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HomeMy WebLinkAboutPSD-026-10Leading the Way ~ ~ n REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 22, 2010 Resolution #: GP~• II~~I~By-law #: [\!~/} Report #: PSD-026-10 File #: PLN 37.2.1 Subject: BOWMANVILLE COMMUNITY IMPROVEMENT PLAN, IMPLEMENTATION-COMMUNITY LIAISON GROUP. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD-026-10 be received; 2. THAT the Terms of Reference for the Bowmanville Community Improvement Plan Community Liaison Group be accepted and that a Council Liaison be appointed; and 3. THAT all interested parties listed in Report PSD-026-10 and any delegations be advised of Council's decision. Submitted by: ~ rti~ e La gm ' , FCI SLA, MCIP ing Direct r, Planning Service FL/df 5 February 2010 Reviewed by: ~/ ' "`~"~ ~ ~~' Franklin Wu s Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: PSD-026-10 PAGE 2 1.0 BACKGROUND 1.1 Council at its meeting of February 8, 2010 passed the following resolution "WHEREAS Council adopted the Bowmanville Community Improvement Plan (CIP) and project area by By-law 2005-123 in June, 2005 and the Ministry of Municipal Affairs and Housing approved the CIP with amendments on September 16, 2005; WHEREAS Community Improvement Plans allow the Municipality to provide incentives to business owners and property owners within the Project Area (as set out in the CIP); WHEREAS the two other Community Improvement Plans in Clarington have liaison groups that assist with their implementation; WHEREAS at the time the Bowmanville Community Improvement Plan was approved there was no recommendation to have a liaison committee; WHEREAS there is now a desire by the Bowmanville BIA, merchants outside the BIA and Council to have a liaison committee; THEREFORE BE IT RESOLVED THAT Staff be requested to bring forward a report and terms of reference for a Bowmanville CIP liaison group." 2.0 DESCRIPTION OF THE COMMUNITY LIAISON GROUP 2.1 The Community Liaison Group is structured similar to the Orono and Newcastle CIP Liaison Groups. The Liaison Group mandate is limited to implementation issues and ongoing awareness of the CIP. The recommended size is 6-8 people and it is anticipated that they would meet 3-4 times per year. 2.2 Part of the implementation of the Community Improvement Plan is the ongoing co-ordination between the various community organizations. The Municipality of Clarington and the Board of Trade have developed a working relationship and have established communication with many of the stakeholders during the process. This communication is essential to the success of the CIP. 2.3 The terms of reference for the Community Liaison Group (Attachment 1) is provided for information. The Terms of Reference provides Council with the option of appointing a Council representative. 2.4 Advertisements for volunteers to sit on the Liaison Group will be posted on the municipal website and volunteers will be sought from the stakeholder groups. As per the terms of reference, the Director of Planning Services would appoint representation from across-section of the community. REPORT NO.: PSD-026-10 3.0 CONCLUSIONS PAGE 3 3.1 The Bowmanville CIP has not had the benefit of a Community Liaison Group. The functions of the Liaison Committee have, to date, been carried out by Staff with the assistance of the Bowmanville BIA. However, the CIP includes areas beyond the BIA boundary (Attachment 2). In addition having representation from some of the businesses that have obtained grants would be beneficial. 3.2 Staff recommend that Council accept the Terms of Reference for the Community Liaison Group and that a Council liaison be appointed to assist with the ongoing implementation of the Bowmanville CIP. It is anticipated that the first meeting of the Community Liaison Group will be held this summer. Staff Contact: Faye Langmaid Attachments: Attachment 1 -Terms of Reference Attachment 2 - Map of CIP Area List of interested parties to be advised of Council's decision: Garth Gilpin, Co-ordinator, Bowmanville BIA Ken and Sherry Rupa Bethesda House, Jaki MacKinnon Darlene and Mike Sullivan Bill Paterson Del Dykstra Jennifer Hutchinson Sheila Hall, Clarington Board of Trade Isabel Little, Clarington Heritage Committee Liaison Attachment 1 To Report PSD-026-10 TERMS OF REFERENCE FOR THE COMMUNITY LIAISON GROUP For the Implementation of the BOWMANVILLE COMMUNITY IMPROVEMENT PLAN Background In June of 2005, Clarington Council approved the Community Improvement Plan (CIP) for Bowmanville, which extends from Soper Creek to Bowmanville Creek and is centered around King Street. The Ministry of Municipal Affairs and Housing approved the CIP in July. The approved CIP for Bowmanville describes the vision statement as: "Bowmanvi//e's main street is much more than a historic Ontario downtown, it is nestled between two va//eys, and provides shopping opportunities from the traditional to trendy. Bowmanvi//e's merchants are open to change whi/e promoting and delighting in their long established community values, stewardship and hospitality. " To assist with the implementation of the CIP, it has been determined that across-section of community volunteers would be sought from Bowmanville stakeholder groups, property and business owners, and residents, including those that live outside the core urban area of Bowmanville. Representatives with knowledge of environmental, social/historic, cultural/recreational and economic issues associated with Bowmanville will also be welcomed. Mandate The Bowmanville CIP Community Liaison Group (BCLG) will ensure that the recommendations identified in the Bowmanville CIP are being pursued. The BCLG will provide advice to the Director of Planning Services, from a community perspective, regarding the implementation of the Community Improvement Plan and will bring to the table their unique interests and perspectives. The BCLG will assist in communication with the public, both residents and business owners in Bowmanville, to ensure that the implementation tools permitted in the CIP are known and utilized in the community. In performing these functions, the BCLG will be expected to represent the views of both present and future residents of Bowmanville and the municipality as a whole. The members of the group shall work cooperatively and in partnership with the Municipality and the Clarington Board of Trade to help implement the CIP in Bowmanville. Scoge of Activities The BCLG, in fulfilling its mandate, is to provide advice to the Municipality and communicate information back to their respective stakeholder groups, where appropriate regarding the CIP implementation. The Committee will review information associated with the implementation of the CIP and provide comment on the success of the CIP implementation. Further to this, the BCLG members will be active in the community, ensuring that both residents and business owners are well-aware and able to access the implementation tools outlined in the CIP. While individual members of the BCLG may represent various interest groups, the opinions and positions taken by the members and the BCLG are not binding, in whole or in part, on either Clarington Council or the groups they represent. Membership The BCLG is a volunteer Committee and shall consist of 6-8 citizen members. The Director of Planning Services shall seek to appoint members representing a variety of interests from Bowmanville stakeholders, including, but not limited to: o Bowmanville BIA o Property Owner o Resident outside of urban core o Clarington Heritage Committee o Grant recipient o CIP focus group member o Clarington Resident Members may represent more than one specific interest. Council may appoint a Council Liaison to serve on the BCLG. Staff representatives from both the Planning Services Department and the Clarington Board of Trade shall be appointed to sit on the Committee as non-voting members. Other staff members will be asked to assist at specific stages of the CIP implementation. Members appointed to sit on the BCLG must be willing to commit the time required to understand and evaluate the information provided, as well as be open-minded to various opinions and perspectives of other members of the BCLG. Openings for membership shall be sought from stakeholder groups and also from the community focus group who assisted with the CIP. Members will be formally appointed by the Director of Planning Services. Bowmanville Community Liaison Group- Terms of Reference 2 The Council representative shall sit as the interim Chair. The BCLG will select a Chair and Vice-Chair from among its membership. The Chair shall provide leadership to the BCLG, ensure that the BCLG carries out its mandate, and act as the primary liaison between the BCLG and Staff. If an individual member is unable to attend a meeting, he/she may request permission from the Chair to send an alternate, at least 24 hours in advance of the meeting. The Chair shall advise the Director of Planning Services of any member who is absent for three consecutive meetings, and may request that the member be removed from the Committee. The Chair shall also advise the Director of the resignation of any member. The Director may appoint new members to the BCLG to fill any vacancies as required. Technical Support Municipal staff will provide clerical, administrative and technical assistance to the BCLG. Staff will share technical information and assist in the interpretation of this material. Term of the Committee The term of the Committee is for three years beginning on the 1St of April 2010 and ending on the 31th of March 2013. Meetings BCLG meetings shall be held at the Municipal Administrative Centre. The BCLG shall meet at the call of the chair approximately four times per calendar year. The Chair in consultation with staff shall set the agenda for each meeting. The BCLG will attempt to work on a consensus basis; quorum shall be half the membership (4). In the event that a consensus cannot be reached and there are divergent opinions on issues, formal votes may be called by the Chair, with each member having one vote. Decisions will be carried by a majority of the members present. Bowmanville Community Liaison Grou~r Terms of Reference Reporting The BCLG indirectly reports to Council through the Director of Planning Services. The BCLG will be expected to review and make comments from time to time regarding the degree of success which the CIP is achieving. The BCLG's comments may be included in staff reports forwarded to, or presented to, Council on matters pertaining to the CIP area. Conflict of Interest and Confidentiality It is understood that BCLG members who are residents of Bowmanville will be affected by the proceedings and topics of discussion regarding the implementation of the CIP; this in itself does not constitute a conflict of interest. However, a member who lobbies for improvements that would be of an individual rather than a collective benefit(s) should declare a conflict of interest and refrain from the debate and decision on that matter. It is further understood that the discussion and individual opinions of the members will be held in confidence by all members of the BCLG. Delegations to BCLG Bowmanville Community Liaison Group meetings are open to the public. Should a member of the public wish to make representation to the BCLG they will be required to register in advance of the meeting and will be allowed a 10 minute presentation, question and answer period on the agenda. Participation of the public at the meeting will be at the discretion of the Chair. Bowmanville Community Liaison Group- Terms of Reference Attachment 2 To Report PSD-026-10 J~