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HomeMy WebLinkAboutCOD-009-10~~Iari~~~t0~. REPORT CORPORATE SERVICES DEPARTMENT Meeting:. GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 29, 2010 Resolution#: ~ +~".'a'S~ /0 By-law#: c~U~d' ~35~ Report: COD-009-10 File#: Subject: CL2010-3, SIDEWALK REHABILITATION, VARIOUS LOCATIONS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report COD-009-10 be received; 2. THAT Penton Construction Canada Corp., Toronto, Ontario with a total bid in the amount of $177,045.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2010-3, be awarded the contract for the Sidewalk Rehabilitation, Various locations as required by the Engineering Department; THAT the 2010 Capital Budget funds be transferred from the Frank Street project in the amount of $60,000.00 to the Baseline Road project; 4. THAT funds required in the amount of $220,851.75 which includes $177,045.00 for tendering plus contingencies, and utility relocations be drawn from the Engineering 2010 Capital Budget Accounts, as follows: Account# 110-32-331-83215-7401, Sidewalk $153,922.90 Replacement-Various Locations Account# 110-32-331-83340-7401, Nelson Street $21,475.10 Sidewalk Construction Account# 110-32-331-83341-7401, Baseline Road $45,453.75 Sidewalk Construction Total Funds Required $220,851.75 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: COD-009-10 PAGE 2 5. THAT the By-law attached to Report COD-009-10 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submitted by: ~'~l;' arie Marano, H.B.Sc., C.M.O., Dire `~ of Corpg ate ervices ~ ,; J2 cy lor, B. ., .A., Director of Finance/Treasurer MMIJDB1km Reviewed by: ~. I~y~- ~--= C'`----~ Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 90523-3379 REPORT NO.: COD-009-10 PAGE 3 BACKGROUND AND COMMENT Tender specifications were provided by the Engineering Department for the Sidewalk Rehabilitation, Various locations. Tenders were advertised in Daily Commercial News and electronically. Subsequently, tenders were reviewed and tabulated as per the memo from the Engineering Department, Schedule "B". As noted in Schedule "B", Engineering Services Memo, the work originally budgeted at $60,000.00 and planned for Frank Street will not be proceeding. In the alternative, the 2010 Sidewalk Rehabilitation Project was structured to provide for sidewalk rehabilitation on Baseline Road, Bowmanville. Accordingly, staff is recommending that the 2010 Capital Budget funds be transferred from the Frank Street Project in the amount of $60,000.00 to the Baseline Road Project. The total project cost, including Project Administration, and costing allocation is as detailed in the memo from Engineering Services marked Schedule "B° with the required funds being be provided from the following 2010 Engineering Capital Budget Accounts. Account # 110-32-331-83215-7401, Sidewalk $153,922.90 Replacement -Various Locations Account # 110-32-331-83340-7401, Nelson Street $21,475.10 Sidewalk Construction Account # 110-32-331-83341-7401, Baseline Road $45,453.75 Sidewalk Construction Total Funds Required $220,851.75 The low bidder has not worked for the Municipality of Clarington, but references provided by the contractor for similar work were satisfactory. REPORT NO.: COD-009-70 PAGE 4 The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department and Purchasing, it was mutually agreed that the low bidder, Pencon Construction Canada Corp., Toronto Ontario, be recommended for the contract for the Sidewalk Rehabilitation, Various locations. Attachments: Attachment 1 -Schedule "A", By-law Attachment 2 -Schedule "B", Memo from Engineering Services ATTACHMENT ;Y 1 ~ TO REPORT # D- © -/D Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2010- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Pencon Construction Canada Corp., Toronto, Ontario to enter into agreement for the Sidewalk Rehabilitation, Various Locations. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Pencon Construction Canada Corp., Toronto, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of , 2010. By-law read a third time and finally passed this day of , 2010. Abernethy, Mayor Patti L. Barrie, Municipal Clerk Attachment 2 -Schedule "B" iALILl~Vll Leadt¢grke Way TO: Jerry Barber, Purchasing M onager ATiACHNENT # `~~ `r~'~' REPORT # "' ' tC-- MEMO FROM: Ron Albright, Manager, Infrastructure and Capital Works DATE: March 23, 2010 SUBJECT: 2010 SIDEWALK REHABILITATION -VARIOUS LOCATIONS CONTRACT CL2010-3, CSW.2010.1 Tenders for the above project were opened at the Municipal Offices on Thursday March 18, 2010 at 2:00 p.m. A summary of the bids as received from Purchasing is provided in the table below. All numbers are exclusive of GST. BIDDER TOTAL BID excludi GST Pencon Construction Canada Corp. $177,045.00 Toronto, ON Trisan Construction $180,748.57 Schomber , ON Aloia Bros. Concrete Contractors Ltd. $203,392.90 Toronto, ON Bennington Construction Ltd. $211,913.10 ' Stoufiville, ON Signature Contractors $250,579.90 Windsor, ON tROB Project costs based on Pencon Construction's low bid are shown on the attached Cost Apportionment. The estimated total project cost is $220,851.75 of which $21,475.10 is allocated for Nelson Street in Bowmanville, $45,453.75 for Baseline Road in Bowmanville and $153,922.90 for other various locations throug hout Clarington. In the past the sidewalk contract has drawn considerable interest from impacted residents who have requested that additional work be done to tie their driveways and lawns into the new or reconstructed sidewalk. In order to allow flexibility in this regard we have included a higher than normal contingency allowance so that municipal staff can address these issues as they arise. The Engineering Services Department has reviewed the reference check provided by your department and offers the following comments. We recommend that the tender in the amount of $177,045.00 (exclusive of G.S.T.) be awarded to Pencon Construction CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F(905)623-9282 Attachment 2 -Schedule "B" Sidewalk & 2010 Rehab. -2- March 23, 2010 Various Local Our File: CSW201Q1 Canada Corp. This tendered value is lower than the capital budget allocations approved by Council It is recommended that the 2010 Capital Budget Item for the Frank Street Sidewalks be reallocated to the Baseline Road Sidewalk and that Frank Street sidewalks be budgeted for in a future year. In light of the changes or potential changes at the old Beer Store property it was determined that it was not wise to construct the sidewalk on Frank Street along the Beer Store property due to the uncertainty of how the property may be redeveloped. As previously discussed, we have carried a contingency amount of 15% to address interest from impacted residents. Therefore, including utility relocations as required and contingencies, the engineering department advises the following breakdown for the above referenced project exclusive of GST: Sidewalk Nelson Street Baseline Road Total Replacement- Sidewalk Sidewalk Various Location Construction Construction Account 110 32 331 110 32 331 110 32 331 83215 7401 83340 7401 83341 7401 Total Project $ 153,922.90 $ 21,475.10 $ 45,453.75 $ 220,851.75 Amount Budget $ 200,000.00 $ 25,000.00 $80,000.00 $ 285,000.00 Amount 2010 Due to timely approval of the 2010 Capital Budget by Council and completing the design and contract administration internally, the Engineering Department was able to tender the sidewalk replacement project in March. We therefore suggest a report to Council be moved forward based on the above apportionments. Attached for your file is the project cost apportionment. Should you have any further question, please feel free to contact the undersigned. Regards, /~ A' Ron Al///bright, P. Eng. Manager, Infrastructure and Capital Works /dv Cc Nancy Taylor, Director of Finance ec Anthony Cannella, Director of Engineering Services I:IEngAtlminIM EMOS 20101LISINSKI1Mar.22.2090.Sidewaik2010Rehab.Var.LOCaLCSW2010 iCOnt2ctCL2010.3rev2.doc CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 7(905)623-3379 F(905~23-9282