HomeMy WebLinkAboutCOD-070-09
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: COUNCIL
Date: Monday, November 23, 2009
Report #: COD-070-09
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File #
STAFF REPORT f15
By-law #
Subject: Co-operative Tender T-283-2009, Mixing of Winter Sand and Salt and as required,
Calcium Chloride or Magnesium Chloride and Placing in Sand Domes
Recommendations:
It is respectfully recommended to Council the following:
THAT Report COD-070-09 be received;
2. THAT Miller Paving Limited, Gormley, Ontario with an approximate annual value of
$42,000.00, being the lowest responsible bidder meeting all terms, conditions, and
specifications be awarded the Municipality of Clarington requirements for Co-operative
Tender T-283-2009 Mixing of Winter Sand and Salt and as required, Calcium Chloride or
Magnesium Chloride and Placing in Sand Domes for a one year term;
3. THAT pending satisfactory pricing and service the contract be extended for two
additional one year terms; and
4. THAT the funds required be drawn from the Department of Operations various current
operating accounts.
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Submitted by:
M,~nrr'e'Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
Reviewed by: V ~"~-`~ t V~-~C.
Franklin Wu,
Chief Administrative Officer
MMIJDBI6H
REPORT NO.: COD-070A9
7. BACKGROUND AND COMMENT
PAGE2
1.1 A tender for the Mixing of Winter Sand and Salt and as required, Calcium
Chloride or Magnesium Chloride and Placing in Sand Domes was issued on a
Co-operative basis with the Municipality of Clarington, City of Pickering, Town of
Whitby, City of Oshawa and the Region of Durham participating. The host
agency for the tender call was the Region of Durham.
1.2 The tender was publicly advertised and called for bids for the Mixing of Winter
Sand and Salt and as required, Calcium Chloride or Magnesium Chloride and
Placing in Sand Domes as required by the co-operative agencies.
1.3 The contract resulting from this tender will cover the mixing of winter sand and
salt and as required, calcium chloride or magnesium chloride and placing in
sand domes on an as required basis .for a one year term with the option to
extend for two additional one year terms.
2. ANALYSIS
2.1 A total of one (1) bid was received. The sole compliant bid was received from
Miller Paving Limited, Gormley, Ontario.
2.2 A bid for Clarington's requirements was received and tabulated as follows:
Product Miller Paving Limited
Gormle ,Ontario
Total Bid (Excludin GST) -Year 7
Winter Sand and Salt and as required,
Calcium Chloride or Magnesium Chloride
and Placing in Sand Domes
Estimated Requirements
17,500 tonnes/ ear $42,000.00
2.3 Price adjustments throughout the contract are made in accordance with the
annual rate of change in C.P.I. for All Items, Ontario from May 2009 to May 2010,
as published 30 days prior to the end of the current term.
REPORT NO.: COD-070-09
PAGE3
3. FINANCIAL IMPLICATIONS
3.1 The annual consumption of winter sand and salt and as required, calcium
chloride or magnesium chloride is estimated at 17,500 tonnes.
3.2 The unit price of winter sand and salt and calcium chloride or magnesium
chloride has increased by approximately three percent since 2008.
3.3 Funding will be provided from the current year's operating budgets for the
Operations Department.
4. CONCLUSION
4.1 After review and analysis of the bid by Purchasing, the Operations Department
and the Durham Purchasing Co-operative, it is recommended that Miller Paving
Limited Gormley, Ontario be awarded the contract.
5. INPUT FROM OTHER SOURCES
5.1 This report has been reviewed for recommendation by the Purchasing Manager
with the appropriate departments and circulated as follows.
Concurrence: Operations Co-Ordinator
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169