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Energizing Ontario
REPORT #1
REPORT TO COUNCIL MEETING OF MAY 10, 2010
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MAY 3, 2010.
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) ESD-006-10 Monthly Response Report -March 2010
(b) CLD-011-10 Creation of Business Registry
(c) FND-010-10 Financial Update as at March 31, 2010
(d) FND-011-10 Annual Leasing Report - 2009
2. APPLICATION TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING
BY-LAW TO PERMIT AN APARTMENT-IN-HOUSE WITHIN A SINGLE
DETACHED DWELLING
APPLICANT: NORM AND JO-ANNE LANSING
THAT Report PSD-055-10 be received;
THAT Official Plan Amendment No.73 as contained in Attachment 2 of Report
PSD-055-10 be adopted and that the necessary By-law be passed;
THAT the application for a Zoning By-law Amendment submitted by Norm and Jo-
Anne Lansing as contained in Attachment 3 of Report PSD-055-10 be approved;
THAT the Durham Region Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-055-10 and Council's
decision; and
THAT all interested parties listed in Report PSD-055-10 and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVI~LE, ONTARIO ~1C 3A6 T 905-623-3379
Report #1 - 2 - May 10, 2010
3. APPLICATION FOR REMOVAL OF HOLDING FOR 201 MEDIUM DENSITY
RESIDENTIAL UNITS
APPLICANT: KAITLIN HOMES ASPEN IV LTD.
THAT Report PSD-056-10 be received;
THAT the application submitted by Kaitlin Homes Aspen IV Ltd. to remove the
Holding (H) symbol be approved;
THAT the By-law attached to Report PSD-056-10 to remove the Holding (H)
symbol be passed and a copy forwarded to the Regional Municipality of Durham;
and
THAT all interested parties listed in Report PSD-056-10, any delegations and the
Regional Municipality of Durham Planning Department be advised of Council's
decision.
4. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF APRIL 22, 2010
THAT Report PSD-058-10 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
April 22, 2010 for applications A2009-0051, A2010-0005 and A2010-0015 through
A2010-0017, and that Staff be authorized to appear before the Ontario Municipal
Board to defend the decisions of the Committee of Adjustment.
5. BILD -MUNICIPAL BEST PRACTICES, DECEMBER 2009
THAT Report PSD-059-10 be received; and
THAT all interested parties listed in Report PSD-059-10 and any delegation be
advised of Council's decision.
6. MUNICIPAL IDENTIFICATION DISPLAYS
THAT Report EGD-013-10 be received;
THAT the name Clarington or Municipality of Clarington be the most prominent text
on any future eastbound or westbound municipal identification displays along
Highway 401; and
THAT interested parties be advised of Councils decision.
Report #1 - 3 - May 10, 2010
7. ADDITIONAL RURAL ROAD SURFACE IMPROVEMENTS
THAT Report EGD-017-10 be received;
THAT the requirements of the Purchasing By-law 2006-127 be waived;
THAT staff be authorized to increase the value of the High Float Resurfacing
agreement With Miller Paving to accommodate the addition of locations at an
estimated cost df $360,000.00 including construction, geotechnical, contingencies
and administration; and
THAT funding for the additional project costs in the amount $360,000 be funded
from the Tax Levy portion of the Pavement Rehabilitation Program approved in the
2010 Capital Budget.
8. REQUEST FOR REPORT REGARDING COSTS OF MUNICIPAL
IDENTIFICATION SIGNS
THAT the Director of Engineering Services be requested to prepare a report
regarding the potential locations and costs for eastbound and westbound
identification displays along Highway 401 and northbound and southbound on
Highway 115.
9. LETTER OF RECOGNITION - MR. JEFF KELSO
THAT a letter be forwarded to Mr. Jeff Kelso, thanking him for his efforts regarding
the recent fire at the Harris property.
10. 2010 MUNICIPAL ELECTIONS -COMPLIANCE AUDIT COMMITTEE
THAT Report CLD-012-10 be received;
THAT the Terms of Reference for the Clarington Municipal Election Compliance
Audit Committee, included as Attachment 1 to Report CLD-012-10, be adopted;
THAT the Clarington Municipal Election Compliance Audit Committee Rules of
Procedure, included as Attachment 2 to Report CLD-012-10, be received for
information;
THAT the Municipal Clerk be directed to place an ad in the local newspapers and
on the Municipal Website, and contact the Institution of Chartered Accountants of
Ontario, the Law Society of Upper Canada, Durham Regional Police Services, and
UOIT inviting applications for appointment to the Clarington Municipal Election
Compliance Audit Committee; and
Report #1 - 4 - May 10, 2010
THAT the draft by-law attached to Report CLD-012-10 as Attachment 3 be
approved by Council
11. 1ST QUARTER PARKING REPORT
THAT Report CLD-013-10 be received; and
THAT a copy of Report CLD-013-10 be forwarded to the Bowmanville Business
Centre for their information.
12. NEWCASTLEIBOND HEAD RATEPAYERS' ASSOCIATION CONCERNS
THAT Report CLD-014-10 be received;
THAT methods of deterring Canada Geese in municipal parks be investigated for
inclusion in the 2011 budget deliberations; and
THAT Ken Willis, Secretary, Newcastle/Bond Head Ratepayers' Association be
advised of Council's decision and forwarded a copy of Report CLD-014-10.
13. INSTALLATION OF "DEAF CHILD" SIGNS
THAT Report CLD-015-10 be received;
THAT the request for the installation of "Deaf Child" signs be denied; and
THAT Lisa Janveaux, Community Advantage Rehabilitation Inc., and Colleen
Hynes be advised of Council's decision.
14. TENDER NO. CL2010-14 -SUPPLY & HAULING OF GRANULAR MATERIAL
THAT Report COD-016-10 be received;
THAT Robert E. Young Construction Limited, Peterborough, Ontario, with a total
bid in the amount of $207,591.02 (plus G.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2010-14, be awarded
the contract for Supply & Hauling of Granular Material, as required by the
Municipality of Clarington, Operations Department; and
THAT funds in the amount of $219,591.02 which includes $207,591.02 for
tendering, administration, material testing and contingencies be drawn from the
Operations Department various 2010 Annual Operations Road Maintenance and
Construction Accounts, as follows:
Report #1 - 5 - May 10, 2010
Account #
Account #
Account #
Account #
Account #
Account #
Account #
100-36-380-10205-7112, Culvert $3,356.64
100-36-380-10225-7112, Entrance Culverts $2,909.09
100-36-380-10733-7112, Sidewalk Maint. $1,118.88
100-36-384-10310-7112 Guide Rail $1,118.88
1 00-36-380-1 0240-7 1 1 2 Ditch/Shoulder Maint. $1,118.88
100-36-382-10280-7112 Gravel Resurfacing -
Various Prices $197,968.65
100-36-382-10280-7112. Gravel Resurfacing -
Consulting/Material Testing/ Contingencies $12,000.00
Total Funds Required $219,591.02
15. CO-OPERATIVE TENDER NO. T-539-2010 -SUPPLY, DELIVERY AND
APPLICATION OF CALCIUM/MAGNESIUM CHLORIDE
THAT Report COD-017-10 be received;
THAT Miller Paving Limited, Markham, Ontario, with a total bid price of $81,928.00
(excluding G.S.T.), for the Municipality of Clarington's requirements for liquid
magnesium chloride (Section I) being the lowest responsible bidder meeting all
terms, conditions and specifications of the Co-operative Tender T-539-2010, be
awarded the contract to supply and apply approximately 392,000 litres of liquid
magnesium chloride, as required by the Municipality of Clarington Operations
Department;
THAT Innovative Surface Solutions Canada, Ajax, Ontario, with a total bid price of
$5,443.20 (excluding G.S.T.), for the Municipality of Clarington's requirements for
flaked calcium chloride (i.e., in 20 kilogram bags), (Section II) being the lowest
responsible bidder meeting all terms, conditions and specifications of the Co-
operative Tender T-539-2010, be awarded the portion of the contract to supply and
deliver approximately 9,000 kg of flaked calcium chloride, as required by the
Municipality of Clarington Operations Department;
THAT pending satisfactory pricing and service and approval by the Durham
Purchasing Co-operative, the contracts be awarded for a second and third year;
and
THAT the funds expended be drawn from the Operations Department various
operating accounts.
Report #1 - 6 - May 10, 2010
16. ONTARIO POWER AUTHORITY -DEMAND RESPONSE PROGRAM (DR3)
THAT Report COD-019-10 be received;
THAT staff be authorized to investigate the Ontario Power Authority -Demand
Response Program in order to determine if opportunities exist for the Municipality of
Clarington to participate;
THAT if positive results of the investigation are produced during the summer
recess, staff be authorized to enter into an operating agreement for participation in
the Ontario Power Authority -Demand Response Program: and
THAT staff provide a report back to Council with recommendations on the findings
of their investigation.
17. PRESENTATION OF JOHN PRESTA, DIRECTOR OF ENVIRONMENTAL
SERVICES, REGION OF DURHAM WORKS DEPARTMENT, REGARDING
SOURCE WATER PROTECTION
THAT the presentation from Mr. John Presta, Director of Environmental Services,
Region of Durham Works Department, regarding source water protection be
received with thanks.
18. DELEGATION OF BRAD ARBOUR, CO-ORDINATOR, FIREHOUSE YOUTH
CENTRE, REGARDING AN UPDATE ON THE FIREHOUSE YOUTH ACTIVITIES
THAT the delegation of Mr. Brad Arbour, Co-ordinator, Firehouse Youth Centre,
regarding an update on the Firehouse Youth Activities, be received with thanks.
19. DELEGATION OF KEVIN ANYAN, REGARDING A RIBFEST UPDATE
THAT the request for the use of the Emergency Services Department portable
back-up generator by the Rotary Club of Bowmanville for Ribfest be approved;
THAT details regarding a reduced rental rate and other arrangements be worked
out with the Emergency Services Department to cover general maintenance costs;
and
THAT the Rotary Club be advised of the condition that the generator will not be
available to them should an emergency arise necessitating the use of the generator
by Emergency Services.
20. DELEGATION OF JIM RICHARDS, REQUESTING AN APOLOGY FROM
MAYOR ABERNETHY FOR CURTAILING HIS FREEDOM OF SPEECH AS
GUARANTEED UNDER THE CANADIAN CHARTER OF RIGHTS AND
FREEDOM
Report #1 - 7 - May 10, 2010
THAT the delegation of Mr. Jim Richards, requesting an apology from Mayor
Abernethy for curtailing his freedom of speech as guaranteed under the Canadian
Charter of Rights and Freedom, be received with thanks.
21. DELEGATION OF JEREMY WOODCOCK, REGARDING THE MUNICIPALITY’S
FACILITY RENTAL POLICY FOR MUNICIPAL ELECTIONS RELATED
ACTIVITIES
THAT the delegation of Jeremy Woodcock, regarding the Municipality’s facility
rental policy regarding municipal elections, be received with thanks.
22. SEWAGE CAPACITY
THAT the Directors of Planning and Engineering Services Departments meet at the
earliest convenience with the Commissioner of Works of the Region of Durham, to
discuss the current available sewage capacity situation in Bowmanville; and
THAT Staff report to Council on the remedy of the sewage capacity issues as soon
as possible.