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HomeMy WebLinkAboutReport #1 03/01/2010Clarln n Energizing Ontario REPORT #1 REPORT TO COUNCIL MEETING OF MARCH 1.2010 SUBJECT: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF FRIDAY, FEBRUARY 19, 2010 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) FND-005-10 2011 to 2014 Operating and Capital Forecast 2. CHANGE IN LEGAL SERVICES - 2010 BUDGET THAT Report CAO-002-10 be received; THAT the Chief Administrative Officer be authorized to implement in-house legal service in 2010 and to phase out the current legal service arrangement with Mr. Dennis Hefferon; THAT the Corporate Organization structure be amended to have Mr. Hefferon and the future staff solicitor report to the Chief Administrative Officer; THAT the costs related to the establishment of an in-house Legal Department be reallocated from various departmental legal accounts, and the projected saving of $150,000 be included in the 2010 budget; and THAT Mr. Hefferon be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L'IC 3A6 < T 905-623-3379 t Report #1 - 2 - March 1, 2010 3. 2010 CURRENT AND CAPITAL BUDGET THAT Report FND-004-10 be received; THAT the 2010 Operating and Capital budgets as outlined in Schedule"A", at an estimated tax levy impact of 3.2% (exclusive of tax policy impacts), as directed in FND-004-10 be approved, with the following amendments; • THAT Revenue Increase Line Item #6, Operations Fees for Road Occupancy/Special Events Service ($20,000), be removed from the 2010 Budget • THAT Expense Increases Line Item #39, Winter Control, be amended from $121,000 to $81,000 • THAT Revenue Increases Line Item #10 (Contribution From Veridian Interest -One Time For Economic Conditions), be approved in the amount of $300,000 • THAT Expense Increases Line Item #48 (Contribution To Legal Reserve), be approved in the amount of $50,000 • THAT Revenue Losses Line Item #13 (Reduce Contribution from Rate Stabilization Reserve Fund), be approved in the amount of $199,000 THAT the items listed as optional items for consideration, as itemized in Schedule "B" to Report FND-004-10 be approved, with the following amendments; • .THAT the option for Line Item #1 (Clarington.net) not be exercised and therefore Clarington.net remain in the budget, as stated • THAT the option for Line Item #2 (Community Grant Program) not be exercised and therefore the Community Grant Program remain in the budget, as stated THAT the option for Line Item #3 (Increase Projected Building Permit Revenue) be approved in the budget, thereby increasing this amount by $50,000 • THAT the option for Line Item #4 (Employee Assistance Program) not be exercised and therefore the Employee Assistance Program remain in the budget, as stated • THAT Cost Increase Line Item #6 (1 % Levy Increase Dedicated To Road Rehabilitation), be added to the budget, as stated THAT the grants for external agencies per their requests itemized in Schedule "C" to Report FND-004-10 including the budgets for Community Care Durham, Newcastle Community Hall and the Orono Cemetery, at an estimated tax levy impact of 0.21 % be approved; Report #1 - 3 - March 1, 2010 THAT Schedules "D", "E" and "F" to Report FND-004-10, outlining Reserve and Reserve Fund Contributions and new Reserves/Reserve Funds, be approved, with the following amendments; • THAT the contribution to Reserve Fund, Line Item #524 (Operations Equipment), be approved in the amount of $400,000 • THAT the contribution to Reserve Funds, Line Item #542 (Library Capital), be approved in the amount of $30,000 THAT the contribution to Reserve Funds, Line Item #516 (Facilities/Parks Reserve Maintenance), be approved in the amount of $250,000 Schedule D: • THAT the contribution to Reserve Fund, Line Item #502, Industrial/Economic Development, be approved in the amount of $50,000 • THAT the contribution to Reserve Fund, Line Item #522 (Fire Equipment), be approved in the amount of $275,000 Schedule E: • THAT Expenditures in the amount of $190,500 from the Pits/Quarries Reserve Account identified on Line 2918 be increased by $100,000 to be used for the rural road rehabilitation program, including shoulder work; THAT approximately $700,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; THAT the Total Animal Services Revenue, Clerk's Department, page 32 of the current budget, be increased by $30,000 for a total of $153,600; THAT the financing of Capital projects, as outlined in the documents attached to Report FND-004-10 be approved; THAT the external agencies, referred to in Schedule "C" of Report FND-004-10 be advised of Council's decision regarding their grant request; THAT the corporate advertising policy which restricts advertisements to statutory notices be amended to include provision for required Municipal notices as determined by the Chief Administrative Officer; THAT the Mayor's Golf Tournament take place in 2010, at no cost to the tax base, with the net proceeds from the Mayor's Golf Tournament to be directed to the Visual Arts Centre for capital improvements; THAT the cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Program, Impact/Escrow Reserve Fund and General Municipal Reserve Fund, in equal proportions, to be repaid with interest as cash flow permits; Report #1 - 4 - March 1, 2010 THAT the unspent budget from the 2007 Capital budget for the Green Road grade separation be cancelled at this time, along with the. projected debt and that a report from staff be brought back at such time that appropriate negotiations have been undertaken with GO Transit; and THAT the appropriate By-laws to levy the 2010 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final .tax policy information is available. 4. PUBLICATION OF CLARINGTON.NET THAT the next publication of "Clarington.net" be produced in-house, with a report to be submitted to Committee comparing the in-house production versus external production; and THAT Clarington This Week be advised of Council's decision. 5. DELEGATION OF JEAN MICHEL KOMARNICKI THAT Jean Michel Komarnicki`s delegation regarding the Mayor's Golf Tournament be received with thanks; THAT staff of the. Corporate Services and Community Services Departments be thanked for their past and future efforts with the Mayor's Golf Tournament; and THAT the Visual Arts Centre and staff be advised of Council's decision in this matter. 6. DELEGATION OF BILL STITCH THAT the delegation of Bill Stitch, regarding the historical signs at Bondhead, be received with thanks; and THAT that Mr. Stitch be advised of Council's decision.