HomeMy WebLinkAboutWD-43-94
THE
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # L _('i~i Z9 S. P ~-
Res.#~~PA-51A~q~'
Date: JULY 18, 1994
By-Law #
Report #: *-~-4'~T° r File #: -X50..-0-L_
Subject: gipE ( 5 ) YEAR CONTRACT FOR -^-=°~=-^-E COLLECTION
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1, THAT Report WD-43-94 be received; and
2. THAT the proposed changes to be incorporated into a new five
(5) year contract for garbage collection in Clarington, as
detailed in Report WD-43-94, be approved.
REPORT
1.0 ATTACHMENTS
No. 1: Summary of Proposed Changes to the Proposed Five.
(5) Year Contract for Garbage Collection
2.0 BACKGROUND
2.1 Five (51 Year Contract
In 1988, Council entered into a Five
Browning-Ferris Industries (BFI)
collection. The contract began o
terminated on December 31, 1993.
(5) Year Contract with
for town-wide garbage
n January 1, 1989, and
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REPORT NO.: WD-43-94 PAGE 2
2.2 One (J Year Extension
In 1992, Council extended the contract for one (1) year in
exchange for a "no increase" in the prices. The revised
contract terminates on December 31, 1994.
2.3 Authorization to Call Tenders
On April ll, 1994, Council gave approval to proceed with the
calling of tenders for a new five (5) year contract to begin
on January 1, 1995.
The purpose of this report is to seek Council's endorsement
for several suggested changes to the contract.
3.0 REVIEW AND COMMENT
3.1 .Reduce Container Limit from Five (5) to (41
:The contract with .Browning-Ferris Industries provided for
pick-up once per week and for a maximum limit of six (6)
containers per pick-up. In 1991, Council reduced the maximum
number of containers from six (6) to five (5). New Ministry.
of the Environment and Energy Regulations require that,
beginning on January 1, 1995, municipalities with a population
of 5,000 or greater must have a backyard composting program.
At the present time, Durham Region has a backyard composting
program, which includes advertising the program and selling
backyard composters to Durham residents for $15, which is
considerably below cost.
Therefore, in keeping with .the composting. program and to
encourage householders to use backyard composters, it is
recommended that the number of containers be limited to a
maximum of four (4).
3.2 One (1) Side Only in Rural Areas
In order to improve efficiency, and thereby lower costs, the
specifications will provide that, in rural areas, householders
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REPORT NO.: WD-43-94 PAGE 3
will be required to put the containers on the same side of the.
street as the mailboxes.
3.3 White Goods in Rural Areas
In order to improve efficiency and thereby reduce costs, white
goods will be collected on the last pick-up of the month in
the rural areas..
3.4 Street Receptacles
The contractor will be required to supply and service, during
the lifetime of the contract, `fifty (50) street litter
receptacles to replace the existing twenty-two (22) which are
in the downtown areas of Bowmanville, Newcastle and Orono.
The design and location of the street litter receptacles will
be subject to the approval of the Director of .Public Works and
the Board of Management of the Bowmanville, Newcastle and
Orono Business Improvement Areas.
3.5 Annual Calendars
Bach year the contractor will be required to supply and
deliver to each householder a calendar which provides
information to the householder of the dates for the service
following statutory holidays, special pick-up such as
Christmas trees, etcetera. The calendar to be provided will
be similar in design and content of the 1994 Richmond Bill
.Waste Management and Recycling Calendar, a copy of which has
been provided under separate cover to each Member of Council
_3.6 Service for Apartment Buildings
The existing contract provides for a five (5) container limit
.for each apartment in an apartment building which contains up
to three (3) units. This means that, for 1994, a duplex can
put out up to ten (10) containers and each unit would be
charged the annual fee, which for 1994 is $145. Similarly, a
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REPORT NO.: WD-43-94 PAGE 4
triplex would be permitted, in 1994, to put out up to fifteen
(15) containers and each unit would be charged the annual fee
of $145. Apartment buildings of four (4) units or more would
be permitted to put out five (5) containers and would be
required to pay the annual fee of $145.
The new contract will provide for four (4) containers per unit
for apartment buildings containing up to and including five
(5) units. .Each unit will be charged the annual fee.
The annual single fee for apartment buildings of six (6) units
or more will be discontinued and the apartment building owners
will be required to make their. own arrangements for garbage
collection.
3.7 Service to Industrial/Commercial Buildings
The existing contract provides for the collection of up to
five (5) containers per week from industrial and commercial
buildings in Clarington.
Each establishment is charged only a single annual fee which,
for.1994, is $145.
This service will continue as in the existing contract.. The
four (4) container. limit will also apply to
industrial/commercial premises.
3.8 Yard Waste Collection
New regulations, to become effective January 1, 1995, will
require the provision of yard waste to be collected separately
from the garbage and taken to a composting facility. At the
present time, Durham Region has a composting facility located
on Garrard Road in Whitby.
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REPORT NO.e WD-43-94 pp~g 5
The proposed contract will provide for 24 yard waste pick-ups
per year as follows:
- Weekly pick-ups during the months
of April, May June, October and
November. 21
- Monthly pick-ups during the months of
July, August and September. 3
TOTAL 24
3.9 Vehicles To Be Painted Red
The specifications will provide that the contractor begin with
all new trucks (similar to existing .contract) and .(new
provision) will provide that all the trucks be painted red
(colours for new municipal trucks) and have permanent type
Clarington decals on the doors of the cabs.
3.10 Hauling to Scarborough Transfer Station
The best information available, at the present time, is that
the Brock West Landfill Site will be closed prior to the end
of the proposed contract (December 31,..1999), at which time
the garbage from Durham Region will be hauled to the
Scarborough Transfer Station and then hauled to the
Metropolitan Toronto Landfill Site in Maple. Therefore, the
contract will include a price to haul to the Scarborough
Transfer Station when the Brock West Landfill is closed.
3.11 Increase Insurance Limit and Performance Bond
The insurance required by the contractor will increase from
$3 million to $5 million and the contractor will be required
to provide a 100 per cent performance bond of 100 percent of
the annual value of the contract to be maintained throughout
the duration of the contract.
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REPORT NO.: WD-43-94 PAGE 6
.3.12 Provision for Extension
The proposed contract will .include the provision for an
extension beyond the five years, if required.
Respectfully submitted, Reviewed by,
t~i
alter A. Evans, P.Eng. W. H. Stockwell
-Director of Public Works .Chief Administrative Officer
WAE*ph
July 11, 1994
Attachments
~~Lii~;
SUMMARY OF PROPOSED CHANGES TO THE PROPOSED
FIVE (51 YEAR CONTRACT FOR GARBAGE COLLECTION
1. The container limit will be decreased from five (5) to four
(4)•
2. In rural areas, the householders will be required to set the
garbage containers on the same side of the road as the mail
boxes, with collection restricted to only one (1) side of the
street.
3. Pick-up of white goods will be on the last collection day of
the month in rural areas.
4. The contractor will be required to supply and service, during
the lifetime of the contract, fifty (50) street litter
receptacles.
5. The contractor will be required to supply and deliver to each
householder, a calendar which provides information regarding
dates of pick-ups, recycling, composting, etcetera.
6. Apartment buildings with up to five (5) units will be provided
with garbage collection for each unit and the annual fee will
be charged for each unit in the apartment building.
The service provided for and the charge of the single fee for
apartments with more than five (5) units will be discontinued.
7. The new contract will provide for twenty-four (24) pick-ups of
yard waste per year.
8. The contractor's vehicles must be painted red and must have
permanent type Clarington decals on the doors of the cabs.
ATTACHMENT N0. 1
WD-43-94
1 ~) t~
- 2
9. The contractor will be required to include a price for
delivery to the Scarborough Transfer Station to provide for
the closing of the Brock West Landfill site.
10. The insurance required by the contractor will increase from $3
million to $S million and the contractor will be required to
provide a 100 percent performance bond to be maintained
throughout the duration of the contract.
11. The contract. can be extended beyond five (5) years, if
required.
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