HomeMy WebLinkAboutCLD-010-10CIc~l1i1~°'COIl REPORT
CLERK'S DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 29, 2010 Resolution#: ~ P~'aa3'/0 By-law#: ate/d- 0 3 ~
Report: CLD-010-10 File#:
Procedural By-law Amendment
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report CLD-010-10 be received; and
2. THAT the draft by-law attached to Report CLD-010-10, being a by-law to amend
the Procedural By-law, be forwarded to Council for approval.
~i ,~- . -
Submitted by: Reviewed by: ~'%`""'~~ =-v`-"'~
att~ Badj~e, CMO Franklin Wu,
unicipafClerk Chief Administrative Officer
PLB/cag
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-G23-3379
REPORT NO.: CLD-010-10
1.0 BACKGROUND
PAGE 2
At the Council meeting held on March 1, 2010, Report CAO-002-10 was
approved, which authorized the Chief Administrative Officer (CAO) to implement
in-house legal service in 2010.
2.0 GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
In implementing the recommendations of Report CAO-002-10, a new department
will be created, which will report directly to the CAO. This department will submit
reports to the General Purpose and Administration Committee (GPA) in the same
manner as the other departments within the Municipality. In order to
accommodate this on the GPA Agenda, an amendment to the Procedural By-law
is required, as the by-law dictates the format of the agendas.
In reviewing the agenda format and the manner in which reports are submitted to
the Committee, it is recommended that a further new section be included at the
end of the agenda entitled "Confidential Staff Reports". In so doing, all matters of
a confidential nature will be listed under this section of the agenda and a motion
to refer these matters to the end of the meeting will then be unnecessary.
3.0 RECOMMENDATIONS
It is respectfully recommended that the draft by-law attached hereto be forwarded
to Council to implement the recommendations above with respect to the format of
the GPA agenda.
Aaathment No. 1
Reppt CL6-010.10
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO.
Being a By-law to amend By-law 2007-227, to govern the proceedings
of the Council of the Municipality of Clarington, its General Purpose
and Administration Committee and Special Committees
WHEREAS Section 238 of the Municipal Act, 2001, as amended, requires Council to
adopt a procedure by-law for governing the calling, place, proceeding of meetings and
for public notice of meetings;
AND WHEREAS the Council of the Municipality of Clarington deems it desirable to
amend their Procedural By-law
THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
HEREBY ENACTS AS FOLLOWS:
That By-law 2007-227 be amended by deleting Section 8.2.1 and replacing it with the
following:
6.2.1 The Municipal Clerk shall cause to be prepared a printed agenda under the
following headings for the use of the Members at the regular meetings of GPA:
Meeting Called to Order
Disclosure of Pecuniary Interest
Announcements
Adoption of Minutes of previous meetings(s)
Presentations
Delegations
Public Meetings
Staff Reports
• Planning Services Department
• Engineering Services Department
• Operations Department
• Emergency and Fire Services Department
• Community Services Department
• Municipal Clerk's Department
• Corporate Services Department
• Finance Department
• Solicitor's Department
• Chief Administrative Office
Unfinished Business
Other Business
Communications (referred from Council or urgent)
Confidential Staff Reports
Adjournment
BY-LAW read a first, second and third time this 12th day of Apri12010.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk