The URL can be used to link to this page

Home My WebLink AboutOPD-006-05 ClwilJgron REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MAY 24,2005 Report #: OPD-006-05 File#: By-Law #: Subject: KIRBY UNITED CHURCH Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-006-05 be received; and 2. THAT Council, based on the presentation of the financial plan indicating no cost to the Municipality, by the Clarington Museum and Archives Board, approve in principle the acquisition and relocation of the Kirby United Church. Submitted by: o~~ Reviewed by: Franklin Wu, Chief Administrative Officer ath B. ., RD.M.R, RRF.A. Director of Operations FH\kd , REPORT NO. OPD-006-05 PAGE 2 1.0 BACKGROUND The Clarington Museum Transitional Board and the Clarington Museum and Archives Board expressed interest in the Kirby United Church for relocation on the grounds of the Kirby Schoolhouse SS No. 14, Cathcart Blacksmith Shop and the Volunteer Building. The Kirby United Church was built in 1880 by Messrs. Knott of Orono and the building committee consisted of Jonathon Tyerman, William Thornton and John Rickaby. It opened on November 21 S\ 1880. In 1996 the building was designated as historical significance for the original brick facade and fieldstone foundation, decorative quoins and hood surrounds, lancet windows with panes of original coloured glass, tin ceiling, tin ceiling vent in sanctuary and pine floors, etc. 2.0 KIRBY UNITED CHURCH - ACQUISITION As Council is aware, the Clarington Museums and Archives Board expressed its interest to the Kirby United Church Trustees and the Council of the Municipality of Clarington in the purchase of the Church building and its chattels based on certain terms and conditions. The Trustee of the Kirby United Church through Mr. Brian Colville has indicated their willingness to transfer the building and chattels. Attachment #1. Municipal staff have reviewed all of the information required and now are bringing forth this report to assist the Council in evaluating the acquisition and relocation of this historical building. 3.0 PROPERTY INSPECTION REPORT A structural integrity analysis of the existing building was undertaken by Totten Sims & Hubicki, Whitby Ontario. The assessment of the building was completed to identify the condition of the facility and long term capital expenditures needed to maintain the building. Based on TSH's investigation, it is concluded that the existing structure is in good condition especially considering its age. There is no evidence of any significant structural distress or deterioration. I:\GPA REPORTS 2005\OPD-006-05-KIRBY UNITED CHURCH.doc REPORT NO. OPD-006-05 PAGE 3 3.0 PROPERTY INSPECTION REPORT cont'd The building is considered sound and could be relocated once additional bracing is installed on the masonry end walls of the building. With regards to building upgrades, window refurbishment and exterior / interior finishes will have to be considered over the next five years as part of the Capital Budget Program for the building. 4.0 RELOCATION AND RESTORATION COSTS One of the delays in finalizing a budget for the relocation of the Church has been the result of the Ministry of Transportation Ontario in reviewing the travel route to relocate the facility. There are three options to relocate the building: 1. Transport across and along Highway 35/115 to new site. 2. Transport over the Highway along the bridge and Regional Road 9. 3. Transport across Highway 35/115 at the on and off ramps for Regional Rd 9. A review of the bridge crossing Option Two with the number of high voltage, service connections and landscape obstructions is not recommended due to cost, complexity, impact on the surrounding landscape and possible need to reinforce the existing bridge structure. Option Three resulted in similar concerns as Option Two. Option One of moving the Church across and along the Highway will not involve any hydro service modifications or removal of any trees. Consultants with MTO Corridor Management offices identified several issues with respect to utilizing Option One: 1. Side ditches would need to be filled in with temporary culverts to maintain drainage 2. Removal of the center median is possible but will need temporary safety controls before and after the move. C:IDocumenls and Settingslhl011Local SettingslTemporary Internet FileslOLK7D\Page 3 - KIRBY UNITED CHURCH.doc REPORT NO. OPD-006-05 PAGE 4 4.0 RELOCATION AND RESTORATION COSTS cont'd 3. Provisions of detours are needed in case of delays caused by problems that might arise. 4. Police escorts and attendance would be required. 5. The move would likely take place at night. Currently MTO's position is that this route for relocation is not acceptable due to serious safety and operational concerns, as per their correspondence dated January 19, 2005. For the purpose of preparing the budget, the following tasks and preliminary costs based on Option One are provided for Council's consideration. Further detailed studies must be completed should the plan for relocating the facility proceed. Reinforcement of existing structure New foundation and sidewalks Site grading at proposed site Site work for building move Relocation of building by movers Allowance for association moving costs, MTO Police Reconstruction of storage area, lower level finishes Relocation and reconstruction of site masonry Restoration and decommission of existing church site New electrical service New HV AC system New sanitary system Engineering Contingency - 5% TOTAL $10,000 $25,000 $20,000 $60,000 $100,000 $25,000 $40,000 $50,000 $30,000 $10,000 $20,000 $25,000 $30,000 $25,000 $470,000 I:\GPA REPORTS 2005\OPD-006-05-KIRBY UNITED CHURCH.doc REPORT NO. OPD-006-05 PAGE 5 5.0 OPERATIONAL AND CAPITAL COSTS The Clarington Museum Board and Archives will be making a presentation at the time of this report regarding the impact that this acquisition will have on their staff and their budget. The Administrator has met with the Director of Finance to review the proposed operating budget and had general discussion pertaining to the financial plan for the relocation and commissioning. 6.0 CONCLUSION If Council approves the acquisition of the Kirby United Church in principle. staff will have to finalize the actual relocation option with the respective authorities and prepare any adjustments to the budget presented in this report. Once this is done. staff will work with the Clarington Museum and Archives Board to develop a critical path as it relates to the financial plan presented by the Board. Attachments: Attachment #1 Letter from Mr. Brian Colville, Trustee CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOW MANVILLE, ONTARIO L 1 C 3A6 T (905) 263-2292 F (905) 263-4433 J:IREPORTS TO CLERKSIGPA ReportslOperations GPAIOPD-006.05-KIRBY UNITED CHURCH.doc ATTACHMENT NO.: 1 REPORT NO.: OPD-006-05 Trustees of Kirby United Church Kirby, Ontario, LOB IMO 905-983-9473 April 28, 2005. Dear Councillors, This letter is in reference to the proposed transfer of Kirby United Church through the efforts of the Clarington Museum, Clarington Council, and the Trustees of Kirby United Church. There are no encumbrances on the property or the building as certified by our lawyer, Mr. Kay Lycett of Orono. The proposed transfer of the building itself for relocation to museum property is in full accordance with the wishes of our fonner congregation. The three trustees, Mr. Clare Chapman, Mrs. Jane Dodds, and myself, Brian Colville are authorized to act in the transfer of this building. There are no prior constraints on future use of the building by our members at its new site, and no contractual obligations of council or the museum board regarding any future use of the building. The transfer is of the building structure and chattels, with the real estate property remaining in the hands of Kirby trustees. The intent of this undertaking is to preserve the beautiful heritage Church in a safe museum setting for enjoyment and education of future generations. Thank you for considering this undertaking. Sincerely yours, ~JCJ.Jk Brian J. Col~le (on behalf of Trustees)