HomeMy WebLinkAboutCOD-007-10~~o~ REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE //~~
Date: March 8, 2010 Resolution #: (9~ y~~-~~
Report #: COD-007-10 File # By-law # N/A
Subject: TENDER NO. CL2010-6 -ELECTRICAL SERVICES PARK 8~ STREET
MAINTENANCE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-007-10 be received;
2. THAT Langley Utilities Contracting Limited, Bowmanville, Ontario, with a total bid in
the amount of $94,288.00 (plus G.S.T.), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2010-6, be awarded the contract
for Electrical Services -Park and Street Lighting Maintenance, as required by the
Municipality of Clarington, Operations Department;
3. THAT pending satisfactory pricing and service the contract be extended for a second
and third year; and
4. THAT the funds expended be drawn from the Operations Department Annual
Operating Budget(s).
Submitted by: '
arie Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
Reviewed by: ~~``'~~'~~~'
Franklin Wu,
Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-007-10
1.0 BACKGROUND AND COMMENT
PAGE 2
1.1 Tender CL2010-6 Electrical Services Park & Street Lighting Maintenance was
advertised and issued with bids being received as per Schedule "A" attached.
1.2 Bid submissions are based on the estimated hours for labour and equipment and
estimated quantities of material required for a one year term. Although unit prices
are fixed the annual contract value will be determined by actual requirements.
1.3 The term of-this contract is for a period of up to three years with annual renewal
subject acceptable pricing and the provision of satisfactory service.
2.0 ANALYSIS
2:1 After review and analysis of the bids by the Operations Department and Purchasing,
it was mutually agreed that the low bidder, Langley Utilities Contracting Limited,
Bowmanville, Ontario, be awarded the contract for the Electrical Services -Park &
Street Lighting Maintenance.
2.2 Langley Utilities Contracting Limited, Bowmanville, Ontario has provided similar
services to the Municipality of Clarington for a number of years and the level of
service has been satisfactory.
2.3 Several references were contacted and in general were found to be acceptable:
Where negative feedback was received, these issues will be clarified with the
contractor to ensure past service levels continue for the new agreement.
2.4 Queries with respect to the department needs, specifications, etc. should be referred
to the Operations Coordinator.
REPORT NO.: COD-007-10
3.0 FINANCIAL
PAGE 3
3:1 The total funds required for Tender CL2010-6 Electrical Services Park & Street
Lighting Maintenance are included in the Operations Department Annual Operating
Budget(s).
3.2 For the information of Council, the labour cost to maintain the park and street lights
has decreased approximately by 35% from the previous year. This significant
reduction has been reviewed with the contractor and the change is the result of
increased competition.
3.3 The contract will be monitored to ensure the service level is maintained and rates
applied correctly.
4.0 CONCLUSION
4.1 To award the contract to Langley Utilities Contracting Limited, Bowmanville, Ontario
for the Electrical Services Park & Street Lighting Maintenance.
5.0 INPUT FROM OTHER SOURCES
5.1 .This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence: Operations Coordinator
Attachments:
Attachment 1 -Schedule "A", Bid Summary
CI~C1Db°COIl REPORT
CORPORATE SERVICES DEPARTMENT
Schedule "A"
Bid Summary
Tender CL2010-6
BH3DER 'iF{3T
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Langley Utilities $94,288.00
Bowmanville, ON
Aline Utility Limited $125,455.27*
Dunsford, ON
Doug Simpson Electric $127,315.26"
Campbellford, ON
Expercom Telecommunications Inc. $184,316.37`
Uxbridge, ON
Dundas Power Line Limited $215,013.45
Chesterville, ON
Black & McDonald Limited $467,130.21
Scarborough, ON
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