HomeMy WebLinkAboutEGD-017-10Leading the Way
~~~~~ REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday May 3, 2010 ~ ~~ ~~ ~-~U
Report #: EGD-017-10 File #
By-law # N/A
Subject: Additional Rural Road Surface Improvements
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-017-10 be received;
2. THAT the requirements of the Purchasing By-law 2006-127 be waived;
3. THAT staff be authorized to increase the value of the High Float Resurfacing agreement
With Miller Paving to accommodate the addition of locations at an estimated cost of
$360,000.00 including construction, geotechnical, contingencies and administration; and
4. THAT funding for the additional project costs in the amount $360,000 be funded from
the Tax Levy portion of the Pavement Rehabilitation Program approved in the 2010
Capital Budget.
Respectfully by,
Submitted by: A. S. Cannella, C.E.T. Reviewed by: Franklin Wu
Director of Engineering Services ~ Chief Administrative Officer
ASC/RA/jo
April 28, 2010
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: EGD-017-10 PAGE 2
1.0 BACKGROUND
1.1 Through the evaluation of the Municipality of Clarington's roads network the
following road sections were identified as potential candidates for rehabilitation to a
hot mix standard:
• Concession Road 3 -Providence Road to Regional Road 42
• Concession Road 4 -Golf Course Road to Walsh Road
• Concession Road 5 -east of Pollard Road to East of Ochonski Road
• Old Scugog Road -Concession Road 7 to 1000 m north
1.2 After review of the road section details it was determined that these rural roads
typically experience less traffic than we would normally consider for a hot mix
treatment and they are not immediately adjacent to a built up area thus not expected
to experience a rapid increase in traffic volumes in the short term. Although these
roads did not meet our typical criteria for hot mix rehabilitation we would like to add
them to the current High Float Resurfacing Contract CL2009-05 awarded to Miller
Paving in 2009 which has been extended for a second year in the amount of
$838,000, and the recommended addition of $360,000 is in excess of what could be
added under the existing terms and conditions without going to a re-tender,
consequently the waiving the purchasing by-law is requested. Based on the
importance of these roads and the overall decline in a large number of our rural
roads we consider this a wise investment in moving towards bettering our overall
rural road network.
2.0 APPROACH
2.1 As part of Clarington's annual review of the road network, staff utilize the Pavement
Management System as a tool in providing direction to developing the road
rehabilitation project list for the current budget year as well as forecasting for several
years in the future. In addition, staff use their expertise and experience to evaluate
the information that the Pavement Management System provides to refine the
program details on a yearly basis. It was through this process and through
REPORT NO.: EGD-017-10
PAGE 3
consultation with Operations Department staff that Engineering Services determined
that the above noted road sections were not candidates for a hot mix rehabilitation
treatment.
2.2 Due to their location in the overall rural road network it was also determined that
these road sections are an important link in the overall network and considering the
poor condition that they are currently in they need to be rehabilitated with a high float
resurfacing treatment.
2.3 Miller Paving Limited was contacted to confirm that they were agreeable to holding
their pricing with the addition of these extra road sections. Miller Paving Limited has
confirmed their agreement to the additional works.
3.0 FINANCIAL IMPLICATIONS
3.1 The following provides a summary of the project costs associated with the addition
of the subject roads to the High Float Resurfacing works:
Length Rd. Section
Location m Cost
Concession Road 3 -Providence 1,650 $123,337.50
Road to Regional Road 42
Concession Road 4 -Golf Course 700 $37,992.50
Road to Walsh Road
Concession Road 5 -east of Pollard 1,300 $75,985.00
Road to East of Ochonski Road
Old Scugog Road -Concession 1,000 $74,750.00
Road 7 to 1000 m north
Total Construction Costs for Additional Works $312,065.00
15% Geotechnical, Contingencies and $47 835.00
Administration
Total Project Costs for Additional Works $360.000.00
REPORT NO.: EGD-017-10
PAGE 4
3.2 The additional project cost of $360,000.00 (construction, engineering, administration
and contingencies) will be drawn from the 2010 Engineering Services Department
Capital Budget Pavement Rehabilitation Program Account 110-32-330-83212-7401.
4.0 CONCLUSION
4.1 That the additional road sections noted above be added to the High Float
Resurfacing agreement with Miller Paving Limited.
5.0 INPUT FROM OTHER SOURCES
5.1 This report has been reviewed for recommendation by the Purchasing Manager,
Director of Finance, Director of Operations and with the appropriate departments
and circulated as follows:
Concurrence: Director of Engineering Services