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Home My WebLink About02/19/2010 Special Budget Special General Purpose and Administration Committee Minutes February 19, 2010 Minutes of a meeting of the Special General Purpose and Administration Committee held on Friday, February 19, 2010 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Municipal Solicitor, D. Hefferon left the meeting at 1:40 p.m. Library Director, E. Hopkins Acting Director of Planning Services, F. Langmaid Director of Corporate Services & Human Resources, M. Marano Operations Manager, Kaye Rand Director of Finance/Treasurer, N. Taylor Fire Chief, Emergency Services, G. Weir Municipal Clerk, P. Barrie Clerk II, J. Gallagher Mayor Abernethy chaired the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. PRESENTATIONS NANCY TAYLOR, DIRECTOR OF FINANCE/TREASURER – 2010 MUNICIPAL BUDGET Nancy Taylor, Director of Finance/Treasurer, made a verbal and PowerPoint presentation regarding the 2010 Municipal Budget. - 1 - Special General Purpose and Administration Committee Minutes February 19, 2010 Ms. Taylor provided the Committee with information on the following items: ? Fiscal/Economic Update ? Financial Indicators ? Historical Trends ? Current/operating overview ? Capital Budget ? Status of Reserve Funds ? Development Charges ? Long-term debt ? Next Year She noted that staff has taken a conservative approach to the budget, as a prudent approach to dealing with the current economy. Through research with the TD Bank, the Region of Durham, and CIBC Economics Ms. Taylor reported that the core inflation is expected to be held relatively in check; the Canadian dollar will continue to strengthen against the US dollar. In addition, she noted that the Bank of Canada is expected to leave the overnight rate unchanged until mid-year and that yields on investments are expected to advance gradually upwards but not to return to “normal” levels until late 2011. In summary, Ms. Taylor noted that there is cautious optimism about the economy and that the budget reflects this feeling. Ms. Taylor discussed charts regarding the following topics: ? Net Municipal Level Per Capita in Selected Municipalities ? Property Taxes as a Percentage of Income ? Financial Position Per Capita ? Financial Indicators ? Comparison of Relative Taxes ? Summary of Clarington’s Budget Increases since 2001 She noted that Clarington participates in an annual study performed by BMA Management Consulting Inc., that includes 81 Ontario municipalities representing in excess of 90% of the Ontario population which provides a valuable tool for comparing to other municipalities as well as assessing affordability from a local perspective. Ms. Taylor reviewed the results of the 2009 BMA Municipal study, which indicates that: Clarington’s tax rates are at the average in most categories except large industrial (which is low), Clarington’s relative tax burden is in the low-mid range, property taxes as a percentage of income rated low in Clarington in comparison to others, and Clarington th has the 34 lowest net levy per capita out of the 81 participants. Ms. Taylor provided the Committee with information regarding the provincial funding, in particular the loss of $116,000 as a result of the OMPF grant no longer being available. She noted that an increase in Provincial Social Assistance Benefit Program Uploads for Durham Region, compared to 2009 totals $10,475,900. - 2 - Special General Purpose and Administration Committee Minutes February 19, 2010 Ms. Taylor reviewed the schedules attached to Report FND-004-10 to bring certain items to the attention of the Committee. She noted that Schedule A includes the 2010 budget implications; Schedule B contains optional considerations for budget decreases and Schedule C contains budgets from those external agencies requesting budget increases. She noted that there are 3 agencies (Community Care Durham, Newcastle Community Hall and Orono Cemetery) that are not requesting a budget increase. Ms. Taylor made a special note to thank staff for their efforts in offsetting the economic challenges, with regard to the budget. Ms. Taylor noted that the proposed draft capital budget totals $15,048,682 and represents a 0.06% increase over the prior year at $3,732,649. She noted that the capital budget includes the use of 2010 federal gas tax funding of $2,327,000. Ms. Taylor noted that there continues to be limitations in the usage of development charges funding due to reduced development charges collections. She discussed a chart that shows a comparison, since 2006, of capital and road expenditure budgets. Ms. Taylor discussed development charges, including noting that: non-development charge related reserve funds is showing a decline for 2010 due to increased capital draw and reductions in contributions; continued reliance for capital purposes; addressing transfers to reserve funds in the future; and the reduction in the draw on the rate stabilization reserve fund of $300,000. Ms. Taylor summarized the economic considerations highlighting that there will be few increases to contributions to reserves and reserve funds. She went on to note: no increases to tax levy support to capital, deferral of development charge funded capital projects, diversified use of additional gas tax funding, reduction of planning and building permit fee revenue, 10% reduction challenge on utilities, significant cost cutting measures, and offsetting lost revenue. Ms. Taylor provided the Committee with a ‘look forward to 2011’, where she noted that there will be a further reduction in rate stabilization reserve fund reliance, fire retention issues, additional firefighters, infrastructure deficit, wage settlements, OMERS funding, contributions to reserve funds, staffing pressures, aging facilities, implications on tax levy of new facilities, and cash flow on indoor recreation development charges debt. Ms. Taylor concluded with a review of the 2011-2014 forecast which she noted has been distributed to Council. She indicated that this forecast does not replace the annual budgeting exercise and there are a significant number of assumptions that may cause dramatic shifts and that there is a “big picture” perspective of future cost pressures only. - 3 - Special General Purpose and Administration Committee Minutes February 19, 2010 DELEGATIONS Angie Darlison, Executive Director, Clarington Older Adults Association (COAA), addressed the Committee regarding their 2010 budget request. Ms. Darlison noted that the COAA works hard during the year to raise revenues which includes facilities rentals, grant funding and other revenue sources. She requested that the Committee accept their budget request for 2010. Ms. Darlison provided the Committee with historical background, since 1997, on the Association. She noted that the Association will consist of over 1200 members by year end. Mr. Don Welsh, Vice-Chair of the COAA, was present to answer questions on behalf of Peter Evans. SUSPEND THE RULES Resolution #GPA-072-10 Moved by Councillor Foster, seconded by Councillor Hooper THAT the rules of procedure be suspended to allow all of the delegations up to 10 minutes. CARRIED DELEGATIONS - CONTINUED Gail Rickard, Chair of the Clarington Public Library Board, addressed the Committee regarding their 2010 budget request, with a verbal and PowerPoint presentation. She noted that there has been a 7.9% increase in materials checked out and an 8.2% increase in the number of library card holders. Ms. Rickard noted that some of the increases are due to uncertain economic times, including the computers/internet, job searches, and study/lounge spaces. She noted that some of the increases can be attributed to the new library in Newcastle, which opened on August 29, 2009. She noted that the project was 69% funded by a provincial grant and 31% by the Municipality. Ms. Rickard referred to a slide showing some of the comments by users of the Newcastle Library. She discussed a slide that shows the per capita expenditures are in keeping with surrounding libraries. Ms. Rickard provided an overview of the 2010 Library budget, which includes a request for 1.49% increase in expenditures and 1.99% in revenues. Edith Hopkins, Library Director, confirmed that the library card can access subscription databases, via the internet. Jean-Michel Komarnicki, Adrian Short and James Campbell, from The Visual Arts Centre of Clarington, addressed the Committee regarding their 2010 budget request. Mr. Komarnicki introduced members of the audience that are involved in the Visual Arts Centre. He provided the Committee with some thoughts on why the Visual Arts Centre is needed, including helping young people to resolve problems, through creativity. Mr. Komarnicki noted that there has been a recent student exhibition that demonstrates this - 4 - Special General Purpose and Administration Committee Minutes February 19, 2010 creativity. He stated that the Centre, in 2010, is committed to producing an excellent program, including exhibitions, juried art show, student exhibitions and continued use of the artist showcase in the Municipality of Clarington’s facility. Mr. Komarnicki noted some of the highlights of the past year, including hosting a modern music composer. He noted that the Centre plans to apply for grants to make the building, which is leased from the Municipality of Clarington, accessible. Sally Barrie, Administrator, Community Care Durham, addressed the Committee regarding their 2010 budget request. She noted that the aging population and the focus on keeping seniors in their homes results in increased use of Community Care. Ms. Barrie noted that it has been a pleasure to work with staff in Corporate and Community Services Departments of the Municipality on the Total Hockey space renovation, which is expected to be completed in March, 2010. Ms. Barrie noted that the six minute DVD that follows her presentation shows a cross-section of the services, and the value of volunteers, for Community Care Durham. Keith Isnor, Chair of the Clarington Museums and Archives, addressed the Committee regarding their 2010 budget request. He provided the Committee with a verbal and PowerPoint presentation. Mr. Isnor noted that the Museum provides services that preserve Clarington’s history through the collection of artifacts, archival papers, oral histories and anecdotes. He noted some of the following highlights from 2009, including: a dinosaur travelling exhibit and participating in the virtual Museum of Canada. Mr. Isnor noted that there are still challenges in marketing and building maintenance for the Musuem in 2010, but that they plan to work closely with the Municipality’s maintenance and marketing departments to assist with these. He provided the Committee with a financial summary of 2009, including: a 72% increase in federal funding, a 68% increase in admission fees and a 45% increase in public donations. He also noted that they were able to reduce telecommunication fees by 48% and banking fees by 36%. Mr. Isnor informed the Commitee of the following plans for 2010: 100 years of Girl Guiding, a travelling exhibit regarding the vaudeville theatre, new programs such as a Chat Room series and walking tours. He noted that he and Martha Rutherford-Conrad were present to answer questions. Ms. Rutherford-Conrad confirmed that the Museum houses the largest Canadian doll collection in the world and that this is both a blessing and a challenge, due to limited display space. Jean-Michel Komarnicki, addressed the Committee regarding the “Mayor’s Golf Tournament” as it relates to the 2010 budget. He noted that the Visual Arts Centre (VAC) is thrilled with the notion that they are the recipient of the proceeds from the “Mayor’s Golf Tournament” and further that he encourages the Committee to support the Tournament. Mr. Komarnicki informed the Committee that the VAC has already started plans on how best to use the proceeds, in addition to existing funding, and indicated VAC’s willingness to assist the Municipality in this endeavour. - 5 - Special General Purpose and Administration Committee Minutes February 19, 2010 Bill Skitch, addressed the Committee regarding FND-004-10, Section 18.1, regarding historic signs. He provided the Committee with some background on the Bondhead area. Mr. Skitch noted that there is a requirement for signs to indicate to tourists where the area is located. He urged the Committee to support the line item for these historic signs. RECESS Resolution #GPA-073-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee recess for 40 minutes until 12:15 p.m. CARRIED The meeting resumed at 12:15 p.m. DELEGATIONS - CONTINUED Marie Marano, Director of Corporate Services and Human Resources, provided the Committee with a verbal update on the 2010 budget request from the Corporate Services and Human Resources Department. She reminded the Committee of the various services that the Department provides. Ms. Marano asked for the Committee’s direction on whether or not to continue with the publication, “Clarington.net”, which will have an impact of $27,000 on the budget. In addition, she mentioned that the Mayor’s Classic Golf Tournament has no financial impact to the municipality, other than staff time. Ms. Marano noted that the Employee Assistance Program (a short-term wellness program for employees that reduces attendance issues) is currently provided by Durham Family Services, which had resulted in a significant savings. She noted that the challenge for Corporate Services is staffing, in particular in the Information Technology Services division, which is staffed by 6 persons (doing the job of 14 persons), which has been an outstanding issue since 2003. Patti Barrie, Municipal Clerk, provided the Committee with a verbal update on the 2010 budget request from the Clerk’s Department. Ms. Barrie noted that there are no special projects planned for the Clerk’s Department due to the 2010 Municipal Elections. She noted that there will be renovations and changes to the Animal Shelter. Gord Weir, Director of Emergency Services, provided the Committee with a verbal update on the 2010 budget request from the Emergency Services Department. He noted that his proposed budget is aimed at “holding the line”. Mr. Weir noted that most of the equipment expenditures are at the mercy of testing or regulation mandates. He noted that there is a need to replace Newcastle Fire Hall due to building degeneration. Mr. Weir noted that the Master Fire Plan was updated in 2008 which noted that there is - 6 - Special General Purpose and Administration Committee Minutes February 19, 2010 a staffing level issue (15 firefighters less than optimal) and urged the Committee to keep this in mind when considering the budget. Tony Cannella, Director of Engineering Services, provided the Committee with a verbal update on the 2010 budget request from the Engineering Services Department. Mr. Cannella started with a summary of last year’s budget as well as an overview of the 2010 engineering budget, including the following areas of concern: building, road network, rural roads, structures, sidewalk replacements, park development, street lighting, infrastructure expansion. He highlighted the significant decline of the road network, in particular the rural roads. Mr. Cannella noted that the Municipality has been partnering with the Region of Durham on combined projects. He noted that he is going to achieve some savings through an “early tender call”, including special timing of tender calls to take advantage of competitive pricing. Mr. Cannella also noted that he had provided more projects than had been budgeted for in 2009. He noted that his department continues to move forward with inhouse provision of engineering services. Mr. Cannella noted that he has been shifting staff and working on staff development in order to take on this additional work. He noted that the Liberty Street sidewalk improvements should be brought forward, which will be a major project. Mr. Cannella noted that his department is moving forward with the Mill Street underpass project. He noted other projects such as erosion control, survey work in Kendal, and the Jane Street project. Franklin Wu, Acting Director of Operations, provided the Committee with a verbal update on the 2010 budget request from the Operations Department. Mr. Wu advised the Committee that the Operations Department has performed well in 2009, despite the absence of the Operations Director. He noted that there are challenges in the 2010 Operations budget in light of the economic impact. Mr. Wu agreed with Mr. Cannella that the rural roads are deteriorating. He warned that, if the situation is not remedied, there is a danger that we will be falling below the provincial standards, which would be a liability. Mr. Wu stated that he believes that the Operations budget is reasonable and urged the Committee to add $100,000 to the rural road line item. He noted that the Department has made some sacrifices in the 2010 year, including the reduction of the replacement of park equipment. Mr. Wu informed the Committee that one of the challenges is that over 70% of the municipally-owned buildings are over 50 years old and 20% are over 100 years old. He noted that the 2010 budget does not include any significant repair projects, as they are being deferred. Mr. Wu noted that there will be building maintenance performed to ensure that all the municipal buildings are in compliance with the Fire Code. He informed the Committee that the Operations staffing levels will remain the same as it was three years ago, despite the increase in services. He concluded that the Operations Department needs to focus on the long term strategy for the Department to achieve their goals. - 7 - Special General Purpose and Administration Committee Minutes February 19, 2010 Joseph Caruana, Director of Community Services, provided the Committee with a verbal update on the 2010 budget request from the Community Services Department. Mr. Caruana acknowledged his administrative team in helping him develop the Community Services Department 2010 budget. He noted that the Department has implemented cost savings measures resulting in a smaller budget for 2010 as compared to 2009. Mr. Caruana noted various renovation projects and plans to introduce more programs throughout the various facilities. Faye Langmaid, Acting Director of Planning Services, provided the Committee with a verbal update on the 2010 budget request from the Planning Services Department. She noted that planning applications is a large part of the revenue, but is very unpredictable. Ms. Langmaid noted that, in slow economic times, developers prefer to litigate rather than negotiate; therefore there are significant legal costs for the department. She highlighted some of the projects that the Department is involved in. Ms. Langmaid noted that the budget includes a request for a non-affiliated staff member that will combine two other roles. She noted that there are other staff changes that have taken place or are ongoing. STAFF REPORTS CHANGE IN LEGAL SERVICES - 2010 BUDGET Resolution #GPA-074-10 Moved by Councillor Trim, seconded by Councillor Novak THAT Report CAO-002-10 be received; THAT the Chief Administrative Officer be authorized to implement in-house legal service in 2010 and to phase out the current legal service arrangement with Mr. Dennis Hefferon; THAT the Corporate Organization structure be amended to have Mr. Hefferon and the future staff solicitor report to the Chief Administrative Officer; THAT the costs related to the establishment of an in-house Legal Department be reallocated from various departmental legal accounts, and the projected saving of $150,000 be included in the 2010 budget; and THAT Mr. Hefferon be advised of Council’s decision. CARRIED - 8 - Special General Purpose and Administration Committee Minutes February 19, 2010 2010 CURRENT AND CAPITAL BUDGET Resolution #GPA-075-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report FND-004-10 be received; THAT the 2010 Operating and Capital budgets as outlined in Schedule “A”, at an estimated tax levy impact of 3.2% (exclusive of tax policy impacts), as directed in FND-004-10 be approved; THAT direction be provided on the items listed as optional items for consideration, as itemized in Schedule “B” to Report FND-004-10; THAT direction be provided on the grants for external agencies per their requests itemized in Schedule “C” to Report FND-004-10, at an estimated tax levy impact of 0.21%; THAT Schedules “D”, “E” and “F” to Report FND-004-10, outlining Reserve and Reserve Fund Contributions and new Reserves/Reserve Funds, be approved; THAT approximately $700,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; THAT the financing of Capital projects, as outlined in the documents attached to Report FND-004-10 be approved; THAT the external agencies, referred to in Schedule “C” of Report FND-004-10 be advised of Council’s decision regarding their grant request; THAT the corporate advertising policy which restricts advertisements to statutory notices be amended to include provision for required Municipal notices as determined by the Chief Administrative Officer; THAT the Mayor’s Golf Tournament take place in 2010, at no cost to the tax base with the net proceeds from the Mayor’s Golf Tournament to be directed to the Visual Arts Centre for capital improvements; THAT the cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Program, Impact/Escrow Reserve Fund and General Municipal Reserve Fund, in equal proportions, to be repaid with interest as cash flow permits; - 9 - Special General Purpose and Administration Committee Minutes February 19, 2010 THAT the unspent budget from the 2007 Capital budget for the Green Road grade separation be cancelled at this time, along with the projected debt and that a report from staff be brought back at such time that appropriate negotiations have been undertaken with GO Transit; and THAT the appropriate By-laws to levy the 2010 tax requirements for Municipal Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. CARRIED AS AMENDED LATER IN THE MEETING (SEE FOLLOWING AMENDING MOTIONS) Resolution #GPA-076-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report FND-004-10 be amended as follows: Schedule A – remove Revenue Increase Line Item #6, Operations Fees for Road Occupancy/Special Events Service ($20,000), remove Revenue Losses Line Item #13, Reduce Contribution From Rate Stabilization Reserve Fund ($300,000), amend Expense Increase Line Item #39, Winter Control, from $121,000 to $81,000; and Schedule B – Cost Cutting Line Items #1, #2, #3, #4 and Cost Increase Line Item #6 be included in the budget, as stated, and further that Cost Increase Line Item #5 be included at an amount of $50,000. SEE FOLLOWING MOTION Resolution #GPA-077-10 Moved by Councillor Novak, seconded by Councillor Foster THAT the foregoing Resolution #GPA-076-10 be divided to allow for consideration of each item individually. CARRIED Mr. Hefferon left the meeting at 1:40 p.m. - 10 - Special General Purpose and Administration Committee Minutes February 19, 2010 Resolution #GPA-078-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Revenue Increase Line Item #6, Operations Fees for Road Occupancy/Special Events Service ($20,000), Schedule A of Report FND-004-10 be removed from the 2010 Budget. CARRIED Resolution #GPA-079-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Revenue Losses Line Item #13, Reduce Contribution From Rate Stabilization Reserve Fund ($300,000), Schedule A of Report FND-004-10, be deleted from the budget, maintaining the $1 million reduction. MOTION LOST Resolution #GPA-080-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Expense Increases Line Item #39, Winter Control, Schedule A of Report FND- 004-10, be amended from $121,000 to $81,000. CARRIED Resolution #GPA-081-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Cost Cutting Line Items #1 (Clarington.net), #2 (Community Grant Program), #3 (Increase Projected Building Permit Revenue) and #4 (Employee Assistance Program) of Schedule B of Report FND-004-10 be included in the budget. SEE FOLLOWING MOTION Resolution #GPA-082-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT the foregoing Resolution #GPA-081-10 be divided, to allow for consideration of each item individually. CARRIED - 11 - Special General Purpose and Administration Committee Minutes February 19, 2010 Resolution #GPA-083-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT the option for Line Item #1 (Clarington.net) Schedule B of Report FND-004-10 not be exercised and therefore Clarington.net remain in the budget, as stated. CARRIED Resolution #GPA-084-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT the option for Line Item #2 (Community Grant Program) Schedule B of Report FND-004-10 not be exercised and therefore the Community Grant Program remain in the budget, as stated. CARRIED Resolution #GPA-085-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT the option for Line Item #3 (Increase Projected Building Permit Revenue) Schedule B of Report FND-004-10 be approved in the budget, thereby increasing this amount by $50,000. CARRIED Resolution #GPA-086-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT the option for Line Item #4 (Employee Assistance Program) Schedule B of Report FND-004-10 not be exercised and therefore the Employee Assistance Program remain in the budget, as stated. CARRIED Resolution #GPA-087-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Cost Increase Line Item #5 (Increase Rural Road Resurfacing Program), Schedule B of Report FND-004-10 be included in the amount of $50,000. MOTION LOST - 12 - Special General Purpose and Administration Committee Minutes February 19, 2010 Resolution #GPA-088-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Cost Increase Line Item #6 (1% Levy Increase Dedicated To Road Rehabilitation), Schedule B of Report FND-004-10 be added to the budget, as stated. CARRIED Resolution #GPA-089-10 Moved by Councillor Novak, seconded by Councillor Trim THAT Revenue Losses Line Item #13 (Reduce Contribution From Rate Stabilization Reserve Fund), Schedule A of Report FND-004-10, be approved in the amount of $200,000. MOTION LOST Resolution #GPA-090-10 Moved by Councillor Novak, seconded by Councillor Trim THAT Revenue Increases Line Item #10 (Contribution From Veridian Interest – One Time For Economic Conditions), Schedule A of Report FND-004-10 be approved in the amount of $300,000. CARRIED Resolution #GPA-091-10 Moved by Councillor Novak, seconded by Councillor Trim THAT Expense Increases Line Item #48 (Contribution To Legal Reserve), Schedule A of Report FND-004-10 be approved in the amount of $50,000. CARRIED Resolution #GPA-092-10 Moved by Councillor Novak, seconded by Councillor Trim THAT the contribution to Reserve Fund, Line Item #502, Industrial/Economic Development, Schedule D of Report FND-004-10, be approved in the amount of $50,000. CARRIED - 13 - Special General Purpose and Administration Committee Minutes February 19, 2010 Resolution #GPA-093-10 Moved by Councillor Novak, seconded by Councillor Trim THAT the contribution to Reserve Fund, Line Item #522 (Fire Equipment), Schedule D of Report FND-004-10, be approved in the amount of $275,000. CARRIED Resolution #GPA-094-10 Moved by Councillor Novak, seconded by Councillor Woo THAT the contribution to Reserve Fund, Line Item #524 (Operations Equipment), Schedule D of Report FND-004-10, be approved in the amount of $400,000. CARRIED Resolution #GPA-095-10 Moved by Councillor Novak, seconded by Councillor Woo THAT Revenue Losses Line Item #13 (Contribution from Rate Stabilization), Schedule A of Report FND-004-10, be approved in the amount of $100,000. MOTION LOST Resolution #GPA-096-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT Revenue Losses Line Item #13 (Contribution from Rate Stabilization), Schedule A of Report FND-004-10, be approved in the amount of $250,000. MOTION LOST Resolution #GPA-097-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT the contribution to Reserve Funds, Line Item #542 (Library Capital), Schedule D of Report FND-004-10 be approved in the amount of $30,000. CARRIED - 14 - Special General Purpose and Administration Committee Minutes February 19, 2010 Resolution #GPA-098-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT Expense Decreases, Line Item #73 (Reduction in the Contribution to Municipal Capital Works Reserve Fund), Schedule A of Report FND-004-10 be approved in the amount of $100,000. MOTION LOST Resolution #GPA-099-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the contribution to Reserve Funds, Line Item #516 (Facilities/Parks Reserve Maintenance), Schedule D of Report FND-004-10 be approved in the amount of $250,000. CARRIED Resolution #GPA-100-10 Moved by Councillor Hooper, seconded by Councillor Novak THAT Revenue Losses Line Item #13 (Reduce Contribution from Rate Stabilization Reserve Fund), Schedule A of Report FND-004-10 be approved in the amount of $199,000. CARRIED Resolution #GPA-101-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Community Services Department Operating Utility Accounts be reduced by $30,000. MOTION LOST Resolution #GPA-102-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT the total Animal Services Revenue, Clerk’s Department, page 32 of the current budget, be increased by $30,000 for a total of $153,600. CARRIED - 15 - Special General Purpose and Administration Committee Minutes February 19, 2010 Resolution #GPA-103-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT expenditures in the amount of $190,500 from the Pits/Quarries Reserve Account identified on Line 2918 of Schedule E to Report FND-004-10 be increased by $100,000 to be used for the rural road rehabilitation program, including shoulder work. CARRIED Resolution #GPA-104-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Total Revenue for the Planning Services Department, be increased by $20,000. MOTION LOST Resolution #GPA-105-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Schedule C of Report FND-004-10 be approved, including the budgets for Community Care Durham, Newcastle Community Hall and the Orono Cemetery. CARRIED The foregoing Resolution #GPA-075-10 was then put to a vote and CARRIED AS AMENDED. RECESS Resolution #GPA-106-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 3:16 p.m. - 16 - Special General Purpose and Administration Committee Minutes February 19, 2010 STAFF REPORTS - Continued 2011 TO 2014 OPERATING AND CAPITAL FORECAST Resolution #GPA-107-10 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report FND-005-10 be received for information. CARRIED Mayor Abernethy and members of Committee expressed their thanks to the Treasurer, CAO, and Department Heads for their work in putting the 2010 budgets together. UNFINISHED BUSINESS PUBLICATION OF CLARINGTON.NET Resolution #GPA-108-10 Moved by Councillor Trim, seconded by Councillor Novak THAT the next publication of “Clarington.net” be produced in-house, with a report to be submitted to Committee comparing the in-house production versus external production; and THAT Clarington This Week be advised of Council’s decision. CARRIED DELEGATION OF JEAN MICHEL KOMARNICKI Resolution #GPA-109-10 Moved by Councillor Woo, seconded by Councillor Robinson THAT Jean Michel Komarnicki‘s delegation regarding the Mayor’s Golf Tournament be received with thanks; THAT staff of the Corporate Services and Community Services Departments be thanked for their past and future efforts with the Mayor’s Golf Tournament; and THAT the Visual Arts Centre and staff be advised of Council’s decision in this matter. CARRIED - 17 - Special General Purpose and Administration Committee Minutes February 19, 2010 DELEGATION OF BILL STITCH Resolution #GPA-110-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the delegation of Bill Stitch, regarding the historical signs at Bondhead, be received with thanks; and THAT that Mr. Stitch be advised of Council's decision. CARRIED OTHER BUSINESS There were no items considered under this section of the agenda. ADJOURNMENT Resolution #GPA-111-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting adjourn at 3:32 p.m. CARRIED D TY C RK -18-