0 INPUT FROM OTHER SOURCES
PAGE 4
5.1 This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence: Director of Community Services