HomeMy WebLinkAboutCOD-017-10REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 3, 2010 Resolution#: APR 2i'~"~d By-law#: N/A
Report: COD-017-10 File:
Subject: CO-OPERATIVE TENDER NO. T-539-2010 -SUPPLY, DELIVERY AND
APPLICATION OF CALCIUM /MAGNESIUM CHLORIDE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-017-10 be received;
2. THAT Miller Paving Limited, Markham, Ontario, with a total bid price of $81,928.00
(excluding G.S.T.), for the Municipality of Clarington's requirements for liquid
magnesium chloride (Section I) being the lowest responsible bidder meeting all terms,
condtions and specifications of the Co-operative Tender T-539-2010, be awarded the
contract to supply and apply approximately 392,000 litres of liquid magnesium chloride,
as required by the Municipality of Clarington Operations Department;
3. THAT Innovative Surface Solutions Canada, Ajax, Ontario, with a total bid price of
$5,443.20 (excluding G.S.T.), for the Municipality of Clarington's requirements for
flaked calcium chloride (i.e., in 20 kilogram bags), (Section II) being the lowest
responsible bidder meeting all terms, conditions and specifications of the Co-operative
Tender T-539-2010, be awarded the portion of the contract to supply and deliver
approximately 9,000 kg of flaked calcium chloride, as required by the Municipality of
Clarington Operations Department;
4. THAT pending satisfactory pricing and service and approval by the Durham Purchasing
Co-operative, the contracts be awarded for a second and third year; and
5. THAT the funds expended be drawn from the Operations Department various operating
accounts.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-017-10
Submitted by:
e Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
PAGE 2
Reviewed by: ~ a ~"`~"~-=~
Franklin Wu,
Chief Administrative Officer
MMIJDBIbh
REPORT NO.: COD-017-10
PAGE 3
7.0 BACKGROUND AND COMMENT
1.1 A tender for the supply, delivery and application of Calcium /Magnesium Chloride
products was issued on a co-operative basis with the Municipality of Clarington, City
of Oshawa, City of Pickering, Town of Ajax, Town of Whitby, Township of Scugog,
and the Region of Durham participating. The host agency for the tender call was the
Town of Whitby.
1.2 The tender was publicly advertised and called for bids for the Supply, Delivery and
Application of Calcium /Magnesium Chloride as required by the co-operative
agencies. Subsequently, tenders were received and tabulated as per Schedule "A"
attached.
1.3 The contract resulting from this tender will cover the supply and delivery of calcium /
magnesium. chloride products on an as required basis for a one year term with the
option to extend for two additional years.
2.0 ANALYSIS
2.1 Bids were received from Miller Paving Limited, Markham, Ontario; Innovative
Surface Solutions Canada, Ajax, Ontario; Glen Chemicals Limited, Scarborough,
Ontario and Morris Chemicals Incorporated, Lakefield, Ontario.
2.2 The bid submission from Morris Chemicals Incorporated, Lakefield, Ontario was
noncompliant due to the absence of an agreement to bond.
2.3 It is the intent of the Co-operative Group to award the tender on the basis of the low bid
for each participating Agency's section.
2.4 The low bid for the Municipality of Clarington is Miller Paving Limited, Markham,
Ontario for Section I Liquid Calcium /Magnesium Chloride and Innovative Surface
Solutions Canada, Ajax, Ontario for Section II Flake Calcium /Magnesium Chloride.
REPORT NO.: COD-077-10
PAGE 4
2.5 Miller Paving Limited and Innovative Surface Solutions Canada have previously
performed satisfactorily for the Municipality of Clarington.
3.0 FINANCIAL
3.1 Funds required to complete the purchases of the required products are provided in
the Operations Department various 2010 operating accounts.
3.2 Of the total bid amounts indicated for Sections I and II, the Municipality of Clarington
requirements amount to $81,928.00 and $5,443.20 (excluding G.S.T.) respectively, as
per Schedule "A" attached.
3.3 The tendered prices from Miller Paving Limited, Markham, Ontario and Innovative
Surface Solutions Canada, Ajax, Ontario, reflect approximately a 0% increase and
34% decrease, respectively over 2009 prices.
3.4 Queries with respect to the department needs, specifications, etc. should be referred
to the Director of Operations.
4.0 CONCLUSION
4.1 After review and analysis of the bids by Purchasing and Operations, it was mutually
agreed that the bid from, Miller Paving Limited, Markham, Ontario be recommended
for the contract for liquid magnesium chloride (Section I) and that Innovative Surface
Solutions Canada, Ajax, Ontario, be recommended for the contract for flaked calcium
chloride in 20 kilogram bags (Section II).
REPORT NO.: COD-017-10
PAGE 5
5.0 INPUT FROM OTHER SOURCES
5.1 This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence: Director of Operations
Attachments:
Attachment 1 -Schedule "A", Bid Summary
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