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HomeMy WebLinkAboutPSD-032-10~Iar~ngton REPORT Leading the Way PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 22, 2010 Resolution #:G ~R -IaS-/ogy_law #: N/A Report #: PSD-032-10 File #: PLN 8.11.1 Subject: EXTERIOR SIGNAGE ON MUNICIPAL PROPERTY POLICY RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD-032 -10 be received; 2. THAT the Exterior Signage on Municipal Property Policy (Attachment 1) be approved and come into effect immediately; should modifications be necessary to address unforeseen implementation issues, the CAO is authorized to make amendments; and 3. THAT all interested parties listed in Report PSD-032-10 and any delegations be advised of Council's decision. Submitted by: y Langmaid SLA, MCIP cting Director, tanning Services FUdf 17 February 2010 Reviewed by~~ ~~~~ ~' _ - Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: PSD-032-10 1.0 BACKGROUND PAGE 2 1.1 Council at their meeting of September 21, 2009 approved the new Clarington Sign Bylaw 2009-123 to come into effect on January 1, 2010. The bylaw has now come into effect as has the Bylaw to regulate mobile sign companies. Active enforcement of both bylaws is occurring and the Planning Services Department are processing numerous sign permit applications. 1.2 The purpose of this report is to address the issue of signage on municipal properties. 2.0 COMMENTS 2.1 As part of the ongoing implementation of the Sign Bylaw it is recognized that many community groups and agencies wish to advertise events, such as registrations, fundraisers and other activities as part of their service to the community. The municipality receives numerous requests for signage on their properties by community groups and service agencies due to the prominent locations of municipal facilities, also many of the events are held in municipal facilities, for example community halls, recreation facilities or parks. 2.2 The issues faced by community groups and agencies in getting their message out to the public is the same as that of the Municipality, how to effectively communicate within the confines of a tight budget. 2.3 Most community groups and agencies only require signage in the weeks leading up to an event, not over a long term. 2.4 To assist community groups and agencies in being able to promote their events, the municipality can help facilitate communication while adhering to the Sign Bylaw 2009- 123 as amended by allowing for the use of Municipal properties for signage as set out in the attached policy. 2.5 The various Departments involved, being Clerk's, Operations, Engineering Services, Community Services, Fire and Emergency Services, Corporate Services and Planning Services have met and agreed upon the policy (Attachment 1). 2.6 To simplify the process for community agencies and groups the policy will be administered by the Planning Services Department when sign applications are received. To assist the community agencies and groups the typical application fee for mobile signs will be waived; however, these signs can only be installed 2 weeks in advance of the event and must be removed within 24 hours of the event taking place. Signs will be located in a dedicated spot on each municipal property and only one sign per property, except at G.B. Rickard where 2 signs will be allow (one on each frontage). 2.7 The policy contained in Attachment 1 is to be read in conjunction with the Sign Bylaw 2009-123 as amended. Mobile Sign companies are required to be licensed by the Clerk's Department. REPORT NO.: PSD-032-10 PAGE 3 2.8 No signs will be allowed on municipal properties where the Director of Planning and affected Department Head and/or municipal agency determine it is inappropriate. 3.0 CONCLUSION 3.1 It is anticipated that by allowing signs to be placed at municipal properties to announce community events, community agencies are being well served by having an avenue for public notification of their events. In addition, the inappropriate use of signs within the road right of way will be curtailed. Enforcement by the Municipal By-law Enforcement Division will be easier and more efficient and the visual aesthetics of the Municipality will be enhanced. Staff Contact: Faye Langmaid Attachments: Attachment 1 - Exterior Signage on Municipal Property for Recognized Agencies and Groups Httacnment ~ To Report PSD-032-10 - - • - Iar~~ito.~ Leading the Way Administrative and Corporate Policies # # -EXTERIOR SIGNAGE ON MUNICIPAL PROPERTY FOR RECOGNIZED AGENCIES AND GROUPS Section: Date Approved: Category Last Revised: Subsection: Approved by: C.A.O. 1.0 Purpose The purpose of this policy is to provide guidelines regarding the use of Municipal lands for the display of public notification signs by community groups and non-profit organizations and to guide Municipal staff in advising prospective applicants, reviewing sign permit applications, and enforcing the policy provisions. The intent of this policy is to complement Sign By-law 2009-123, as amended, to address the demand for placing signage on Municipal property, and to protect the visual aesthetics of Municipal lands by minimizing the number of signs and by controlling their design, placement, and the length of time they are displayed. For the purpose of this policy, Municipal lands are defined as any lands, excluding road allowances, owned by the Municipality of Clarington. Such lands may or may not contain buildings or structures. 2.0 Policy Statement It is the policy of the Municipality of Clarington to permit signs on Municipal lands subject to the criteria contained within this Administrative and Corporate Policy. The procedures outlined below are to be read in conjunction with Sign By-law 2009-123, as amended, and do not override the Sign By-law. 3.0 Procedures All requests for the installation of exterior signage on Municipal lands shall be directed to the Planning Services Department. Any requests for announcements to be displayed on the LED displays located at the Municipal Administrative Centre and Tourism office shall be directed to the Manager of Communication and Tourism. Any requests fox announcements to be displayed on the LED displays located at the Municipality's Recreational Facilities shall be directed to the Facility Supervisor of the individual Recreational Facility. 4.0 Types of Signs Permitted and Prohibited Temporary mobile signs, poster signs, and banners are permitted. All other types of temporary signage are prohibited. Banner signs are only permitted at the Tourism Information Centre, 181 Liberty Street South, Bowmanville, upon approval of the Manager of Communications and Tourism. Mobile signs are defined as a temporary sign which is not permanently affixed to the ground or to any structure, and which is designed in such a manner so as to be able to be moved from place to place. Poster signs are defined as a printed notice conveying information intended to be displayed for a temporary period of time and includes but is not limited to a bill, handbill, leaflet, notice or placard. 5.0 Sign Placement, Size and Number Poster Siens Poster signs are only permitted on community bulletin boards. Community bulletin boards are defined as a bulletin board erected on municipal lands by the Municipality for the purpose of providing a display surface for posters. One poster per event is permitted per community bulletin board. The maximum size of a poster is 0.1 square metres. Mobile Sims Mobile signs are not permitted at the Municipal Administrative Centre, 40 Temperance Street, Bovv~nanville, or any of the Municipally owned cemeteries. One mobile sign is permitted per Municipal property, with the exception of the Garnet B. Rickard Recreation Complex which is allowed two (2) mobile signs. If, in the opinion of the Director of Planning and affected Department Head or agency, it is determined that a sign is being requested at an inappropriate location, the request will be denied. Mobile signs must maintain a minimum 1 metre setback from any road allowance and cannot be located within any portion of a visibility triangle. A visibility triangle is defined as the triangular space area of land abutting a road allowance or driveway that is required to be kept free of obstructions that could impede the vision of a pedestrian or the driver of a motor vehicle exiting onto or driving on the street. The visibility triangle adjacent to the street shall be the area enclosed by each of the street lines measured to a point 7.5 metres book from the intersection of the street lines, and a diagonal line drawn between these two points. The visibility triangle for a driveway shall be the area enclosed by the line along the limits of the driveway measured to a point 3.0 metres back from the intersection of the street lines and the limits of the driveway, and a diagonal line drawn between these two points. The maximum size of a mobile sign is 3.0 square metres. Mobile signs aze not allowed to have fluorescent lettering or backgrounds 6.0 Permit and Fee A sign permit application is required for the installation of a mobile sign. The permit application must include a sketch showing the proposed location of the sign on the lot in relation to all buildings or structures, driveways and road allowances. The dimensions of the sign, the wording, background colors and lettering colours must be included, as well as the name of the sign company that owns the sign. A sign application fee will not be charged to community groups and not for profit groups, defined as follows: A community group, as recognized by the Municipality of Clarington, is a volunteer based organization which has a constitution and by-laws in place or at minimum a mission statement or a statement of purpose. They have a Board of Directors /Slate of Officers and they provide direct services, programs or events that benefit the residents of Clarington. They may or may not be incorporated provincially and/or federally. A non-profit/not-for-profit organization is similar to a community group with a constitution, by- laws and a Board of Directors. They are registered/incorporated as anot-for-profit organization and should be able to provide their not-for-profit number". A sign permit application is not required for posters or banners. 7.0 Timing of Placement and Removal of Signage Mobile signs and posters may be installed 2 weeks in advance of the event being announced. All signs are to be removed within 24 hours of the conclusion of the event. The Planning Services Department is to be informed of the removal of the mobile sign by the applicant. If the mobile sign is not removed in compliance with this policy, the Municipality may remove the sign in accordance with the enforcement provisions of the Municipality's Sign By-law. Applications for the installation of signs will be dealt with on a first come, first serve basis. Sign locations cannot be reserved in advance. 8.0 Authorization The sign permit application requires that the owner of a property provide authorization for the installation of a sign on their property. The Director of Planning Services will provide the owner's authorization on the Municipality's behalf. 9.0 Signage Advertising Mobile signs on Municipal property may only announce events that are of a community oriented nature such as but not limited to the following: • Municipal programs offered by the Municipality including the Clarington Public Library and the Tourism Office • Registration notification for athletic or cultural groups that use Municipal facilities • Public notices advertised by the Region of Durham or other government agencies • Notification of fund raising events for not-for-profit agencies • Public notification of special events such as blood donor clinics, arts and cultural celebrations, and events hosted by the boards of Municipal facilities • Clarington Board of Trade notifications • Personal, business or corporate advertising on mobile signs is prohibited. • Poster signs on community bulletin boards may be used to advertise personal notices such as lost pets or garage sales. • Business or corporate advertising posters on community bulletin boards are prohibited.