HomeMy WebLinkAboutCOD-011-10~ Il REePORT
CORPORATE SERVICES DEPARTMENT
Meeting: COUNCIL
Date: APRIL 12, 2010 Resolution#: C- /S~ r-/O By-law#: N/A
Report: COD-011-10 File#:
Subject: TENDER NO. CL2010-11 -REFRIGERATION UPGRADE FOR GARNET B.
RICKARD RECREATION COMPLEX
RECOMMENDATIONS:
It is respectfully recommended to Council the following:
1. THAT Report COD-011-10 be received;
2. THAT the tender received from Black and Macdonald Limited, Stoney Creek,
Ontario, being the lowest responsive bidder meeting all terms, conditions and
specifications of Tender CL2010-11, be awarded the contract for the
Refrigeration Upgrade for Garnet B. Rickard Recreation Complex, Bowmanville,
Ontario at a total bid of $352,400.00, plus GST; and
3: THAT the expenditure in the total amount of $387,400 ($352,400.00 tender plus
$35,000 contingency) be drawn from Account # 1102-421-84258-7401.
Submitted by:
Marie Marano, H.B.Sc., C.M.O.,
Director of Corpora Se ices
~`
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N n y Ta or, ., C.A.,
Director of Finance/Treasurer
Reviewed by:~S ' ""
Franklin Wu,
Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-011-10 PAGE 2
1.0 .BACKGROUND AND COMMENT
1.1 Tender specifications were provided by Efficiency Engineering
Incorporated for the Refrigeration Upgrade for the Garnet B. Rickard
Recreation as required by the Community Services Department.
1.2 The tender was electronically advertised on the Municipality of
Clarington's website as well as the Ontario Public Buyers Association's
website. Tenders closed March 31, 2010. Subsequently tenders were
received and tabulated as follows:
BIDDER TOTAL B{D
GST Extra
Black and Macdonald
Stone Creek, Ontario $ 352,400.00
Industrial Refrigeration System
Milton, Ontario $ 370,000.00
Cimco Refrigeration
Toronto, Ontario $ 398,900.00
2.0 ANALYSIS
2.1 After review and analysis of the bids by the Community Services
Department, Efficiency Engineering Inc. and Purchasing, it was mutually
agreed that the low bidder, Black and Macdonald, Stoney Creek, Ontario, be
awarded for the contract for the Refrigeration Upgrade at Garnet B. Rickard
Recreation Complex.
2.2 Black and Macdonald Incorporated has performed satisfactory work for the
Municipality of Clarington in the past.
REPORT NO.: COD-011-10 PAGE 3
3. FINANCIAL
3.1 The scope of work outlined in this tender is part of the larger Rickard
Complex Energy Retrofit Project that received federal and provincial
funding through the Build Canada Fund -Communities Component,
Intake 2 Program. The total project budget is $1,275,000.00.
3.2 The cost for this portion of the project, including contingency is
$387,400.00 with the required funding being drawn from the 110-42-421-
84258-7401.
4. CONCLUSION
4.1 After review and analysis of the bids by Purchasing, the Community
Services Department and Efficiency Engineering Incorporated, it is
recommended that Black and Macdonald Limited be awarded the contract
for the Refrigeration Upgrade for the Garnet B. Rickard Recreation
Complex project.
5. INPUT FROM OTHER SOURCES
5.1 The Director of Finance has reviewed the funding requirements and
concurs with the recommendation. Queries with respect to department
needs, specifications, etc., should be referred to the Director of
Community Services.
5.2 This report has been reviewed for recommendation by the Purchasing
Manager with the appropriate departments and circulated as follows.
Concurrence: Director of Community Services
Attachments:
Attachment 1 -Schedule "A", Memo from Efficiency Engineering Incorporated
Attachment 1 -Schedule "A"
EFFICIENCY
1e ENGINEERING www.ee-solutions.com
1 N C O R P O R A T E O
Mechanical and Electrical Engineers specializing in building retrofit and energy management.
April 5, 2010
Corporation of the Municipality of Clarington
40 Temperance St.
Bowmanville, ON
L1C 3A6
To: Sandra McKee, Senior Buyer
CC: George Acorn, Manager of Facilities
Re: Bidder Selection - CL201o-++ c~~~ t nd Installation of Ar ~~ Refriaeratt n Svst w+
Closure date. 1 March 2010. tom
1. I recommend that Black & MacDonald Limited be contracted for the above noted
project;
2. Black & MacDonald's bid was the lowest of the 3 received for this tender;
3. I have worked with Black & MacDonald in the past and have not had any issue with
their workmanship or project execution skills
4. I expect that Black & MacDonald shall be able to complete the work required to the
applicable professional standards and within the amount quoted.
5. For your consideration
~~
Andrew Epp, P.Eng, PMP
Project Manager
Efficiency Engineering
-- "'y ""' ph: 519 624 9965 Page 1 of 1
420 Sheldon Drive, Suite 203, Cambridge, ON, NiT 2H9 fx: 519 624 9316
Vendor recommendation (tender #1)