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HomeMy WebLinkAbout03/29/2010 General Purpose and Administration Committee Minutes March 29, 2010 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 29, 2010 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu (until 2:28 p.m.) Internal Auditor, L. Barta (entered meeting at 2:44 p.m.) Manager of Transportation & Design, L. Benson Deputy Chief, M. Berney Director of Community Services, J. Caruana Acting Director of Planning Services, F. Langmaid Director of Corporate Services & Human Resources, M. Marano Director of Finance, N. Taylor (until 2:44 p.m.) Deputy Clerk, A. Greentree Clerk II, J. Gallagher Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Foster announced the upcoming Second Marsh Social on April 22, 2010. This event includes a dinner and silent auction and will be honouring Gary Polonsky. Councillor Novak announced that she attended the Clarington Older Adults Annual General Meeting on Friday, March 26, 2010, when they elected their new Board of Directors. - 1 - General Purpose and Administration Committee Minutes March 29, 2010 Councillor Hooper announced that the Bowmanville Eagles are in the Championship Series. They play tomorrow at 7:00 p.m. at the Garnet B. Rickard Arena. ALTER AGENDA Resolution #GPA-201-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the agenda be altered to add correspondence from Brian Early, regarding the proposed zoning amendments 2009-0022 and draft plan of subdivision (Report PSD-038-10), under the Communications section. CARRIED MINUTES Resolution #GPA-202-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on March 8, 2010, be approved. CARRIED PRESENTATIONS PAM LANCASTER, STEWARDSHIP TECHNICIAN, GANARASKA REGION CONSERVATION AUTHORITY, REGARDING WATERSHED PLANS Pam Lancaster, StewardshipTechnician from the Ganaraska Region Conservation Authority, made a verbal and PowerPoint presentation to the Committee regarding watershed plans. She explained that a watershed plan is a management document that outlines recommended actions to manage, protect and enhance the features and functions of a watershed. Ms. Lancaster noted that the recommendations are based on scientific information and community input, but that this is a guideline only. She stated that, under the Oak Ridges Moraine Conservation Plan, watershed plans are required and shall be incorporated into the municipality’s official plans or other policy documents. Ms. Lancaster added that, the Conservation Authorities are primarily the organizations writing the plans because of their long scientific research on the watersheds in question. She noted that they have been working on four watershed plans (Wilmot Creek, Ganaraska River, Graham Creek, and the Lovekin Creek, Bouchette Point Creek and Port Granby Creek). She explained that the process steps include: a plan, implementation, monitoring and reporting, review and evaluation. Ms. Lancaster explained that these are living documents are reviewed approximately every 5 to 10 - 2 - General Purpose and Administration Committee Minutes March 29, 2010 years. She provided the Committee with information regarding each of the detailed steps: preparation of background reports which focus on protection and preservation, development of the watershed plan, consultation, implementation, monitoring, and reporting. Ms. Lancaster discussed the components of the plan. She indicated that the next step will be to forward the watershed plans to municipal staff, to be followed by endorsement by Council. ROB MESSERVEY, CHIEF ADMINISTRATIVE OFFICER, KAWARTHA REGION CONSERVATION AUTHORITY, REGARDING THE LAKE SCUGOG ENVIRONMENTAL MANAGEMENT PLAN Rob Messervey, Chief Administrative Officer from the Kawartha Region Conservation Authority, made a verbal and PowerPoint presentation to the Committee regarding the Lake Scugog Environmental Management Plan (LSEMP). He was present to provide an overview of the Plan to the Committee, which is part of a series of presentations to the local municipalities. Mr. Messervey noted that there are several aspects of Lake Scugog which makes it important to the residents. Mr. Messervey noted that erosion, run-off, septic systems and sewage discharges, agricultural practices, and recreational uses are issues for Lake Scugog. He provided the Committee with the history of the LSEMP, including background on the Project Steering Committee. Mr. Messervey stated that the goal is to ensure the long-term environmental and social sustainability of Lake Scugog and its resources. He outlined the monitoring process. Mr. Messervey reviewed the following key findings of the study, which include phosphorous and aquatic plant growth and a requirement for a 3.4 tonne reduction in phosphorous. He reviewed a graph showing the sources of phosphorous, in particular urban runoff (18.2%), agricultural runoff (23.5%), and septic systems (9.7%). Mr. Messervey explained the six key strategies to reduce phosphorous output, with 35 action strategies. He mentioned that implementation of the plan has already begun. Mr. Messervey stated that there have been many consultations and peer reviews of the Plan in the area. SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING QUARTERLY ECONOMIC DEVELOPMENT UPDATE Sheila Hall, Executive Director, addressed the Committee regarding an Economic Update from the Clarington Board of Trade (CBOT). She made a verbal presentation accompanied by a PowerPoint presentation. Ms. Hall informed the Committee that the activity remains constant and encouraging. She presented the Committee with a summary showing the economic development activities, including: calls handled, emails handled, meetings with existing businesses, meetings with prospective business, regional leads, business expansion/inquiries and moves, new jobs created, vacant land inquiries, and vacant space inquiries. Ms. Hall relayed an anecdote about a local manufacturing company who is currently expanding in Mexico. She stated that there have been 26 new businesses and a minimum of 193 new jobs created within Clarington. Ms. Hall noted that the CBOT is encouraged by the short vacancy time in - 3 - General Purpose and Administration Committee Minutes March 29, 2010 units in the downtown cores. She stated that there is a trend for businesses to use existing buildings rather than to build new buildings. She provided the Committee with a list of the local businesses that have recently created jobs, as well as those that were relocated or closed. She updated the Committee regarding the CBOT’s booth at the Canadian Nuclear Association Conference held February 24-26, 2010 in Ottawa. Ms. Hall stated that there was good attendance (minimum of 775 attendees, 58 booths) and that they received a list of qualified contacts for follow up. Ms. Hall stated that there is a strong list of supply chain companies that are interested in locating in this area. She informed the Committee that the CBOT joined the Durham Strategic Energy Alliance and the Regional Economic Development at the Globe 2010 Vancouver Conference March 23-26, 2010; the largest and longest running event of its kind. Eight local companies also were in attendance at the Globe Conference for meetings and contacts. Ms. Hall updated the Committee on the business growth activities that are being undertaken by the CBOT (i.e. inaugural Manufacturer’s Roundtable, Annual General nd Meeting, 2 Annual Energy Summit, Shop Local, Simply Socials, Lunch and Learns, Clarington Farmers’ Market, Clarington Marketing Minds, and the potential for Provincial Real Estate Day at Mosport.) Ms. Hall updated the Committee on the Bennett Road development (GammaDyna Care is now operational and discussions with Healthcare/Academia continue). She noted that all five promotional videos are now nd completed, with a preview happening at the April 22 Annual General Meeting. Ms. Hall also provided the Committee with an update on physician recruitment. She noted that there are two doctors and an internist coming soon. Ms. Hall updated the Committee on the “underserviced status”, with regard to doctors, from the province. She noted that Clarington will no longer be considered underserviced and thus will not see grants available, however we will still be able to recruit immigrant medical doctors. RECESS Resolution #GPA-203-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Committee recess for a 10 minute break until 11:00 a.m. CARRIED The meeting resumed at 11:00 a.m. Councillor Trim left the meeting at 11:02 a.m. - 4 - General Purpose and Administration Committee Minutes March 29, 2010 DELEGATIONS Dominick Forsellino was present to discuss Report CLD-008-10, regarding the Municipality appointing him as a private parking officer. Mr. Forsellino was present to discuss the property at 58 King Street West, which is owned by his uncle and which he manages. He noted that their tenants have recently complained that there is a problem with parking for the tenants and their customers. Mr. Forsellino went on to state that the parking lot is being used by others in the downtown core. He asked that the Committee appoint him as a private parking officer for 58 King Street West. He confirmed that there have been problems with deliveries to the adjacent property, Rose’s. To ensure fairness, he confirmed that they are not willing to lease any spaces to any area businesses. Mr. Forsellino also confirmed that the possibility of installing a parking arm for the parking lot is being explored. Rose Turner was called, but was not present. Ingrid Hill, owner of 191 Church Street, was present to discuss Report CLD-008-10, regarding the appointment of a private parking officer. Ms. Hill was in support of the appointment of Mr. Forsellino as a private parking officer. She explained that she had previously owned 58 King Street West until it was severed from 191 Church Street. Ms. Hill indicated that there are 37 cars dedicated to employees of her tenants and she only has 50 parking spots. She stated that she is grateful to Mr. Forsellino for assisting in the parking situation on her parking lot as well as 58 King Street West. Ms. Hill stated that this is a temporary solution until a long-term solution is found. She noted that the problem becomes worse when downtown festivals are held in Bowmanville. Dr. Boris Kostiuk was present to discuss Report PSD-036-10, regarding the proposal to rezone residential and limited commercial properties to permit the construction of a new retail commercial building. He thanked Councillor Robinson for taking the time to listen to his concerns. Dr. Kostiuk also noted that he had met with the developer to discuss setback and drainage problems, and while two of his concerns have been met, he asked that the wording in attachment #2 of Report PSD-036-10 be changed from zero to 1.25 metres for the setback. Barry Morrison, B.J. Morrison & Associates was called, but was not present. David Taras, F&I Gateway Investments, was present to discuss Report PSD-036-10, regarding the proposal to rezone residential and limited commercial properties to permit the construction of a new retail commercial building. He stated that the applicant has read the Planning Report and is in agreement with the recommendations. Mr. Taras confirmed that discussions with Dr. Kostiuk have been going well. He stated that he is in agreement with Planning in keeping the setback at zero metres because it has not been confirmed whether it will be 1.23 or 1.25 metres, so flexibility is required. - 5 - General Purpose and Administration Committee Minutes March 29, 2010 Barry Johnson, B.J.C. Architects Inc., was called, but was not present. Bob Kreasul was present to discuss Report PSD-042-10, regarding the dredging of Bowmanville and Newcastle (Bondhead) municipal boat launches. Mr. Kreasul noted that he had previously sent a letter to Council regarding the matter. He stated that he has performed an informal calculation and has concluded that the economic impact of the harbour is conservatively $1.92 million per year, in particular for charter boats. Mr. Kreasul stated that other municipalities have improved their waterfront as part of their acknowledgement of the economic impact of the harbour. He concluded that the municipality needs to support the harbour. Bob Currie was present to discuss Report PSD-042-10, regarding the dredging of Bowmanville and Newcastle (Bondhead) municipal boat launches. Mr. Currie was present representing Port Darlington Marina. He emphasized the economic impact of the boat launch. Mr. Currie noted that there is 50-200 vehicles using the boat launch each day during the high season with more than 50% being fishermen. He noted that there is a minimum of two persons per car. He estimated that, conservatively, $50,000 could be brought in by charging a $10 launching fee. Mr. Currie stated that there are approximately 240 people per day that use his facility, who are spending a minimum of $75 each in our community. He confirmed that if the launch was not maintained, the boats would move to another municipality. Allison Woollacott, Manager Port of Newcastle Marina, was present to discuss Report PSD-042-10, regarding the dredging of Bowmanville and Newcastle (Bondhead) municipal boat launches. Ms. Woollacott stated that she is concerned about the low water levels in Lake Ontario. She stated that her marina has dredged for last 12 years and has spent between $40,000 and $80,000 yearly for dredging. Ms. Woollacott informed the Committee that the water levels have dropped tremendously in the past five years. She stated that she has had to advise some patrons to move their boats because of the low levels. Ms. Woollacott stated that she is no longer accepting new boats that have a draft of more than five feet. She stated that there is a window between April 30 and June 30 where they are not allowed to dredge due to spawning concerns. Ms. Woollacott informed the Committee that her company is running out of space to place the silt. She stated that last year they had performed “suction dredging” and as a result they had to cancel garden wedding bookings. Ms. Woollacott concluded that the figure of $5000 for dredging is incorrect. She requested that if the Municipality is going to assist the Bowmanville area with funding that they also assist the Newcastle Bondhead area. Emily Pillinger, was present to discuss Report CLD-004-10, regarding urban “backyard” chicken farming. Referring to the Report, Ms. Pillinger stated that she is concerned about the statement regarding the ability to obtain organic eggs. She stated that she is concerned about the non-organic egg farming practices. Ms. Pillinger stated that the organic eggs cost three times the price and the farming practices are only slightly better - 6 - General Purpose and Administration Committee Minutes March 29, 2010 than non-organic eggs. She stated that there are few farms in Clarington that produce truly organic eggs. Ms. Pillinger is interested in having three chickens in her backyard for a much lower cost and better quality. She stated that avian flu is not spread through chickens and produce less waste than large dogs. Ms. Pillinger stated that the work load of Animal Services would actually decrease if they allowed backyard chickens. She informed the Committee that any farmer that has less than 90 chickens are not regulated, she went on to state that therefore there is no concern about backyard chicken farming in this regard. Ms. Pillinger stated that she is concerned about the comments of EFO, which would perceive backyard chicken farming as competition. She requests the right to provide food to her family. Belinda Helmer, Wiggers Custom Yachts, was present to discuss Report PSD-042-10, regarding the dredging of the Bowmanville and Newcastle (Bondhead) municipal boat launches. Ms. Helmer stated that her company dredges the creek every year. She stated that they can accommodate up to 65 foot boats. Ms. Helmer stated that these boats have large crews and have a positive economic impact in our community. She stated that the Municipality benefits from the dredging currently being done by private businesses, without compensating the businesses. Ms. Helmer concluded that this is a municipal problem, not a harbour problem. Nick Mensink, Sernas Associates, was present to discuss Report PSD-039-10, regarding the environmental impact study, proposed official plan amendment, proposed rezoning and proposed draft plan of subdivision to permit the development of 55 residential units. Mr. Mensink stated that he had no comments and was present if there are any questions regarding the Report. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING Subject: (a) Application to Amend the Zoning By-law 84-63 Applicant: W. Daniell, E. Daniell and Green Martin Holdings Ltd. Report: PSD-038-10 Carlo Pellerin, Manager of Development Review, made a verbal and PowerPoint presentation to the Committee regarding the application. Mr. Dana Thomas spoke in opposition to the application. He stated that he is an area resident. Mr. Thomas has a concern about the higher density homes that are being proposed, in particular the semi-detached homes. He stated that he believes that the increase in the number of houses will increase service costs such as snow removal, garbage pickup and sidewalks. Mr. Thomas stated that he is concerned about traffic volume and decreased property value. He asked that there be a temporary access off Green Road, for construction, but not a permanent thoroughfare. Mr. Thomas indicated - 7 - General Purpose and Administration Committee Minutes March 29, 2010 that he is concerned about safety of bussing of children to the elementary schools. He stated that he is concerned about the safety of pedestrians as a result of the increased traffic. Mr. Thomas presented a petition as well as correspondence from area residents. Mr. Randy Nixon spoke in opposition to the application. He stated that he has been an area resident for 12 years and presented a petition from area residents that are opposed to the application. Mr. Nixon stated that he was aware that this area was scheduled for future development, but that he is concerned with the moving of the road allowances to the west. He stated that he is concerned about the 73 foot lots and the proposed semi-detached houses. Mr. Nixon informed the Committee that he had purchased his home with the knowledge that the future development would be of the same types and size of detached homes. He stated that he is concerned about the impact of this application on the current home owners. Mr. Gregg Pyatt spoke in opposition to the application. He stated that he is an area resident and is concerned about the possibility of an eyesore of the property in the middle of the development that will not be suitable for any other use. Mr. Dave Caughell spoke in opposition to the application. He stated that he has been an area resident for nine years. Mr. Caughell stated that he is concerned about the current traffic and even more concerned about the added traffic that this development will create. He stated that he would like to see the property turned into a park. No one spoke in support of the application. Mr. Kelvin Whalen was present to represent Green Martin Holdings. He stated that his client is committed to addressing the concerns of the residents. Mr. Whalen stated that he is available to answer questions. RECESS Resolution #GPA-204-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the Committee recess for a 45 minute break until 1:35 p.m. CARRIED The meeting resumed at 1:44 p.m. - 8 - General Purpose and Administration Committee Minutes March 29, 2010 PLANNING SERVICES DEPARTMENT PROPOSED PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT TO PERMIT 32 RESIDENTIAL UNITS APPLICANTS: WILLIAM DANIELL, ELIZABETH DANIELL AND GREEN MARTIN HOLDINGS LTD. Resolution #GPA-205-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-038-10 be received; THAT the application for proposed Plan of Subdivision S-C-2009-0002 and Zoning By- law Amendment ZBA 2009-0022 submitted by William Daniell, Elizabeth Daniell and Green Martin Holdings Ltd. continue to be processed including consideration of comments received at the Public Meeting; and THAT all interested parties listed in Report PSD-038-10 and any delegation be advised of Council’s decision. CARRIED APPLICATION TO REZONE RESIDENTIAL AND LIMITED COMMERCIAL PROPERTIES TO PERMIT THE CONSTRUCTION OF A NEW RETAIL COMMERCIAL BUILDING Resolution #GPA-206-10 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-036-10 be received; THAT the rezoning application submitted by F & I Gateway Investments Inc., to permit the construction of a retail commercial establishment be approved with a ‘Holding (H) Symbol’ and that the By-law contained in Attachment 2 to Report PSD-036-10 be passed; THAT a future report will be forwarded to Council to lift the ‘Holding (H) Symbol’ at such time as the outstanding taxes for the subject property have been paid and the Site Plan meets the requirements of the urban design criteria contained in Section 10.7 of Report PSD-036-10; and - 9 - General Purpose and Administration Committee Minutes March 29, 2010 THAT all interested parties listed in Report PSD-036-10 and any delegations be advised of Council’s decision. CARRIED ENVIRONMENTAL IMPACT STUDY, PROPOSED OFFICIAL PLAN AMENDMENT, PROPOSED REZONING AND PROPOSED DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 55 RESIDENTIAL UNITS APPLICANT: COURTICE WOODS INC. Resolution #GPA-207-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-039-10 be received; THAT as the revisions to the layout of the proposed draft plan since the 2006 Public Meeting were made in response to comments from circulated agencies, municipal staff, and the completion of the Environmental Impact Study which included an open house meeting, a further public meeting for the subject applications is unnecessary; THAT Amendment No. 71 to the Clarington Official Plan as submitted by Courtice Woods Inc. to delete the Public Elementary School and Medium Density Residential symbols; amend the population allocation for the Worden Neighbourhood on Map H1; and decrease the housing target for the Worden Neighbourhood in Table 9-2 as contained in Attachment 4, of Report PSD-039-10, be adopted and the By-law contained in Attachment 5 of Report PSD-039-10 be passed; THAT the application for the proposed Draft Plan of Subdivision, submitted by Courtice Woods Inc. to permit the development of 55 residential units be approved, subject to the conditions contained in Attachment 6, of Report PSD-039-10; THAT the Zoning By-law Amendment application submitted by Courtice Woods Inc. be approved as contained in Attachment 7, of Report PSD-039-10; THAT the By-law authorizing the entering into a Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2003-001 and the Municipality of Clarington be approved as contained in Attachment 8, of Report PSD-039-10; THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-039-10 and Council’s decision; THAT all interested parties listed in Report PSD-039-10 and any delegations be advised of Council’s decision; and - 10 - General Purpose and Administration Committee Minutes March 29, 2010 THAT John Farrell be thanked for his effort and time as an area representative on the Environmental Impact Study Steering Committee. CARRIED APPEAL TO THE ONTARIO MUNICIPAL BOARD OF ZONING BY-LAW AMENDMENT APPLICATION APPLICANT: BOWMANVILLE INVESTMENTS INC. Resolution #GPA-208-10 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report PSD-040-10 be received; and THAT all interested parties listed in Report PSD-040-10 and any delegation be advised of Council's decision. CARRIED APPLICATION TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW TO PERMIT AGRI-TOURISM AS AN ACCESSORY USE TO A FARM OPERATION APPLICANT: NANCY MALLETTE Resolution #GPA-209-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-041-10 be received; THAT Official Plan Amendment No. 72 as contained in Attachment 2 of Report PSD-041-10 be adopted and that the necessary by-law be passed; THAT the application for a Zoning By-law Amendment submitted by Nancy Mallette as contained in Attachment 3 of Report PSD-041-10 be approved; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-041-10 and Council’s decision; and THAT all interested parties listed in Report PSD-041-10 and any delegations be advised of Council’s decision. CARRIED - 11 - General Purpose and Administration Committee Minutes March 29, 2010 DREDGING – BOWMANVILLE AND NEWCASTLE (BONDHEAD) MUNICIPAL BOAT LAUNCHES Resolution #GPA-210-10 Moved by Mayor Abernethy, seconded by Councillor Woo THAT Report PSD-042-10 be received; and THAT all interested parties listed in Report PSD-042-10 and any delegations be advised of Council’s decision. MOTION LOST Resolution #GPA-211-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-042-10, regarding dredging in the Bowmanville and Newcastle (Bondhead) municipal boat launches, be tabled until the General Purpose and Administration Committee meeting of April 19, 2010. CARRIED GANARASKA REGION CONSERVATION AUTHORITY WATERSHED PLANS FOR WILMOT CREEK, GRAHAM CREEK, GANARASKA RIVER, AND LOVEKIN, BOUCHETTE POINT, AND PORT GRANBY CREEKS Resolution #GPA-212-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-043-10 be received; THAT the Ganaraska Region Conservation Authority be thanked and commended for its work in preparing the Watershed Plans for Wilmot Creek, Graham Creek, the Ganaraska River, and Lovekin, Bouchette Point and Port Granby Creeks; THAT the four Watershed Plans be received and referred to Staff for consideration during the Official Plan Review process; and THAT all interested parties listed in Report PSD-043-10 and any delegations be advised of Council’s decision. CARRIED - 12 - General Purpose and Administration Committee Minutes March 29, 2010 PORT DARLINGTON HARBOUR COMPANY, EXPROPRIATION OF WEST BEACH LANDS FOR BOWMANVILLE WATERFRONT DISTRICT PARK – OFFER OF SETTLEMENT Resolution #GPA-213-10 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-044-10, be moved to the end of the agenda to be discussed in “Closed” session. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MARCH 18, 2010 Resolution #GPA-214-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-045-10 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on March 18, 2010 for applications A2010-0003 to A2010-0006 inclusive and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on March 15, 2010, for application in A2008-0002 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to defend its original position. CARRIED HERITAGE PERMIT FOR 36 BEECH AVENUE BEECH AVENUE HERITAGE CONSERVATION DISTRICT Resolution #GPA-215-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-046-10 be received; THAT Heritage Permit Application HP2010-01 for 36 Beech Avenue for a two storey board and batten addition to 36 Beech Avenue be approved, with a pediment roofline as shown in the elevations included in Attachment 3 to Report PSD-046-10; and - 13 - General Purpose and Administration Committee Minutes March 29, 2010 THAT all interested parties listed in Report PSD-046-10 and any delegations be advised of Council's decision. CARRIED KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD SURPLUS PROPERTY SALE - BOWMANVILLE SENIOR PUBLIC SCHOOL Resolution #GPA-216-10 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report PSD-047-10 be received; THAT the Offer from the Kawartha Pine Ridge District School Board to purchase the Bowmanville Senior Public School at fair market value be declined; THAT the Kawartha Pine Ridge District School Board be thanked for offering the Bowmanville Senior Public School to the Municipality; and THAT all interested parties listed in Report PSD-047-10 and any delegations be advised of Council’s decision. CARRIED Mayor Abernethy asked that Deputy Mayor Novak take his place for the remainder of the meeting as he has an appointment with The Honourable Brad Duguid, Minister of Energy and Infrastructure. Mayor Abernethy left the meeting at 2:28 p.m. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 2010 Resolution #GPA-217-10 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-010-10 be received for information. CARRIED - 14 - General Purpose and Administration Committee Minutes March 29, 2010 LIBERTY STREET RECONSTRUCTION Resolution #GPA-218-10 Moved by Councillor Novak, seconded by Councillor Robinson THAT staff report back to the Committee on the Region of Durham’s delay of the Liberty Street reconstruction. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT – FEBRUARY, 2010 Resolution #GPA-219-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report ESD-004-10 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK’S DEPARTMENT URBAN “BACKYARD” CHICKEN FARMING Resolution #GPA-220-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report CLD-004-10 be received; - 15 - General Purpose and Administration Committee Minutes March 29, 2010 THAT the request to amend the Exotic Pet By-law, By-law 93-161, to allow for raising chickens on non-agriculturally zoned lands be denied, and THAT all interested parties listed in Report CLD-004-10 be advised of Council’s decision. CARRIED APPOINTMENT OF PRIVATE PARKING OFFICER Resolution #GPA-221-10 Moved by Councillor Foster, seconded by Councillor Novak THAT Report CLD-008-10 be received; THAT the By-law attached to Report CLD-008-10 be forwarded to Council for approval; and THAT all interested parties listed in Report CLD-008-10 be advised of Council’s decision. CARRIED 2010 MUNICIPAL ELECTIONS – SPECIAL VOTING LOCATIONS Resolution #GPA-222-10 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CLD-009-10 be received; THAT reduced hours of voting in institutions and retirement homes on Voting Day be approved as follows: Special Voting Location Hours of Voting Whitecliffe Terrace Retirement Residence 11:00 am – 2:00 pm Marnwood Lifecare Centre 10:00 am – 12:00 noon Fosterbrooke Long-Term Care Facility 2:00 pm – 4:00 pm Strathaven Lifecare Centre 10:00 am – 12:00 noon Kingsway Arms 10:00 am – 12:00 noon Lakeridge Health Bowmanville 10:00 am – 12:00 noon and - 16 - General Purpose and Administration Committee Minutes March 29, 2010 THAT the draft by-law attached to Report CLD-009-10 be approved by Council. CARRIED PROCEDURAL BY-LAW AMENDMENT Resolution #GPA-223-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report CLD-010-10 be received; and THAT the draft by-law attached to Report CLD-010-10, being a by-law to amend the Procedural By-law, be forwarded to Council for approval. CARRIED Councillor Novak chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2010-3, SIDEWALK REHABILITATION, VARIOUS LOCATIONS Resolution #GPA-224-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report COD-009-10 be received; THAT Pencon Construction Canada Corp., Toronto, Ontario with a total bid in the amount of $177,045.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2010-3, be awarded the contract for the Sidewalk Rehabilitation, Various locations as required by the Engineering Department; THAT the 2010 Capital Budget funds be transferred from the Frank Street project in the amount of $60,000.00 to the Baseline Road project; THAT funds required in the amount of $220,851.75 which includes $177,045.00 for tendering plus contingencies, and utility relocations be drawn from the Engineering 2010 Capital Budget Accounts, as follows: Account # 110-32-331-83215-7401, Sidewalk $153,922.90 Replacement – Various Locations Account # 110-32-331-83340-7401, Nelson Street $21,475.10 Sidewalk Construction - 17 - General Purpose and Administration Committee Minutes March 29, 2010 Account # 110-32-331-83341-7401, Baseline Road $45,453.75 Sidewalk Construction Total Funds Required $220,851.75 and THAT the By-law attached to Report COD-009-10, marked Schedule “A”, authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED ARRANGEMENT WITH KOBES NURSERY WHOLESALE FOR INSTALLATION AND PERMITTED USE OF A DRY HYDRANT Resolution #GPA-225-10 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report COD-010-10 be received; THAT an agreement between the Municipality of Clarington and Kobes Nursery Wholesale, Hampton, ON be approved, as proposed in Schedule “A”, Attachment 1, of Report COD-010-10, Draft Agreement, conditional on approval by Kobes Nursery Wholesale; and THAT the attached By-law marked Schedule “B”, Attachment 2, of Report COD-010-10, be approved authorizing the Mayor and the Clerk to execute the necessary agreement. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. - 18 - General Purpose and Administration Committee Minutes March 29, 2010 UNFINISHED BUSINESS ROB MESSERVEY, CHIEF ADMINISTRATIVE OFFICER, KAWARTHA REGION CONSERVATION AUTHORITY, REGARDING THE LAKE SCUGOG ENVIRONMENTAL MANAGEMENT PLAN Resolution #GPA-226-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT the presentation of Rob Messervey, Chief Administrative Officer from the Kawartha Region Conservation Authority, regarding the Lake Scugog Environmental Management Plan be received with thanks. CARRIED SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING QUARTERLY ECONOMIC DEVELOPMENT UPDATE Resolution #GPA-227-10 Moved by Councillor Foster, seconded by Councillor Woo THAT the presentation of Sheila Hall, Executive Director of the Clarington Board of Trade, regarding the quarterly economic development update be received with thanks, and THAT Clarington Board of Trade also be thanked for their dedication and work. CARRIED OTHER BUSINESS DIRECT ELECTION OF REGIONAL CHAIR – RECALL MECHANISM Resolution #GPA-228-10 Moved by Councillor Foster, seconded by Councillor Woo WHEREAS the position of Regional Chair for the Region of Durham will not be subject th to an election at large in the October 25, 2010 Municipal Election; WHEREAS the position will be appointed for at least the 2010-2014 term; and WHEREAS Durham Region’s Procedural By-law is silent on the issue of Durham Region’s Council’s ability to recall the Regional Chair; - 19 - General Purpose and Administration Committee Minutes March 29, 2010 NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington request that the Region of Durham amend its Procedural By-law to assure accountability of any appointed Regional Chair by providing Durham Region Council with an appropriate recall mechanism and that this motion be forwarded to Durham Region Council and Durham Region Municipalities for endorsement. MOTION TABLED (See following motion) Resolution #GPA-229-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the foregoing resolution GPA-228-10 regarding a recall mechanism of appointment of Regional Chair be tabled until the Council Meeting of April 12, 2010. CARRIED COMMUNICATIONS BRIAN EARLY, REGARDING REPORT PSD-038-10 Resolution #GPA-230-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT the correspondence from Brian Early, regarding Report PSD-038-10 be referred to the Director of Planning Services to be considered as part of the application review process. CARRIED CLOSED SESSION Resolution #GPA-231-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing Report PSD-044-10, regarding the Port Darlington Harbour Company, expropriation of west beach lands for Bowmanville Waterfront District Park – offer of settlement as it is a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED - 20 - General Purpose and Administration Committee Minutes March 29, 2010 The meeting resumed in open session at 3:16 p.m. RISE AND REPORT Councillor Novak reported that one item was discussed in "closed" session in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, and no resolutions were passed. PORT DARLINGTON HARBOUR COMPANY, EXPROPRIATION OF WEST BEACH LANDS FOR BOWMANVILLE WATERFRONT DISTRICT PARK -OFFER OF SETTLEMENT Resolution #GPA-232-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-044-10 be received for information. CARRIED ADJOURNMENT Resolution #GPA-233-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the meeting adjourn at 3:17 p.m. CARRIED ~_. U RK -21-