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HomeMy WebLinkAbout2010-035THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2010-035 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Penton Construction Canada Corp., Toronto, Ontario to enter into agreement for the Sidewalk Rehabilitation, Various Locations. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Penton Construction Canada Corp., Toronto, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this 12w day of April, 2010. By-law read a third time and finally passed this 12'h day of April, 2010. --- ~ _ -- -- Ji ra;~t ~ , ~ -' P tti arr~Manleipal -Clerk CORPORATION OF THE MUNICIPALITY OF CLARINGTON SIDEWALK REHABILITATION, VARIOUS LOCATIONS CONTRACT CL2010-3 APRIL 2010 ~~ Ene~gtzJn~ Ontario CI d~IIZ~011 Municipality of Clarington _ __ EXECUTED CONTRACT IN WITNESS WHEREOF, the Contractor and the Purchaser have hereunto signed their names and set their seals on the day first above written. SIGNED and sealed by the Contractor: PENCON CONSTRUCTION OF CANADA CORP. ~~~ ~~ Date in the presence of Date SIGNED and sealed by the Purchaser: CORPORATION OF THE MUNICIPALITY OF CLARINGTON Jim Abp, Date in the presence of U Page 3 of 3 Pages volt Clarln~ton Leading the Way March 15, 2010 VIA: EMAIL OR FAX :.ATTENTION: ALL BIDDERS Dear Sir/Madam: RE: ADDENDUM #1, CL2010-3, 2010 SIDEWALK CONSTRUCTION -VARIOUS LOCATIONS Bidders are hereby advised of Addendum #1. SCHEDULE (N), Page 90 of 90, Tender Address Label has the wrong closing date. This should read: CLOSING DATE AND TIME: 2:00:00 P.M., LOCAL TIME, THURSDAY, MARCH 18, 2010 A corrected label is attached to replace page 90 provided with tender document. All submissions must be in accordance with this addendum and the addendum is to be signed in the space provided and returned as part of your submission. Yours truly, Jerry Barber, C.P.P.O. Manager Purchasing Services JB/km !/we'hereby acknowledge receipt of tt 1 of 2 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-3330 AGREEMENT THIS AGREEMENT made in quadruplicate BETWEEN: PENCON CONSTRUCTION OF CANADA CORP. of the City of Toronto and Province of Ontario Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART -and- the CORPORATION OF THE MUNICIPALITY OF CLARINGTON hereinafter called the "Purchaser" THE PARTY OF THE SECOND PART WITNESSETH, that the party of the first part, for and in consideration of the payment or payments specified in the tender for this work hereby agrees to furnish all necessary .machinery, tools, equipment, supplies, labour, and other means of construction and, to the satisfaction of the Engineer, to do all the work as described hereafter, furnish all the materials except as herein otherwise specified, and to complete such works in strict accordance with the plans, specifications and tender therefore, all of which are to be read herewith and form part of this present agreement as fully and completely to all intents and purposes as though all the stipulations thereof have been embodied herein. Page 1 of 3 Pages DESCRIPTION OF THE-WORK AND LIST OF DOCUMENTS Municipality of Clarington Contract No. CL2010-3 Sidewalk Rehabilitation, Various Locations. A. TENDER FORM: General Itemized Bid Agreement to Bond Bidder's References Schedule of Tender Data B. STANDARD TERMS AND CONDITIONS C. SCHEDULE C -CONTRACTOR SAFETY D. CONTRACTOR PERFORMANCE EVALUATION E. INSTRUCTIONS TO TENDERERS F. SPECIAL PROVISIONS-GENERAL G. SPECIAL PROVISIONS -TENDER ITEMS H. DESIGN GUIDELINES I. STANDARD DRAWINGS, PLANS & KEY MAPS J. STANDARD SPECIFICATIONS: Pages 2 and '< Pages 4 to 10 Page 11 Page 12 Page 13 Page 14 to 25 Page 26 to 34 Page 35 Page 36 to 43 Page 44 to 54 Page 55 to 62 Page 63 to 69 Page 70 to 85 It shall be the Contractor's responsibility to obtain the applicable edition of the following Ontario Provincial Standard Specifications. OPSS No. Date OPSS No. Date OPSS No. Date 127 A r. 2009 355 Nov. 2006 570 Nov. 2007 128 A r. 2006 310 Nov. 2008 571 Nov. 2007 180 Nov. 2005 314 Nov. 2004 603 Nov. 2008 201 Nov. 2007 407 Nov. 2007 616 Nov. 2008 206 Nov. 2009 41D A r. 2008 1440 Nov. 2004 351 Nov. 2005 421 A r. 2008 353 Nov. 2006 510 Nov. 2009 K. GENERAL CONDITIONS: OPS General Conditions of Contract (November 2006) It shall be the Contractor's responsibility to obtain the Ontario Provincial Standard General Conditions of Contract, November 2006 edition. All Plans and Documents referred to in the Specifications. The Contractor further agrees that he will deliver the whole of the works completed in accordance with this agreement on or before August 20, 2010. IN CONSIDERATION WHEREOF said party of the second part agrees to pay to the Contractor for all work done, the unit prices on the Tender. This agreement shall enure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the Contractor and on the heirs and successors of the Purchaser. Page 2 of 3 Pages IN WITNESS WHEREOF, the Contractor and the Purchaser have hereunto signed their names and set their seals on the day first above written. SIGNED and sealed by the Contractor: PENCON CONSTRUCTION OF CANADA CORP. Y Date in the presence of Date SIGNED and sealed by the Purchaser: CORPORATION OF THE MUNICIPALITY OF CLARINGTON Jim Date in the presence of / C.) Page 3 of 3 Pages vale Iar~ngto~ I,eadiag thr Way March 15, 2010 VIA: EMAIL OR FAX ATTENTION: ALL BIDDERS Dear Sir/Madam: RE: ADDENDUM #1, CL2010-3, 2010 SIDEWALK CONSTRUCTION -VARIOUS LOCATIONS Bidders are hereby advised of Addendum #1. SCHEDULE (N), Page 90 of 90, Tender Address Label has the wrong closing date. This should read: CLOSING DATE AND TIME: 2:00:00 P.M., LOCAL TIME, THURSDAY, MARCH 18, 2010 A corrected label is attached to replace page 90 provided with tender document. All submissions must be in accordance with this addendum and the addendum is to be signed in the space provided and returned as part of your submission. Yours truly, Jerry Barber, C.P.P.O. Manager Purchasing Services J B/km I/we hereby acknowledge receipt of th 1 of 2 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-3330 Page 90 of 90 TenderCL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (N) PLEASE FIRMLY AFFIX THIS ADDRESS LABEL TO THE ENVELOPE CONTAINING YOUR SUBMISSION FOR SUBMITTING BY MAIL OR COURIER. --------------------------------------------------cut here--...--------------------------------------------- TENDER ENVELOPE RETURN NAME OF TENDERER: NAME ................................................ ADDRESS .......................................... ........................................................ TELEPHONE ............................:......... CORPORATION OF THE MUNICIPALITY OF CLARINGTON OFFICE OF THE CLERK 40 TEMPERANCE ST. BOWMANVILLE, ONTARIO L1 C 3A6 TENDER NUMBER: CL201D-3 SPECIFICATION: SIDEWALK REHABILITATION-VARIOUSLOCATIONS SEALED BID CLOSING TIME ~ DATE: 2:00:00 PM, THURSDAY, MARCH 18, 2010 ------------------------------------------------cut here-------------------------------------.......----- Note: Should you decide to use your own return envelope in lieu of the label provided above, the front of your envelope must indicate ALL of the information shown on the above label. The Municipality of Clarington cannot be held responsible for documents submitted in envelopes that are not labeled in accordance with the above instructions. If you have any questions, feel free to contact Purchasing at 905-623-3379. 2of2 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-3330 Page 2 of 90 TenderCL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION. VARIOUS LOCATIONS TENDER FORM -SCHEDULE (A) PROJECT: TENDER FOR CONTRACT NO. CL2010-3 SIDEWALK REHABILITATION, VARIOUS LOCATIONS AUTHORITY: CORPORATION OF THE MUNICIPALITY OF CLARINGTON CONTRACT ADMINISTRATOR: CORPORATION OF THE MUNICIPALITY OF CLARINGTON ENGINEERING SERVICES DEPARTMENT 40 TEMPERANCE STREET BOWMANVILLE, ON L1C 3A6 Telephone: 905-623-3379, ext.329 Fax: 905-623-9282 TENDERER: Pencon Construction Canada Corp. 1359 Landsdowne Avenue TORONTO, ON M6H 3Z9 Telephone: 416-654-3277, Fax: 416-654-3377 Frank Panate, President TENDERS RECEIVED BY: Mrs. Patti Barrie, Clerk Corporation of the Municipality of Clarington Municipal Administration Centre 40 Temperance Street BOWMANVILLE, Ontario L1C 3A6 Page 3 of 90 Tender CL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS TENDER FORM -SCHEDULE (A) To: The Mayor and Members of Council Corporation of the Municipality of Clarington Re: Contract CL2010-3 Sidewalk Rehabilitation, Various Locations Dear Mayor and Members of Council: The Contractor has carefully examined the Plans, Provisions, Specifications and Conditions described herein as part of the work to be done under this Contract. The Contractor understands and accepts the said Plans, Provisions, Specifications and Conditions, and, for the prices set forth in this Tender, hereby offers to furnish all machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with said Plans, Provisions, Specifications and Conditions. The Contractor understands and accepts that the quantities shown are approximate only, and are subject to increase, decrease, or be deleted entirely if found not to be required. Attached to this tender is a bid deposit in the amount specified in Clause 3 of the Instructions to Tenderers, made payable to the Authority. This cheque or bid bond shall constitute a deposit which shall be forfeited to the Authority if the successful Contractor fails to file with the Authority a 100% Performance Bond, and a 100% Labour and Material Payment bond, satisfactory to the Authority within ten (10) calendar days from the date of receipt of Notice of Acceptance of the Tender. Notifications of acceptance may be given and delivery of the form of Agreement made by prepaid post, addressed to the Contractor at the address contained in this Tender. Page 4 of 90 -. TenderCL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS TENDER FORM -SCHEDULE (A) ITEMIZED BID Jn accordance with the first paragraph of this Tender, the Contractor hereby offers to complete the work specified for Contract No. CL2010-3 for the following unit prices. Spec. No. - The numbers in this column refer to the applicable issue of the Ontario Provincial Standard Specifications SP Refers fo Special Provisions MOC Refers to Munici I' of Cladn ton Desi n Guidelines and Standard Drawin s PART'A': BOWMANVILLE 1 510 SP Removal of Sidewalks (All Types) m 720 21 15,120.00 314 SP Provisional Item' Granular'A' for 2 MOC Sidewalk and Asphalt Restoration t 254 15 3,810.00 3 3MOC Concrete in Sidewalk mZ 971 44 42,724.00 i 4 355 SP Brick Pavers m2 40 41 1,640.00 5 310 SP Asphalt Restoration (Private mZ 256 44 11,264.00 MOC Entrances and Boulevard) 6 3MOC Gravel Driveway mZ 5 15 75.00 7 SMOC Topsoil (Imported) mz 846 4 3,384.00 8 SMOC Sod (Unstaked) mZ 846 4 3,384.00 9 SP Adjust Manhole 8 Catch Basin Covers LS 1 250 250.00 10 MOC Miscellaneous Works LS 1 $8,000 8,000.00 Total Part'A' (Carried to Summary) 89,651.00 Page 5 of 90 Tender CL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS TENDER FORM -SCHEDULE (A) BID In accordance with the first paragraph of this Tender, the Contractor hereby offers to complete the work specified for Contract No. CL2010-3 for the following unit prices. Spec. No. - The numbers in this column refer to the applicable issue of the Ontario Provincial Standard Specifications SP - Refers to Special Provisions nnnr Refwre to M. mirinality of Glarinaton Design Guidelines and Standard Drawings ' Item No. No. Descri tion' Unit ~ Quanti ~ - Price ~ Totai~ PART'B': COURTICE 1 510 SP Removal of Sidewalk m 57 31 1,767.00 314 SP (Provisional Item) 21 2 Granular'A' for Sidewalk t 15 315.00 MOC Re lacement & As halt Restoration 3 3 Concrete in Sidewalk mZ 86 75 6,450.00 MOC 4 310 SP Asphalt Restoration (Private mz 30 40 1,200.00 MOC Entrances) 5 S Topsoil (Imported) m2 90 5 450.00 MOC 6 S Sod (Unstaked) m2 90 5 450.00 MOC 7 Miscellaneous Works LS 1 $800 800.00 MOC Total Part'B' (Carried to Summary) 11,432.00 Page 6 of 90 TenderCL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS TENDER FORM -SCHEDULE (A) ITEMIZED BID In accordance with the first paragraph of this Tender, the Contractor hereby offers to complete the work specified for Contract No. CL20Y0-3 for the following unit prices. Spec. No. - The numbers in this column refer to the applicable issue of the Ontario Provincial Standard Specifications SP - Refers to Special Provisions MOC Refers to Municipality of Clarington Design Guidelines and Standard Drawings Spec , ~ Unit, item No, ~ Na. Descri tion Unit Quanti Price ~ Totaf PART'C': HAMPTON 1 510 SP Removal of Sidewalk (All Types) m 65 31 2,015.00 2 314 SP Provisional Item' Granular 'A' for t 20 15 300.00 MOC Sidewalk and Asphalt Restoration ' 3 3 Concrete in Sidewalk mZ 80 75 6,000.00 MOC 4 310 SP Asphalt Restoration mZ 10 41 410.00 MOC a) Private Entrances 5 S Topsoil (Imported) m2 130 6 780.00 MOC 6 S Sod (Unstaked) m2 130 6 780.00 MOC 7 Miscellaneous Works LS 1 $700 700.00 MOC Total Part'C' (Carried to Summary) 10,985.00 Page 7 of 90 Tender CL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS TENDER FORM -SCHEDULE (A) BID In accordance with the first paragraph of this Tender, the Contractor hereby offers to complete the work specified for Contract No. CL2010-3 for the following unit prices. Spec. No. - The numbers in this column refer to the applicable issue of the Ontario Provincial Standard Specifications SP - Refers to Special Provisions MOC Refers to Municipality of Clarington Design Guidelines and Standard Drawings gi~~ Uhit" '' .Item Na No.' Descri lion Unit Quar>b Price Tots! PART 'D': ORONO 1 2MOC Clearing and Grubbing LS 1 920 920,00 2 2MOC Earth Excavation (grading) m3 25 41 1,025.00 3 510 SP Removal of Sidewalk (All Types) m 65 31 2,015.00 4 510 SP Remove & Rebuild Existing Stone mz 18 46 828 00 Landscaping . 5 314 SP Provisional Item' Granular'A' for MOC Sidewalk and Asphalt Restoration t 20 15 300.00 6 3MOC Concrete in Sidewalk mZ 110 61 6,710.00 7 3MOC Brick Pavers m2 30 40 1,200.00 8 310 SP Asphalt Restoration z MOC a) Private Entrances m 20 40 800.00 9 SMOCP Topsoil (Imported) m2 140 6 840.00 10 SMOC Sod (Unstaked) m2 140 6 840.00 Supply and Install Plant Material - 11 SP Sugar Maple (Ater Saccharum), ea 2 250 500.00 60mm Cali er 12 MOC Miscellaneous Works LS 1 $800 800.00 Total Part'D' (Carried to Summary) 16,778.00 Page S of 90 Tender CL2010.3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS TENDER FORM -SCHEDULE (A) ITEMIZED BID In accordance with the first paragraph of this Tender, the Contractor hereby offers to complete the work specified for Contract No. CL2010-3 for the following unit prices. Spec. No. - The numbers in this column refer to the applicable issue of the Ontario Provincial Standard Specifications SP - Refers to Special Provisions MOC Refers to Municipality of Clarinaton Desion Guidelinwa aid sraoda~~ n.~~a.,,.~ Spec ' J Unit Item Na: No. Description Unit Quanti Price ° Totai PART 'E': NELSON STREET FROM ONTARIO STREET TO LIBERTY STREET - BOWMANVILLE 1 314 SP Provisional Item' Granular `A' for MOC Sidewalk and Asphalt Restoration t 45 15 675.00 2 3MOC Concrete in Sidewalk m2 175 51 8,925.00 3 510 SP Saw Cut Concrete Curb for ea 2 437 874 00 Crossing . 4 310 SP Asphalt Restoration z MOC a) Private Entrances m 30 40 1;200.00 5 3MOC Gravel Driveway mZ 10 15 150.00 6 SMOC Topsoil (Imported) m2 85 5 425.00 7 SMOC Sod (Unstaked) m2 85 5 425.00 8 MOC Miscellaneous Works LS 1 $1,000 1,000.00 Total Part'E' (Carried to Summary) 13,674.00 s ' Page 9 of 90 Tender CL2010.3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS TENDER FORM -SCHEDULE (A~ BID In accordance with the first paragraph of this Tender, the Contractor hereby-offers to complete the work specked for Contract No. CL2010-3 for the following unit prices. Spec. No. - The numbers in this column refer to the applicable issue of the Ontario Provincial. Standard Specifications SP - Refers to Special Provisions MOC Refers to Munici al' of Clarin ton Desi n Guidelines and Standard Drawin s PART'F': BASELINE ROAD FROM LIBERTY STREET TO SIMPSON AVENUE - BOWMANVILLE 1 407, 510 SP Salvage & Reinstallation of Existing ea 1 900 900.00 MOC Ditch Inlet 421 SP 300mm Dia. Reinf. Conc. Storm 2 c/w Class Sewer incl. Excavation m 2 500 1,000.00 MOC , 'B' Beddin & Native Backfill 3 510 SP Removal of Sidewalk (All Types) m 75 31 2,325.00 4 314 SP Provisional Item' Granular'A' for t 130 15 1,950.00 MOC Sidewalk and Asphalt Restoration 5 3 Concrete in Sidewalk mZ 310 45 13,950.00 MOC 6 510 SP Saw Cut Concrete Curb for ea 1 500 500.00 Crossing 7 310 SP Asphalt Restoration m2 225 40 000.00 9 MOC a) Private Entrances , 8 353 SP Removal & Replacement of m 8 90 720.00 MOC Entrance Curb (All Types) 9 S Topsoil (Imported) m2 485 4 1,940.00 MOC 10 S Sod (Unstaked) m2 485 4 1,940.00 MOC 11 S C Miscellaneous Works LS 1 $3,000 3,000.00 M O Total Part'F' (Carried to Summary) 37,225.00 1. X~ ' . Page 10 of 90 ' TenderCL2010-3 ~`' THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS... TENDER FORM -SCHEDULE (A) BID In accordance with the first paragraph of this Tender, the Contractor hereby offers to complete the work specified for Contract No. CL2010-3 for the following unit prices. Spec. No. - The numbers in this column refer to the applicable issue of the Ontario Provincial Standard Specfications gp - Refers to Special Provisions nnnr. Refers to Municipality of Clarington Design Guidelines and Standard Drawings SUMMARY Total Part A -Bowmanville 89,651.00 Total Part B - Courtice ~ 11,432.00 Total Part C -Hampton 10,985.00 Total Part D -Orono ~ 16,778.00 Total Part E -Nelson Street -Bowmanville I 1 Total Part F -Baseline Road -Bowmanville ~ 37,225.00 Total (excluding GST) I 179,745j~ GST (5% of Total) TOTAL TENDER AMOUNT ~ 1 Tenderer's GST Registration No. AGREEMENT TO BOND (Surety's Consent) Revco Insurance Company 7120 Hur°ntari° 54 s°i~ 7oa Mississauga Ot>mn0 LSW OB1 BOND NO. 25793-6 OWNER OR OBLIGEE: THE REGIONAL MUNICIPALITY OF CLARINGTON DESCRIPTION OF PROJECT: SIDEWALK REHABILITATION AT VARIOUS LOCATIONS, CONTRACT NO. CL2010-3 DATE OF TENDER: MARCH 25, 2010 We the undersigned, hereby agree to become bound as Surety for PENCON Telephone. 905.6778889 ToII Gee: ', 1800265.5458 - Fax. 9055775008 CANADA CORP. (name of tenderer) in a Performance Bond in the sum of ONE HUNDRED percent (100%) of the contract amount and a Labour & Material Payment Bond in the sum of ', ONE HUNDRED percent (100%) of the contract amount, and conforming to the instruments of Contract for the full and due performance of the works shown and described herein, if the tender attached hereto is accepted by the Owner or Obligee I within NINETY (90) days from the date of the tender. This Agreement to Bond shall be null and void unless an application for the said bond(s) is made within 30 days following the award of the contract. SIGNED, SEALED AND DATED this 10'm day of MARCH, 2010 JEVCO INSURANCE COMPANY B (Seal) Sarina 3ehepis , (Attorney in Fact) Vl.W w . l gNE.O : G Page 12 of 90 Tender CL2010.3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS TENDER FORM -SCHEDULE (A) BIDDER'S REFERENCES Year Description of Contract Name of Organization Contact Person Telephone Number Value of Contract 2009 Sidewalk Repairs / Catchbasin Whitchurch Stouffville Gord Haggarty 905 940 1910 $130,000 Year 2007 Description of Contract Sidewalk Construction Name of Organization East Gwillimbury Contact Person Stephan Krystal Telephone Number 905-478-4282 Value of Contract $210,OD0.00 Year Description of Contract Name of Organization Contact Person Telephone Number Value of Contract 2009 Sidewalk ~ Curb Repair Town of Richmond Hill Anthony. I ncintio 905-771-8800 $31 Q D00.00 (This Form shall be completed and attached to the Tender Submitted) Page 13 of 90 TenderCL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS TENDER FORM -SCHEDULE (A) The work specifed in the Contract shall be performed in strict accordance with the following Schedule A. TENDER FORM: General Pages 2 and 3 Itemized Bid Pages 4 to 10 Agreement to Bond Page 11 Bidder's References Page 12 Schedule of Tender Data Page 13 B. STANDARD TERMS AND CONDITIONS Page 14 to 25 C. SCHEDULE C -CONTRACTOR SAFETY Page26 to 34 D. CONTRACTOR PERFORMANCE EVALUATION Page 35 E. INSTRUCTIONS TO TENDERERS Page 36 to 43 F. SPECIAL PROVISIONS -GENERAL Page 44 to 54 G. SPECIAL PROVISIONS -TENDER ITEMS Page 55 to 62 H. DESIGN GUIDELINES Page 63 to 69 I. STANDARD DRAWINGS, PLANS & KEY MAPS Page 70 to 85 J. STANDARD SPECIFICATIONS: It shall be the Contractor's responsibility to obtain the applicable edition of the following Ontado Provincial Standard Specifcations. OPSS No. Date OPSS No. Date OPSS No. Date 127 A r. 2009 355 Nov. 2006 570 Nov. 2007 128 A r. 2006 310 Nov. 2008 571 Nov. 2007 180 Nov. 2005 314 Nov. 2004 603 Nov. 2008 201 Nov. 2007 407 Nov. 2007 616 Nov. 2008 206 Nov. 2009 410 A r. 2008 1440 Nov. 2004 351 Nov. 2005 421 A r. 2008 353 Nov. 2006 510 Nov. 2009 K. GENERAL CONDITIONS: OPS General Conditions of Confrad (November 2006) It shall be the Contractor's responsibility to obtain the Ontario Provincial Standard General Conditions of Contract, November 2006 edition. L. NOTICE OF NO BID M. FAX FORM -QUESTIONS FOR CLARIFICATION N. ENVELOPE LABEL FOR SUBMISSION TheContractor, by this Tender, offers to complete the work of this Contract in strict accordance with the terms contained herein. The bidder certifies that R has met all of its obligations to comply with the Provincial Retail Sales Tax requirements, so that is able to do business in Ontario. Yes X No The Bidder hereby acknowledges receipt of the following Addenda to the Bid Documents: Initials Addendum No.1 Date of Issue 03/15/10 FP Addendum No. Date of Issue Addendum No. Date of Issue Failure to acknowledge all Addenda issued may result in the bid being rejected. By mylour signature hereunder, I/we ereby identify this as the Schedule of Tender Data, Plans and Specifications, for Contract CL2010-3, exe ed by bearing the date 14 day of March 2010 and we have fully read all related documents including addenda 1 t o tend to as listed above. SIGNATURE: // POSITION: PRESIDENT NAME OF FIR : PENCClN CONSTRUCTION OF CANADA CORK (COMPANY SEAL) Pdvacv Leaislatbn Fetleral legislation governs the collection antl ese of personal information from intlividuals. We represent and warrant to:he owner tha[wa have obWipEd the CONSENT of any antl all employees whose personal information we have supplied to the owner in this tentler. This personal infcrmation, w^nch includes, but is not limu'ed W,!he employees' names,education. work and project history, professional designatans antl qualifications. This CONSENT Oermits the owner to risclose this persrnsl information to Ne Engineer (owner a agenQ for the purpose of evaluating our bltl. In the event that the tender is successful this personal'mformation'rnay 31so de used in project atlministrotion, for oontaa purposes. Page 14 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS CORPORATION OF THE MUNICIPALITY OF CLARINGTON CONTRACT NO. CL2010-3 SCHEDULE (B) STANDARD TERMS AND CONDITIONS Page 15 of 90 TenderCL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS STANDARD TERMS AND CONDITIONS -SCHEDULE (B) SUPPLEMENTARY TERMS AND CONDITIONS The Municipality of Clarington's "Standard Terms and Conditions" shall apply to this Contract except where noted below. Clause S of the "Standard Terms and conditions" shall be superseded by Clause 7, "Payments" of the "Special Provisions -General" Section of the Contract. Clause 15 of the "Standard Terms and conditions" shall be superseded by Clause 1, "Guaranteed Maintenance" of the "Special Provisions -General" Section of the Contract. • Clause 16 of the "Standard Terms and Conditions" first paragraph only is not applicable to this Contract. Clause 23 of the "Standard Terms and Conditions" shall be superseded by Clause 6.03.02 of the OPS General Conditions of Contract (November 2006) which requires a $5,000,000.00 liability coverage. Clause 26, paragraph 4 of the "Standard Terms and Conditions" shall be superseded by Clause 17 Special Provisions, "Workplace Hazardous Materials Information System (WHMIS)". Page 16 of 90 Tender CL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS STANDARD TERMS AND CONDITIONS -SCHEDULE (B) (Cont'dj 1. DEFINITIONS Municipality -The Corporation of the Municipality of Clarington, its successors and assigns. Bidder -The person, firm or corporation submitting a bid to the Municipality. Company -The person, contractor, firm or corporation to whom the Municipality has awarded the contract, it successors and assigns. Contract -The purchase order authorizing the company to perform the work, purchase order alterations, the document and addenda, the bid, and surety. Subcontractor - A person, firm or corporation having a contract with the company for, or any part of, the work. Document -The document(s) issued by the Municipality in response to which bids are invited to perform the work in accordance with the specifications contained in the document. Bid - An offer by a Bidder in response to the document issued by the Municipality. Work -All labour, materials, products, articles, fatures, services, supplies, and acts required to be done, furnished or performed by the company, which are subject to the Contract. 2. SUBMISSION OF BID Bid invitation shall be in accordance with the Municipality of Clarington Purchasing By-law #2006-127 and will apply for the calling, receiving, and opening of bids. The Municipality will be responsible for evaluating bids, awarcling and administering the contract in accordance with the Purchasing By-law. The bid must be submitted on the form(s) and in the envelope supplied by the Municipality unless otherwise provided herein. The envelope must not be covered by any outside wrappings, i.e. courier envelopes or other coverings. The bid must be signed by a designated signing officer of the Bidder. If a joint bid is submitted, it must be signed on behalf of each of the Bidders. The bid must be legible, written in ink, or typewritten. Any form of erasure, strikeout or over-writing must be initialled by the Bidder's authorized signing officer. The bid must not be resficted by a covering letter, a statement added, or by alterations to the document unless otherwise provided herein. Failure to return the document or invitation may result in the removal of the Bidder from the Municipalit~/s bidder's list. A bid received after the closing date and time will not be considered and will be returned, unopened. Should a dispute arise from the terms and conditions of any part of the contract, regarding meaning, intent or ambiguity, the decision of the Municipality shall be final. Page 17 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS STANDARD TERMS AND CONDITIONS-SCHEDULE (B) (Confd) 3. CONTRACT The contract consists of the documents aforementioned as defined in Section 1, Definitions, Contract. The contract and portions thereof take precedence in the order in which they are named above, notwithstanding the chronological order in which they are issued or executed. The intent of the conVact is that the Company shall supply work which is fit and suitable for the Municipality's intended use and complete for a particular purpose. None of the conditions contained in the Bidder's standard or general conditions of sale shall be of any effect unless explicitly agreed to by the Municipality and specifically referred to in the purchase order. 4. CLARIFICATION OF THE DOCUMENT Any clarifcation of the document required by the Bidder prior to submission of its bid shall be requested through the Municipalitys contact identified in the document. Any such clarification so given shalt not in anyway alter the document and in no case shall oral arrangements be considered. Every notice, advice or other communication pertaining thereto will be in the form of a written addendum. No officer, agent or employee of the Municipality is authorized to alter orally any portion of the document. 5. PROOF OF ABILITY The bidder may be required to show, in terms of experience and facilities, evidence of its ability, as well as that of any proposed subcontractor, to perform the work by the specifed delivery date. 6. DELIVERY Unless otherwise stated, the work specified in the bid shall be delivered or completely performed by the Company as soon as possible and in any event within the period set out herein as the guaranteed period of delivery or completion after receipt of a purchase order therefore. A detailed delivery ticket or piece tally, showing the exact quantity of goods, materials, articles or equipment, shall accompany each delivery thereof. Receiving by a foreperson, storekeeper or other such receiver shall not bind the Municipality to accept the work covered thereby, or the particulars of the delivery ticket. or piece tally thereof. Work shall be subject to further inspection and approval by the Municipality. The Company shall be responsible for arranging the work so that completion shall be as specified in the contract. Time shall be of the essence of the contract. Page 18 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS STANDARD TERMS AND CONDITIONS -SCHEDULE (B) (Confd) 7. PRICING Prices shall be in Canadian Funds, quoted separately for each item stipulated, F.O.B. destination. Prices shall be firm for the duration of the contract. Prices bid must include all incidental costs and the Company shall be deemed to be satisfied as to the full requirements of the bid. No claims for extra work will be entertained and any additional work must be authorized in writing prior tc commencement. Should the Company require more information or clarification on any point, it must be obtained prior to the submission of the bid. Payment shall be full compensation for all costs related to the work, including operating and overhead costs to provide work to the satisfaction of the Municipality. All prices quoted shall include applicable customs duty, excise tax, freight, insurance, and all other charges of every kind attributable to the work. Goods and Services Tax and Provincial Sales Tax shall be extra and not shown, unless otherwise specified herein. If the Bidder intends to manufacture or fabricate any part of the work outside of Canada, it shall arrange its shipping procedures so that its agent or representative in Canada is the importer of record for customs purposes. Should any additional tax, duty or any variation in any tax or duty be imposed by the Government of Canada or the Province of Ontario become directly applicable to work specified in this document subsequent to its submission by the Bidder and before the delivery of the work covered thereby pursuant to a purchase order issued by fhe Municipality appropriate increase or decrease in the price of work shall be made to compensate for such changes as of the effective date thereof. 8. TERMS OF PAYMENT Where required by the Construction Lien Act appropriate monies may be held back until 60 days after the completion of the work. Payments made hereunder, including final payment shall not relieve the company from its obligations or liabilities under the contract. Acceptance by the company of the final payment shall constitute a waiver of claims by the company against the Municipality, except those previously made in writing in accordance with the contract and still unsettled. The Municipality shall have the right to withhold from any sum otherwise payable to the company such amount as may be sufficient to remedy any defect or deficiency in the work, pending correction of it. Payment may be made 30 days after delivery pursuant to the Bidder submitting an invoice, contract requirements being completed and work being deemed satisfactory. 9. PATENTS AND COPYRIGHTS The company shall, at its expense, defend all claims, actions or proceedings against the Municipality based on any allegations that the work or any part of the work constitutes an infringement of any patent, copyright or other proprietary right, and shall pay to the Municipality all costs, damages, charges and expenses, including its lawyers' fees on a solicitor and his own client basis occasioned to the Municipality by reason thereof. Page 19 of 90 Tender CL2010.& THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS STANDARD TERMS AND CONDITIONS -SCHEDULE (B) (Cont'd) The company shall pay all royalties and patent license fees required for the work. If the work or any part thereof is in any action or proceeding held to constitute an infringement, the company shall forthwith either secure for the Municipality the right to continue using the work or shall at the company's expense, replace the infringing work with non-infringing work or modify it so that the work no longer infringes. 10. ALTERNATES Any opinion with regard to the use of a proposed altemate determined by the Municipality shall be final. Any bid proposing an alternate will not be considered unless otherwise specified herein. 11. EQUIVALENCY Any opinion determined by the Municipality with respect to equivalency shall be final. 12. ASSIGNMENT AND SUBCONTRACTING The company shall not assign or subcontract the contract or any portion thereof without the prior written consent of the Municipality. 13. FINANCING INFORMATION REQUIRED OF THE COMPANY The Municipality is entitled to request of the Company to furnish reasonable evidence that financial arrangements have been made to fulfill the Company's obligations under the Contract. 14. LAWS AND REGULATIONS The company shall comply with relevant Federal, Provincial and Municipal statutes, regulations and by-laws pertaining to the work and its performance. The company shall be responsible for ensuring similar compliance by suppliers and subconVactors. The contract shall be governed by and interpreted in accordance with the laws of the Province of Ontario. 15. CORRECTION OF DEFECTS If at any time prior to one year after the actual delivery date or completion of the work (or specified warranty/guarantee period if longer than one year) any part of the work becomes defective or is deficient or fails due to defect in design, material or workmanship, or otherwise fails to meet the requirements of the contract, the company, upon request, shall make good every such defect, deficiency or failure without cost to the Municipality. The company shall pay all transportation costs for work both ways between the company s factory or repair depot and the point of use. 16. BID ACCEPTANCE The Municipality reserves the right to award by item, or part thereof, groups of items, or parts thereof, or all items of the bids and to award contracts to one or more bidders submitting identical bids as to price; to accept or reject any bids in whole or in part; to waive irregularities and omissions, if in so doing, the best interests of the Municipality will be served. No liability shall accrue to the Municipality for its decision in this regard. Bids shall be irrevocable for 90 days after the official closing time. Page 20 of 90 TenderCL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS STANDARD TERMS AND CONDITIONS -SCHEDULE (B) (Cont'd) The placing. in the mail or delivery to the Bidder's shown address given in the bid of a notice of award to a bidder by the Municipality shall constitute notice of acceptance of contract by the Municipality to the extent described in the notice of award. The Municipality reserves the right to reject a Bid from any Bidder based on the following considerations: a Bidder or a subcontractor of a Bidder has an outstanding legal action against the Corporation, or the Corporation has an outstanding legal action against a Bidder or a subcontractor of the Bidder; a Bidder owes money including, but not limited to outstanding property taxes owed to the Corporation; and a Bidder is not in compliance wdh the Corporation's Corporate Policies and by-laws including Properly Standards By-law. 17. SUPPLIER PERFORMANCE EVALUATION Prior to the Contract renewal dates or upon expiry of the Contract, the Municipality of Clarington will complete a Performance Evaluation Form, providing feedback related on the Company's performance of the Contract. Suppliers/Contractors will be evaluated based on, but not limited to the following: • quality of goodslservices provided; • compliance with Contract specifications, terms & conditions; communication (responsiveness); • billing accuracy. The results of the Performance Evaluation shall be used to determine whether or not the Company is: considered for renewal of a Contract with the Municipality; considered for award of any subsequent Contract opportunities. Throughout the life of the Contract, the Municipality shall communicate any performance issues/concerns, to the Company. Persistent performance issues may result in an immediate Contract Performance Evaluation by all participafing departments to determine if Contract suspension or termination is necessary. Companies whose previous Contracts were terminated due to poor performance shall be considered for subsequent Contract Awards, only if they can show proof, through a minimum of three references for similar work, that they have overcome their performance issues of the past Contract. The Municipality's decision in this regard shall be final The results of any Performance Evaluation may be disclosed to other Municipalities or government bodies upon request, where it can be demonstrated that the Company has listed the Municipality as a Work reference. 18. DEFAULT BY COMPANY a. If the Company commits any act of bankruptcy; or if a receiver is appointed on account of its insolvency or in respect of any of its property; or if the company makes a general assignment for the benefit of its creditors; then, in any such case, the Municipality may, without notice: terminate the contract. b. If the Company fails to comply with any request, instruction or order of the Municipality; or fails to pay its accounts; or fails to comply with or persistently disregard statutes, regulations, by-laws or directives of relevant authorities relating to the work; or fails to prosecute the work with skill and diligence; orassigns or Page 21 of 90 Tender CL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS STANDARD TERMS AND CONDITIONS- SCHEDULE (B) (Cont'd) sublets the contract or any portion thereof without the Municipality's prior written consent; or refuses to correct defective work; or is otherwise in default in carrying out its part of any of the terms, conditions and obligations of the contract, then, in any such case, the Municipality may, upon expiration of ten days from the date of written notice to the company, terminate the contract. c. Any termination of the contract by the Municipality, as aforesaid, shall be without prejudice to any other rights or remedies the Municipality may have and without incurring any liability whatsoever in respect thereto. d. If the Municipality terminates the contract, it is entitled to: take possession of all work in progress, materials and construction equipment then at the project site (at no additional charge for the retention or use of the construction equipment), and f Wish the work by whatever means the Municipality may deem appropriate under the ciroumstances; ii) withhold any further payments to the company until the completion of the work and the expiry of all obligations Lnder the Correction of Defects section; iii) recover from the company loss, damage and expense incurred by the Municipality by reason of the company's default (which may be deducted from any monies due or becoming due to the company, any balance to be paid by the company to the Municipality). 19. CONTRACT CANCELLATION The Municipality shall have the right, which may be exercised from time to time, to cancel any uncompleted or unperformed portion of the work or part thereof. In the event of such cancellation, the Municipality and the Company may negotiate a settlement. The Municipality shall not be liable to the Company for loss of anticipated profit on the cancelled portion or portions of the work. 20. QUANTITIES Unless otherwise specified herein, quantities are shown as approximate, are not guaranteed to be accurate, are furnished without any liability on behalf of the Municipality and shall be used as a basis for comparison only. Payment will be by the unit complete at the bid price on actual quantities deemed acceptable by the Municipality. 21. SAMPLES Upon request, samples must be submitted strictly in accordance with instructions. If samples are requested subsequent to opening of bids, they shall be delivered within three (3) working days following such request, unless additional time is granted. Samples must be submitted free of charge and will be returned at the bidder's expense, upon request, provided they have not been destroyed by tests, or are not required for comparison purposes. The acceptance of samples by the Municipality shall be at its sole discretion and any such acceptance shall in no way be construed to imply relief of the company from its obligations under the contract. Samples submitted must be accompanied by current Material Safety Data Sheets (MSDS) where applicable. 22. SURETY The successful tenderer shall, if the Municipality in its absolute discretion so desires, be required to satisfy surely requirements by providing a deposit in the form of a certified cheque, bank draft or money order or other form of Page 22 of 90 TenderCL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS STANDARD TERMS AND CONDITIONS -SCHEDULE (B) (Cont'd) surety, in an amount determined by the Municipality. This surety may be held by the Municipality until 60 days after the day on which all work covered by the contract has been completed and accepted. The surety may be returned before the 60 days have elapsed providing satisfactory evidence is provided that all liabilities incurred by the company in carrying cut the work have expired or have been satisfied and that a Certificate of Clearance from the WSIB -Workplace Safety Insurance Board has been received. The company shall; if the Municipality in its absolute discretion so desires, be required to satisfy fidelity bonding requirements by providing such bonding in an amount and form determined by the Municipality. Failure to furnish required surety within two weeks from date of request thereof by the Municipality shall make the award of the Contract by the Municipality subject to withdrawal. 23. WORKPLACE SAFETY AND INSURANCE BOARD All of the Contractor's personnel must be covered by the insurance plan under the Workplace Safety and Insurance Act, 1997, or must provide an identification number from the WSIB verifying their status as an "Independent Operator°. Upon request by the Municipality, an original Letter of Good Standing from the Workplace Safety and Insurance Board shall be provided prior to fhe commencement of work indicating all payments by the Company to the board have been made. Prior ro final payment, a Certificate of Clearance must be issued indicating all payments by the Company to the Board in conjunction with the subject Contract have been made and that the Municipality will not be liable to the Board for future payments in connection wdh the Company's fulfilment of the contract. Further Certificates of Clearance or other types of certificates shall be provided upon request. For Independent contractors /Owners /Operators who do not have WSIB coverage, the following shall be provided upon request by the Calling Agency: Single Independent Contractors /Owners /Operators shall provide a letter from the Workplace Safety & Insurance Board confrming independent operator status and identification number. To obtain this, contractors must complete the form "Determining worker/Independent Operator status', issued by the Workplace Safety & Insurance Board. (For more information, please contact your local Workplace Safety & Insurance Board Office and refer to this clause.) Single Independent Contractors (Owners /Operators must also provide a certificate from the Workplace Safety & Insurance Board confirming they have purchased the optional WSIB coverage. The Municipality of Clarington has the right to reject any bid it deems to provide insufficient coverage. 24. INSURANCE The company shall maintain and pay for Comprehensive General Liability insurance including premises and ail operations. This insurance coverage shall be subject to limits of not less than $3,000,000.00 inclusive per occurrence far third party Bodily Injury and Property Damage or such other coverage or amount as maybe requested. The Company shall maintain and pay for Automobile Liability insurance in respect of licensed vehicles and shall have limits of not less than $2,000,000.00 inclusive per occurrence covering all licensed vehicles owned or leased by the Company. Page 23 of 90 TenderCL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION. VARIOUS LOCATIONS STANDARD TERMS AND CONDITIONS -SCHEDULE (B) (Cont'd) The policy shall include the Municipality as an additional insured in respect of all operations performed by or on behalf of the Company. A certified copy of such policy or certificate shall be provided to the municipality prior to commencement of the work. Further certified copies shall be provided upon request. The Policies shall be endorsed to provide that the Municipality is to receive not less than 30 days notice in writing in advance of any cancellation, material amendment, or change restricting coverage. Written notice shall be personally delivered to or sent by registered mail to the Agency. The Company will ensure that any and all Subcontractors also have valid Insurance coverage. 25. LIABILITY The company agrees to defend, fully indemnify and save harmless the Municipality from all actions, suits, claims, demands, losses, costs, charges and expenses whatsoever for all damage or injury including death to any person and all damage to any property which may arise directly or indirectly by reason of a requirement of the contract, save and except for damage caused by the negligence of the Municipality or its employees. The Company agrees tc defend, fully indemnify and save harmless the Municipality from any and all charges, fines, penalties and costs that may be incurred or paid by the Municipality if the Municipality or any of its employees shall be made a party to any charge under the Occupational Health and Safety Act in relation to any violation of the Act arising out of this contract. 26. VISITING THE SITE The Company shall carefully examine the site and existing building and services affecting the proper execution of the work, and obtain a clear and comprehensive knowledge of the existing conditions. No claim for extra payment will be allowed for work or difficulties encountered due to conditions of the site which were visible or reasonably inferable, prior to the date of submission of Bid. Bidders shall accept sole responsibility for any error or neglect on their part in this respect. 27. SAFETY The Company shall obey all Federal, Provincial and Municipal Laws, Act, Ordinances, Regulations, Orders-in- Council and By-laws, which could in any way pertain to the work outlined in the Contract or to the Employees of the Company. Without limiting the generality of the foregoing, the Company shall satisfy all statutory requirements imposed by the Occupational Health and Safety Act and Regulations made thereunder, on a contractor, a Constructor and/or Employer with respect to or arising out of the performance of the Company's obligations under this Contract. The Company shall be aware of and conform to all governing regulations including those established by the Municipality relating to employee health and safety. The Company shall keep employees and subcontractors informed of such regulations. The Company shall provide Material Safety Data Sheets (MSDS) to the Municipality for any supplied Hazardous Materials. 28. UNPAID ACCOUNTS The company shall indemnify the Municipality from all claims arising out of unpaid accounts relating to the work. The Municipality shall have the right at any time to require satisfactory evidence that the work in respect of which Page 24 of 90 Tender CL2010.3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS STANDARD TERMS AND CONDITIONS- SCHEDULE (B) (Cont'd) any payment has been made or is to be made by the Municipality is free and clear of liens, attachments, claims, demands, charges or other encumbrances. 29. SUSPENSION OF WORK The Municipality may, without invalidating the contract, suspend performance by the Company from time to time of any part or all of the work for such reasonable period of time as the Municipality may determine. The resumption and completion of work after the suspension shall be governed by the schedule established by the Municipality. 30. CHANGES IN THE WORK The Municipality may, without invalidating the contract, direct the Company to make changes to the work. When a change causes an increase or decrease in the work, the contract price shall be increased or decreased by the application of unit prices to the quantum of such increase or decrease, or in the absence of applicable unit prices, by an amount to be agreed upon between the Municipality and the Company. All such changes shall be in writing and approved by the Municipality. 31. CONFLICT OF INTEREST No employee or member of Council of the Municipality shall sell goods or services to the Municipality in accordance with the Municipality of Clarington Policy or have a direct or indirect interest in a Company or own a Company which sells gcods or services to the Municipality. 32. MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT (MFIPPA) All correspondence, documentation, and information provided to staff of the Municipality of Clarington by every offerer, including the submission of proposals, shall become the property of the Municipality, and as such, is subject to the Municipal Freedom of Information and Protection of Privacy Act, and may be subject to release pursuant to the Act. Offerers are reminded to identify in their proposal material any specific scientific, technical, commercial, proprietary, or similar confidential information, the disclosure of which could cause them injury. Complete proposals are not to be identified as confidential. 33. CRIMINAL BACKGROUND CHECKS "The successful service provider covenants and agrees to provide the Municipality of Clarington, or such other entity as the Municipality may designate, with written consent to perform a criminal background check including Criminal Code (Canada) convictions, pardoned sexual offences, records or convictions under the Controlled Drugs and Substances Act, Narcotics Control Act and Food and Drugs Act and all outstanding warrants and charges for every individual who may come into direct contract with youth or who are permitted entrance to private or restricted areas or residences. This will be done at no cost to the Municipality and any such requested document will be submitted to the Municipality in its true form in advance of commencement of work. Page 25 of 90 Tender CL2010.3 THE CORPORATION OF 7HE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS STANDARD TERMS AND CONDITIONS- SCHEDULE (B) (Cont'd) The Municipal issued identification card must be worn when individuals are at a site where there is direct contact with youth or where access to any private or restricted area is anticipated. The Municipal identification card is valid for the term of the contract only or a one year term, whichever comes first. Under the terms of the contract, the Municipality has the sole and unfettered discretion to prohibit an individual from coming into direct contact with youth or entering a private or restricted area on a regular basis and to terminate the contract if the bidder/partner fails to obtain or renew the Municipal identification cards according to Municipal policy and procedure. The Municipality of Clarington reserves the right to cancel andlor suspend the contract immediately and unilaterally and without penalty to the Municipality should the service provider fail to provide the required documentation or otherwise adhere to this procedure. "The Chief Administrative Officer has the final say in determining any final action." Page 26 of 90 Tender CL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS CORPORATION OF THE MUNICIPALITY OF CLARINGTON CONTRACT NO. CL2010-3 SCHEDULE `C' CONTRACTORS SAFETY Page 27 of 90 TenderCL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (C) CONTRACTOR SAFETY POLICY AND PROCEDU POLICY: Contractors and Sub-contractors are responsible to ensure that their personnel are updated on all safety concerns of the workplace and are aware of the safety requirements as required by the Contractor under the Occupational Health and Safety Act. Safety performance will be a consideration in the awarding of contract. Under the Occupational Health and Safety Act (Section 23 (1 ), (2)), it is the constructor's responsibility to ensure that: • the measures and procedures prescribed by the Occupational Health and Safety Act and the Regulations are carried out on the rp oiect; every employer and every worker performing work on the rp oiect complies with the Occupational Health and Safety Act and the Regulations (under the Act); and Where so prescribed, a constructor shall, before commencing any work on a project, give to a Director notice in writing of the project containing such information as may be prescribed. DEFINITIONS: Contractor- any individual or firm engaged by the Municipality to do work on behalf of the Municipality Project - means a construction project, whether public or private, including: the construction of a building, bridge, structure, industrial establishment, mining plant, shaft tunnel, caisson, trench, excavation, highway, railway, street, runway, parking lot, cofferdam, conduit, sewer, watermain, service connection, telegraph, telephone or electrical cable, pipe line, duct or well, or any combination thereof; the moving of a building or structure; and any work or undertaking, or any lands or appurtenances used in connection with construction. Construction -includes erection, alteration; repair, dismantling, demolition, structural maintenance, painting, land clearing, earth moving, grading, excavating, trenching, digging, boring, drilling, blasting, or concreting, the installation of any machinery or plant, and any work or undertaking in connection with a project. Constructor- means a person who undertakes a project for an owner and includes an owner who undertakes all or part of a project himself or by more than one employer. Project Manager- means the municipal management representative who has responsibility for a contract. Page 28 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (C) CONTRACTOR SAFETY POLICY AND PROCEDURE Continued... PROCEDURE: The following items are required before any Contractors are hired by the Municipality: a) Before beginning a project, the project manager or designate must determine whether any designated substances/hazardous materials are (or will be) present at the site and prepare a list of all these substances. b) The project manager or designate must include, as part of the request for tender/quotations, a copy of the above mentioned list. The list of designated substances/hazardous materials must be provided to all prospective constructors and/or contractors. c) The request for tenderlquotations will require prospective contractors to include a list of the designated substanceslhazardous materials that will be brought onto the work site and material safety data sheets. d) Before awarding a contract, the contractor(s) will be required to complete and sign the Health and Safety Practice Form (Schedule "C", page 4). The Purchasing Office will maintain all contractors' safety performance records. e) As part of the tender/quotation conditions, before award of a contract, the contractor must provide details of their Health and Safety program. f) The project manager or designate, if necessary, will provide the successful contractor with a workplace orientation which will include, but not be limited to identifying known potential hazards, hazardous material inventory and material safety data sheets for the sites. g) Before the start of the assignment the following documentation will be provided to the successful contractor, by the project manager or delegate: i) copies of the Municipal Corporate Health and Safety Program ii) departmental health and safety policies iii) workplace procedures regarding health and safety practices h) The contractor has the responsibility to provide any and all prescribed personal protective equipment for their own workers, to include as a minimum but not limited to hard hats and safety boots. If a worker(s) fails to comply with any program, policy, rule or request regarding health and safety, that person(s) is not allowed on the site until the person(s) complies. The Municipality will retain the right to document contractors for all health and safety warnings and/or to stop any contractors' work if any of the previously mentioned items are not in compliance. Similarly, the Municipality will have the right to issue warnings and/or to stop work if there are any violations by the contractor of the Occupational Health and Safety Act, Municipal Health and Safety programs, policies, rules, and/or if the contractor creates an unacceptable health and safety hazard. Written warnings and/or stop work orders can be given to contractors using Contractor Health and Safety Warning/Stop Work Order Form (Schedule "C", page 7). Page 29 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (C) CONTRACTOR SAFETY POLICY AND PROCEDURE Continued... Where applicable, the Municipality will retain the right to allow municipal employees to refuse to work in accordance with the established policy and the Occupational Health and Safety Act, in any unsafe conditions. k) The Purchasing Department will maintain current certificates of clearance until all monies owing have been paid to fhe contractor. Responsibility for ensuring contractor compliance to this policy falls upon the project manager or designate. This will include identification, evaluation and control practices and procedures for hazards and follow-up and issuing of Contractor Health and Safety Warning/Stop Work Orders. Page 30 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (C) CONTRACTOR SAFETY POLICY AND PROCEDURE Continued... HEALTH AND SAFETY PRACTICE FORM To Contractor(s) The Municipality of Clalington is committed to a healthy and safe working environment for all workers. To ensure the Municipal workplace is a healthy and safe working environment, contractors, constructors and subcontractors must have knowledge of and operate in compliance with the Occupational Health and Safety Act and any other legislation pertaining to employee health and safety. In order to evaluate your company's health and safety experience, please provide the accidenUincidentond/or Workplace Safety Insurance Board (WSIB) information noted below, where applicable. • The New Experimental Experience Rating (NEER) -The WSIB experience rating system for non-construction rate groups • The Council Amended Draft #7 (CAD-7) Rating -The WSIB experience rating system for construction rate groups • Injury frequency performance for the last two years -This may be available from the contractor's trade association. • Has the contractor received any Ministry of Labour warnings or orders in the last two years? (If the answer is yes, please include the infraction). Confirmation of Independent Operator Status - The WSIB independent operator number assigned: (Bidders to include the letter confirming this status and number from WSIB with their bid submission). Page 31 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (C) CONTRACTOR SAFETY POLICY AND PROCEDURE Continued... CONTRACTOR'S STATEMENT OF RESPONSIBILITY As a contractor working for the Municipality of Clarington, I/we will comply with all procedures and requirements of the Occupational Health and Safety Act, Municipal safety policies, department and site specific polices and procedures and other applicable legislation or regulations. I/we will work safely with skill and care so as to prevent an accidental injury to ourselves, fellow employees and members of the public.. The contractor/successful tenderer certifies that it, its employees, its subcontractors and their employees: a) are aware of their respective duties and obligations under the Occupational Health and Safety Act, as amended from time to time, and all Regulations thereunder (the slct'~; and b) have sufficient knowledge and training to perform all matters required pursuant to this contract/tender safely and incompliance with the Act. 2. In the performance of all matters required pursuant to this contract/tender, the contractor/successful tenderer shall: a) act safely and comply in all respects to the Act, and b) ensure that its employees, its subcontractors and their employees act safely and comply with all aspects with the Act. 3. The contractor/successful tenderer shall rectify any unsafe actor practice and any non- compliance with the Act at its expense immediately upon being notified by any person of the existence of such act, practice or non-compliance. 4. The contractor/successful tenderer shall permit representatives of the Municipality and the Health and Safety Committee on the site at any time or times for the purpose of inspection to determine compliance with this contract/tender. 5. No act or omission by any representative of the Municipality shall be deemed to bean assumption of any of the duties or obligations of the contractor/successful tenderer or any of its subcontractors under the Act. Page 32 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (C) CONTRACTOR SAFETY POLICY AND PROCEDURE Continued... 6. The contractor/successful tenderer shall indemnify and save harmless the Municipality: a) from any loss, inconvenience, damage or cost to the Municipality which may result from the contractor/successful tenderer or any of its employees, its subcontractors or their employees failing to act safely or to comply in all respects with the Actin the performance of any matters required pursuant to this contract/tender; b) against any action or claim, and costs related thereto, brought against the Municipality by any person arising out of any unsafe act or practice or any non- compliance with the Act by the contractor/successful tenderer or any of its employees, its subcontractors or their employees in the pertormance of any matter required pursuant to this contracUtender; and c) from any and all charges, fines, penalties and costs that may be incurred or paid by the Municipality (or any of its council members or employees) shall be made a party to any charge under the Actin relation to any violation of the Act arising out of this contract/tender. ..-~ ; of Person Signing Page 33 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (C) CONTRACTOR SAFETY POLICY AND PROCEDURE Continued.. Schedule "B" CONTRACTOR HEALTH AND SAFETY WARNINGlSTOP WORK ORDER The purpose of this form is to: (Issuer to check one of the following) ^ Provide warning to the contractor to immediately discontinue the unsafe work practices, if it affects our workplace, described below. ^ Direct the contractor to immediately cease all work being performed under this contract due to the unsafe work practice described below. , FAILURE TO COMPLY WITH THIS WARNING/STOP WORK ORDER SHALL CONSTITUTE A BREACH OF CONTRACT. PART "A" -DETAILS OF CONTRACT CONTRACTOR/P.O. # DESCRIPTION: NAME OF FIRM: Page 34 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION. VARIOUS LOCATIONS SCHEDULE (C) CONTRACTOR SAFETY POLICY AND PROCEDURE Continued... PART "B" -DETAILS OF INFRACTION (TO BE COMPLETED BY ISSUER) DATE AND TIME OF INFRACTION DESCRIPTION OF INFRACTION, INCLUDING LOCATION: ORDER GIVEN BY MUNICIPALITY: DID THE CONTRACTOR COMPLY WITH THIS ORDER? DATE AND TIME OF COMPLIANCE: ISSUED TO: CONTRACTOR'S EMPLOYEE TITLE ISSUED BY: MUNICIPAL EMPLOYEE DEPARTMENT TITLE PART "C" -ADDITIONAL COMMENTS THIS SECTION TO BE USED INTERNALLY TO RECORD ADDITIONAL COMMENTS SUBSEQUENT TO ISSUING THE WARNING/STOP WORK ORDER, I.E. DATE AND TIME WORK RESUMED, FURTHER ACTION TAKEN, ETC. Page 35 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SrHIFDULE (D1 -CONTRACTOR PERFORMANCE EVALUATION Contractor Name: Date of Evaluation: Pro'ect: A roximate Value of Pro'ect: Owner! Mana er: Pro'ect Com lexi Su erintendent: Consultant: Foreman: Please answer the following as accurately as possible rating the goods and services received on a scale of 1 to 5, with 1 indicating poor and 5 indicating excellence. If you want to provide additional explanations or comments, please feel free to use the back of this form. USE~ D~~ARI'IvfENT*. ' tJSEF~t t;NAT4JR~: . " Pevforrn~hce Ptipr' Fak Average; .Good. Eacceltent"` 1 Adherence to specifications and drawings 1 ~' - = 2," 3'~ <. 4+ ~~-` "' _ ; 2 Level of inspection required f`", Z S 4 5" 3 Management of crew and subcontractors "f ~ ~ ", 4"" g.. 4 Schedule pace: coordinating crews/subcontractors 1 ! 2. ~ 4 S' 5 Response to directives (promptnesslwillingness) 1 , 2 ; 3,'"~. ",' ~ ~ ~~ ; ~ x`" ,: 6 Minimizes exVa costs/provides cost saving 1 ." : ' ~ " ~ 4- ~ +" alternatives " 7 AdminisVation/Documentation 1 . 2 S '` 4 S. :`' ' 8 Communications and courtesy to public 1 2 ~' -' 4 ~"' 9 Communication/cooperation with Contract 1 2= : ~- .".. "- : 4``r- ` # 5 ~' ' Administrator ' ~ 10 Neatness of site and compound 1" ~ ~ 8 4 - 5r, . ..`- '~ 11 Safety 1 2° .~' , 4 ~. ~'; ?; 'Details to 6e included on attached sheet Bonding /Safety YES NO If yes, were issues satisfactorily resolved? Any Bonding Issues Any Safety Issues Comments: Evaluation provided by (print name) Title Signature Date Reviewed by Consultant's Construction Manager Reviewed by Municipality's Construction Manager Page 36 of 90 ' Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS CORPORATION. OF THE MUNICIPALITY OF CLARINGTON CONTRACT NO. CL2010-3 SCHEDULE (E) INSTRUCTION TO TENDERERS Page 37 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (E) INDEX INSTRUCTION TO TENDERERS INDEX CONTRACT NO. CL2010-3 CLAUSE SUBJECT PAGE 1. GENERAL .................................................................................. ............................ Page 38 2. BLANK FORM OF TENDER ....................................................... ............................ Page 38 3. TENDER DEPOSITS ............................................:..................... ............................ Page 38 4. BONDS .........................................:............................................. ............................ Page 39 5. RIGHT TO ACCEPT OR REJECT TENDERS ............................ ............................ Page 39 6. SCOPE OF WORK .................................................................... ............................ Page 39 7. UNACCEPTABLE TENDERS ..................................................... ............................ Page 40 8. ABILITY AND EXPERIENCE OF TENDERER ............................ ............................ Page 40 9. PROVINCIAL SALES TAX .......................................................... ............................ Page 40 10. GOODS AND SERVICES TAX (GST) ....................................... ............................ Page 40 11. HARMONIZED SALES TAX (HST) ...................................... .........................Page 40 12. EXECUTE CONTRACT DOCUMENTS ..................:....................................... ........ Page 40 13. COMMENCEMENT OF WORK ...................................................................... ........ Page 40 14. LOCATION ..................................................................................................... ........ Page 41 15. TENDERERS TO INVESTIGATE ................................................................... ........ Page 41 16. INQUIRIES DURING TENDERING ................................................................ ........ Page 41 17. DEFINITION OF OWNER/AUTHORITY AND ENGINEER/CONTRACT ADMINISTRATOR ................................................................................................. Page 41 18, ADDENDA .............................................................................................................. Page 41 19. UTILITIES ............................................................................................................... Page 42 20. NEGOTIATION ......................................................................................... Page 42 21. ADDITIONS OR DELETIONS ..................................................................... Page 42 22. DECLARATIONS ................................................................................. Page 43 23. TENDER OPENING MEETING ..................................................:................ Page 43 Page 38 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (E) INSTRUCTION TO TENDERERS 1. GENERAL SEALED Tenders plainly marked "Contract No. CL2010~" will be received until: 2:00:00 P.M., LOCAL TIME, THURSDAY, MARCH 18, 2010 and shall be addressed to: Corporation of the Municipality of Clarington OFFICE OF THE CLERK. 40 Temperance Street Bowmanville, ON L1 C 3A6 Tenders must betime-stamped at the above noted location to be considered. Late submissions will not be accepted and will be returned unopened without exception. The use of the mail or courier services for delivery of a Tender will be at the risk of the Bidder. The Tender must come into the possession of the above-mentioned representative of the Municipality before the deadline for submission or the Tender will be returned to the Bidder unopened. In the event that the Tender is hand delivered and is received past the deadline for submission, the Tender envelope will be time stamped and returned unopened to the deliverer immediately. In the event that the Tender is received by a means other than 'in person' and is received past the submission deadline, it will be time stamped and returned unopened by courier. Note: Since Tenders must be submitted in a sealed envelope, submissions by facsimile or electronic delivery, secured or othervrise, are not acceptable. The onus unequivocally remains with the Bidder to ensure that Tenders are delivered to the Municipal Clerk, Clerks Office, 2n° Floor, before the- deadline for submission, in accordance with the submission instructions. Requests for adjustments to submitted Tenders by telephone, fax or electronically will not be considered. The Municipality shall not be liable for any cost of preparation or presentation of Tenders, and all Tenders and accompanying documents submitted by the Bidder become the property of the Municipality and will not be returned. There will be no payment to Bidders for work related to and materials supplied in the preparation, presentation .and evaluation of any Tender, nor for the Contract negotiations whether they are successful or unsuccessful. The Municipality, its elected officials, employees and agents shall not be responsible for any liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any Bidder, prior or subsequent to, or by reason of the acceptance, or non-acceptance by the Municipality of any Tender, or by reason of any delay in the acceptance of any Tender. 2. BLANK FORM OF TENDER One copy of the Tender, on the forms provided, shall be submitted in the envelope provided. All information requested shall be shown in the tender, in the space provided. 3. TENDER DEPOSITS All tender submissions shall be accompanied by a Bid Deposit in the form of a bid bond, certified cheque, bank draft, money order or cash, payable to the Corporation of the Municipality of Clarington in the amount specified in the table below: Page 39 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (E) INSTRUCTION TO TENDERERS TOTALAMOUNTDFBID MINIMUM DEPOSITREOUIREQ ' $ 20,000.00 or less $ 1,000.00 20,000.01 to 50,000.00 2,000.00 50,000.01 to 100,000:00 5,000.00 100,000.01 to 250,000.00 10,000.00 250,000.01 to 500,000.00 25,000.00 500,000.01 to 1,000,000.00 50,000.00 1,000,000.01 to 2,000,000.00 100,000.00 2,000,000.01 and over 200,000.00 NOTE: Bid bonds issued by a surety approved by and in a form containing terms satisfactory to the Municipality's Treasurer will 6e accepted for tenders valued over $50,000.00. Bid deposit must be enclosed in the envelope with your tender. All tender bid deposits will be returned to the respective bidders within ten (10) -days after the Tenders have been opened except those of the two (2) low bidders, which shall be retained by the Municipality of Cladngton until the successful bidder has executed the Contract. 4. BONDS The Contractor is required to provide a Performance Bond, and a Labour and Material Payment Bond, each in an amount equal to 100 percent of the Total Tender Amount, to guarantee his faithful performance of this Contract and his fulfillment of all obligations in respect of maintenance and payment for labour and materials used on this work. Each Bond shall be with a satisfactory Guarantee Surety Company, resident in Canada or authorized to carry on business in Canada. An Agreement to Bond must be submitted with the tender bid. Bonding company standard °Agreement to Bond" forms are acceptable. 5. RIGHT TO ACCEPT OR REJECT TENDERS The Municipality reserves the right to reject any or all tenders or to accept any tender should it be deemed to be in its best interest to do so. Tenders which are incomplete, conditional or obscure, orwhich contain additions not called for, erasures, alterations, or irregularities of any kind, may be rejected as informal. 6. SCOPE OF WORK The scope of work may be increased or decreased depending on the Total Tender Amount with respect to available budget. Addition of work would be within one of the areas identified in the tender. See also Section 20. Page 40 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (E) INSTRUCTION TO TENDERERS 7. UNACCEPTABLE TENDERS Each item in the Tender Form shall include a reasonable price far such item. Under no circumstances will an unbalanced tender be considered. The Municipality and the Contract Administrator will be the sole judge of such matters, and should any tender be considered to be unbalanced, then it will be rejected by the Municipality. 8. ABILITY AND EXPERIENCE OF TENDERER The Municipality reserves the right to reject any tender where satisfactory evidence of sufficient capital, plant and experience to successfully prosecute and complete the work in the specified time, is not furnished by the Tenderer. 9. PROVINCIAL SALES TAX Provincial Retail Sales Tax shall be included in tendered prices for material supplied under this Contract. 10. GOODS AND SERVICES TAX (GST) The Tenderer shall NOT include any amount in his tender unit prices for the Goods and Services Tax. The GST will be shown on each payment certificate and will be paid tc the Contractor in addition to the amount certified for payment and will therefore not affect the Contract unit prices. 11: HARMONIZED SALES TAX (HST Changes in taxes due to the introduction of the new Harmonized Sales Tax (HST) is set to take effect starting July 1, 2010. Effective July 1, 2010, the tendered unit prices will be adjusted to account for new HST tax change. The adjusted unit pdces will reflect your lower costs as you can claim full HST on your purchases. Currently, you cannot claim the Ontario retail sales tax recovery on your purchases. After July 1, 2010, you can claim full HST recovery on your purchases. Accordingly, contract payments for work performed after the HST takes effect, will be based on the adjusted unit prices. The Contractor shall provide necessary detailed documentation as requested by the Municipality, to support the changes to the unit prices due to the implementation of the new HST in advance of requesting payment. Contract payments after July 1, 2010 will not be made without the necessary HST support documentation. 12. EXECUTE CONTRACT DOCUMENTS Tenders shall be open for acceptance for a period of 90 days after the closing date. After this time the tender may only be accepted with the consent of the successful Tenderer. The successful Tenderer shall execute the Contract Documents and furnish the required bonds within 10 calendar days of receipt of notification of Acceptance of Tender. Failure by the successful Tenderer to meet the above requirements will entitle the Municipality to cancel the award of the Contract and to retain the tender deposit as compensation for damages sustained due to the successful Tenderers default. The Municipality may then award the Contract to one of the other Tenderers or take such other action as it chooses. 13. COMMENCEMENT OF WORK The successful Tenderer shall commence work at the site within 7 calendar days of the official commencement date as specified in the written order issued in accordance with OPS GC7.01.02 of the General Conditions. Page 41 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS. LOCATIONS SCHEDULE (E) INSTRUCTION TO TENDERERS 14. LOCATION The rehabilitation work is located on various streets in Bowmanville, Courtice, Orono and Hampton as shown on the Contract Drawings 1, 2, 3, LOC 1 and LOC2. The limits of all work for all removal and replacement locations shall be painted in the feld by the Contract Administrator. 15. TENDERERS TO INVESTIGATE Tenderers must satisfy themselves by personal examination of the site and by such other means as they may prefer as to the actual conditions and requirements of the work. The Tenderer shall carefully examine all plans and profiles. so that the unit prices tendered are commensurate with the nature of the work. It shall be the' Contractor's responsibility to thoroughly inspect the site of the proposed works, determine the location of any buried or obstructing services and make satisfactory arrangements for interference wkh such service with the proper jurisdictional agency. 16. INQUIRIES DURING TENDERING The Tenderer is advised that inquiries regarding the interpretation of the plans or specifications sFiall be directed to Engineering Services, Municipality of Clarington, Telephone: 905-623-3379, ext. 329, attention: Ed Lisinski, C.E.T., Fax: 905-623-9282 General enquiries regarding the tender conditions and submission requirements are to be directed to Jerry Barber, Purchasing Manager, Telephone: 905 623-3379, EM. 402, Fax: 905 623-3330. Bidders are referred to Schedule B, Standard Terms and Conditions, Section 4, Clarification of Documents for further clarification. Written inquiries shall be submitted using the Fax Cover Sheet provided as Schedule "H". Bidders are requested to make all inquiries prior to Tuesday, March 16, 2010. 17. DEFINITION OF OWNERIAUTHORITYAND ENGINEER/CONTRACTADMINISTRATOR Wherever the word "Owner" or "Authority" or "Corporation" appears in this Contract, it shall be interpreted as meaning the Corporation of the Municipality of Clarington. W herever the word "Contract Administrator" or "Engineer" appears in this Contract it shall be deemed to mean the Municipality of Clarington Engineering Services Department or such other officers, as may be authorized by the Municipality to actin any particular capacity. 18. ADDENDA The Contractor shall ensure that all addenda issued during the tendering period are considered when preparing the bid and are are attached as part of the submitted bid. Receipt of addenda shall also be acknowledged in the space provided for this purpose on page 9 of the Tender Form. Failure to do so may result in disqualification of the bid. Page 42 of 90 TenderCL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (E) INSTRUCTION TO TENDERERS 19. UTILITIES Plans illustrating locations of existing utilities are available for inspection at the office of the Contract Administrator. For additional information regarding existing utilities the Contractor may contact the following personnel: Ms. Ellen Hyde Ms. Diana Beaulne Durham Region Traffc Signals Bell Canada Enbridge Consumers Gas Traffic Depot Tel: 905-433-2141 Tel: 416-495-5520 Te1:866-786-8116 Mr. Jim Hisson Rogers Cable T.V. Limited Hydro One Networks Inc. Ms. Cindy Ward Tel: 905-623-1071 Te1:905-436-4138 Ext. 3318 Veddian Connections Clarington Operations (Street lighting) Mc Peter Petriw Ms. Sue Arends Tel: t-888-445-2881 Tel: 905-263-2291 Ext. 3252 20. NEGOTIATION (PRE CONTRACT AWARD) In the event that all bids submitted exceed the Owners budget for the project, the Owner may negotiate changes in the scope of work to a value not to exceed fifteen (15%) percent, with the Bidder submitting the lowest acceptable bid. Where included in the bid, unit prices shall be used to achieve the reduction. If a unit price is not provided, said change will be negotiated between the successful contractor and the Purchasing Manager and will be based on similar prices contained in the bid, the nature and scope of work, material required and hourly rate. If the negotiations fail to produce a Bid Pdce acceptable to both parties, or if, in the first instance, the changes contemplated resuR in a value in excess of 15% of the Bid Price and the Owner wishes competitive prices thereon, the Bid Documents and the Contract Documents will be amended by the Owner and invitations to re-bid will be restricted to the bidders who submitted the three (3) lowest acceptable bids on the original bid call 21. ADDITIONS OR DELETIONS (POST CONTRACT AWARD) Without invalidating the contract, the Municipality of Clarington may add or subtract to the contract in an amount not exceeding twenty-five percent (25%) to adjust to the actual work to be performed. Adjustments will be based on the unit prices bid. If a unit price is not provided for the added work described, said unit price will be negotiated between the successful contractor and the Purchasing Manager and will be based on similar prices contained in the bid, the nature and scope of work, material required and hourly rate. The Municipality shall have the right, which maybe exercised from time to time to cancel an uncompleted or unperformed portion of the work or part thereof. Page 43 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (E) INSTRUCTION TO TENDERERS 22. DECLARATIONS a) INVe declare that no person, firm or corporation other than the one whose signature or the signature of whose proper officers is or are attached to this Request for Tender, has any interest in this Tender or in the Contract. b) IlWe further declare that this Tender is made without any connection, knowledge, comparison of figures or arrangement with any other contractor, firm or person making a similar Tender and is in all respects fair and without collusion or fraud. c) I/We further declare that no Municipality of Clarington employee, or member of Council (or their families) is, or will become interested directly or indirectly as a coMrading party or otherwise in or in the performance of the Contract or in the supplies, work or business to which it relates or in any portion of the profits of it, or of any such supplies to be used therein or any of the monies to be derived from it. d) IlWe further declare that the statements contained in the Tender are in all respells true. e) I/We further declare that I/We have examined the locality and site(s) of the proposed Equipment, as well as all the specifications relating to them, prepared, submitted and rendered available on behalf of the Municipality of Clarington and are hereby acknowledged to be an integral part of the Contract. INVe hereby propose and offer to enter iMo the Contract on the terms and conditions and under the provisions set forth in the Tender, and td accept in full payment for it the sums calculated in accordance with the actual measured quantities and unit prices attached to this Tender 23. TENDER OPENING MEETING The tender opening meeting is scheduled to take place at 2:15:00 p.m. after the closing time and date in meeting room 1A, main floor, 40 Temperance Street, Bowmanville, Ontario. Interested bidders are invited to attend. Page 44 of 90 Tender CL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS CORPORATION OF THE MUNICIPALITY OF CLARINGTON CONTRACT NO. CL2010-3 SCHEDULE (F) SPECIAL PROVISIONS -GENERAL Page 45 of 90 Tender CL2010.3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (F) INDEX SPECIAL PROVISIONS -GENERAL CONTRACT NO. CL2010-3 1. GUARANTEED MAINTENANCE ................::................................................................ ....... Page 46 2. CONTRACT TIME AND LIQUIDATED DAMAGES ............................:.......................... ....... Page 46 3. CONTRACTOR'S AUTHORIZED REPRESENTATIVE ................................................ ....... Page 47 4. OPS GENERAL CONDITIONS ..................................................................................... ....... Page 47 5. LAYOUT ........................................................................................................................ ....... Page 47 6. RESTRICTIONS ON OPEN BURNING ........................................................................ ....... Page 47 7. PAYMENTS ................................................................................................................... ....... Page 47 8. UTILITIES ...................................................................................................................... ....... Page 48 9. HAUL ROADS ............................................................................:.................................. ....... Page 48 10. DUST CONTROL .......................................................................................................... ....... Page 48 11. TRAFFIC CONTROL, FLAGGING ...........................................................................:.... ....... Page 48 12. CONTRACTOR'S SUPPLY OF CONSTRUCTION SIGNS .......................................... ....... Page 49 13. MAINTENANCE OF TRAFFIC ...................................................................................... ....... Page 49 14. EMERGENCY AND MAINTENANCE MEASURES ....................................:................. ....... Page 50 15. ENGINEERING FIELD OFFICE ................................................................................... ....... Page 50 16. MANAGEMENT AND DISPOSAL OF EXCESS MATERIAL ......................................... ....... Page 50 17. WORKPLACE HAZARDOUS MATERIAL INFORMATION SYSTEM (W HMIS) ........... ....... Page 50 18. SPILLS REPORTING .................................................................................................... ....... Page 51 19. PROTECTION OF WATER QUALITY .......................................................................... ....... Page 51 20. GARBAGE COLLECTION ............................................................................................. ....... Page 51 21. DELIVERY OF TEST SAMPLES ................................................................................... ....... Page 51 22. PREPARATION & POSTING OF REQUIREMENTS FOR WORK IN CONFINED SPACES ...................................................................................... ................................. .Page 52 ...... 23. CONFINED SPACE ENTRY ......................................................................................... ....... Page 52 24. ENTRY ONTO PRIVATE PROPERTY .......................................................................... ....... Page 52 25. STORAGE AREAS ........................................................................................................ ....... Page 52 26. GENERAL LIABILITY INSURANCE ............................................................................... ...... Page 53 27. CONSTRUCTION LIEN ACT ......................................................................................... ...... Page 53 28. PROPERTY OWNER'S RELEASE OF PRIVATELY OWNED LAND USED BY THE CONTRACTOR ................................................................................................... ...... Page 54 Page 46 of 90~ Tender CL2010.3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (F) SPECIAL PROVISIONS -GENERAL 1. GUARANTEED MAINTENANCE Section OPS GC7.15.02 of the General Conditions is revised in that the Contractor shall guarantee and maintain the entire work called for under this Contract for a period of twenty-four (24) months. The Contractor shall make good in a permanent manner, satisfactory to the Municipality, any and all defects or deficiencies in the work, both during the construction and during the period of maintenance as aforesaid. The Contractor shall commence repairs on any work identified as defective under this clause within 48 hours of receipt of notice from the Municipality or the Contract Administrator. The decision of the Municipality and the Contract Administrator shall be final as to the necessity for repairs or for any work to be done under this Section. 2. CONTRACT TIME AND LIQUIDATED DAMAGES (1) Time Time shall be the essence of this contract: For purposes of this Contract, OPS GC1.D4 of the General Conditions is revised, in that Contract Time means the time stipulated herein for Completion of the Work as defined in Clause OPS GC1.06. (2) Progress of the Work and Contract Time The Contractor shall accomplish completion of this Contract as defined in OPS GC1.06 of the General Conditions on or before August 20, 2010. If the contract time above specified is not sufficient to permit completion of the work by the Contractor working a normal number of hours each day or week on a single daylight shift basis, it is expected that additional and/or augmented daylight shifts will be required throughout the life of the contract to the extent deemed necessary by the Contractor to insure that the work will be completed within the contract time specified. Any additional costs occasioned by compliance with these provisions will be considered to be included in the prices bid for the various items of work and no additional compensation will be allowed therefore. (3) liquidated Damages It is agreed by the parties to the contract that in case all the work called for under the contract is not completed within the number of working days as set forth in the special provisions or as extended in accordance with Section OPS GC3.07 of the General Conditions, a loss or damage will be sustained by the Municipality. Since it is and will be impracticable and extremely difficult to ascertain and determine the actual loss or damage which the Municipality will suffer in the event of and by reason of such delay, the parties hereto agree that the Contractor will pay to the Municipality the sum of one thousand dollars ($1,000.00) as liquidated damages for each and every calendar day's delay in achieving completion of the work in excess of the number of working days prescribed. It is agreed that this amount is an estimate of the actual loss or damage to the Municipality which will accrue during the period in excess of the prescribed number of working days. The Municipality may deduct any amount under this paragraph from any monies that may be due or payable to the Contractor on any account whatsoever. The liquidated damages payable under this paragraph are in addition to and without prejudice to any other remedy, action or other alternative that may be available to the Municipality. Page 47 of 90 Tender CL2010.3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (F) SPECIAL PROVISIONS -GENERAL 3. CONTRACTOR'S AUTHORIZED REPRESENTATIVE Authorized representative as referenced in OPS GC7.01.10 is defined as an employee of the Contractor. 4. OPS GENERAL CONDITIONS Wherever in this Contract reference is made to the General Conditions, it shall be interpreted as meaning the OPS General Conditions of Contract, November, 2006. 5. LAYOUT Section OPS GC7.02.01, Layout, is hereby revised by the deletion of parts 03), 04), 05) and 06), and by the addition of the following: The Contractor shall lay out and establish the primary alignment and grade controls necessary for construction. The layout performed by the Contractor shall be sufficient to permit construction of the work in compliance with the Contract Documents. 6. RESTRICTIONS ON OPEN BURNING Open fires will not be permitted within the limits of this Contract. Brush and debris may as an alternative to burning, be disposed of outside the Contract Limits and in compliance with the requirements specified elsewhere for Management and Disposal of Excess Material. PAYMENTS Except as herein provided, payments under this Contract will be made in accordance with Section OPS GC8.02.03of the General Conditions. Notwithstanding the provisions of the General Conditions respecting certification and payment, the Municipality may Withhold 2-1/2 percent of the total value of work performed beyond the expiration of 46 days from the date of publication of the Certificate of Substantial Performance, to enable the Contract Administrator to produce the final detailed statement of the value of all work done and material furnished under the Contract. As a condition of holdback reduction from 10% to 2 -1/2%, the Contractor shall supply a Statutory Declaration as defined in OPS GC8.02.03.07 03)(b) and advertise the Certificate of Substantial Performance per OPS GC8.D2.03.04(03) The Completion Payment Certificate to include statutory holdback release, will be issued within 120 days after the date for completion as specified under OPS GC1.06. The date for interest due to late payment shall commence following 180 days after the date of completion of the work. As a condition of the final holdback payment, the Contractor shall provide the required Property Owner's Releases as specified elsewhere, as appropriate. The Contractor shall include in his price far the publication of the Certificate of Substantial Performance. Publication is mandatory whether Contractor requests Substantial Performance or not. The Contractor is advised that the Municipality may withhold payment on Interim and Holdback Release Certificates up to 30 calendar days from the date of receipt of the executed Payment Certificates. Page 48 of 90 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Tender CL2010-3 PURCHASING OFFICE SIDEWALK REHABILITATION VARIOUS LOCATIONS SCHEDULE (F) SPECIAL PROVISIONS -GENERAL 8. UTILITIES Sections OPS GC2.01 and OPS GC7.12 02) of the General Conditions are deleted in their entirety and are replaced by the following: The Contractor shall be responsible for the protection of all utilities at the job site during the time of construction. The Municipality will be responsible for the relocation of utilities where required. However, no claims will be considered which are based on delays or inconvenience resulting from the relocation not being completed before the start of this Contract. The location and depth of underground utilities shown on the Contract drawings, are based on the investigations made by the Municipality. It is, however, the Contractor's responsibility to contact the appropriate agencies for further information in regard to the exact location of all utilities, to exercise the necessary care in construction operations and to take such other precautions as are necessary to safeguard the utilities from damage. 9. HAUL ROADS When so required by the Contract Administrator, payment for maintenance and restoration of haul roads will be made for the materials provided and the work performed as specified, at tender prices, or at negotiated prices. 10. DUST CONTROL As a part of the work required under Section OPS GC7.06 of the General Conditions, the Contractor shall take such steps as may be required to prevent dust nuisance resulting from his operations either within the right-of- way or elsewhere or by public traffic where it is the Contractor's responsibility to maintain a roadway through the work. Where the work requires the sawing of asphalt or the sawing or grinding of concrete, blades and grinders of the wet type shall be used together with sufficient water to prevent the incidence of dust, wherever dust would affect traffic or wherever dust would be a nuisance to residents of the area where the work is being carried out. The cost of all. such preventative measures shall be borne by the Contractor except however where water or calcium chloride is used to reduce the dust caused by traffic on a roadway which it is the Contractor's responsibility to maintain for public traffic, the cost of such quantities of water and calcium chloride as are authorized by the Contract Administrator to restrict dust to acceptable levels, shall be paid for by the Municipality at the contract prices for Application of Water or Application of Calcium Chloride. 11. TRAFFIC CONTROL, FLAGGING Flagging for traffic control on this Contract shall be in conformance with the procedure outlined in OTM Book 7 (Ontario Traffic Manual) as per requirements of the Ontario Health and Safety Act, Reg. 213/91, section 69.1. Page 49 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (F) SPECIAL PROVISIONS -GENERAL 12. CONTRACTOR'S SUPPLY OF CONSTRUCTION SIGNS In accordance with Section OPS GC7.06 of the General Conditions, the ConVactor is responsible for the supply, erection, maintenance and subsequent removal of all temporary traffic conVols, including signs, lights, barricades, delineators, cones, etc., required on the work. Traffic controls shall be provided in general accordance with the latest edition of the "OTM Book 7" as a minimum requirement and without restricting the Contract Administrator or the Municipality in requiring further controls. Traffic controls shall be operational before work affecting traffic begins. 13. MAINTENANCE OF TRAFFIC The following traffic maintenance arrangements shall be in effect during work on this Contract. It is understood that implementation of traffic controls will require ongoing review and adjustment to suit construction operations.. No deviation from the above procedure will be allowed except with the approval of the Contract Administrator. Notwithstanding the preceding, the Contractor shall at all times maintain the roadway surface within the contract limits in a condition satisfactory to the Contract Administrator and such that any emergency vehicles may have immediate access to any building located within the limits of this Contract. The Contractor shall be responsible for all signing at the contract limits and within the contract limits. The Contractor shall ensure the signing is properly maintained while in use. It shall be the Contractor's responsibility to directly notify Police, Fire, Hospital and Ambulance services of road closures at least 24 hours in advance of such closures and to notify these same authorities when such closures are no longer in effect. It is the intention of the Contract that every reasonable effort shall be made to provide vehicular access to homes and other properties adjacent to the limits of work operations throughout each working day. No road closures are anticipated as a result of the proposed works. Page 50 of 90 TenderCL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (F) SPECIAL PROVISIONS -GENERAL 14. EMERGENCY AND MAINTENANCE MEASURES Whenever the construction site is unattended by the general superintendent, the name, address and telephone number of a responsible official of the contracting firm, shall be given to the Contract Administrator. This official shall be available at all times and have the necessary authority to mobilize workmen and machinery and to take any action as directed by the Contract Administrator in case emergency or maintenance measures are required regardless whether the emergency or requirement for maintenance was caused by the Contractor's negligence, act of God, or any cause whatsoever. Should the Contractor be unable to carry out immediate remedial measures required, the Municipality will carry out the necessary repairs, the costs for which shall be charged to the Contractor. 15. ENGINEERING FIELD OFFICE A separate field office for the Contract AdminisVator will not be required on this Contract. The Contractor shall, however, permit the Contract Administrator to make use of his office accommodation and other facilities as required, and at no extra cost to the Authority. 16. MANAGEMENT AND DISPOSAL OF EXCESS MATERIAL The requirements of OPSS 180 shall apply to this Contract, revised as follows: Section 180.03, Definitions; shall be amended by the addition of the following: Work area: means the road allowance, right-of-way, and property with a boundary common to the road allowance or rightof-way within the Contract limits. 2 Subsection 180.07.02, Conditions on Management by Re-Use, shall be amended by the addition of the following: Recycled hot mix asphalt or excess bituminous pavement shall not be used as trench backfill or bedding. The Contractor shall be responsible for obtaining a copy of applicable Form Nos. OPSF 180-1, OPSF 180-2, OPSF 180-3, OPSF 180-4 and OPSF 180-5 for use where appropriate with respect to disposal of excess material. 17. WORKPLACE HAZARDOUS MATERIAL INFORMATION SYSTEM (WHMIS) Reporting Section OPS GC4.03.06 is deleted and replaced with the following: Prior to the commencement of work the Contractor shall provide, to the Contract Administrator, a list of those products controlled under W HMIS which he expects to use on this Contract. Related Material Safety Data Sheets shall accompany the submission. All containers used in the application of products controlled under W HMIS shall be labelled. The Contractor shall notify the Contract Administrator of changes to the list in writing and provide the relevant Material Safety Data Sheets. Page 51 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (F) SPECIAL PROVISIONS -GENERAL 18. SPILLS REPORTING Spills or discharges of pollutants or contaminants under the control of the Contractor, and spills or discharges of pollutants or contaminants that are a result of the Contractor's operations that cause or are likely to cause adverse effects shall forthwith be reported to the Contract Administrator. Such spills or discharges and their adverse effects shall be as defined in the Environmental Protection Act R.S.O. 1980. All spills or discharges of liquid, other than accumulated rain water, from luminaries, internally illuminated signs, lamps, and liquid type transformers under the control of the Contractor, and all spills or discharges from this equipment that are a result of the Contractor's operations shall, unless otherwise indicated in the Contract, be assumed to contain PCB's and shall forthwith be reported to the Contract Administrator. This reporting will not relieve the Contractor of his legislated responsibilities regarding such spills or discharges. 19. PROTECTION OF WATER QUALITY At all times, the Contractor shall maintain existing stream flows and shall control all construction work so as not to allow sediment or other deleterious materials to enter streams. No waste or surplus organic material including topsoil is to be stored or disposed of within 30 metres of any watercourses. Run-off from excavation piles will not be permitted to drain directly into watercourses but shall be diffused onto vegetative areas a minimum of 30 metres from the watercourse. Where this measure is not sufficient or feasible to control sediment entering the watercourses, sedimentation traps or geotextile coverage will be required. If dewatering is required, the water shall be pumped into a sedimentation pond or diffused onto vegetated areas a minimum of 30 metres from the watercourses and not pumped directly into the watercourses. No machinery shall enter the creek bed of any watercourse. Movement of construction equipment in the vicinity of any creeks shall be limited to the minimum required for construction. The Contractor shall not carry out equipment maintenance or refueling or store fuel containers within 100 metres of any watercourse. The Contractor shall not stockpile construction debris or empty fuel/pesticide containers within the Contract limits. 20. GARBAGE COLLECTION The Contractor will be responsible for ensuring that garbage collection, including recyclables, is maintained and when necessary, the Contractor shall make arrangements directly with the collecting agency, to permit and coordinate pick-up. Garbage pick-up and recyclable material is handled by Miller Waste Systems at 1-800-461- 1582. 21. DELIVERY OF TEST SAMPLES The Contractor shall include in his tender prices for the cost of delivery of concrete test cylinders and asphalt samples to a designated testing laboratory as chosen by the Contract Administrator. Page 52 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (F) SPECIAL PROVISIONS -GENERAL 22. PREPARATION AND POSTING OF REQUIREMENTS FOR WORK IN CONFINED SPACES Clause GC7.01.08 of the OPS General Conditions of Contract is amended by the addition of the fallowing: Detailed written procedures addressing the confined space requirements of the Occupational Health and Safety Act and Ontario Regulations for Construction Projects, Ontario Regulation 213191, shall be clearly posted at the project site and available to all personnel, including the Contractor's workers, Authority staff, Contract Administrator, and Ministry of Labour inspectors. The procedures must include the rescue procedures to be followed during a rescue or evacuation of all personnel from an unsafe condition or in the event of personal injury. .The Contractor shall have personnel trained in rescue procedures readily available on site. 23. CONFINED SPACE ENTRY Without relieving the Contractor of his responsibilities under the Occupational Health and Safety Act the Contractor shall be responsible for the supply of personal protective equipment far the use of the Contract AdminisUator, in connection with confined space entry while the Contractor is operating on site. The following equipment shall be made available on request: • Mechanical Ventilation Equipment • Gloves • Gas Detector(C95-80) Full body harness securely attached to a rope Rope • Gas mask or dust, mist or fume respirator (optional) 30 minute self-contained breathing apparatus (need not be worn but, if required, be readily available to supply air for instant egress) • 7 minute Escape Pack Explosion-proof temporary lighting Adequate clothing to ensure protection against abrasions and contamination. In addition the Contractor shall provide a competent person who shall inspect all safety equipment prior to use to ensure that it is in good working order and appropriate for the task at hand. 24. ENTRY ONTO PRIVATE PROPERTY The Contractor shall not enter private property or property which is to be acquired to construct the works without the prior consent of the Contract Administrator. This requirement will be strictly enforced. 25. STORAGE AREAS Clause OPS GC3.06.01 of the General Conditions of Contract is amended by the addition of the following: The use of the road right-of-way as a long term storage area is not allowed under this Contract.. The storage of materials and movement of equipment will only be allowed for normally accepted construction practices. Page 53 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (F) SPECIAL PROVISIONS -GENERAL 26. GENERAL LIABILITY INSURANCE The Municipality of Clarington and the Regional Municipality of Durham shall be named as additional insured. 27. CONSTRUCTION LIEN ACT The Contractor shall give the Municipality notice in writing, immediately, of all lien claims or potential lien claims coming to the knowledge of the Contractor or his agents. W hen a claim for lien is filed by a Subcontractor, labour or material supplier or equipment renter acting under the Contractor, and proceedings are commenced by the Municipality to vacate the lien, the Contractor agrees and shall forthwith pay to the Municipality, in addition to their reasonable legal fees therefore, all interest costs and expenses incurred by the Municipality and an additional sum equal to ten percent (10%) of the sum found to be owing as liquidated damages, and such remedy shall be in addition to any other remedy available to the Municipality under the Contract Documents. Where any lien claimant asks from the Municipality the production for inspection of the Contract Documents or the state of the accounts between the Municipality and the Contractor, the Contractor shall be liable for an adminisVation fee of Two Hundred Dollars ($200.00) for each request made as compensation for the preparation of such accounting or for the preparation of the Contract, or both, as the case may be, and the Contractor acknowledges that such administrative fee shall be properly deductible, if the Municipality should so choose, from monies otherwise payable to the Contractor under the terms of the Contract Documents. Where an application is brought to a judge of a competent jurisdiction to compel production of any particular document to a Tien claimant, the Contractor further agrees to indemnify the Municipality from reasonable legal fees incurred in appearing on such an application and ih addition agrees to pay to the Municipality its reasonable costs incurred in producing such documents to the extent that the same is made necessary under the disposition of the matter by such judge, and the Contractor further agrees that such reasonable costs and fees incurred by the Municipality as stated herein may be properly deductible from monies otherwise payable to the Contractor under the terms of the Contract Documents. Page 54 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (F) SPECIAL PROVISIONS -GENERAL 28. PROPERTY OWNER'S RELEASE OF PRIVATELY OWNED LAND USED BY THE CONTRACTOR Upon completion of the Contract, the Contractor shall provide the Municipality with two (2) copies of a form of release signed by each property owner, upon whose land he has entered for purposes associated with the Contractor's operations but not for the purpose of undertaking works stipulated in the Contract: Date To: Mr. A. S. Cannella, CET 40 Temperance Street Bowmanville, Ontario L1C 3A6 Re: Contract No. CL2010-3 Dear Sir: I hereby certify that (Name of Contractor) have fulf Iled the terms of our agreement and have left my property in a satisfactory condition. I have accepted their f nal payment and release (Name of Contractor) and the Municipality of Clarington from further obligations. Yours very truly, Signature Property Owner's Municipality (Please complete above in printing) Final payment will not be released to the Contractor until all the applicable forms of release have been signed by the property owners and received by the Municipality. Page 55 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS CORPORATION OF THE MUNICIPALITY OF CLARINGTON CONTRACT NO. CL2010-3 SCHEDULE (G) SPECIAL PROVISIONS -TENDER ITEMS Page 56 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (G) SPECIAL PROVISIONS -TENDER ITEMS ORDER OF PRECEDENCE: Where a Specification or Standard exists in the Municipality of Clarington "Design Guidelines and Standard Drawings" for any element of the works, the Municipality of Clarington Specification or Standard shall take precedent over the contract "Special Provisions-Tender Items" or the "Ontario Provincial Standards'. General It is not the intent of this contract to re-sod the entire boulevard at each location. The contractor shall submit a work plan to the Contract Administrator outlining how it is intended to access each site in such a manner as to cause as little disturbance as possible to the grassed areas. The quantities allow for equipment access where there are long stretches without access from driveways. The Contract Administrator will review the work plan to ensure that it meets the intent of the contract. CLEARING AND GRUBBING -ITEM NO. D1 Under this item, the Contractor shall clear and grub all vegetation, brush etc. as required. Material shall be disposed of off site at a location arranged for by the Contractor. Main Street and Sommerville Drive, Orono EARTH EXCAVATION (GRADING) -ITEM NO. D2 Payment under this item shall include removal and disposal of excess material off site at a location arranged for by the Contractor. Main Street and Sommerville Drive, Orono REMOVAL OF SIDEWALK (ALL TYPES) -ITEMS NO. A1, B7 C1, D3 AND F3 Payment shall be made under these Items for the removal of all concrete, asphalt covered concrete, asphalt sidewalk or asphalt boulevard irrespective of the number of layers, as well as concrete curb (all types) not covered elsewhere in the Contract. Asphalt and concrete rubble shall be disposed of off the site of the works at a location (s) arranged for by the Contractor. The Contractor shall protect all above ground utilities, trees, shrubs, hedges, fences, utility markers, standard iron bars, retaining walls and poles from damage. Page 57 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (G) SPECIAL PROVISIONS -TENDER ITEMS The unit price bid shall include for all saw cutting as required at the limits of removal as necessary to provide a gentle transition to adjacent ground, driveway and/or road. Rehder Avenue, Bowmanville, from Scugog Street to the west limit Existing sidewalk to be fully removed. Existing entrances and disturbed areas to be restored in kind or better. Existing drainage patterns to be maintained or improved where applicable. Homeowners to be given a minimum of 48 hours notice prior to removal. SALVAGE AND RELOCATION OF EXISTING DITCH INLET -ITEM NO. F1 For the unit price bid, the Contractor shall carefully remove and salvage ditch inlet and existing grating as indicated on drawing 3. The unit price shall also include for the installation of the ditch inlet and grating at the location designated on drawing 3, in accordance with OPSD 705.030. The void left by the structure removal shall be backfilled with approved native material. GRANULAR `A' FOR SIDEWALK REPLACEMENT AND ASPHALT RESTORATION (PROVISIONAL) -ITEMS NO. A2, 62, C2, D5, E1 AND F4 The unit price bid for these Items is for the supply, placement and compaction of a granular 'A' base for the sidewalk and asphalt restoration including excavation and disposal of excess material off site. These Items shall be used at locations as directed by the Contract Administrator. CONCRETE IN SIDEWALK -ITEMS NO. A3, B3, C3, D6, E2 AND F5 All sidewalks shall meet the Municipality of Clarington specifications. The unit price bid under these Items shall include for the following: Excavation for sidewalk, proof rolling subgrade, minor grading (including cut or fill) as required to provide positive 2% drainage over the top of curb or to edge of pavement or to match land at existing sidewalk locations, and disposal of surplus material off site. Excavation in areas of private walk and disposal of surplus material. Supply and placing 30 MPa concrete to specified width or to match existing width of sidewalk and private walkway. Isolation of utilities, poles, manholes and hand holes. Adjustment of water service curb stops, water valves, hand wells, gas valves, and any other appurtenances to be flush with the top of sidewalks, or the sloping beyond the sidewalks. Page 58 of 90 Tender CL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (G) SPECIAL PROVISIONS -TENDER ITEMS Clean up site and removal and disposal of debris All sidewalks to be constructed in accordance with Standard Drawing C-307, however, the Contract Administrator shall determine the width of all sidewalk replacements and new sidewalk construction on a site specific basis. Restoration of concrete driveways, if applicable, shall be included in this Item. The depth of new concrete shall match the existing depth, but shall be a minimum of 150 mm thick. All contraction joints shall be a minimum depth of 25% of total sidewalk depth. Expansion joints shall be full depth of sidewalk and be placed at a maximum spacing of 30 m or where sidewalk is placed against a rigid structure. It will be the Contractor's responsibility to preserve any layout markings provided by the Contract Administrator. All forms shall be inspected by the Contract Administrator before the concrete is ordered. The Contractor shall give the Contract Administrator adequate notice (at least 2 hours) that the forms are ready to be inspected. Payment for 50% of the quantity of concrete sidewalk placed will be made on current progress payments, and the remaining 50% will be paid when full restoration including sodding is complete. Should 1-estoration be complete at time of payment certificate cut-off date or if the restoration is progressing at a rate deemed satisfactory to the Contract Administrator and/or the Municipality of Clarington, 100% of the concrete placed shall be paid for, however, this shall be at the sole discretion of the Contract Administrator. Sidewalk through commercial entrances shall be reinforced with 152 mm x 152 mm plain mesh MW 11.1 x MW 11.1. Joints shall be overlapped 300 mm and tied. Mesh shall be placed 50 mm above the bottom of the slab and sidewalk thickness shall be increased to 150 mm. Locations shall be as directed by the Contract Administrator. Baseline Road (north side), west of Liberty Street at entrance to service station Approximate quantity of wire mesh required is 15 square metres King Street (south side), east of Brown Street at entrance to Krown Rust Approximate quantity of wire mesh required is 10 square metres. Liberty Street (west side), fronting # 214 and #214A Sidewalk is to be replaced in standard location. Homeowners to be given a minimum of 48 hours notice prior to the start of work on this section. Walkway Replacement, Bowmanville The elevation should match the existing ground as closely as possible. Existing drainage patterns shall be maintained. Refer to standard C-307 for additional concrete details. Sidewalk width on walkway shall be 3.Om. It should be noted that walkway lighting is planned at this Page 59 of 90 TenderCL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (G) SPECIAL PROVISIONS -TENDER ITEMS location. Sidewalk work shall not commence until the lighting work incomplete. Walkway lighting poles shall be isolated as per OPSD 310.040 (with concrete in box-out as per note 4). SAW CUT CONCRETE CURB FOR CROSSING -ITEM NOS. E3 AND F6 Payment shall be made under this Item at the unit price bid for the saw cutting of existing curb at the locations as identified on the Contract Drawings and as directed by the Contract Administrator, to provide pedestrian crossing at sidewalk locations. The unit price shall also include for the removal and disposal of excess rubble. Nelson Street, Liberty Street and Baseline Road (at Simpson Ave.), Bowmanville Locations are as specified on contract drawings 2 and 3. REMOVAL AND REPLACEMENT OF ENTRANCE CURB (ALL TYPES) -ITEM NO. FS Payment shall be made under this item for the following work: • Sawcutting of curb at driveways where re-grading is necessary • Removal and disposal of curb • Excavation and disposal of surplus material • Supply and placing of concrete curb to match existing curb BRICK PAVERS -ITEM NO. A4 AND D7 Payment shall be made under this Item for the supply and placing of brick pavers in sidewalk. Brick pavers shall be placed in running bond pattern with single soldier course on each side of the sidewalk. The unit price bid for this Item shall include for supply, placing and compacting bedding sand, 100 mm Granular `A' base and plastic or metal edge restraint with 10 inch galvanized spikes on both sides of pavers. Depth of granular base shall be adjusted in areas where tree roots are encountered. Brick pavers shall be natural grey in colour. Liberty Street between Third Street and Meadowview Boulevard, Bowmanville Main Street (west side) North of Station Street, Orono Brick pavers to be placed at locations as directed by the Contract Administrator. ASPHALT RESTORATION -ITEMS NO. A5, B4, C4, D8, E4 AND F7 Payment shall be made under these Items for the following work: Sawcutting of entrance asphalt, road asphalt or asphalt boulevard where it is adjacent to the sidewalk and/or curb and gutter. Removal and disposal of asphalt. Page 60 of 90 Tender CL2010.3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (G) SPECIAL PROVISIONS -TENDER ITEMS Excavation and disposal of surplus material. Supply, placing and compacting minimum 50 mm depth of H.L.-3 asphalt in all residential driveways and 90 mm, or match existing if greater, in roadways and commercial entrances or as shown on Contract Drawings. Where the sidewalk terminates at an intersection without concrete curb, a 1.5 m asphalt transition shall be constructed to connect the sidewalk to the road. No work shall be performed under this Item without the expressed approval of the Contract Administrator. GRAVEL DRIVEWAY- ITEM NOS. A6 AND E5 Payment shall be made under these Items for the following work: Excavation of existing driveway where directed and disposal of material. The Contractor shall confirm the depth of granular material on each driveway before undertaking such work. Supply, placing and compacting 150 mm depth of Granular 'A' or match existing depth if greater than 150 mm. No work shall be done under these Items without the expressed approval of the Contract Administrator. TOPSOIL (IMPORTED) -ITEMS NO. A7, B5, C5, D9, E6 AND F9 Screened topsoil shall be placed to a minimum depth of 100 mm in disturbed grass areas. It is not anticipated that there will be any suitable topsoil available from stripping operations. Subsection 570:05.01 of OPSS 570, November, 2007 is amended by the addition of the following: The topsoil shall be tested to ensure there are no deficiencies with respect to fertility levels. The soil shall consist of a minimum 4% organic matter. The phosphorous level shall be 30 ppm +/- 2 ppm. The potassium level shall be 235 ppm +/- 30 ppm. The soil shall have a base saturation of calcium of 75%, +/- 10%. The base saturation of sodium shall be a maximum of 0.5%. The pH level shall be between 6.0 and 7.0. A copy of the topsoil testing report shall be provided to the Contract Administrator. Payment for this testing shall be included in payment under the respective topsoil items. If the topsoil does not meet all of the fertility elements, the soils shall be treated with the required amendments as recommended by the topsoil analysis report to the satisfaction of the Page 61 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (G) SPECIAL PROVISIONS -TENDER ITEMS Contract Administrator. SOD (NURSERY, UNSTAKED) -ITEMS NO. A8, B6, C8, D10, E7 AND F10 Subsections 571.07.05, 571.08.01 and 571.08.02 of OPSS 571, November 2007 is amended by the following: Replace "30 consecutive Days" with `.`120 consecutive Days". Contractor should note that for the purpose of calculating consecutive Days, the winter dormant period shall be excluded (see Table No. 1, OPSS 571). Clarington is considered to be in the 'Southern Ontario' area and the winter dormant period is from November 1 to April 30, inclusive. Payment shall be made for 50% of the quantity placed once deficiencies have been corrected from initial inspection and the remaining 50% shall be paid once all deficiencies have been corrected following final inspection at the end of the maintenance period. The Contractor shall be responsible for the full cost of replacing deficient sod as determined by the Contract Administrator. Under no circumstances shall topsoil be stored in any traffic lane on any road at any time. ADJUST MANHOLE AND CATCH BASIN COVERS -ITEM NO. A9 Under this item, the Contractor shall be paid on a lump sum basis for the adjustment to manhole and catch basin covers to suit final grading. Precast concrete units shall be used for the structure adjustment. This work shall be carried out under the supervision and at the discretion of the Contract Administrator. Permisson shall be obtained from the Region of Durham to adjust sanitary manhole covers on Liberty Street. SUPPLY AND INSTALL PLANT MATERIAL -ITEM NO. D11 Payment shall be made under this item for the supply and installation of 60mm diameter Sugar Maple trees (Ater Saccharum) in locations as indicated on the Contract Drawing 1. Final location shall be approved on site with the Contract Administrator and adjustments at time of construction shall be of no additional cost to the Owner. Protect all planted areas until final acceptance of work and water as necessary with sufficient quantities to moisten the entire root system. Trees shall be guaranteed for a period of two (2) years following project completion. Page 62 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (G) SPECIAL PROVISIONS -TENDER ITEMS MISCELLANEOUS WORKS -ITEMS NO. A10, B7, C7, D12, E8 AND F11 Under these Items the Contractor shall be paid on a time and material basis for works not covered elsewhere in the Contract. Such works may include re-grading of boulevard or ditch areas including disposal of surplus material off site, trimming of existing hedges/vegetation, removal of tree stumps, street signs and/or other above ground street furniture as required, reinstatement of gardens and/or various landscape features, salvage and replacing stone chips in driveways, brick pavers in walkways, adjustment of various types of fencing as required, removing and relocating traffic signage and water valve box adjustment. Main Street and Sommerville Drive, Orono Existing stone landscaping to be removed and reinstated as per direction from the Contract Administrator and the adjacent homeowner. Adjacent homeowner to be given a minimum of 48 hours notice prior to the start of this work. Page 63 of 90 Tender CL2010.3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS CORPORATION OF THE MUNICIPALITY OF CLARINGTON CONTRACT NO. CL2010-3 SCHEDULE (H) DESIGN GUIDELINES Page 64 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (H) DESIGN GUIDELINES SECTION 900 INSPECTION .YIATERIALSf1ND CONSTRUCTION-36 1.0 GENEtL1L 1.01 These guidelines are to be used in conjunction with the conditions set out in the Subdivision Agreement, in particular Schedule "P'-Duties of Owner's Engineer and Schedule "L"-Regulations for Constmction. 1.02 The Owner's Consulting Engineer shall provide full-time inspection and supervision of all Works. . 1.03 'fhe Consulting Engineer shall take extensive preconstmction photos of surrounding lands, and shall provide datedldescribed copies of such photographs to khe Municipality. 1.04 Construction sites are to be maintained to prevent unnecessary ponding of water. 1.05 Prior to reyuesting the inspections (or re-inspections) from the Municipality, the Consulting Engineer shall verify the proper completion of the Works, and submit a written request. 1.06 All equipment, materials and methods involved in trench backfill, filling, granulars, concrete and asphalt shall be monitored and Certified as acceptable by the owner's Geotechnical Engineer (see attached form). ilnless noted otherwise, the term °'compacted" shall mean 95% Standard proctor or higher (native materials) and 9t3°fo Standard Fmctor or higher (granular materials}. Such certification shall be in a form acceptable to the Director and shall include all supporting documentation and test results. Mix designs for concrete and asphalt sha21 be obtained and approved by the Geotechnical Engineer. The Geoteehnfcal Engineer shall ensure that the type, frequency, location and results of all tests is sufficient to ensure ceriification. Furthermore, the Geotechnical Engineer shall ensure all results For a given stage of constmction aze acceptable prior to commencing the nexf stage of constmction. 2.0 ST012h1 SEWERS 2.01 All materials shall be visually inspected by the Consulting Engineer upon delivery, to ensure conformity with specifications and the approved engineering drawings, and to ensure any damaged/substandazd material is marked and removed from the site immediately. . 2.02 Installation of storm sewers shall be continually monitored for adherence to proper bedding, pipe laying, backfilling and compaction procedures. All storm sewers,. catchbasins and manholes shall be constructed true to line and grade. Street catchbasins aze to be installed in precise alignment with curb lines, and no tolerances will be permitted. Rear yard catchbasins shall be accurately surveyed and verified by the Consulting Engineer for correct location prior to the issuance of a Certificate of Completion. The precast tops of manholes and catchbasins shall be checked for excess brickwork prior to roadbuilding. Page 65 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (H) DESIGN GUIDELINES INSPECTION, MATERIALSrIND CONSTRUCTION-37 2.03 Trench widths shall be kept at a minimum, while providing proper widths to enable mechanical compaction. All trenching must adhere to Ministry of Labour requirements. 2.04 Manholes aze to be backiilled with compacted sand, extending min. 1.0 m from the outside face of the structure. (Catchbasins min. 300mm From the face of the structure). 2.05 House connections shall extend t.5 m into the lots amd be plugged with approved removable plugs. Bedding shall be as per approved standard drawing. Tees shall be pre- manufactured for pipes 4SOmm diameter and smaller, cored (on site) if 525mm diameter or lazger, and shall be secure and watertight. The invert of all tees shall be located above the springline of the sewer main and shall be a minimum of 600mm from the nearest adjacent tee or joint, unless approved otherwise. 2.06 Concrete pipes into/out of manholes shall be concrete cradled precisely to the first joint. 2.07 All storm sewers, including street and rear yard catchbasin leads (and individual service laterals where directed), shall be inspected using approved high quality video recording equipment and procedures. The inspection shall be carried nut in a manner acceptable to the Municipality and all video tapes shall be submitted to the Municipality for review and permanent storage. Video re-inspections may also be requested. 2.08 Infiltration shall not be permitted into the storm. sewer system. All leaks shall be investigated to determine their source and shall be corrected to the satisfaction of the Municipality. 2.09 Pipes which have failed in any manner, including cracking {0.3mm design loading cracks excepted}, exposed reinforcing or other defects, shall be removed and replaced to the satisfaction of the Director. Yo repairs shall be undertaken without the consent and the direct supervision of the Municipality. 3.0 BACKFILLING GRADING AND GRANULAR ROAD BASE 3.Of Backfill containing organic or frozen material, or excessively moist material which cannot support conventional compaction equipment, shall be deemed unsuitable and shall not be used. The initial lift of native backfill shall not exceed 1.0 m in depth above the compacted sand cover over the storm sewer and each additional lift shall be placed in layers not exceeding 3(N}mm loose measurement (unless pre-authorized by the Geotechnical Engineer). Each lift shall be compacted until it has achieved the specified density before any additional lifts are placed. 3.02 Backfilling operations shall follow pipe installation as closely as possible and be limited to 75 metres of open trench maximum. Page 66 of 90 Tender CC2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (H) DESIGN GUIDELINES INSPECTION, MATERIALS AND CONSTRUCTION-38 3A3 The Geoteehnical Engineer shall document all tests, including failures and retests, in sequential order, wntinuously throughout the project. A copy of all test results shall be kept at the site trailer,. in addition to providing daily plotting of al] test results on the plan and profile drawings. 3.04 The Consulting Engineer shalt ensure that the subgrade is fine graded to the correct width, and that the minimum 3% crossfall is consistently maintained, with no longitudinal ruts permitted. The Geotechnical Engineer shall employ appropriate testing measures to assess the suitability of the subgracie, including proof-rolling, and shall make appropriate recommendations to the Consulting Engineer and Municipality. Whenever possible, localized soft areas in the subgrade shall be replaced with suitable native material, not granulaz material. When additional granulazs must be used, they should be considered on a street by street basis. Subdrains must then be lowered accordingly, and 10:1 frost tapers must be provided. 3.U5 Subdrains shall be installed only ailer the subgrade has been proof rolled and the road structure has been finalized. Subdxains shalt be installed true to line and grade, in a trench condition, and shall be backfilled with approved granular material having aggregates not exceeding 19mm. All subdrnins shall be supplied with a filter sock. 3.06 The Geotechnieal Engineer shall confirm (in a form acceptable to Ute Municipality) the acceptability of each stage of roadbuilding prior to subsequent stages commencing. Subsequent stages of road construction shall not proceed without approval from Municipal. staff. 3.0? ARer base curbs are installed, all Granular B must be regraded and verified by Municipal staff prior to placing Granular A. (Any Granular A placed prior to base curbs shall be considered Granulaz B). 3.08 Granular material shall be tested in accordance with the latest O.P.S.S. specifications. Material §hall be tested at the pit and also as it arrives on site. Material not conforming to the specifications shall be rejected and removed from site. 4.0 4.01 Concrete to be supplied by M.T.O. approved sources only. All concrete shall be monitored and all applicable tests (compressive strength, slump, air entrainment, etc.) shall be carried out by .the Geotechnical Engineer as specified in accordance with the applicable OPSS and ASTM specifications. Any material not meeting specifications shall be rejected immediately. 4.02 All concrete to be placed as per the Municipality's Standazd Drawings. Contraction joints shall be in accordance with the Municipality's standard drawings and shall be completed as eazly as practical and before any initial cracking occurs. Large cracks or several Page 67 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (H) DESIGN GUIDELINES INSPECTION, ~YIATERIALSAND CONSTRUCTION-3F smaller cracks between contraction joints in curbs will require removal and replacement of that section of curb. Sidewalks with distinct cracks will also require replacement. 4.03. Curing compound shall be generously applied to ail exposed concrete surfaces, regardless of ambient temperatures or season, between 1 and 2 hours of Fnishing. 4.04 A11 curbs to be placed using approved curb machines. Excess concrete formed during curb machine placement shall be promptly trimmed and removed prior to setting. The minimum Length of curb to be removed and replaced shall be L5 tn. No concrete patch repairs shall be permitted. 4.05 Prior to placement of top curb, base curb shall be cleaned and then inspected by Municipal staYT Base curb and stirrups shalt be repaired andlor replaced as directed. 4.06 Ttte depth of top curb at the edge of pavement shall not be less Phan 100mm and shall be continually verified by the Consulting Engineer. 4.07 Immediately prior to the placement of top curb or sidewalk, the existing surface shalt be dampened with water to prevent leaching of moisture from the fresh concrete. 4.08 Diiveways to be as ger approved house siting plans, with minimum widths of 4.6m for single detached homes. 5.0 ASPIIAI.T PAVEI4IENT S.Ot All asphalt .pavement materials shat! be supglied by MTO approved sources, in accordance with QPSS 310, 1003 and 1150 (latest revisions thereot). MarshalUextraction/density tests shall be carried out by the Geotechnieal Engineer in accordance with QPSS and relating to the approved mix design. Note: Provincial and Municipal projects differ with respect to contract administration, paving project sizes, Quality CantroUQuality Assurance procedures and testing frequencies. As such, several OPSS specifications are not appropriate for Municipal use and shall not apply, as determined in the sole discretion of the Director. Since current testing methods do not enable ongoing monitoring (and therefore corrective action) of the asphalt, the onus shall be on the asphalt suppliers and contractors to ensure, through their own Quality Control methods, that their product meets the basic standards with no exceptions for `borderline' test results permitted. Any reference to `borderline' or to taking `immediate corrective action' based on notification of laboratory test. results shall be deleted and the product deemed unacceptable. Ie. OPSS D310.08.04.02 which permits air voids beyond acceptable limits, provided the contractor takes `imnreetiute corrective action' shall not apply. Unacceptable work shall be immediately removed. Financial compensation using MTO Formulas (to offset service life reduction in borderline work) may be considered, at the sole discretion of the Director, provided such amount is calculated by the Consulting Engineer, and all parties are in agreement. Page 68 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE~H) DESIGN GUIDELINES IlYSPECTION, MATERIALS AND CONSTRUCTION-40 5.02 Prior to placing surface asphalt, base asphalt shall be swept clean of all dirt, debris and dust. Areas of base asphalt shall be removed and replaced as directed, using a vertical sawcut at all perimeters.. `The use of a Geo-Grid or approved equivalent may also be directed by the Municipality. Low areas shall be padded to ensure a surface mat of uniform thickness. 5.03 Each manhole is to be precisely raised to final grade, and. verified by the Developer's Consulting Engineer and Municipal staff. 5.04 Tack coat shall be applied just prior to surface paving operations and shall be allowed to dry until it is in a proper condition of tackiness. The length of roadway prepared shall be limited to the immediate paving section, to reduce tracking. It shall be evenly applied at the rate of 0.4 litreslsq. m taking care not to spray curbs, sidewalks or any other adjacent surfaces. SA5 Driveway paving shall be fully inspected and verified for depths of stone and asphalt, and the compaction thereof, and ensuring that asphalt is aC a sufficient temperature for placement. FiL3A (HL3F} will not be permitted, except in special cases with the approval of the Director. Crowning or rounding of the limestone will not be permitted. Materials testing may be required for driveway apron gravel and asphalt, as directed. 6.0 TOPSOIL,_$ODDiNGA~T-9EEDLYG G.OI All areas requiring sod shall first be tine graded, inspected by the Consulting Engineer, then prepared with 100mm of good quality topsoil. Topsoil and sodding shall meet the requirements of OPSS 570 and 571, in addition to meeting any additional requirements set out in these. specifications. boulevards shall have 2% positive drainage toward the curb and shall be fully sodded, except in areas covered by driveway aprons or sidewalk. 6.02 All topsoil shall be free from native till or clay, roots, vegetation, weeds or debris, stones and clods over SOmm in diameter. Imported topsoil, if required, shall be fertile, loamy, screened material of a quality acceptable to the Director (containing approximately 4% organic matter for clay looms and 2% minimum organic matter for sandy looms with acidity range of 6.0 PH). "Topsoil infested by the seeds of noxious weeds will not be acceptable. 6.03 All sod shall meet the requirements of Ontario Sod Grower's Association No. 1 Bluegrass Fescue Nursery sod. The sod shall be taken from good loamy soil and shall be healthy, well permeated with roots, have uniform texture and appearance and be free from weeds. Sod must be laid within thirty-six (36} hours ofbeing cut. Care must be taken during its transportation and placement to prevent any drying out. Sod shall match flush with all adjacent surfaces and shall have no open gaps, overlapping edges or uneven joints. Where adjacent or fronting lands have already been sodded, care must be taken to ensure Page 69 of 90 TenderCL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (H) DESIGN GUIDELINES INSPECTION, ~fIATERIALSAIVD CONSTRUCTION-~fl drainage is maintained and a smooth transition is achieved. On scopes 3:1 and steeper, sod shall be staked as required. 6:04 Laid sod shall be immediately rolled to produce an even surface and watering shall commence immediately thereafter and shall continue on a regular basis until healthy roots are well established and permanent. If sod fails to establish immediately, it shalt be removed and replaced. No attetttpt shall be made to try to re-establish weak/dead sod through continual watering, unless specific permission is granted by the Director. The entire work shall be done in a thoroughly workmanlike manner with an even surface, and professional in appearance. Any sod deemed unfit by the Director shall be immediately removed from site and replaced. in this regard, it is in the best interest of the contractor to communicate with residents regazding the needs of newly laid sod over the first year. 6.05 tiVhere approved by the Municipality, hydraulic seeding and mulching may be performed provided that it conforms to the Ontario Provincial Standazd Speeification No. 572. Page 70 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS CORPORATION OF THE MUNICIPALITY OF CLARINGTON CONTRACT NO. CL2010-3 SCHEDULE (I) STANDARD DRAWINGS Page 71 of 90 TenderCL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS. SCHEDULE (1) STANDARD DRAWINGS STANDARD DRAWINGS STANDARD NO. C-302 C-307 C-309 OPSD 310.050 OPSD 310.040 DESCRIPTION STANDARD CURB & GUTTER STANDARD CONCRETE SIDEWALK DRIVEWAY APPROACH FOR RESIDENTIAL DRIVEWAYS CONCRETE SIDEWALK - DRIVEWAY ENTRANCE DETAILS UTILITY ISOLATION IN CONCRETE SIDEWALKS Page 72 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON - PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (I) STANDARD DRAWINGS ~.. osNtwr oersessiox ~ 10 I .t `s aso (sra sart ~; STANDARD CURB AND GUTTER arasos~ow 0 1. !.. BARRIER CURB NO7E5 1 Concrete shall conform to OPSS specificotlons (30MPa, 77. t1.5R air). 2 Contraction joints every 3.Om (maximum). Saw-auks to bs 25X of total depth. 3 Curing compound is to 6e sprayed an within one hour of finishing. 4 Additional width required where curb is adjacent to sidewalk. an in mllllmalro unlaaa alharalao nolad. STANDARD CURB AND GUTTER C-302 p-PN. 1001 Page 73 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (I) - STANDARD DRAWINGS a eaiEClpWI IWLT: uW. PYn I-Mr AXp x.am 10lq WFi11N SPI4TA Cf JOn B(11YFI11 n0'M9g1 xwn4 Na N1411F SrM.Wf ABa13 !NM RIW afM1LME ra-m- PFLiFRM1 LwF 1 _ _ ra r.s %I esu ~ I calwcmu .awls (rvvJ oeswssm cure/ rs oas ~ u I •~, ~'. so^" muv'nco w.mr wnxuc rsa.m Ar omcwAn ~ fsfr xaxxs 1 AM x) Mores 1 Use 100mm compacted yrunulor 'A' if native material is deemed unacceptable by [he Municipality. 2 Suhgmde material to be xell compacted, then dampened immediately prior to pouring sidewalk. 3 Concrete shall conform to OP55 speciflcatlona (30MPa, 7% i:1.5% air). 4 Curing compound to 6e sprayed on sidewalk within 1 hour of finishing. 5 Expansion joinla to be be placed full depth of sidewalk. 6 Contraction pints to be 25R of lull depth of sidewalk. 7 Surface of sidewalk to have obroom /finish. All akn«.wen~ an M mwnr unlw awa~hr ne1W. Mu icl alit of Clerin ton Sn ineeria Servlcee -e artment amm "~" "a wwvm oao "'"°'~ STANDARD CONCRETE SIDEWALK C-307 xvw. xaw Page 74 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULEyI) STANDARD DRAWINGS acrra ro APPaOrm House smYO ava (uAx e.m.) smar uH[ uwr ar waaortH vAVra _-ta to es caer.YCre slofwu wwt. so~m. Hu wswvar ' YN. IS0.rvw GRNiU1M A' W CIa91FR MA11tl1E51CNE(CCWVI4fm).. CCYYICIEO AIBCaMe SIDEWALK SIDE OF SiFtEET Haar 112 _- w to es ., YN. 196mr Ga111Y1M 'A' OR OAAgt aUN 104S1OHE(COWACIm) CgPACIED SVBGRIM an In mII1Yn~A uN~n aN1~nIN aa1W. DRIVEWAY APPROACH FOR '~'m'°°° RESIDENTIAL DRIVEWAYS C-309 Paga 75 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (I) STANDARD DRAWINGS m n -~ 2 ~ n ~ o n a m ~ ydOn NN ~ In N 3 1~ o00 3 3 w`° ~'~ 3~u 3 u '° ~ 02 3 g~. ~ ~ ~. m o n o b ~J A Q _ ~~ b N ~ (1 d n G >• F , - ~ ~ 1.5m min ~ i J n 7 ~~ 3 a J n wn ~ D 3 ~p u H ~ 1 a N ~, - 3 0 0 0 ` ~ n e w w =- ~ ~ m +~ ~~ ° ~ O 303 Op °5' m - = ib ! ~ ~ ~ .ZI ~ m ~ O OIWO `..~ ~ DC tnm ~~~ 3 r '.. R a ~° O°d o D Z o ~ ° c ° ~ rD- ~ _ ` ~ a a. Z .{ z ~~~~ F o naa ~ ~ ~ A ~ s ,3 ~ a D V1 aag Z ~y ~ n3'~ n m Z rn ~~~,°-c o m D :~a p ~ v v~ ~ N ~. '$ N a ~: o ~ 6j A \'~ I n ~ - ~ v J. e: Z > ~ ~ E ~ ~ v o =, : ~. z '',, z x N O I 1 v > ~ g N a ~ a < ~ ~ - N I I N - a p l ~ O D u m 1' 1 ~ ~ ° F o m ) 1 I ~ ~ ° 1 I A o ~ 1 I < a o 1 I n O ~ ~ v O ,. L-'- t.5m min 0 a Page 76 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (1) STANDARD DRAWINGS Connele I ( sidewalk Trc ~ ~ I Note 1 Curb 7Yp Catch basin Expansion joint Fate of curb moterid TYD CATCH BASIN . Expansion faint Note 2 ' Expansion loin( mpterial Note J Utility opDUrtenance UTILITY APPURTENANCE Expansion joint Nate 2 Hol mix asphalt Note 4 Polo Provide a minimum of 10amm clearance around pole UTILITY POLE NOTES: 1 Expansion joint through sidewalk is 4 For concrete alternative use expansion required when curb and gutter is joint material around boxout. poured integral with sidewalk. A Far expansion joint detail, see OPSO-310.010. 2 Adjust joints to coincide with centre of 8 All dimensions are in millimetres unless utility, with minimum slab Length of 1m. otherwise shown. - 3 Expansion joint material shall be placed around Utility appurtenance flush with concrete surface. 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I , I ~ € i I i I ~~ I I i a m I i I I i I I I 'envel I i ' 9 R R F 8 R °PB9' Fa 8 R R F' 8 R R F1 8 R R F 8 R F t 8 R F? 8 R F FY s 8 R R F 4 I Y ~ Y Y € i € gg ~ 8 ~~e ~gR AR ~ ~ '~ 4 ° ~ Sto m ~ I b~ ~ ' ~~ N a n a I I I I i ~m ~ I I I i i ~I~ I I - ~~ I II I ~ I I ~ _ I ' I I i 9 ~ ~ F~ 8 K R F' 8 R ~ F' m S R ~ F 9 ~_511yW-~J1J~ ~ ~ M 5 ~ Y9 ® ~~ ZQ Lx ~NF-W Qp1-~yZ < ~1 OFW W J W ~ ~M3 ~U~ w ~ 13 aeagd„ WWF-Q g ~® ~ ~~~Cm Z~~~ i b ~ ~@ ~ ~~~~~ ~~ a~w~ a B J '~ ~ a ~ 9 R F S R R ~ R I N N Y N$ R ni ~ it v + } ~ ~ + e g m7 ~E Y I ~ I ~ ~ a~ Y I ~ ~ ~ ~ I ~ I ~ I Y I ~ ~ ~ I ~ ~ I I 1 I i' ~ ~ ~ I i I I' ~ s ~ ~ ~ s ~ ~ F R~ 9 R s ~' a ~ ~ s' Page 86 of 90 Tender CL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS CORPORATION OF THE MUNICIPALITY OF CLARINGTON CONTRACT NO. CL2010-3 SCHEDULE (K) OPS GENERAL CONDITIONS OF CONTRACT (November 2006) Page 87 of 90 Tender CL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (K) THE OPS General Conditions have not been reproduced as part of these Contract Documents. It will be the Contractor's responsibility to obtain current copies of these documents. Page 88 of 90 Tender CL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILfTATION, VARIOUS LOCATIONS SCHEDULE (L) NOTICE OF "NO BID" IMPORTANT -PLEASE READ THIS CLOSING DATE It is important to the Municipality to receive a reply from all invited bidders. There is no obligation to submit a quotation/tender, however; should you choose not to bid, completion of this form will assist the Municipality in determining the type of goods or services you are interested in bidding on in the future. INSTRUCTIONS If you are unable, or do not wish to bid on this quotation/tender please complete the following portion of this form. State your reason for not bidding by checking yes or no in the applicable line or by explaining briefly in the space provided. It is not necessary to return any other quotation/tender documents: Just return this completed form in the enclosed quotation/tender envelope prior to the official closing time and date. Yes1No 1. We do not manufacture/supply this commodity 2. We do not manufacture/supply to this specification 3. Unable to quote competitively 4. Cannot handle due to present plant loading 5. Quantity/job too large 6. Quantity/job too small 7. Cannot meet deliverylcompletion requirements 8. Agreements with distributors/dealers do not permit us to sell directly 9. Licensing restrictions Other reasons or additional comments: D~ou wish to bid on these oods/services in the future? Yes/No For Municipality Use Only Company Do Not Write In This Space Name: Address: Telephone: .Page 89 of 90 Tender CL20103 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE{M) FAX COVER PAGE QUESTIONS FOR CLARIFICATION To: Jerry D. Barber, C.P.P.O. Purchasing Manager The Municipality Of Clarington Purchasing Office 40 Temperance Street Bowmanville, Ontario L1C 3A6 TIME: FAX NUMBER: (905) 623-3330 From: Company Contact Telephone: Fax: Reference to Section on Page Number of this tender. Total Number of Pages including cover Page 90 of 90 TenderCL2010-3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PURCHASING OFFICE SIDEWALK REHABILITATION, VARIOUS LOCATIONS SCHEDULE (N) PLEASE FIRMLY AFFIX THIS ADDRESS LABEL TO THE ENVELOPE CONTAINING YOUR SUBMISSION FOR SUBMITTING BY MAIL OR COURIER. --------------------------------------------------cut here-------------------------------------------------- TENDER ENVELOPE RETURN NAME OF TENDERER: NAME ................................................ ADDRESS .......................................... TELEPHONE ...................................... CORPORATION OF THE MUNICIPALITY OF CLARINGTON OFFICE OF THE CLERK 40 TEMPERANCE ST. BOWMANVILLE, ONTARIO L1 C 3A6 TENDER NUMBER: CL2010-3 SPECIFICATION: SIDEWALK REHABILITATION -VARIOUS LOCATIONS SEALED BID CLOSING TIME & DATE: 2:00:00 PM, THURSDAY, MARCH 18, 2010 ------------------------------------------------cut here------------------------------------------------- Note: Should you decide to use your own return envelope in lieu of the label provided above, the front of your envelope must indicate ALL of the information shown on the above label. The Municipality of Clarington cannot be held responsible for documents submitted in envelopes that are not labeled in accordance with the above instructions. If you have any questions, feel free to contact Purchasing at 905-623-3379. 2of2 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379 F (905)623-3330