HomeMy WebLinkAboutESD-005-10c~aogera~
REPORT
EMERGENCY AND FIRE SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 17, 2010 Resolution #: 6Pfl-3I$'~~ By-law #: n/a
Report #: ESD-005-10 File # n/a
Subject: CONSTRUCTION AND RELOCATION OF STATION 2 -NEWCASTLE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ESD-005-10 be received;
2. THAT Council approve 1780 Rudell Road, Newcastle as the location of the new Fire
Station; and
3. THAT staff be authorized to proceed with the RFP for professional services of an
architect/design consultant and to move ahead with detailed design.
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Submitted by: .= Coo ~- l~-~ ~ Reviewed by: ~- ~""'"`J~"-' ~~~~K'
Gordon Weir, AMCT, CMM111 Franklin Wu,
Director Emergency & Fire Services Chief Administrative Officer
GW/jm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
REPORT NO: ESD-005-10
PAGE 2
1.0 BACKGROUND
1.1 On February 19, 2010 Council approved Report FND-004-10, approving funds in the
amount of $4.5 million for the construction of a new fire station in the Village of
Newcastle, as required per the Master Plan. The new fire station will replace the
existing fire station located at 247 King Street East, Newcastle.
2.0 LOCATION ANALYSIS
2.1 Previous to these funds being approved, Emergency and Fire Services worked with
Planning and Engineering Services to conduct a preliminary investigation of the
feasibility of various sites. This new station will, depending on final design, be between
10,000 to 12,000 square feet in size. The configuration would be 4-6 bays with a new
Municipal Emergency Operations Centre and back up dispatch centre as part of the
design. In considering the location of the station there were various key aspects we
looked at such as keeping the fire station with in the community. The need to ensure
the Emergency Operations Centre would be at least 10 km away from the Darlington
Nuclear Plant as per provincial guidelines. Having close access to both Hwy 401 and
Hwy 115135 was an important consideration as well when we looked at some of our
historical response data: In consultation with the Planning Department it was
determined there were no suitable sites available in the core of the village, along Hwy. 2
that met these criteria.
The existing site was considered, however a number of limitations became apparent that
it may not be the most suitable site. The ability to have the trucks drive around the
back and into the hall was one concern and inadequate room at the rear of the station
for trucks to conduct certain mechanical and water flow tests was another. Issues with
poor drainage and limited space have suggested the current site would not be
appropriate with the growing needs of the department.
After further investigation, it became apparent the Municipality had two sites that may
be suitable. Subsequently Dillon Consulting was retained to study these two properties
and to provide a report on their feasibility; a copy of the report is available upon
request. Aecom Canada Ltd. was also retained to conduct a servicing analysis of the
same two sites and to provide their analysis. A summary of the Aecom report, is
attached. (Attachment #1).
2.2 Dillon Consulting studied the following two proposed sites:
- Site 2A (located at 3355 Highway 2, a former apple orchard)
- Site 26 (located at 1780 Rudell Road, adjacent and immediately north of the
Newcastle and District Recreation Complex)
Consideration of the social, natural environment, financial and transportation issues
were included in the evaluation of the preferred site. After a detailed review and
modelling of both sites, it was concluded that, although both sites could be considered,
Site 26 would be a more favourable choice due to safety aspects regarding Highway 2
access and site servicing costs that would be incurred with Site 2A.
REPORT NO: ESD-005-10
PAGE 3
2.3 Aecom's servicing analysis concluded that an estimated $259,000 would be required for
road widening and water main extensions should Site 2A be chosen. Sanitary concerns
were also commented on and at this time, both sites may have sanitary sewer concerns:
Site 2A would require a holding tank and the bed. Site 26 may also require the same,
however, Planning Services, in consultation with the Region of Durham feel that tying
into the Newcastle and District Recreation Complex may be an option, should there be
sufficient capacity. At the time of this report the Director of Engineering will hopefully
have arranged a meeting with the Region of Durham to determine the availability of any
additional sanitary sewer capacity.
2.4 In reviewing the Station Location Study by Dillon and Aecom's Servicing Analysis, it
would appear that the preferred location for construction of the new fire station in
Newcastle Village is Site B, 1780 Rudell Road.
2.5 Disposition of the current fire station, located at 247 King Street East will be reviewed
and staff will report back to Council at the appropriate time.
3.0 PRELIMINARY BUDGET AND FINANCING
3.1 The preliminary breakdown of the $4.5million project is as follows:
Construction and Contin enc 3,550,000
Consultin and Disbursements 330,000
Pro~ect Contin enc 180,000
Furnishin s 440,000
TOTAL $4,500,000
3.2 The funding allocation, as per the 2010 budget approval is as follows:
Develo ment Char es 1,044,977
Ontario Power Generation 750,000
Federal Grant 21,000
Reserve Funds 2,684,023
TOTAL $4,500,000
REPORT NO: ESD-005-10
PAGE 4
4.0 PROJECT TIME LINE
4.1 The projected time line for this project is as follows:
A. Council a royal of referred site at 1780 Rudell Road Ma 2010
B. Request for Proposal for Architect/Design services and
subse uent a royal b Council July 2010
C. Initial Meetin sand start desi n rocess Jul /Au ust 2010
D. Desi n finalized and Council A royal November 2010
E. Re uest for Pro osal for construction tender December 2010
F. Council A royal Februa 2011
G. Construction commences March 2011
H. Construction com lete March 2012
I. Occu anc A ri12012
5.0 PROJECT TEAM
5.1 The project team will consist of the following staff:
Pro~ect Mana er Geor a Acorn
De artment Liaison Gord Weir
Procurement Jer Barber
Pro'ect Oversi ht/Pa ment A royal Frank Wu
6.0 CONCLUSION
6.1 Staff recommends that Report ESD-005-10 be received and Council approve
1780 Rudell Road, Newcastle as the location of the new fire station and authorize
staff to proceed with the RFP for architect/design services. Once approved, a sign will
be erected at the site, identifying the location of the new firehall.
Attachment #1: Aecom -Servicing Analysis
Attachment #1 to Report ESD-005-10
AECOM
AECOM
513 Division Street 905 372 2121 tel
Cobourg, ON, Canada K9A 5G8 905 3723621 fax
vmw.aecom.wm
December 18, 2009
Mr. Gord Weir, Fire Chief
Municipality of Clarington
40 Temperance Street,
BOWMANVILLE, Ontario L1C 3A6
Dear Sir:
Project No: 60144046
Regarding: Newcastle Fire Station Servicing Analysis
We have been asked to complete a servicing feasibility study for a new fire station at two potential
locations in Newcastle. Site 2a is on the south side of Durham Highway 2 between Rudell Road and
Cobbledick Road and Site 2b is on the west side of Rudell Road between Edward Street and
Highway 2, just north of the Newcastle Aquatic Centre.
In order to allow access for Site 2a on to Highway 2, the Region of Durham would require the
construction of a right turn taper, and a left turn slip around. The lane alignments are shown on the
attached map 2a. Regrading of roadside ditches may require grading onto private property and the
relocation of the existing hydro line on the south side of the road. The estimated cost to construct the
widening is $203,000, as shown in the attached detailed estimate.
Water service to Site 2a would be provided by extending the existing watermain on Highway 2
westerly by approximately 116 m to the site, which is estimated to cost $56,000. As there is no
sanitary sewer currently fronting this site it is assumed that sewage effluent would have to be
disposed of by means of a private sewage disposal system composed of a holding tank and file bed.
Water service to Site 2b is available from the existing watermain on Rudell Road. A sanitary sewer
fronts the Rudell Road site but correspondence with Region of Durham staff indicates that there is no
reserve capacity at the Rudell Road pumping station to service the proposed fire station. This means
that as with site 2a a private holding tank and file bed may be the best option for servicing this site
from a technical and financial perspective. The Clarington planning department should be consulted
to confirm if this is an acceptable solution for this site based on current planning policy. Another
option is to negotiate with land owners north of Highway 2 for use of a small portion of the sewer
allocation reserved at the Rudell Road pumping station for future development of their lands.
Engineering services may be able to assist in this regard. Ultimately a fire station at site 2b could be
serviced by the future Wilmot Creek Trunk Sanitary Sewer which is identified in the Region of Durham
Development Charges background study for construction in the 2013 to 2017 timeframe.
The Ganaraska Region Conservation Authority (GRCA) indicated that storm water runoff at both
sites would have to be restricted to pre-development flows and must be treated to Level 1 quality.
P:KCL PmjecUbp144p4B1COiresD'Newuslla Fire &ielipn 8ervitlnp Merysla.OOc
Page 2
December 18, 2009
This.would likely be accomplished through parking lot grading and the use of a Stormceptor, which
would cost somewhere in the range of $20,000, and would be required at both Site 2a and Site 2b.
The Regional flood line and Fill and Construction limits have been plotted on the attached Map 2a.
The flood and fill lines for Site 2b are far enough to the west to not be of concern. The Municipality
would not be able to re-grade or build within the Fill and Construction limit without approval from
GRCA. The approval process would include modelling of the creek and if alterations were permitted,
compensation would likely be required for changing the creek hydraulics. The building footprint and
parking lot layout of Fire Station #4 in Courtice is shown on Maps 2a and 2b to determine if there is
adequate space outside of the flood plain to accommodate a fire station. It appears that with
adjustments to the parking lot and entrance alignment it would be possible to place a similarly sized
building on either of the potehtial sites without impacting the Fill and Construction limits.
Constructing the new fire station at either site would be feasible from a servicing perspective,
however there are additional costs associated with Site 2a, which would make Site 2b on Rudell Rd
the more favourable site based on servicing costs.
If you have any questions or require any additional information, please contact the undersigned
Sincerely,
AECOM Canada Ltd.
Sean Bagshaw, P.Eng.
Civil Engineer, Community Infrastructure
Sean. baashawCa~aecom.com
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