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HomeMy WebLinkAboutEGD-015-10Leading the Way ~~~~ REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND/ADMINISTRATION COMMITTEE Date: Monday April 19, 2010 Resti~c.d1~ ~ ~' ~~ `?1'~` /0 Report #: EGD-015-10 File # _ By-law # N/A Subject: JANE STREET ROAD RECONSTRUCTION & FLETT STREET PAVEMENT REHABILITATION -PUBLIC INFORMATION CENTRE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-015-10 be received; 2. THAT Staff proceed to finalize the detail design and tender based on the information received at the Public Information Centre to meet the summer 2010 construction start schedule; and 3. THAT all those who attended the Public Information Centre and who have contacted the Municipality as interested parties be informed of this report. Respectfully by, Submi ed by: A. S. Cannella, C.E.T. Reviewed by: Franklin Wu Director of Engineering Services Chief Administrative Officer ASC/RAfjo/dv April 13, 2010 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169 REPORT NO.: EGD-015-10 PAGE 2 1.0 BACKGROUND Jane Street and Flett Street are classified as Local Roads in the Clarington Official Plan. The respective sections of roadway that were part of the Information Centre are shown in Attachment 1. This area of Clarington has been the subject of various drainage concerns by residents in the area and a Regional priority with respect to deficiency improvements of their infrastructure. Initially in 2006/2007 the Municipality of Clarington identified the Jane Street work as a sidewalk improvement project to address concerns over poor drainage, icing and maintenance issues related to the sidewalk. After review of the problem it was determined that the project needed to expand to provide an improved storm system to address the drainage issues. In consulting with the Region of Durham at the same time they noted that the Region also had needs on the street that required correction. Therefore it was determined that Durham and Clarington could leverage this opportunity to work together on this project to share costs and completely reconstruct the street to address both of their infrastructure needs while providing Clarington with a fully urbanized road with concrete curb and gutter, storm issues, improved sidewalks and new road structure. For the preceding reasons the reconstruction of Jane Street has been approved in the 2010 Capital Budget. When identifying their needs on Jane Street the Region of Durham also identified additional sanitary sewers deficiencies on Flett Street. As Clarington had no major issues on the street it was planned to undertake a simple pavement rehabilitation, in conjunction with the Region's work entailing removing and replacing the asphalt and no additional improvements assuming the underlying road base was adequate. This work was planned to be part of the Pavement Rehabilitation item in the 2010 Capital Budget. 2.0 APPROACH A Public Information Centre was held to present the project proposal, to assess suitable construction measures of the project and obtain local resident input into the REPORT NO.: EGD-015-10 PAGE 3 design process. The public was notified of the meeting by newspaper advertisement, the Municipality's information board and website, and through circulation notices to those who are directly affected by the proposed works. 3.0 INFORMATION CENTRE A Public Information Centre (PIC) was held on March 4, 2010 in Meeting Room 1A at the Municipal Administrative Centre. At the meeting the following documentation and plans were presented for discussion: • Existing road condition base plans, showing proposed road works with aerial photography as a background for the works; • Atypical road section for the urban design; • Photographs of existing pavement structure and residential entrances; • The full set of preliminary engineering drawings; • The tree inventory and assessment report; • A photo visualization of the proposed improvements. The meeting was well attended with approximately 17 residents in the area that appeared at the PIC and provided input. The register and comment sheets are on file within the Engineering Services Department and available for review. The design proposal presented was generally well received. The main issues are listed below in bold accompanied by italicized commentary by our department providing further explanation; o Existing drainage is poor. o The reconstruction project provides road drainage improvements for Jane Street, as well as the abutting lands draining naturally to the road. This will eliminate long time concerns with water ponding & icing issues on the sidewalks along Jane Street. Similar concerns were raised by residents on Flett Street but were of a more localized nature. REPORT NO.: EGD-015-10 PAGE 4 o Removal of North Sidewalk o As was found with the previous information sessions, the residents were generally in favour of fhe removal of the sidewalk from the north side of Jane Street and extension of fhe south sidewalk easterly to Simpson Avenue provides a continuous pedestrian link along the street. There were some additional concerns related to the condition of Regional infrastructure and they have been referred to the Region for comment. 4.0 DISCUSSION After review of the recently completed geotechnical report for Flett Street, it was recommended not to undertake pavement rehabilitation for this street due to the poor underlying soil conditions that would not provide sufficient support for the rehabilitated road. As such, staff will request that the Region of Durham defer their work on Flett Street to 2011 in order that the street be considered in the Municipality of Clarington's 2011 Capital Budget as a full reconstruction project, allowing for the urbanization of the street with curb and gutter, improved drainage and a new road structure upgrading the street similar to the proposal for Jane Street. As a result of the Public Information Centre, detailed design will be finalized and design drawings and tender documents will be prepared for the Jane Street project to target a spring tender call. This will allow Council the opportunity to consider the project for construction in summer of 2010. Staff will continue to work with Region of Durham staff to move the Flett Street works to 2011. Attachments: Attachment 1 -Key Map BOWMANVILLE N W E S DRAWN BY: E.L. I DATE: April 12, 2010 REPORT EGD-015-10 KEY MAP u ATTACHMENT NO. 1