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HomeMy WebLinkAboutCOD-003-10Clari~~ton L.~As ~ way REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 18, 2010 Resolution #: ~~~ -b~f~ ~~ Report #: COD-003-10 File # By-law # N/A Subject: TENDER NO. CL2009-44 -NEWCASTLE ARENA ROOF REPLACEMENT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report COD-003-10 be received; 2. THAT Bel-Con Design-Builders Limited, Belleville, Ontario, with a total bid in the amount of $322,960.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-44, be awarded the contract for Newcastle Arena Roof Replacement, as required by the Municipality of Clarington, Operations Department; and 3. THAT the funds required in the amount of $349,250.00 (i.e., which includes $322,960.00 for tendering and contingencies), be drawn from Recreational Infrastructure Canada (RING) Funded Project (Newcastle Arena Roof) account number 110-36-370-83674-7401. Submitted by: Marie Marano, H.B.Sc., C.M.O., Direct©r of Corpor to Se ices ~,/ Nancy T yl r, ., .A., Director of Fina elTreasurer Reviewed by: ~F~^"'~~ --' Franklin Wu, Chief Administrative Officer MMIJDBIBH CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET; BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169 REPORT NO.: COD-003-10 1. BACKGROUND AND COMMENT PAGE 2 1.1. Tender CL2009-44 Newcastle Arena Roof Replacement was advertised and issued with bids being received as per Schedule "A" attached. 1.2 Tender specifications were provided by Barry Bryan Associates (BBA) Limited for the Newcastle Arena Roof Replacement as required by the Operations Department. 2. ANALYSIS 2.1 After review and analysis of the bids by the Operations Department, BBA Limited and Purchasing, it was mutually agreed that the low bidder, Bel-Con Design-Builders Limited, Belleville, Ontario, be awarded for the contract for the Newcastle Arena Roof Replacement project. 2.2 Bel-Con Design-Builders Limited has performed satisfactory work for the Municipality of Clarington in the past. 2.3 Queries with respect to the department needs, specifications, etc. should be referred to the Operations Coordinator. 3. FINANCIAL 3.1 The required funds for this acquisition total $322,960.00 (plus G.S.T.) and fall within the allocated RINC Funded Project (Newcastle Arena Roof) budget for Operations. 3.2 Funds in the amount of $26,290.00 are still available and are to be reserved for contingency in case of unforeseen additional expenses during the project. REPORT NO.: COD-003-10 4. CONCLUSION PAGE 3 4.1 To award the contract to Bel-Con Design-Builders Limited, Belleville, Ontario for the Newcastle Arena Roof Replacement. Based on the contract work schedule, the project will be completed by May 31, 2010. 5. INPUT FROM OTHER SOURCES 5.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Operations Coordinator Attachments: Attachment 1 -Schedule "A", Bid Summary Clari~~gton uQaMg aK wa.~ REPORT CORPORATE SERVICES DEPARTMENT Schedule "A" Bid Summary Tender CL2009-44 BIDDER TOTAL BID (GST Excluded) Bel-Con Design-Builders Ltd. $322,960.00 Belleville, ON Semple Gooder Roofing Corporation $475,986.00 Belleville, ON Nortex Roofing Limited no bid Toronto, ON