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HomeMy WebLinkAbout04/29/2010 Special Special General Purpose and Administration Committee Minutes April 29, 2010 Minutes of a meeting of the Special General Purpose and Administration Committee held on Thursday, April 29, 2010 at 9:30 a.m. at the Courtice Community Complex. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Present: Acting Chief Administrative Officer / Director of Corporate Services & Human Resources, M. Marano Facilities Manager, G. Acorn Manager of Infrastructure, R. Albright Municipal Clerk, Patti Barrie Deputy Chief, M. Berney Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Deputy Treasurer, L. Gordon Library Director, E. Hopkins Director of Operations, F. Horvath Acting Director of Planning Services, F. Langmaid Recreation Services Manager, S. Meredith Manager Development Review, C. Pellarin Operations Manager, K. Rand Manager of Community Planning & Design, C. Salazar Director of Finance, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. - 1 - Special General Purpose and Administration Committee Minutes April 29, 2010 PRESENTATIONS Nancy Taylor, Director of Finance/Treasurer introduced Craig Binning and Janet Lee, Hemson Consulting Ltd., consultants who have worked with staff to undertake the development charges study and draft by-law. Ms. Taylor advised that she and the consultants were meeting with developers later today to present this Development Charges Background Study. Mr. Binning commended staff for their work on this project and for their efforts in completing the project with such tight timelines. Mr. Binning provided a presentation to Committee highlighting the following: ? Background of Study ? Overview of Development Charges Legislation ? Growth Forecast ? Capital Programs – General ? Capital Programs – Engineered Services ? Calculated Development Charges Rates ? Development Charges Rate Comparisons ? Next Steps Mr. Binning confirmed that the study forecasting is reflective of work in the plans developed by Planning Services (e.g. Official Plan) as well as the Region of Durham’s Growth Plan. The planning horizon for soft services is 10 years and 21 years for the engineering services. He described the funding envelopes and excess capacities. Ms. Taylor clarified that should Council wish to adjust the calculated rates they could either increase or decrease services levels. Funding of capital programs could come from development charges or other funding sources. The information presented today is based on maximizing our funding envelope while maintaining our service levels, and should be considered as a base case. RECESS Resolution #GPA-263-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Committee take a 10 minute recess at 10:45 a.m. CARRIED The meeting reconvened at 10:59 am. - 2 - Special General Purpose and Administration Committee Minutes April 29, 2010 T. Capella, Director of Engineering confirmed that the capital works presented are only those works that would be expected to be funded through development charges. Mr. Binning further explained the funding split between residential and non-residential, and noted that the calculated increase in this study is actually less than the increase that was initially proposed in the previous Study, which was deferred by Council earlier this year. He stated that Council could consider phasing mechanisms in order to establish policy regarding attracting industrial and non-industrial development, but reminded Council that funding would have to come from other funding sources to maintain service levels. With respect to the rate comparisons, Mr. Binning reported that Clarington's rates are the highest in Durham Region primarily due to the servicing of three distinct areas (ie. Courtice, Bowmanville, and Newcastle). Mr. Binning further stated that when comparing rates one must look at each municipality's policies and situations, not just the rates. N. Taylor reported that the Public Meeting regarding the draft Development Charges By-law is scheduled for May 17, 2010, with a view to the by-law being considered by Council on May 31, 2010. Should Council desire to have staff consider alternative service levels or development charges rates, direction may be given to staff following the Public Meeting on May 17~n ADJOURNMENT Resolution #GPA-264-10 Moved by Councillor Trim, seconded by Councillor Hooper THAT the meeting adjourn at 12:18 p.m. CARRIED .MAYO ~R -3-