HomeMy WebLinkAboutCLD-012-10CIc'1C111~COll REPORT
CLERK'S DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 3, 2010 Resolution#: CL~-a~3-/0 By-law#:
Report#: CLD-012-10 File#:
Subject: 2010 Municipal Elections -Compliance Audit Committee
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-012-10 be received;
2. THAT the Terms of Reference for the Clarington Municipal Election Compliance
Audit Committee, included as Attachment #1 to Report CLD-012-10, be adopted;
3. THAT the Clarington Municipal Election Compliance Audit Committee Rules of
Procedure, included as Attachment #2 to Report CLD-012-10, be received for
information;
4. THAT the Municipal Clerk be directed to place an ad in the local newspapers and
on the Municipal Website, and contact the Institution of Chartered Accountants of
Ontario, the Law Society of Upper Canada, Durham Regional Police Services,
and UOIT inviting applications for appointment to the Clarington Municipal
Election Compliance Audit Committee; and
5. THAT the draft by-law attached to Report CLD-012-10 as Attachment #3 be
approved by Council.
"`i
f
Submitted by: Reviewed by:
P' tf ar' , CMO ranklin Wu,
nicipal Clerk ~ Chief Administrative Officer
PLB/cag
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379
REPORT NO.: CLD-012-10 PAGE 2
1.0 BACKGROUND
The Municipal Elections Act, 1996, as amended, (the MEA) requires that every
municipality appoint a compliance audit committee prior to October 15~, 2010. The
mandate of the compliance audit committee is to:
a) Consider requests for a compliance audit and determine whether the request
should be granted or rejected;
b) If the request is granted, appoint an auditor;
c) Review the auditor's report and determine whether legal action should be taken;
d) May commence a legal proceeding against the candidate for any apparent
contravention; and
e) If the auditor's report indicates that there were no apparent contraventions and if
there appears that there were no reasonable grounds for the application, advise
Council. Council would then decide whether or not to recover the auditor's costs
from the applicant.
2.0 COMMITTEE STRUCTURE
For the 2006 municipal elections, only one municipality in the Region of Durham
appointed a compliance audit committee, being the Town of Ajax, and throughout the
Province only a few municipalities chose to appoint a committee. While most
municipalities chose to appoint committee members with an accounting or auditing
background, due to the complexity of the election campaign finance Hales, in structuring
its Committee, the Town of Ajax considered the scope of the Committee and the desired
skill set necessary to properly execute their duties. In so doing, the Town appointed a
former police detective, a former bank manager and a professor of Political Science to
their committee. To ensure impartiality, some municipalities require their compliance
audit committee applicants to agree in writing that they will not be filing a nomination
paper for an office in the municipality for which their appointment will be serving and
that they will not be conducting an audit for any nominated candidate for an office in the
municipality for which they will be serving.
With the amendment to the MEA, 444 municipalities as well as all of the various school
boards, and several upper-tier municipalities will now be seeking applicants to appoint
to their compliance audit committees. This may result in competition for qualified
candidates. The competition will be even greater when one factors in the conflicting
interests between appointments to these Committees and the need for accountants and
auditors to work on the financial statements for all candidates running for offices across
the province.
In consideration of the compliance audit committee requirement, staff have discussed
committee structure options with Clerks and election staff within Durham Region to
explore our options. The Act provides that the compliance audit committee must consist
of a minimum of three members to a maximum of seven members. Initially the majority
of the Clerks within the Region supported the concept of a "joint" committee, as it would
REPORT NO.: CLD-012-10
PAGE 3
provide for consistency. After much consideration, it was concluded, however, that the
benefits of the "joint" approach for the southern municipalities in the Region, did not
outweigh. the benefits of independent municipal committees. A joint committee would
most likely result in logistic challenges in appointments, increased costs, and intensify
the challenge of finding impartial applicants. The three northern municipalities, Brock,
Uxbridge, and Scugog, however have adopted a "joint" committee approach.
It is recommended that the Clarington Municipal Election Audit Compliance Committee,
consisting of three members, be established. The recruitment process, selection
criteria, Terms of Reference, and compliance audit procedure are outlined below.
3.0 RECRUITMENT OF COMPLIANCE AUDIT COMMITTEE MEMBERS
Staff consulted other municipalities who previously appointed compliance audit
committees and have concluded that the recruitment process for committee members
varies. In all cases, minimum qualifications were defined. Most municipalities posted
an advertisement soliciting applications, staff provided Council with all of the
applications meeting the minimum qualifications, and Council made the appointments.
In other cases, staff sought out suitable candidates and reported to Council with
recommendations for appointments.
To ensure a fair, open and transparent process, staff recommends that the recruitment
process for Clarington's Municipal Election Compliance Audit Committee include an
advertisement in the local paper, and on the municipal website detailing the selection
criteria. Additionally, staff will contact the Institution of Chartered Accountants of
Ontario; the Law Society of Upper Canada; Durham Regional Police Services; and
UOIT. It is also recommended, at the close of the application period, that all
applications be forwarded to Council for consideration, selection, and appointment. The
following selection criteria are recommended:
a) Demonstrated knowledge and understanding of municipal election campaign
financing rules;
b) Proven analytical and decision-making skills;
c) Experience working on committees, task forces or similar settings;
d) Demonstrated knowledge of quasi-judicial proceedings;
e) Availability and willingness to attend meetings; and
f) Excellent oral and written communication skills
4.0 REMUNERATION
Staff are recommending a retainer fee of $200 for each of the three committee
members and a per diem rate of $250 plus mileage for attending meetings. While many
municipalities have yet to finalize their committee structure and processes at the time of
writing this Report, staff are satisfied that these rates are in line with other municipalities
such as the Towns of Ajax, Whitchurch-Stouffville, and City of Toronto, Oakville and
London; whose rates vary from $100 to $350.
REPORT NO.: CLD-012-10
PAGE 4
Other committees of Council in Clarington who receive pay are the Committee of
Adjustment and the Property Standards Committee. Although the remuneration for
these committees is significantly lower, staff believe that, given the recommended
qualifications to sit as a compliance audit committee member and the rates paid by
other municipalities, the recommended remuneration is fair and reasonable.
5.0 TERMS OF REFERENCE
The mandate for the compliance audit committee is outlined in section 81 of the MEA.
The term of the Committee is the same as the term of office of Council (2010 - 2014).
While the last day for compliance audit requests for the December 31, 2010 reporting
period is June 23, 2011, a by-election could result in the need for the Clarington
Municipal Election Compliance Audit Committee to sit during the term of Council.
The Municipal Clerk will act as the main contact between the Clarington Municipal
Election Compliance Audit Committee and Council. Staff administrative support to the
Committee would be supplied by the Municipal Clerk's Department.
A detailed Terms of Reference for Clarington's Municipal Election Compliance Audit
Committee is included as Attachment 1 to this Report.
6.0 COMPLIANCE AUDIT PROCESS
The MEA requires all candidates to file with the Municipal Clerk a financial statement
(on the prescribed form) reflecting the candidate's election campaign finances. Any
eligible elector who is entitled to vote in an election may apply for a compliance audit of
a candidate's election campaign finances where they believe that a candidate has
contravened a provision of the MEA. The application for a compliance audit shall be
made to the Municipal Clerk (or the secretary of the local board), it shall be in writing
and it shall set out the reasons for the elector's belief that the candidate has
contravened the MEA and must be made within 90 days after the latest of:
(a) the statutory filing date for the candidate's financial statement;
(b) the candidate's supplementary filing date, if any;
(c) the filing date for the final financial statement under section 79.1; or
(d) the end of the candidate's extension for filing granted under subsection 80(4); if
any.
The Municipal Clerk shall forward the application to the committee within 10 days of
receipt and provide a copy to the council or local board.
The Committee must consider the application and make a decision within 30 days after
receiving the application from the Municipal Clerk as to whether it should be granted or
rejected.
REPORT NO.: CLD-012-10 PAGE 5
The decision of the Committee may be appealed to the Ontario Court of Justice within
15 days after the decision is made and the court may make any decision the Committee
could have made.
Where the application for a compliance audit has been approved, the Committee shall,
by resolution, appoint an auditor to conduct a compliance auditor. Only auditors
licensed under the Public Accounting Act, 2004, or other "prescribed persons" may be
appointed as auditors.
The auditor shall promptly conduct the audit, determine whether the candidate has
complied with the provisions of the Act as they relate to election campaign finances,
prepare a report outlining any apparent contraventions of the Act, and submit the report
to the candidate, Council, Municipal Clerk, and the applicant.
Within 10 days of receiving the auditor's report, the Municipal Clerk shall forward the
report to the Compliance Audit Committee.
The Committee shall consider the auditor's report within 30 days and may:
• Commence a legal proceeding against the candidate if the report concludes that
the candidate appears to have contravened a provision of the MEA relating to the
election campaign finances, and
• Make a finding as to whether there were reasonable grounds for the application if
the report concludes that the candidate did not appear to have contravened a
provision of the MEA relating to election campaign
The Act requires the Municipal Clerk to establish administrative practices and
procedures for the Committee to carry out their duties. Attachment #2 to this report is a
copy of Rules of Procedure for the Compliance Audit Committee as established by the
Municipal Clerk based on the recommended Committee Terms of Reference. Should
Council amend the draft Terms of Reference attached to this report, the Municipal Clerk
will make any necessary/appropriate modifications to the administrative procedures.
7.0 FINANCIAL IMPLICATIONS:
The Municipality is responsible for any costs resulting from the review of applications
submitted to the Municipal Election Compliance Audit Committee. These costs include:
• Committee members' retainer (recommended $200/member)
• Committee members' per diem (recommended $250/member)
• Committee member mileage (recommended rate as per Municipality's standard
rate)
• auditor's costs to perform an audit
• costs related to the Committee's operations and activities (i.e. copying, postage,
etc.)
• legal costs related to an appeal to the Ontario Court of Justice with respect to a
decision of the Committee
REPORT NO.: CLD-012-10 PAGE 6
legal costs to undertake legal action against the candidate for violations of the
elections finance provisions of the MEA
Note, while the Municipality is responsible for paying the auditor's costs of performing
the audit and all costs in relation to the Committee's operation and activities, where the
auditor's report indicates that there was no apparent contravention and the committee
finds that there were no reasonable grounds for the application, Council is entitled to
recover the auditor's costs from the applicant.
Initial recruitment and set-up costs are anticipated to be approximately $1000 which
would cover the advertising costs and incidentals. These costs would be charged to the
2010 Municipal Election budget.
Any costs incurred for a compliance audit during the Term of Council (2010-2014) would
be charged to the Municipal Election reserve. These costs are difficult to estimate
although, because they depend entirely on the unforeseen volume of applications.
8.0 ATTACHMENTS:
Attachment 1 -Committee Terms of Reference
Attachment 2 -Rules of Procedure
Attachment 3 -Draft By-law
Attachment No. 1 to
Report CLD-012-10
MUNICIPALITY OF CLARINGTON
Compliance Audit Committee
Terms of Reference
LEGISLATIVE REQUIREMENT
Section 81.1 of the Municipal Elections Act, 1996, as amended states:
Compliance Audit Committee
(1) a council or local board shall, before October 1 of an election year, establish a
committee for the purposes of section 81.
Composition
(2) The committee shall be composed of not fewer than three and not more than
seven members and shall not include,
a) employees or officers of the municipality or local board;
b) members of the council or local board; or
c) any persons who are candidates in the election for which the committee is
established.
Term of Office
(3) The term of office of the committee is the same as the term of office of the
council or local board that takes office following the next regular election, and the term
of office of the members of the committee is the same as the term of the committee to
which they have been appointed.
Role of clerk or secretary
(4) The clerk of the municipality or the secretary of the local board, as the case may
be, shall establish administrative practices and procedures for the committee and shall
carry out any other duties required under the MEA to implement the committee's
decisions.
Costs
(5) The council or local board, as the case may be, shall pay all costs in relation to
the committee's operation and activities.
2.0 MANDATE
The powers and functions of the Committee are set out in Section 81 of the Municipal
Elections Act, 1996, as follows:
1. Review any applications of a compliance audit of any candidate who
ran for election to the Municipality of Clarington Council, if the
application was received in accordance with the legislative
requirements.
Attachment No. 1 to
Report CLD-012-10
2. Within 30 days of receipt of an application requesting a compliance
audit, the Committee shall consider the compliance audit application
and decide whether it should be granted or rejected.
3. If the application is granted, the Committee shall appoint an auditor
licensed under the Pubtic Accounting Act, 2004, or other prescribed
person, to conduct a compliance audit of the candidate's election
campaign finances.
4. The Committee will review the auditor's report within 30 days and may,
a. If the report concludes that the candidate appears to have
contravened a provision of the Act relating to election campaign
finances, commence a legal proceeding against the candidate for
the apparent contravention;
b. If the report concludes that the candidate does not appear to have
contravened a provision of the Act relating to election campaign
finances, make a finding as to whether there were reasonable
grounds for the application.
3.0 TERM
The Committee shall be established before October 1 of an election year. The Term of
Office for the Committee is the same as the Term of Office of Council (December 1 of a
regular election year to November 30, of the next regular election year).
4.0 COMPOSITION
The Committee shall consist of three (3) members appointed by Council.
The following persons are not eligible for appointment to the Committee:
• Employees or officers of the Municipality of Clarington
• Members of Council
Any candidates in the election for which the Committee is established
Should an appointed Member accept employment with the Municipality or register as a
candidate with the Municipality, their appointment will be terminated.
All Committee Members must agree in writing that they will not work/volunteer for any
candidate, provide advice to, prepare or audit the election financial statements of any
candidate for office on the Municipality of Clarington's Council or become a candidate in
the 2010 Municipal Elections and any by-elections during Council's term.
2
Attachment No. 1 to
Report CLD-012-10
5.0 CHAIR
At the first meeting of the Committee, the Municipal Clerk shall call the meeting to order
and the first order of business shall be the selection of the Chair. The Committee shall
select a Chair from among its membership.
6.0 PROPOSED MEETING SCHEDULE
The Committee shall meet as needed with meetings to be scheduled by the Municipal
Clerk, in consultation with the Chair, when a compliance audit application is received.
7.0 STAFFING AND FUNDING
Staff from the Municipal Clerk's Department shall provide administrative support to the
Committee. The Municipality of Clarington shall be responsible for all associated
expenses.
8.0 MEETINGS
Meetings of the Committee shall be conducted in accordance with the open meeting
requirements of the provisions in the Municipal Act, 2001, as amended. The Clarington
website will be used to communicate the meeting notices, agendas, and minutes.
Committee meetings shall generally be held in the Clarington Municipal Administrative
Centre, although meetings may occasionally be held elsewhere in the Municipality of
Clarington if deemed necessary or appropriate by the Chair, and at the agreement of
the Committee members.
Meetings shall generally be held during the regular business hours of the Municipality of
Clarington.
9.0 REMUNERATION
$200 -Retainer fee (includes compensation for review of any background materials)
$250 -Per diem rate, plus mileage
10.0 MEMBERSHIP SELECTION
The recruitment process shall include an advertisement in the local paper, and on the
municipal website detailing the selection criteria. Additionally, staff will contact the
Institution of Chartered Accountants of Ontario, the Law Society of Upper Canada,
Durham Regional Police Services, and UOIT.
All applicants will be required to complete an application form outlining their
qualifications and experience.
3
Attachment No. 1 to
Report CLD-012-10
All applications will be forwarded to Council for consideration and appointment.
10.1 Selection Criteria
The following criteria will be considered when appointing members:
• Demonstrated knowledge and understanding of municipal election campaign
financing rules;
• Proven analytical and decision-making skills;
• Experience working on committees, task forces or similar settings;
• Demonstrated knowledge of quasi-judicial proceedings;
• Availability and willingness to attend meetings; and
• Excellent oral and written communication skills.
11.0 CONFLICT OF INTEREST
Members of the Committee must abide by the Municipal Conflict of Interest Act.
Members shall not use their status on the Committee for personal or political gain.
Committee members shall have regard for the Corporate Policy addressing the use of
corporate resources during an election year.
12.0 COMPLETION CRITERIA
The mandate of the Clarington Municipal Election Compliance Audit Committee will be
considered complete at the end of each four-year term of Council, at which time, a
successor committee shall be appointed.
4
Attachment No. 2 to
Report CLD-012-10
CLARINGTON
Municipal Election Compliance Audit Committee
Rules of Procedure
~Id~Lr1:T~1~L`U
At its meeting of ~, The Municipality of Clarington passed By-law 2010 ?i thereby
establishing the Municipality of Clarington Compliance Audit Committee for the 2010-
2014 Term, consisting of three members in accordance with Sec. 81.1 of the Municipat
Elections Act, 1996, as amended.
In accordance with Sec. 81.1(4), the Rules of Procedure have been established by the
Municipal Clerk of the Municipality of Clarington to ensure that the Clarington Municipal
Election Compliance Audit Committee may be able to fulfill its duties and responsibilities
in a fair, open and responsible manner.
1. Definitions:
As used in this procedure, the following terms shall have the meanings indicated:
a. Application - An application accepted by the Municipal Clerk pursuant to
s. 81(2) of the Municipat Elections Act, 1996.
b. Candidate -The Candidate whose election campaign finances are the
subject of an application for a compliance audit.
c. Chair -The Compliance Audit Committee Chair selected under s. 5 of this
bylaw.
d. Committee -Clarington Municipal Election Compliance Audit Committee.
e. Council -The Council of the Municipality of Clarington.
f. MEA -The Municipat Elections Act, 1996, as amended.
g. Secretary -The Municipal Clerk for the Municipality of Clarington.
2. Rules:
The rules in this procedure shall be observed in all meetings of the Committee.
Attachment No. 2 to
Report CLD-012-10
3. Matters not dealt with in the rules of procedures:
If these rules do not provide for a matter of procedure that arises during a meeting, the
practice shall be determined by the Chair and the Chair may do whatever is necessary
and permitted by law to enable the Committee to effectively and completely adjudicate
on the matter before it.
4. Meetings:
The Committee shall meet at the request of the Secretary.
The Secretary shall summon a meeting of the Committee when requested to do so in
writing by a majority of the Committee members.
Meetings of the Committee shall be held at Municipal Offices or such other location, as
the Secretary deems appropriate.
Committee meetings shall commence at a time and date to be set by the Secretary, and
shall be adjourned on a vote of the Committee.
Attendance of all Committee members constitutes a quorum at meetings of the
Committee.
Meetings of the Committee shall, subject to the exceptions found in the Municipal Act,
2001, as amended, be open to the public.
The applicant, the Candidate and, where applicable, the auditor shall be given an
opportunity to address the Committee.
Addresses to the Committee shall be no more than five minutes in length.
5. Committee Chair:
At the first meeting of the Committee, the Municipal Clerk shall call the meeting to order
and the first order of business shall be the selection of the Chair. The Committee shall
select a Chair from among its membership.
If the Chair of the Committee resigns as a member of the Committee or resigns as the
Chair of the Committee, the Committee shall appoint another member as Chair for the
balance of the term of Council.
The Chair is the liaison between the members and the Secretary of the Committee on
matters of policy and process.
The Chair shall enforce the observance of order and decorum among the Committee
members and the public at all meetings.
Attachment No. 2 to
Report CLD-012-10
6. Delegation by Committee Secretary:
The Secretary of the Committee may delegate administrative responsibilities to a
Deputy Secretary.
7. Agenda:
Before each meeting the Secretary shall provide an agenda to each member of the
Committee.
The agenda shall include a copy of any written submissions made by the applicant or
the Candidate.
The first matter of business on each agenda shall be the declaration of any conflict of
interest.
A copy of the agenda shall also be published on the Municipality of Clarington website.
8. Lack of Quorum:
If no quorum is present thirty minutes after the time fixed for a meeting of the
Committee, or the resumption of a meeting after an adjournment, or should a quorum at
a meeting be lost for a period of thirty consecutive minutes, the Secretary shall record
the names of the members present and the meeting shall stand adjourned until the next
regular meeting day scheduled by the Secretary.
9. Committee Procedures:
a) Order of Business
The Order of Business for the Agenda shall be as follows:
Meeting Called to Order
Disclosure of Pecuniary Interest
Adoption of Minutes
Matters of Business
Opening Statement
Delegation -Applicant
Delegation -Candidate, Agent, Witness
Committee Deliberation
Adjournment
Where the agenda includes consideration of more than one Application, each
application will be dealt with by the Committee in its entirety before consideration of the
next Application.
3
Attachment No. 2 to
Report CLD-012-10
b) Questions to Delegations
The Committee may, through the Committee Chair, ask questions of the applicant,
candidate or any other delegation speaking to an Application.
c) Rules of Debate
(1) Order of Soeaking -When two or more Committee members wish to
speak, the Chair shall designate the member who first requested to speak
as the member who speaks first.
(2) Questions - A Committee member may ask a question only:
(a) of a member who has already spoken on the matter under
discussion;
(b) of the Chair;
(c) of an official of the Municipality of Clarington; and
(d) of any other person addressing the Committee pursuant to this
Bylaw, or
(e) for the purpose of obtaining information relating to the matter then
under discussion.
(3) Voting:
a. Every Committee member present at a meeting of the Committee
when a question is put shall vote on the question, unless prohibited
by statute, in which case the fact of the prohibition shall be
recorded in the minutes of the meeting.
b. The matter put to a vote shall be in the form of a motion addressing
the matter then under consideration.
c. In the case of a tie vote, the motion or question shall be deemed to
have been lost.
4
Attachment No. 2 to
Report CLD-012-10
(4) Motions:
a. All motions must be introduced by a mover and seconder before
the Chair may put the question or motion on the floor for
consideration. If no member seconds the motion, the motion shall
not be on the floor for consideration and therefore it shall not be
recorded in the minutes.
b. Any Committee member may propose a motion on the matter then
under consideration which the Clerk shall record in writing.
c. After a motion is properly moved and seconded, it shall be deemed
to be in the possession of the Committee, but may be withdrawn by
the mover at any time before decision.
A motion to amend shall relate to the subject matter of the main
motion, shall not be received posing a direct negative to the
question, and shall be put to vote in reverse order in which the
amendments are made. Only a motion to amend an amendment to
the original motion shall be allowed and any further amendments
must be made to the original motion.
10. Notice:
Public notice shall constitute posting the Agenda on the Municipal Website
The Secretary shall give notice of a Committee meeting to the Committee by way of
email, telephone or in writing by mail, as deemed appropriate.
Where an Application will be considered at a meeting, the Secretary shall give
reasonable notice in writing, by mail, and by telephone to thb applicant and candidate of
the time, place and purpose of a meeting and of the fact that if either party fails to attend.
the meeting the Committee may proceed in the party's absence and the party will not be
entitled to further notice in relation to the meeting. The written notice shall include the
content of the Application. The Candidate may respond to the Application in writing. A
written response shall be submitted to the Secretary a minimum of two days prior to the
Committee meeting at which the Application will be considered.
The Secretary will forward notice of the Committee's decision to the applicant and the
Candidate at the mailing address provided to the Secretary as required by this
procedure.
11. Committee decisions under MEA:
In accordance with s. 81(3) of the MEA, within 30 days of receipt of the Application, the
Committee will decide whether to grant or reject the Application.
Attachment No. 2 to
Report CLD-012-10
If the Committee decides to grant the Application it shall, by resolution, appoint an
auditor licensed under the Public Accounting Act, 2004 to conduct a compliance audit of
the Candidate's election campaign finances.
At the request of the Committee, the Secretary may assist the Committee in locating
and contacting available auditors to undertake the audit.
In accordance with s: 81(10) of the MEA, within 30 days of receipt of an auditor's report,
the Committee will consider the report and may commence a legal proceeding against
the candidate for any apparent contravention of a provision of the MEA relating to
election campaign finances.
12. Grant Exceptions from Procedures:
The Committee may waive any rule of procedure in this procedure, as it considers
appropriate, to ensure that the real questions in issue are determined in a just manner.
14. Minutes:
The Secretary shall prepare minutes of each meeting of the Committee and shall
provide members with a copy of the minutes, as soon as the minutes are available.
The Committee members shall each review and sign the minutes, to confirm that the
minutes reflect the Committee's actions.
6
Attachment No. 3 to
Report CLD-012-10
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2010-xxx
Being a By-law to establish a
Clarington Municipal Election Compliance Audit Committee
for the 2010-2014 Term
WHEREAS section 81.1 of the Municipal Elections Act, 1996, as amended, (the Act)
requires the Council to establish a Compliance Audit Committee, before October 1,
2010, for the purposes of section 81 of the Act; and
WHEREAS the Municipality of Clarington is committed to ensuring a consistent, open
and transparent process for receiving and processing compliance audit applications,
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF CLARINGTON HEREBY ENACTS AS FOLLOWS:
1. A Compliance Audit Committee consisting of three (3) members be established
as per the Terms of Reference attached to and forming part of this by-law as
Attachment 1.
2. The Compliance Audit Committee shall carry out its mandate and duties in
accordance with the Rules of Procedure as established by the Municipal Clerk.
BY-LAW read a first, second and third time and finally passed this day of May, 2010.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk