HomeMy WebLinkAbout01/18/2010
General Purpose and Administration Committee
Minutes
January 18, 2010
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, January 18, 2010 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor G. Robinson
Councillor C. Trim
Councillor W. Woo
Absent: Councillor M. Novak
Also Present: Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana
Director of Engineering Services, T. Cannella
Director of Planning Services, D. Crome
Director of Corporate Services & Human Resources, M. Marano
Internal Auditor, Laura Barta
Fire Chief, Emergency Services, G. Weir
Deputy Clerk, A. Greentree
Clerk II, J. Gallagher
Mayor Abernethy chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Mayor Abernethy made a statement regarding the relief efforts in Haiti, providing the
Committee with the information regarding donations to the Red Cross. He read an
excerpt from a press release from Terry Sayer, Disaster Management Coordinator with
the Durham Region of the Canadian Red Cross which stated that the Canadian Red
Cross is accepting donations to support relief efforts in Haiti and that the Red Cross
only takes monetary donations.
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General Purpose and Administration Committee
Minutes
January 18, 2010
Mayor Abernethy quoted that the “Red Cross does not give money to governments in
disaster-affected countries, but rather, uses each and every donation to provide
emergency shelter, food, water and other essentials.”
Councillor Hooper noted that, at the recent meeting of the Kawartha Region
Conservation Authority, Councillor Donna Villemaire, from the City of Kawartha Lakes
was elected as the new Chair of the Kawartha Region Conservation Authority and Peter
Franzen, from the Township of Galway-Cavendish and Harvey was elected as theVice-
Chair. In addition, there were several service awards presented at the meeting.
Councillor Hooper also noted that the authors, Darryl and Bill Lumber, will be
celebrating the publication of their new book, “Let It Snow” on Wednesday, February 3,
2010 from 5:00 p.m. to 7:00 p.m. at the Dundurn Press offices at 3 Church Street, Suite
500, Toronto.
Councillor Woo added to the information regarding the Haiti disaster relief. He noted
that it is important to ensure that any donations made, are made to a reputable charity.
Councillor Woo also added that the Federal Government also has a program to match
donations.
MINUTES
Resolution #GPA-031-10
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on January 4, 2010, be approved.
CARRIED
PRESENTATIONS
JENNIFER COOKE, MANAGER OF COMMUNICATIONS AND MARKETING,
REGARDING BIZPAL DEMONSTRATION
Jennifer Cooke, Manager of Communications and Marketing, was present to
demonstrate the BizPal application, found at www.clarington.net. She explained that this
is a business service application, which is a one-stop web-based self-service tool for
entrepreneurs starting a new business. It is sponsored by all three levels of
government, through Service Ontario. BizPal will provide the user with a customized list
of permits and licenses required from all three levels of government to start a new
business. She noted that there are more than 375 municipalities across Canada that
use this free software application.
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Ms. Cooke demonstrated the application using the example of starting a new restaurant,
which resulted in a customized list of permits and licenses to start a new restaurant.
GARY JEFFERY, CHAIR, AGRICULTURAL ADVISORY COMMITTEE OF
CLARINGTON, REGARDING THE COMMITTEE’S 2009 ACCOMPLISHMENTS
Gary Jeffery, Chair of the Agricultural Advisory Committee of Clarington (AACC), was
present to provide the Committee with the AACC’s 2009 accomplishments. Mr. Jeffery
outlined the guests and presentations that were made to the Committee over the year.
He also noted the resolution highlights that include topics such as half load restrictions,
support for farmers, and subsidies for deadstock. Mr. Jeffery noted that the Committee
has provided comments to Council on various issues within the Municipality. Mr. Jeffery
updated the Committee with the list of current issues that the AACC is currently involved
in, including comments on the Official Plan Review, Pesticides Act, Green Energy Act,
Sign By-law, and the 407 proposal. He concluded with an invitation to Members of
Council to attend at least one of the AACC meetings.
DELEGATIONS
Russ Powell, CAO, Central Lake Ontario Conservation Authority (CLOCA), was present
to address the Committee regarding Report PSD-012-10, regarding the exchange of
lands with CLOCA, Bowmanville Valleylands and the Long Sault Conservation Area.
Mr. Powell stated that he believes that the report is well written and outlines the
situation very well. He noted that he was present to provide the Committee with more
details on which lands that are involved. Using a coloured map showing the lands
involved, which was distributed to all Members of the Committee, he noted that there
are currently 2400 acres of contiguous lands within this corridor. Mr. Powell indicated
that the addition of the proposed lands adds to CLOCA’s holdings.
Richard Ward addressed the Committee regarding his property standards bill, his tax bill
and investigation to justify. Mr. Ward indicated that the Municipality is forcing him to pay
the property standards bill. He stated that there was no warning when the property
standards issues were cleaned up. Mr. Ward noted that $50,000 of his materials were
loaded it into a bin and removed. He believes this to be theft by conversion. He
indicated that the Clerk stated that she ordered the cleanup. Mr. Ward stated that he
disputes this assertion and the he believes someone else ordered the cleanup and that
it is related to his objection to the Tim Horton’s planning application. He stated that he
believes this cleanup is a cover-up of certain political actions that he took against the
Municipality. He further stated that he believes the previous clean-up done on his
property was also initiated as a cover-up of illegal campaign contributions regarding Mr.
John Mutton’s campaign. Mr. Ward asked the Committee for an investigation on the
process, to determine the relationship between the actions against him and the
questions he had against Mr. Mutton’s political contributions.
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Mike Gazo addressed the Committee regarding Report CLD-001-10, regarding the sale
of fireworks by Perfect Party Place. Mr. Gazo was present to inform the Committee that
he has been asked by several customers to sell family fireworks year-round and
therefore would like to present the Committee with more information. He noted that
there are other municipalities (City of Peterborough and the City of Toronto) which
allows for the year-round sale of fireworks. Mr. Gazo noted that these other
municipalities licensed the establishments which also allowed for regular inspections to
ensure federal regulations are met. He believes this is a more proactive approach to
regulation of fireworks. He stated that the current by-law allows for the sale five days
prior to Canada Day and Labour Day, but that his customers want to set off fireworks
during other days of the year, without a permit. Mr. Gazo asked that the Committee
consider regulating the sale of fireworks year-round, by requiring a permit to be issued
by the Municipality.
PUBLIC MEETING
There were no Public Meetings.
PLANNING SERVICES DEPARTMENT
HIGHWAY 407 EAST ENVIRONMENTAL ASSESSMENT NOTICE OF COMPLETION
OF THE MINISTRY OF ENVIRONMENT REVIEW
Resolution #GPA-032-10
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report PSD-010-10 be received;
THAT Report PSD-010-10 be approved as the Municipality of Clarington’s comments to
the Ministry of Environment on the “Notice of Completion of Ministry Review” for the 407
East Environmental Assessment;
THAT, to mitigate the impact of the East Durham Link interchange on the road network
within the Clarington Energy Business Park, the Highway 407 Project be revised to
incorporate the construction of Energy Drive as a project-related work, in lieu of the
reconstruction of the South Service Road in this same section;
THAT, in compensation for the loss of 28 ha of employment lands in the Clarington
Energy Business Park and the Courtice Industrial Park as a result of the Highway 407
Project and in light of the Province’s reluctance to designate additional industrial lands
in Clarington, the Ministry of Transportation be requested to acquire additional lands
within the Energy Park to allow for their early development for industrial purposes in
accordance with the Municipality`s Energy Business Park Secondary Plan;
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THAT, in compensation for the loss of Rundle Road north of Regional Road 4 and the
resulting impact on the road network, the Highway 407 Project be revised to incorporate
the construction of Holt Road between Regional Road 4 and Concession Road 6 to
maintain north-south connectivity within the local road network and to minimize traffic
impacts on the hamlets of Solina and Hampton;
THAT the Ministry of Transportation be required to undertake a more detailed traffic
analysis as part of the Highway 407 Environmental Assessment to examine the impact
of a tolled highway scenario on the local road system;
THAT the Highway 407 Project be revised to incorporate the acquisition of appropriate
lands to provide an interchange at Liberty Street and the Highway 407 mainline either
as an alternative to or in addition to the Darlington/Clark Townline Road interchange,
with appropriate provision for emergency access to the highway;
THAT the Municipality concurs with the Ministry of Transportation that additional
discussion is required to address the issue of maintaining access to agricultural lands
on Washington Road;
THAT the Municipality of Clarington and the Ministry of Transportation will have to
continue to liaise on the mitigation of impacts on cultural heritage resources to ensure
both provincial and local heritage objections are satisfied;
THAT staff be authorized to continue discussions and negotiations with the Ministry of
the Environment and the Ministry of Transportation to achieve acceptable solutions to
the above-noted issues;
THAT a copy of Report PSD-010-10 and Council’s decision be forwarded to the Ministry
of the Environment, the Ministry of Transportation, and the Regional Municipality of
Durham; and
THAT all interested parties listed in Report PSD-010-10 and any delegations be advised
of Council’s decision.
CARRIED
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2009 ANNUAL REPORT ON APPLICATIONS FOR PLANS OF SUBDIVISION
Resolution #GPA-033-10
Moved by Councillor Hooper, seconded by Councillor Foster
THAT Report PSD-011-10 be received; and
THAT the Region of Durham Planning Department be forwarded a copy of
Report PSD-011-10 and Council’s decision.
CARRIED
EXCHANGE OF LANDS WITH CLOCA, BOWMANVILLE VALLEYLANDS AND
LONG SAULT CONSERVATION AREA
Resolution #GPA-034-10
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report PSD-012-10 be received;
THAT the property being Parts 1, 3, 4 and 5, Plan 40R-14254, former Darlington
Township, Roll Number 181701011022800, approximately 57.5 ha, in the Long Sault
Conservation Area be declared surplus;
THAT the Mayor and Clerk be authorized to sign the by-law attached to Report
PSD-012-10 on behalf of the Municipality declaring Parts 1, 3, 4 and 5, Plan 40R-14254
as surplus;
THAT the property be conveyed to the Central Lake Ontario Conservation Authority in
exchange for 8 properties set out in Schedule 1 in Attachment 1 attached to
Report PSD-012-10, approximately 45 ha in the Bowmanville Urban Area, along the
Bowmanville valley;
THAT the Municipality of Clarington will be responsible for the nominal costs associated
with the disposal of the Long Sault Conservation lands including, but not limited to, the
cost of any public notices or advertising, land transfer tax, survey costs, legal fees and
registration costs;
THAT CLOCA would be responsible for the nominal costs associated with the disposal
of the Valleylands including, but not limited to, the cost of land severances, easements,
land transfer tax, survey costs, legal fees and registration costs;
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THAT the Mayor and Clerk be authorized to execute all documents necessary to
register required easements and convey the lands to the Central Lake Ontario
Conservation Authority providing they are to the satisfaction of the Municipal Solicitor;
THAT the Mayor and Clerk be authorized to sign the by-law attached to Report
PSD-012-10 on behalf of the Municipality to execute the land exchange offer from the
Central Lake Ontario Conservation Authority for the lands in the Bowmanville Valley;
and
THAT all interested parties listed in Report PSD-012-10 and any delegations be advised
of Council’s decision.
CARRIED
APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: PRESTONVALE HEIGHTS LIMITED – 40M-1929
Resolution #GPA-035-10
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Report PSD-013-10 be received;
THAT the request for removal of Part Lot Control with respect to Lot 115, on
40M-1929 be approved;
THAT the Part Lot Control by-law attached to Report PSD-013-10 be approved; and
THAT all interested parties listed in Report PSD-013-10, any delegations and the
Regional Municipality of Durham Planning Department be advised of Council’s decision.
CARRIED
THE DURHAM REGION TRANSIT – LONG TERM TRANSIT STRATEGY
Resolution #GPA-036-10
Moved by Councillor Trim, seconded by Councillor Hooper
THAT Report PSD-014-10 be received;
THAT Council endorse the Durham Region Transit Long Term Transit Strategy with the
following amendments:
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That consideration be made for built heritage or cultural heritage landscapes;
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That the proposed Rapid Transit service along Highway 2 be extended to the
Transitway Station at the future Durham East Link (407);
?
That consideration be given to including additional Enhanced Conventional
Service routes along its proposed terminus on Baseline Road to Liberty Street
and north to Highway 2;
?
That local transit service to Orono be maintained and improved through the
planning period of this strategy;
?
That two additional GO Rail station sites be identified on the east side of
Bowmanville and near Newcastle/Highway 35/115;
THAT Durham Region Transit be congratulated for developing a bold, comprehensive
and innovative vision for transit in Durham Region that will assist in transforming the
urban character of the Region; and
THAT Durham Region Transit be provided a copy of Report PSD-014-10 for their
information and action therein.
CARRIED
Councillor Foster chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER, 2009
Resolution #GPA-037-10
Moved by Councillor Robinson, seconded by Councillor Woo
THAT Report EGD-004-10 be received for information.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Woo chaired this portion of the meeting.
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EMERGENCY AND FIRE SERVICES DEPARTMENT
MONTHLY RESPONSE REPORT – DECEMBER, 2009
Resolution #GPA-038-10
Moved by Councillor Hooper, seconded by Councillor Foster
THAT Report ESD-002-10 be received for information.
CARRIED
COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
CLERK’S DEPARTMENT
USE OF CORPORATE RESOURCES FOR ELECTION PURPOSES POLICY
Resolution #GPA-039-10
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Report CLD-002-10 be received;
THAT the proposed draft policy regarding the use of corporate resources for election
purposes, as contained in Attachment 1 to Report CLD-002-10 be adopted; and
THAT the draft by-law, as contained in Attachment 2 to Report CLD-002-10, adopting
the Use of Corporate Resources for Election Purposes be approved.
CARRIED
Mayor Abernethy chaired this portion of the meeting.
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CORPORATE SERVICES DEPARTMENT
CO-OPERATIVE TENDER C2009-127, ASPHALT REGISTRY HOT MIX ASPHALT,
COLD MIX ASPHALT AND HIGH PERFORMANCE COLD MIX ASPHALT
Resolution #GPA-040-10
Moved by Councillor Trim, seconded by Councillor Hooper
THAT Report COD-002-10 be received;
THAT Miller Paving Limited, with a total bid price of $7,700.00 (excluding G.S.T.), being
the lowest responsible bidder for delivery of hot mix, meeting all terms, conditions and
specifications of Tender C2009-127, be awarded the Asphalt Hot Mix Registry for the
Municipality of Clarington’s requirements;
THAT Innovative Surface Solutions, with a total bid price of $189,500.00 (excluding
G.S.T.), being the lowest responsible bidder for delivery of high performance cold mix,
meeting all terms, conditions and specifications of Tender C2009-127, be awarded the
Asphalt High Performance Cold Mix Registry for the Municipality of Clarington’s
requirements;
THAT the funds expended for hot mix in the amount of $7,700.00 be drawn from the
Department of Operations, 2008 unspent High Float program in account number
100-00-000-00000-2926 in the amount of $7,700.00; and
THAT the funds expended for high performance cold mix in the amount of $189,500.00
be drawn from the Department of Operations, 2008 unspent High Float program in
account number 100-00-000-00000-2926 for $9,300.00, 2009 unspent High Float
Program in account number 110-36-330-83680-7401 for $19,700.00 and 2010 Current
Budget Pavement Patch account 100-36-381-10255-7112 in the amount of
$160,500.00.
CARRIED
TENDER NO. CL2009-44 – NEWCASTLE ARENA ROOF REPLACEMENT
Resolution #GPA-041-10
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report COD-003-10 be received;
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THAT Bel-Con Design-Builders Limited, Belleville, Ontario, with a total bid in the amount
of $322,960.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2009-44, be awarded the contract for
Newcastle Arena Roof Replacement, as required by the Municipality of Clarington,
Operations Department; and
THAT the funds required in the amount of $349,250.00 (i.e., which includes
$322,960.00 for tendering and contingencies), be drawn from Recreational
Infrastructure Canada (RINC) Funded Project (Newcastle Arena Roof) account number
110-36-370-83674-7401.
CARRIED
FINANCE DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
JENNIFER COOKE, MANAGER OF COMMUNICATIONS AND MARKETING,
REGARDING BIZPAL DEMONSTRATION
Resolution #GPA-042-10
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the presentation by Jennifer Cooke, Manager of Communications and Marketing,
demonstrating the BizPal software be received with thanks.
CARRIED
GARY JEFFERY, CHAIR, AGRICULTURAL ADVISORY COMMITTEE OF
CLARINGTON, REGARDING THE COMMITTEE’S 2009 ACCOMPLISHMENTS
Resolution #GPA-043-10
Moved by Councillor Robinson, seconded by Councillor Trim
THAT the presentation by Gary Jeffery, Chair, Agricultural Advisory Committee of
Clarington (AACC), regarding the AACC’s 2009 accomplishments, be received with
thanks.
CARRIED
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RICHARD WARD, REGARDING PROPERTY STANDARDS BILL, TAX BILLING AND
INVESTIGATION TO JUSTIFY
Resolution #GPA-044-10
Moved by Councillor Foster, seconded by Councillor Hooper
THAT the delegation of Mr. Richard Ward, regarding his property standards bill and tax
billing, be received for information.
CARRIED
MIKE GAZO, REGARDING REPORT CLD-001-10, REGARDING SALE OF
FIREWORKS BY PERFECT PARTY PLACE
Resolution #GPA-045-10
Moved by Councillor Woo, seconded by Councillor Trim
THAT the delegation of Mr. Mike Gazo, regarding Report CLD-001-10, regarding the
sale of fireworks by Perfect Party Place, be received with thanks.
CARRIED
OTHER BUSINESS
PROPOSED CENOTAPH BY WHITECLIFFE TERRACE
Resolution #GPA-046-10
Moved by Councillor Foster, seconded by Councillor Robinson
THAT the Planning Services staff be authorized to discuss and provide in-kind services,
where feasible, for a proposed cenotaph with WhiteCliffe Terrace.
CARRIED
NEW INSPECTOR APPOINTED AT DURHAM REGIONAL POLICE #16 DIVISION
Councillor Hooper mentioned that there has been a change in command at the Durham
Regional Police #16 Division. Mr. Chris Ostler was appointed as Inspector. Councillor
Trim noted that Mr. Ostler has already started meeting with the Members of Council
individually and he has been invited to attend a future meeting of Council.
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CANADIAN NUCLEAR ASSOCIATION CONFERENCE
Resolution #GPA-047-10
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Ms. Sheila Hall be asked to attend the Canadian Nuclear Association conference
in Ottawa February 23 to 26, 2010, on behalf of the Clarington Board of Trade; and
THAT the CAO be directed to allocate the necessary funds.
CARRIED
COMMUNICATIONS
There were no items considered under this section of the Agenda.
ADJOURNMENT
Resolution #GPA-048-10
Moved by Councillor Robinson, seconded by Councillor Trim
THAT the meeting adjourn at 11:08 a.m.
CARRIED
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MAY ER
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