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HomeMy WebLinkAbout02/22/2010 General Purpose and Administration Committee Minutes February 22, 2010 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 22, 2010 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor W. Woo – attended at 9:32 a.m. Absent: Councillor C. Trim – absent on Regional Business Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana - attended until 12:00 p.m. Director of Engineering Services, T. Cannella Acting Director of Planning Services, F. Langmaid Director of Corporate Services & Human Resources, M. Marano Manager of Community Services, S. Meredith – attended at 12:05 p.m. Director of Finance, N. Taylor Fire Chief, Emergency Services, G. Weir Municipal Clerk, P. Barrie Clerk II, J. Gallagher Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Mayor Abernethy, later in the meeting, declared a pecuniary interest with respect to Report CLD-006-10. ANNOUNCEMENTS th Councillor Novak rose to announce that, on February 13, the 7 Annual Winter Wonderlearn was held, which was well attended by the public. In addition, she stated that the Courtice Mainstreet Study workshop on February 18, 2010 was well attended by both Council and the public. Councillor Novak also announced that, on Saturday, - 1 - General Purpose and Administration Committee Minutes February 22, 2010 February 20, 2010, several Council members attended the opening of “Scrub-In”, a new business that sells medical supply clothing in Bowmanville. Councillor Robinson rose to announce that there was recently a public information session regarding the proposed Shoppers Drug Mart development in Newcastle that was attended by the public, staff and several Council members. He thanked staff and the developers for making this possible. MINUTES Resolution #GPA-112-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 1, 2010, be approved. CARRIED PRESENTATIONS There were no presentations scheduled for this meeting. DELEGATIONS Gary Holmes was called but was not present. Kenneth Bromley addressed the Committee regarding proposed zoning change contained in Report PSD-027-10, regarding ZBA 2009-0009. Mr. Bromley stated that he is in opposition to the proposed zoning change in principle. He is also opposed to the size of the building. Mr. Bromley noted that he and his wife had purchased this particular lot, in 1997, because they were informed that the lot behind them was agricultural and therefore there would be no building erected. He noted that there had been an indication, at the time, that there would be a parkette created on the lot. Mr. Bromley informed the Committee that he had erected a fence, including a gate, and had been maintaining the grass on the subject property, treating it as a parkette. He urged the Committee to not allow the zoning change and further stated that it should remain agricultural land until such time as the remaining portion of the farm is subdivided for residential zoning. Mark Szenteczki addressed the Committee regarding the Durham Region Environmental Achievement Committee (DEAC). He informed the Committee that he is a youth member of DEAC. Mr. Szenteczki informed the Committee of the purpose of the Committee and of the work completed in 2009, including the creation of a guide to be distributed to local schools in September. Mr. Szenteczki stated that part of DEAC’s - 2 - General Purpose and Administration Committee Minutes February 22, 2010 work is to promote the Environmental Achievement Awards, which are awarded to public or private individuals and organizations, noting that there are six categories of the awards. Mr. Szenteczki advised that the deadline for nominations is March 31, 2010 and further that more information on the Committee and the awards is available at www.durham.ca/deac. Richard Ward addressed the Committee regarding zoning of 3709 Regional Road 9 Report and the property standards situation. Regarding the zoning of his property, he informed the Committee that he had been advised that one of the constraints on rezoning his property was that the Province would not allow another entrance to his property. Mr. Ward informed the Committee that he has spoken with the Province and the Province has not stated that this is not the case. He stated that he was also informed that his property has been included in the Oak Ridge’s Moraine, which would limit zoning possibilities, which Mr. Ward disagrees with. In addition, Mr. Ward stated that he was informed that the size of his property would limit the zoning. He requested that the Planning Services Department provide this information in writing. Regarding the property standards complaint, he stated that he has not been treated fairly, as compared to other property owners. Mr. Ward noted that there have been complaints against the contractor who performed the property standards cleanup on his property. He stated that the contractor had clear-cut trees in the Maple Grove wetland to operate his business which is in violation of the environmental protection regulations. Mr. Ward stated that materials taken from his property were $50,000 valuables, not garbage. He informed the Committee that he has spent $18,000 on the property standards issue. Mr. Ward asked the Committee for a report from the Planning Committee regarding the zoning issue and a report on the property standards issue. John Clark and Katie Clark cancelled their delegation prior to the meeting. Barry Morrison addressed the Committee regarding Report PSD-031-10, the addition to Municipal Register of Properties of Cultural Heritage Value or Interest (Newcastle Village Four Corners). Mr. Morrison stated that he was present to address the Shoppers Drug Mart proposed development in Newcastle. He informed the Committee that this is a complex development and that all the issues need to come together in order to be successful. He informed the Committee that, prior to submitting the application, his company consulted with a Heritage Consultant, Victor Russell. Mr. Morrison granted that the house is a lovely house, but that it has been extensively renovated and there is no longer any historical architectural value remaining. He also noted that the building has not been on the architectural conservancy list. - 3 - General Purpose and Administration Committee Minutes February 22, 2010 David Terras, from Gendor Developments, addressed the Committee regarding Report PSD-031-10, the addition to Municipal Register of Properties of Cultural Heritage Value or Interest (Newcastle Village Four Corners). Mr. Terras stated that he represents F & I Gateway Investments, the applicant for the proposed rezoning. He informed the Committee that, as part of their due diligence, his company had engaged Victor Russell, Heritage Consultant. Mr. Terras reiterated that the architectural values that had originally existed no longer remain. He informed the Committee that Mr. Russell had noted that the modernization of windows, etc. diminishes the historical aspects of the buildings. Mr. Terras stated that he believes that his company is not objecting to the possibility of the house being relocated. He added that this relocation would be a private matter and that this should not hold up the zoning process by adding the building to the Municipal Register. Victor Russell cancelled his delegation, as per Barry Morrison. His name was called three times and he was not present. A representative of 1664312 and 1522724 Ontario Limited was scheduled to be present to address the Committee regarding PSD-031-10, the addition to Municipal Register of Properties of Cultural Heritage Value or Interest (Newcastle Village Four Corners). There was no representative present, as per Councillor Robinson. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING Subject: (a) Amendment to Official Plan and Zoning By-law Applicant: Port Darlington Land Corporation Report: PSD-023-10 Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Don Wilkinson spoke in opposition to the application, as a local resident. He provided the Committee with some history with regard to previous development plans. Mr. Wilkinson reminded the Committee that previous proposals have been denied in the past. He stated that he has concerns about some of the assumptions in the proposal, such as: the addition of 3000 population and its impact on the use of Bennett Road and the access to Highway 401; the railway crossing and, in particular, delays to train traffic and derailments in the area and the effect on emergency services; the underpass at Lamb’s Road – and its inability to handle a mass exodus of the increased population; erosion and maintenance of the cliffs (at a rate of approximately one yard per year). Mr. Wilkinson stated that there is nothing in the proposal that would keep children from accessing the cliff face. He stated that, by the developer handing over the open space to the Municipality, he is concerned about the liability to the Municipality for erosion and - 4 - General Purpose and Administration Committee Minutes February 22, 2010 other dangers. Mr. Wilkinson stated that he is concerned that the proposal has been split into two sections and the potential advantages to the Port Darlington Land Corporation. He informed the Committee that he is concerned that CN Rail has not provided comments on this proposal, yet CN Rail is proposing a third rail dedicated to VIA Rail. Mr. Wilkinson concluded that this proposal would be contrary to the Municipality’s plans. Carol Maher-Hawken spoke in opposition to the application, as a local resident. She informed the Committee of her perspective, as a recent resident of the area. She stated that the Waterfront Trail, cliff fronts and nature of the area were what attracted her to the area. Ms. Maher-Hawken stated that she is concerned about increased vehicle traffic and the effect on the natural habitats, such as owls, hawks and other species. She informed the Committee of the many residents who enjoy the natural area. She is concerned with the required parking as the Official Plan states that there must be a parking spot for each resident of the development (300 parking spots). As a school principal, she stated that she could not imagine a worse location for a school, especially considering the proximity to the cliffs. She stated that, with the school funding formula, there is no guarantee that there will be a school developed soon, if ever. Ms. Maher- Hawken stated that this proposal is “butchering the landscape”. She informed the Committee that she believes the residents are looking for a proposal that would suit the needs of all the residents, not just developers. Ms. Maher-Hawken informed the Committee that there is a road proposed to go through her property and that she is horrified at the thought. She concluded by urging the Committee to not allow the proposed amendment. Joseph McKenna spoke in opposition to the application, as a local resident. He informed the Committee that his main concern is the railway crossing, in particular, for the safety of children. No one spoke in support of the application. Bryce Jordan, Sernas Associates, spoke on behalf of the applicant. He made a verbal presentation as well as displaying three slides. Mr. Jordan spoke about the development and informed the Committee that the consultants had informed him that the proposed road infrastructure can sustain the increased traffic. He stated that the proposal contains a plan for emergency access as well. Mr. Jordan noted that there is a clubhouse proposed for the development, which is similar to the clubhouse in the Port of Newcastle. He provided the Committee with a slide showing proposed architectural details, as well as more details on the layout of the proposal, including the residential blocks and the roads. Mr. Jordan informed the Committee that the majority of the parking would be underground. He acknowledged that his company has reservations about whether a school would be appropriate, but that the Official Plan states that it must be included until the School Board decides otherwise. Mr. Jordan stated that the plan contains the erosion setbacks in accordance with the Provincial regulations. He - 5 - General Purpose and Administration Committee Minutes February 22, 2010 clarified that the Official Plan amendment application is such that the overall density is less than currently in the secondary plan of the Official Plan. RECESS Resolution #GPA-113-10 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT the Committee recess for 10 minutes. CARRIED The Committee reconvened at 11:42 a.m. PUBLIC MEETING - Continued Subject: (b) Amendment to Zoning By-law Applicant: 821012 and 821013 Ontario Ltd. Report: PSD-024-10 Cindy Strike, Senior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Mark Humphries, a local resident, spoke in opposition to the application. He stated that he is concerned about the volume of water and the resulting damage as a result of the proposal’s impact on the stream within the development. Mr. Humphries informed the Committee that he attended a meeting regarding this matter and that there was no solution to mitigate this issue, other than one that would release the water at a rate higher than the 100 year level, for a longer period of team. He informed the Committee that this would cause more damage than was sustained on his property during the August, 2009 storm. No one spoke in support of the application. Glen Genge, Biddle and Associates, addressed the Committee, on behalf of the applicant. He stated that the owner has been meeting with the Planning and Engineering staff to address the issues identified. Mr. Genge stated that the storm water management study should address the volume and quality of storm water. - 6 - General Purpose and Administration Committee Minutes February 22, 2010 Subject: (c) Amendment to Official Plan Applicant: Patricia Stephenson, Robert & Daniele Stephenson and Garthwood Homes Limited Report: PSD-025-10 Bob Russell, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to the application. No one spoke in support of the application. Glen Genge, Biddle and Associates, addressed the Committee, on behalf of the applicant. He stated that he believes that the issues surrounding the school site have been resolved. Mr. Genge noted that initially there had been a written submission from the School Board that it was not required. He stated that subsequently, the school site had been added back in, as a result of a request of the School Board. PLANNING SERVICES DEPARTMENT REVISED APPLICATIONS FOR PROPOSED DRAFT PLAN OF SUBDIVISION, OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT A MIXED RESIDENTIAL DEVELOPMENT IN PORT DARLINGTON APPLICANT: PORT DARLINGTON LAND CORPORATION Resolution #GPA-114-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-023-10 be received; THAT the revised applications to amend the Clarington Official Plan (COPA 2002/006) and Zoning By-law 84-63 (ZBA 2002-002) and for a proposed Draft Plan of Subdivision (S-C-2002-002) continue to be processed, including the preparation of a subsequent report considering all agency comments and concerns raised at the Public Meeting; and THAT all interested parties listed in Report PSD-023-10 and any delegations be advised of Council's decision. CARRIED - 7 - General Purpose and Administration Committee Minutes February 22, 2010 PROPOSED DRAFT PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT TO PERMIT 355 RESIDENTIAL UNITS APPLICANT: 821012 & 821013 ONTARIO LTD. (WILLIAM TONNO CONSTRUCTION LTD.) Resolution #GPA-115-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-024-10 be received; THAT the application for proposed Plan of Subdivision 18T-95027 and Zoning By-law Amendment DEV 95-012, submitted by 821012 & 821013 Ontario Ltd., continue to be processed including consideration of comments received at the public meeting; and THAT all interested parties listed in Report PSD-024-10 and any delegation be advised of Council’s decision. CARRIED PROPOSED OFFICIAL PLAN AMENDMENT TO ADD THREE (3) MEDIUM DENSITY RESIDENTIAL SYMBOLS, AND CHANGE HOUSING AND POPULATION TARGETS IN THE FOSTER NEIGHBOURHOOD OF THE OFFICIAL PLAN APPLICANTS: PATRICIA STEPHENSON, ROBERT AND DANIELE STEPHENSON, AND GARTHWOOD HOMES LIMITED Resolution #GPA-116-10 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT Report PSD-025-10 be received; THAT the Clarington Official Plan Amendment application submitted by Patricia Stephenson, Robert & Daniele Stephenson, and Garthwood Homes Limited, continue to be processed including the preparation of a further report; and THAT the Durham Region Planning Department and all interested parties listed in Report PSD-025-10 and any delegations be advised of Council’s decision. CARRIED - 8 - General Purpose and Administration Committee Minutes February 22, 2010 BOWMANVILLE COMMUNITY IMPROVEMENT PLAN, IMPLEMENTATION- COMMUNITY LIAISON GROUP Resolution #GPA-117-10 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-026-10 be received; THAT the Terms of Reference for the Bowmanville Community Improvement Plan Community Liaison Group be accepted and that a Council Liaison be appointed; and THAT all interested parties listed in Report PSD-026-10 and any delegations be advised of Council's decision. CARRIED AS AMENDED (SEE FOLLOWING MOTION) Resolution #GPA-118-10 Moved by Mayor Abernethy, seconded by Councillor Woo THAT the foregoing Resolution #GPA-117-10 be amended by deleting the words “a Council Liaison be appointed” and replacing them with the words “Councillor Hooper be appointed as the Council liaison”. CARRIED The foregoing Resolution #GPA-117-10 was then put to a vote and CARRIED AS AMENDED. APPLICATION TO AMEND ZONING BY-LAW 84-63 TO PERMIT THE DEVELOPMENT OF TWO (2) SINGLE DETACHED LOTS FRONTING ONTO BOSWELL DRIVE APPLICANT: GREEN MARTIN HOLDINGS LTD. Resolution #GPA-119-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-027-10, regarding the application to amend the Zoning By-law 84-63 to permit the development of two (2) single detached lots fronting onto Boswell Drive, be tabled for two weeks, to be discussed at the General Purpose and Administration Committee meeting scheduled for March 8, 2010. CARRIED - 9 - General Purpose and Administration Committee Minutes February 22, 2010 APPLICATION FOR REMOVAL OF HOLDING 195 BONS AVENUE, BOWMANVILLE APPLICANT: KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD Resolution #GPA-120-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-028-10 be received; THAT the application submitted by Kawartha Pine Ridge District School Board to remove the Holding (H) symbol be approved; THAT the By-law attached to Report PSD-028-10 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-028-10, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED ANNUAL REPORT ON SITE PLAN ACTIVITY FOR 2009 Resolution #GPA-121-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-029-10 be received for information. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 1317870 ONTARIO LTD. & 1317871 ONTARIO LTD. Resolution #GPA-122-10 Moved by Councillor Foster, seconded by Mayor Abernethy THAT Report PSD-030-10 be received; THAT the application submitted by 1317870 Ontario Ltd. and 1317871 Ontario Ltd. to remove the Holding (H) symbol be approved and that the By-law attached to Report PSD-030-10 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and - 10 - General Purpose and Administration Committee Minutes February 22, 2010 THAT all interested parties listed in Report PSD-030-10 and any delegations be advised of Council’s decision. CARRIED ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF CULTURAL HERITAGE VALUE OR INTEREST, NEWCASTLE VILLAGE FOUR CORNERS Resolution #GPA-123-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-031-10 be received; THAT the properties identified as 57 Mill Street South, 15 King Avenue West, 4 and 10 King Avenue East, be added to the Municipal Register of properties of cultural heritage value or interest; and THAT all interested parties listed in Report PSD-031-10 and any delegation be advised of Council’s direction. CARRIED AS AMENDED LATER IN THE MEETING (SEE FOLLOWING MOTION) Resolution #GPA-124-10 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT the foregoing Resolution #GPA-123-10 be amended by deleting the words “57 Mill Street South” from the second paragraph. CARRIED The foregoing Resolution #GPA-123-10 was then put to a vote and CARRIED AS AMENDED. EXTERIOR SIGNAGE ON MUNICIPAL PROPERTY POLICY Resolution #GPA-125-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-032-10 be received; - 11 - General Purpose and Administration Committee Minutes February 22, 2010 THAT the Exterior Signage on Municipal Property Policy (Attachment 1 to Report PSD-032-10) be approved and come into effect immediately; should modifications be necessary to address unforeseen implementation issues, the Chief Administrative Officer is authorized to make amendments; and THAT all interested parties listed in Report PSD-032-10 and any delegations be advised of Council’s decision. CARRIED RECESS Resolution #GPA-126-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee meeting recess for 40 minutes. CARRIED The Committee reconvened at 1:35 p.m. Councillor Hooper was not present when the meeting reconvened. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JANUARY, 2010 Resolution #GPA-127-10 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report EGD-007-10 be received for information. CARRIED COURTICE TRUNK SANITARY SEWER – MUNICIPALITY OF CLARINGTON CONCERNS Resolution #GPA-128-10 Moved by Councillor Novak, seconded by Councillor Woo THAT the Report EGD-008-10 be received; THAT the recommendations contained within Report EGD-008-10 be endorsed; and - 12 - General Purpose and Administration Committee Minutes February 22, 2010 THAT a copy of Report EGD-008-10 be forwarded to the Commissioner of Works, Region of Durham. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT – JANUARY, 2010 Resolution #GPA-129-10 Moved by Councillor Novak, seconded by Councillor Foster THAT Report ESD-003-10 be received for information. CARRIED Councillor Hooper returned to the meeting at 1:38 p.m. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT COMMUNITY SERVICES – 2009 YEAR END REVIEW Resolution #GPA-130-10 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CSD-001-10 be received for information. CARRIED Councillor Hooper chaired this portion of the meeting. - 13 - General Purpose and Administration Committee Minutes February 22, 2010 CLERK’S DEPARTMENT BALLOT QUESTION, RE: ELECTION OF REGIONAL CHAIR Resolution #GPA-131-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report CLD-005-10 be received; THAT the following question be placed on the 2010 municipal election ballot: Should the Council of the Municipality of Clarington approve the following resolution: THAT the Government of Ontario make a regulation requiring that the Chair of the Regional Municipality of Durham be elected by general vote.; and THAT Council’s decision be forwarded to all municipalities within the Regional Municipality of Durham. CARRIED COMPLIANCE AUDIT COSTS Mayor Abernethy disclosed a pecuniary interest with respect to Report CLD-006-10 due to the fact that one of the individuals that brought a complaint forward against the individual at the centre of the compliance audit was a member of his 2006 election campaign and further that Mayor Abernethy competed for the position which he now holds with one of the individuals who was at the centre of the compliance audit. Resolution #GPA-132-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report CLD-006-10 be received for information. CARRIED - 14 - General Purpose and Administration Committee Minutes February 22, 2010 th 4 QUARTER PARKING REPORT Resolution #GPA-133-10 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CLD-007-10 be received; and THAT a copy of Report CLD-007-10 be forwarded to the Bowmanville Business Centre for their information. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT PUBLIC SECTOR SALARY DISCLOSURE ACT Resolution #GPA-134-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report COD-004-10 be received; and THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees were paid a salary of $100,000 or more (as defined in the Act), for the year 2009. CARRIED JOHN HOWARD SOCIETY – LEASE EXTENSION COMMUNITY LIVING OSHAWA/CLARINGTON – LEASE EXTENSION 132 CHURCH STREET, BOWMANVILLE Resolution #GPA-135-10 Moved by Councillor Woo, seconded by Councillor Robinson THAT Report COD-005-10 be received; THAT the Lease Extension from the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of $13,099.08 per year for the term of January 1, 2010 to December 31, 2010 be approved; - 15 - General Purpose and Administration Committee Minutes February 22, 2010 THAT the Lease Extension from the Community Living Oshawa/Clarington for the existing leased space at 132 Church Street, Bowmanville, in the amount of $13,099.08 per year for the term of January 1, 2010 to December 31, 2010 be approved; THAT the By-laws attached to COD-005-10, marked Schedule “A” and “B” authorizing the Mayor and the Clerk to execute the lease agreements with the John Howard Society and Community Living Oshawa/Clarington, be forwarded to Council for approval; THAT staff be authorized to continue with discussions with the John Howard Society and Community Living Oshawa/Clarington with a view to expanding their current leased space and planning the required lease hold improvements required to accommodate the longer term needs of both organizations; and THAT staff report on the results of the discussions with the John Howard Society and Community Living Oshawa/Clarington and provide an update of the proposed lease hold improvements with an estimate of costs, as appropriate, to be borne by the tenant and possible timing. CARRIED USE OF CREDIT CARDS FOR PAYING ADVERTISING & SPONSORSHIP FEES Resolution #GPA-136-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-006-10 be received; THAT an exemption to the restricted use of credit cards be allowed, to permit credit card use as a method of paying for advertising and sponsorship costs up front; and THAT, if it is permissible by legislation, staff be authorized to impose a “per transaction” fee for credit card use that is consistent with other existing transaction fees and reduces the impact of accepting credit cards. CARRIED - 16 - General Purpose and Administration Committee Minutes February 22, 2010 FINANCE DEPARTMENT FINANCIAL UPDATE AS AT DECEMBER 31, 2009 Resolution #GPA-137-10 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report FND-006-10 be received for information. CARRIED PORT GRANBY FUNDS Resolution #GPA-138-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Finance Department be directed to prepare a report with recommendations as to the disposition of the $10 million Port Granby Funds. CARRIED CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS RICHARD WARD, REGARDING ZONING OF 3709 REGIONAL ROAD 9 REPORT ON PROPERTY STANDARDS SITUATION Resolution #GPA-139-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the delegation of Richard Ward regarding zoning of 3709 Regional Road 9 and a property standards situation be received with thanks. CARRIED - 17 - General Purpose and Administration Committee Minutes February 22, 2010 MARK SZENTECZKI, REGARDING THE DURHAM REGION ENVIRONMENTAL ACHIEVEMENT AWARDS Resolution #GPA-140-10 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Mark Szenteczki regarding the Durham Region Environmental Achievement Awards be received with thanks; and THAT Mark Szenteczki be congratulated on his work in bringing the information regarding the Durham Region Environmental Achievement Awards to his fellow students. CARRIED HOST COMMUNITY AGREEMENT REGARDING THE ENERGY FROM WASTE PROJECT Resolution #GPA-141-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Municipal Solicitor report to Council regarding the Host Community Agreement for the Energy from Waste Project and whether there are any legal concerns. CARRIED OTHER BUSINESS CANADIAN NUCLEAR ASSOCIATION CONFERENCE AND TRADE SHOW Councillor Foster rose to announce that Councillor Woo, Mayor Abernethy and the Chief Administrative Officer will be attending the upcoming Canadian Nuclear Association Conference and Trade Show. He urged them to do their best to attract new business to the Clarington area. RED, WHITE AND GOLD CELEBRATION Councillor Woo rose to announce that on Saturday, February 27, 2010 there will be a pep rally at Brimacombe Ski Club to support local Olympic athlete, Matt Morison, as he makes his Olympic debut in Vancouver. - 18 - General Purpose and Administration Committee Minutes February 22, 2010 COMMUNICATIONS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-142-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the meeting adjourn at 2:20 p.m. CARRIED n / ~' X@g_ D TY t R -19-