HomeMy WebLinkAboutWD-36-97TSS
Meeting: couNCIL
Date: JUNE. 9, 1997.
Report#: x-36-97 File#:
CANADA-ONTARIO INFRASTRIICTIIRB WOR&S 8XT8NSION
Subject:
Recommendations:
It is respectfully recommended to Council the following:
1, THAT Report WD-36-97 be received;
REPORT 114
File# `~~~ ~~
Res. #~
By-Law # _! 1~-
2. THAT the Treasurer be authorized, to make application to the Ministry of
Municipal Affairs and Housing, for approval under the Federal-Provincial
Infrastructure Works Extension, for the Bowmanville B.I.A. Streetscape
Revitalization Project;
3. THAT the funding for Clarington's share of costs of the project, $116,782,
be obtained from. the funds due from Clarington Place (Willsonia
Industries) and Markborough Properties, for the Bowmanville B.I.A. under
their agreement with the Municipality;
4. THAT Council pass the By-law attached to WD-36-97 to authorize the Mayor
andClerk to execute an agreement with the Ministry of Municipal Affairs
and Housing;
5. THAT the Director of Public Works and the Treasurer review other projects
with the goal of being in a position to proceed immediately with the.
-projects should additional funding become available under the
Infrastructure Program, or if for some other reason the Bowmanville B.I.A.
is unable to commit to the use of these funds; and
6. THAT, if Council approves the request of the B.I.A. for an interest free
loan of $47,997 to be .repaid over six (6) years, the funds be takenfrom
the Impact Escrow Reserve Fund #5001-50-X.
REPORT
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i
RtPORT
1,0 ATTAC81~ifi'S
No. 1: Guidelines and Requirements for the Funding of Capital
Projects Under Canada-Ontario Infrastructure Works Extension
No. 2: Correspondence from Ron Hooper, Bowmanville B.I.A., dated Sure.
2, 1997, regarding. Proposed Bowmanville B.I.A. Streetscape
Revitalization, Phase i
No. 3: Memorandum from Franklin Wu, Director of Planaing and
-. Development, dated February 26, 1997,.regarding Wi118oniaand.
Markborough Funds for Bowmanville Business Impmvement'Area
No. 4: Correspondence from the Ministry of Municipal Affairs and
HOUSing, dated May 14," 1997, regarding allocation o£:.
Federal/Provincial/Municipal Funding .under .1997-98
Canada/Ontario Infrastructure Works Extension.
No. 5: Proposed By-law No. 97-121.
a.o s~eaaooxc
2:1 Clarington has been given an allotment of $350,345 under the Canada-.
Ontario Infrastructure Works `Extension (hereinafter referred to as the
Program).. The cost of $350,345 is to be shared one-third by the Federal
Government, one-third by the Provincial Government and one-third by the
Municipality of`Clarington.
3.0 R'EV'tii~ 8NL1 CONNB~
3_ 1 important fa uidalia~
The guidelines for the Program are attached for Council's information.
Some of the important guidelines are:.
a) This is a program for the 1997 construction season. Thee
Extension Amendment to the .Canada-Ontario InfrastZUCture-
Agreement requires that cost representing the-totaS program
allocation be incurred by March 31, 1998.
b) The Program is meant to fund projects that would not otherwise
be undertaken by the local partner in the 1997-98 Provincial
fiscal year (April 1, 1497 to March 31, 3998) . .Aggregate
federal funding from the :Program and any other federal funding
programs cannot exceed one-third of the total eligible project
coats. Any project far which a local partner has received
grants or funding under any provincial capital program is not
eligible for funding under this Program, except to the extent
that a project is additional to the part of theprojeet that
received such funding.
c)` Local partners are encouraged to submit applications as soon
as .possible for projects that can be easily and quickly
implemented. For initial allocations., applications for
funding should be submitted to the Ministry of Municipal
Affairs and Housing by June 13, 1997. Local partners should
inform the Ministry immediately if they do not intend or are
usable to proceed with a project or to fully .utilize their
allocation.
d) A Management Committee has been established to administer the
Extension Amendment to the Canada-Ontario Iafrastructure-
Agreement. This Committee consists of two members appointed..
by the federal governmeat and two appointed'by the provincial
government. Upon project approval, a letter. of approval will
be issued by the Management Committee, and a Provincial-Local
Partner Agreement will be signed covering such items as
financial arrangements and payment.proviaions, eligible costs,
financial reporting, audit and inspection provisions, public
information requirements, the project details including the
implementation of the project, and time lines.
3.2 Ba,Lrmaaville 8 I A 'Street Revitalizatioa Proi~ct
The Bowmanville B.I.A. has approached Council and senior staff regarding
revitalization works for Bing Street in downtown Bewmanville. The
B.L.A.'s long term goal far the- downtown area involves new asphalt
pavement, intersections with interlock pavers,: new sidewalk, decorative
streetlights, increased tree planting .and. a revised parking. metre scheme.
The present application for infrastructure funding is for Phase I of the.-
Street Revitalization Program consisting primarily of sidewalk
replacement.
The detailed cost estimate for the project is included as Attachment No.
2. In .summary, the proposed financing is as follows:
1. Federal and Provincial $233,5fi3
Infrastructure Contribution:
3
No.~
2. Municipality of Clarington Contribution:
Markborough and Clarington Place Funds
(assignment re: capital streetscape 116,782
improvements)
SvbtotaL {Iafraatruatura Project) $350,345
3i Additional Works beyond Infrastructure
Funding:
MaYkbpreugh & Clarington Place Funds $133,218
Interest Free Loan 47,997
TOTAL PRO~TiCP COBT $531,560
The Bowmanville S.I.A. propose to use the funds assigned to the B.I.A. as
part of the development agreements from. the two groups concerned
(Markbomugh and Clarington Place) and Infrastructure Funds to Finance
Phase I of their long term goal.
Most importantly, the Bowmanville B.I.A. through. the use of these existing:
funds, will be covering the Municipality's contribution to the
Infrastructure Project. The B.I.A. is aware and concurs with this
approach. As well, they are aware that participationin this 1997/98
Infrastructure Project in no way commits the Municipality to future stages
of their overall long term vision ($2.1 million in total).
The final aspect of the B.I.A.'s proposal involves financing the balance
of the project with an interest free loan from the Municipality (total of
$47,997). They propose that the loan is to berepaidovera six year
geriod using the $10,000 per year assigned from the promotion fund
(Markborough and Clarington Place allotment). If Council chooses to granf `
this request, funds. could be allocated from the Impact 8acrow Reserve Fund
#5001-50-X.
3.3 Proviaaial - Local Partaar
As mentioned in previous sections, this project :will be reviewed by the
Management Conanittee regarding eligible costs under the guidelines as set
out in Attachment No. 1. Upon project approval by letter from the
..Management Com~ittee, the guidelines for the Program require that an
agreement be entered into with the Ministry of Municipal Affairs and
Housing. The passing of the proposed By-law attached to this-Report will
give the authority to the Mayor and Clerk. to execute the agreement when it
is available.
REPORT NO.a WD-3B-97 PA08 5
3.4 F}t}ra Tafrastructure Protects
The Program requires that the local partners pay one-third of the cost of
the projects. During this continued time of restraint and zero increases:
in municipal budgets, it is possible that some municipalities will .decide
not to become involved with the Program or may decide to utilize only part
of their allotmenC. It is therefore possible that more funds will be made
available to municipalities such as Clarington. For this reason~or if the
S.I.A. for any reason is unable to commit to the use of these funds, it is
reconcnended _that staff be directed to examine other ,projecCS to be
undertaken- under the Program with the goal of being in a position to
proceed with the projects on short notice.
3.5 8chaduliao of Works
The proposed. Bowmanville B.I.A. Streetscape Revitalization Project
provides for the removal and replacement of selective sections of existing
concrete aidemalks on , K1ng Street Sast from 3cugog Street to Ontario
.Street. This will mean that, if the project is approved, construction..
will be taking place on King Street 8asb in Sowmanville for a second year,'
tentatively commencing September 1, 1997, to be completed October 30,
1997. We will do everything possible to .schedule the work oa King Street
to reduce the inconvenience to store owners and residents as much as
possible.
Respectfully submitted, Reviewed by,
e,~~u^t2f ~i ` J
Stegh A. Yokes, P.Sng. w. H. Stockwell
Director of Public Works Chief Administrative Officer
Marano, H.B.Sc., AMCT
.~~.,-,.,.v,-
SAV*ph
June 6, 1997
Attachments
7
J
23'97 15:45 FR MMA ROB HEAD OFFICE
416 585 7292 TO 819056682051
' P.02i25
Canada 1 Ontario Infrastructure Works
Travaux d'Infrastructure Canada /Ontario
Guidelines and Requirements for
the Funding of Cap'~tal Projects
Under
Canada-Ontario Infrastructure Works
6ctension
..................
®Ontario Canada
ATTACHMENT N0. 1
'3'97 15:45 FR MMA ROB HEAD OFFICE
a16 585 7Z9Z TO 8t90566B205t
Guidelines and Requirements for
the Funding of Capital Projects Under
Canada-Ontario Infrastructure Works Extension
I. General
A. Purpose
Additional capital funds are being made available by the Government of Canada and the
Province of Ontario, to renew and enhance Ontario's physical infrastructure in local
communities. These funds are being made available to municipalities, community health care
organizations (CHO's), colleges and universities to generate employment, to promote a
competitive and productive economy and to renew and enhance Ontario s physical
infrastructure, during the 1997 construction season. We wish w join with your community
and others across the province to invest in your most important infrastructure repair and
renewal projects.
While the administrat'ne processes in the Extension are similar to the original
program, note that the scope of eligible projects is significarrtiy different There is a
focus on the rehabilitation and repair of public facilities that are essential to the future
health and prosperity of Ontario communities: transportation, health care, post-
secondary education, and water and sewage facillties. (Refer to Schedule / -Project
Approval Criteria, below, for additional information). In addltton, these Guidelines apply
only m projects approved under the Extension; please refer to the Guidelines and
Application Forms of 1994 for projects under the original Program.
The Government of Ontario has allocated the federal and provincial shares of these
cap'rcal funds to specific murticipal'rcies and colleges and universities, or. to specific projecu
involving municipalities and CHO's, (hereafter known as local partners). In addition, a single
allocation, to be adminiscered by the Ministry of Transportation, will be made for provincial
highways. Hence the Program will be administered in distinct portions:
Municipal Project Auplications: The Program allows municipalities to submit project
applications, based on a funding amount determined by a modified per capita allocation.
Eligible projects within the municipal funding allocations include only the renewal and
repair of transportation and water and sewage systems;
P.03i2~
MAY 23'97 15:46 FR MMP ROB HEAD OFFICE 4t6 SES 7292 TO 819056092~'S1 F.04/2E
l
~. !''
ProvincialN Nominated Projects: This portion of the Program applies only to community
health organizations, and provincial and private sector transportation, water and sewage
projects. The projects have been nominated by the province based on strategic
infrastructure needs and priorities in these areas, as per the criteria that apply to each
individual sector,
Post-Secondary Education: This portion of the Program applies only to colleges and
universities, and allows these institutions to submit project applications, based on
specified funding amounu. Each college and university sector share was determined on
die basis of current Ministry of Education and Training capital distribution methods.
8. Project Funding
Local partners will be required to contnbute a minimum of one-third of the costs of each
project they propose. Provincial transportation infrastructure projecu will be funded on a
one-third Canada and two-thirds Ontario basis (Note: For these transportation projecu,
substitute "Ministry of Transportation" for "local partner" where appropriate in the rest of
these guidelines).
Private sector contributions and donations will normally be credited to the local partner s
share to the extent that they add to the local partner's equity. A business case for private
sector participation will be required with the project application. The business case will include
a description of the economic benefits of the undertaking.
This is a one-year extension to the existing COIW program. The Extension Amendment
to the Agreement requires that approved projects be completed by March 3 I , 1998.
However, at the request of the Management Committee (see t.F, below), the Federal Minister
may provide his written agreement to extend the completion date and the funding of an
approved project where necessary work is delayed beyond March 31, 1998, due to unforeseen
or unavoidable circumstances, or due to prudent planning considerations.
C. Relationships to Other Funding Programs
The Canada-Ontario tnfrastruaure Works program is meant to fund projects that would
not otherwise be underdcen by the local partner in the 1997-98 fiscal year (April 1197 to
March 31198). {\ggregate federal funding from the Program and any other federal funding
programs cannot exceed one-d~ird of dte total eligible project costs. Any project for which a
local partner has received grants or funding under arty provincial capital program is not eligible
for funding under this Program, except to the extent that a project is additional to the part of
the projett that received such funding.
2
MFIV 23'97 15:46 FR MMR ROB HEAD OFFICE
D. How to Apply
416 565 7292 TO 819056582051 P.05i2~
The Ministry of Transportation, Onario has been designated to coordinate the overall
administration, operation and communications aspects of the 6ctension Amendment The
direct program administration will be carried out by the:
- Ministry of Education and Training (colleges and universities),
- Ministry of Health (community health care organizations - CHO's),
- Ministry of Municipal Affairs and Housing (municipalities in southern Ontario),
- Ministry of Northern Development and Mines (municipalities and unincorporated areaz
in Northern Ontario),
- Ministry of Transportation (provincial highways).
Local partners may submit applications for joint projects with other eligible participants.
Where this is done, one joint application is acceptable. However, the amount of each partner's
total cost responsibility, az well az, each partner's allocation dedicated to the proposed project
should be clearly identified on the joint application. These projects will be adminisrered az two
distinct projects.
Each project will require the submission of an application form and must be site specific
All project applications must be signed by the appropriate official {e.g., authorized by the
municipal council or instiwtion) of each local partner making the application. Completed,
authorized applications should be subm'rcced to the appropriate provincial line ministry az
shown below. The line ministry will provide this information and any other supporting
documentation to Industry Canada
Munlciaal Projects
Trynsportation, Water & Sewage:
Canada-0tttario Infrasu'ucture W°~ Unit
Regional Operations Branch
Minisay of Municipal Affairs & Housing
[ Ith Floor, 777 Bay Street
Toronto, Omario MSG 2E5
Tel: 416-585-4040
Fax 416-585-7639
Nordurn Coordinator.
Canada-Ontario Infrastructure Works
Ministry of Northern Development & Mines
S'oah floor, 159 Cedar Street
Sudbury, Ontario P3E 6A5
Tel: 705-670-73 15
Fax 705-670-7313
3
MRY 23'97 tS~a6 FR MMR ROB HERD OFFICE
Colleees and Universities
at6 585 7292 TO 819056662051
Aaenton: Canada-Ontario I~rastructure Works
Capiral and Operating Grants Branch
Ministry of Education and Training
9th Floor, Mowat Block
900 Bay Sweet
Toronto, Ontario M7A I L2
Tel: 416-325-401 I (for colleges)
416-325-4015 (for universities)
Fax 416-325-1959
e-mail: bill.bailey@edu.gov.on.ca
Community Heahfi C r~~rga^~'+LOns
Attention: Canada Ontario Infrastructure Works
Cap'rcal & Technical Services
Ministry of Health
3rd Hoor
5700 Yonge Street
North York, Ontario M2M 4105
Tel: 416-327-7067
Fax 4 { 6-327-7076 (please phone above # if urgent fax is being sent)
Ip~~ortation
Provincial Highways:
Resources Managemerrc Branch
Ministry of Transportation
4th Floor, 301 St. Paul Street
St Catharines, Ontario L2R 7R4
Tel: 905-704-2600
Fax: 905-704-2626
e-mail: thompsoj@mto.gov.on.ca
Nordtern Ontario Access and Private
Sector Roads:.
Area Coordinator
Canada-Ontario Infrastructure Works
Sault Ste. Marie Area Office
F.06i2
Ministry of Nortfiern Development & Mines
Ste 200, Roberta Gondar Place
70 Foster Drive
Sault Ste. Marie, Ontario P6A 6V8
Tel: 705-945-5836
Fax 705-945-5931
Further information and assistance is available from each of the provincial line ministry offices
set out above.
4
nAr 23'97 !S:a6 FR nnA ROB HEAD OFFICE
a!6 585 7292 TO 6!905666205!
P.07i2`_
t-~~y,, -,r,
<~
~,-~i n,J" ~ y,.f
~. Timing for Submission of Applications ,,% r •' `
All applications should be completed as soon as possible.~For initi~~~allocations, ~n_r.!
applications for funding should be submitted to the appropriate-prvvinciall'~ne--ministry by June
13, 1997. Local partners should inform the aj3.p~kp~e ~itinistry (fditn8fied:in theF}sr@cediag ~ /
s¢Etfon}immediately if they do not intend or are unable to proceed with a project or to fully
utilize their allocation-
F Approval Process
A Management Committee has been established to administer the Extension Amendment J,
to the Canada-Ontario Infrastructure Agreement. This Committee consists of two members
appointed by the federal government and two appointed by the provincial government~The
federal and provincial governments have each named a senior official as Co-chair for the
Management Committee. In addition. the federal and provincial ministers will appoint one
representative as an ex-officio member of the Management Committee on behalf of Ontario
municipalities.
Upon submission of an application, the appropriate provincial line ministry will review the
project proposals, in consultation with other ministries, where necessary, to determine if tfiey
comply with program critena. Protects will Shen be nominated by the provincial co-chair to the
Management Commhtee for approval, based on the program cr'rceria Local partners will be
expected to obtain all necessary environmental, technical and other approvals prior to projects
being approved. Approval requires the agreement of both the federal and provincial co-chairs.
Upon project approval, a letter of approval will be issued by the Management Committee,
and aProvincial-Local Partner Agreement will be signed covering such items as financial
arrangements and payment provisions, eligible costs, financial reporting, audit and inspection
provisions, public information requirements, the project details Including the implementation of
the projects, and timelines.
In accordance with the provisions of the Extension Amendment to the Canada/Ontario
Infrastructure Agreemerrc, the final date for approval by the COIW Management Committee of
projects, and amendments which signficantly alter the nature and scope of a project, is March
31, 1998.
Please note that local partners may commence, at their own risk, work on a project prior
to obtaining formal approval by the Management Committee. In these instances, eligible costs
incurred on or after April 1, 1997 may be claimed retroactively only when and ff the project is
approved by the Management Committee.
5
MRY 23'97 15 47 FR MMR ROH HERD OFFICE
a16 585 7292 TO 819056682051
G. Payments
To receive program funds for approved projects, local panne rtner claimms foorexpebnses
costs that have been incurred and p anne °~~have co prov de documentation of actual
incurred but not yet paid, the local p
payment within 90 days of the original claim. A claim form will be provided ac the time of
project approval.
The Province will flow two-thirds of the supported eligible incurred cosss to Iowl
partners. This two-thirds includes the federal portion of the program funding. The local
partner will be responsible for covering the remainder of the project cosss.
P.06i2`_
The Extension Amendment to the CanadalOntario Infrastrucwre Agreement requires
that cost representing the total program Thocaforeblocal partners are n ouraged to~incur~and
qualification set out in Sec. I .B, above).
claim projects costs as soon as possible. In order to receive payment for costs incurced in the
1997-98 fiscal year, total partners must ensure that claims covering these costs are received by
the appropriate Provincial line ministry on or before March 31, 2000.
Local partners will be required to submit project completion reports along with their final
claim for project costs.
H. Project Amendments
Local partner may ask to amend the scale, scope or timing of approved projects, as well
as the projects costs (upward or downward}.
Requests for amendments to approved projects must be submitted in writing co the
yppropriate Provincial line ministry, accompanied by:
• a description of the change, including any new environmental impacts; ro ect
• detailed reasonslrationalefnr the change (Please note that unsubstantiated p j
cost overruns will not be considered for additional funding. Sufficient justification
for upward amendments must be provided); and
• a revised Schedule 2 form. if the amendment relates to a cost or timing change.
Requests for amendmenss to projecss which significantly alter the nawre, scope on oro~
of an approved project should be received by the appropriate provincial line ministry royal
before December 31, 1997, in order to be considered for Management Committee app
by March 3 I , 1998.
6
MAY 23'97 1547 FR MMP ROB HERD OFFICE
416 585 7292 TO 819056682051
Allocations are not transferable between approved projecu u of right A decrease in
one project does not necessarily entitle a local partner to a corresponding increaze in another
project Project decreues releue funds which can, with justification, be the buffs of a request
for an increaze in another approved project
Please note. restrictions apply to situations where a local partner has initially agreed to
fund its share of a project at a ratio greater than I l3 of the total project costs. This approved
ratio cannot be changed at a later date because of underspending on another approved project
or because of funds remaining in the local partner's allocation. The only instance where the
amount of the originally agreed upon federal and provincial contributions can be altered
(increased) is where there are justifiable increases in the total costs of a project
!. Project Audit
P.09i2'_
This program and all reports related to It are subjett to audit by the provincial and federal
governmenu. For purposes of conducting audits of specific projects, the services of the
external auditors of local partners may be engaged. The cost of carrying out these audio will
be born by the provincial and federal governmerrcs.
Local partners will be required to maintain their accounts related to an approved project for a
period of three years beyond March 31, 1999.
f pi-ogram Evaluation
An evaluation of this program extension will be undertaken and may include a sample of
local partner s projecu az cue studies for the exercise. Costs of am evaluation will be born
by the provincial and federal governmenu.
K Communications
In announcing infrastructure projects funded under this Program. terrain requiremenu
must be met In all communications related to a specific approved project, Canada, Onario
and the local partner must receive equal recognition. This applies to both local signs on the
project site and public announcements about the project
All program communications will boved~ro ea is announced local pacrtners will be eked
communicadons group. Before any app p 1
. ,
MAY 23'97 15:47 FR MMR ROB HERD OFFICE 416 565 7292 TO 619056662051 P.t0~2~
for tfieir input. Local partners must not, on their own, make any announcements related to the
project
News releases will be issued for all projecct. These will be issued by the joint federal-
provincial communications group. News releases will contain one quotation from each of:
federal, provincial and local partners. Local partners will be asked to approve their local
quontions before the news release is issued. A major program objective is w demonstrate the
benefis of co-operation among governments and other public bodies.
In cooperation with the local partner, the federal and provincial governments will arrange
events to launch approved infrastructure projects or to celebrate competed projects. These
could include nbbon cuttings, news conferences or other similar everra. All three partners will
be involved in any launch evems.
Local partners will be responsible for having signs produced for the projett site, the costs
of which will be eligible under the program. The provincial and federal governments will issue
specific requirements for these signs. Locat partners will be informed in their project approval
letter if a sign is required.
All public information related to calls for project tenders must dearly indicate drat the
project is funded under this Program.
All printed material and signs will be in both official languages.
8
MqY 23'97 15 47 FR MMFI ROB HERD OFFICE
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ll Guide to the Application Form
Summary Information
I. Legal Name of Local Partner
The legal name of each local parmer or incorporated group, and the local partner s
mailing address, postal code, contact person, phone and facsimile numbers.
Z Project Name
The name that will be used m identify the project, e.g., "Development of Production Well
G 17 (Cambridge}".
3. Project Description
A full, clear description of the project outlining the nawre of the undertaking, the work m
be done and the expected result, eg., "Construction of new production well m supply
potable water to distribution system with disinfection facilities".
4. Location of Project
A description by lot, concession, street address or geographic location of the project (not
the local partners address unless this is the project site). Ic is mandamry that the postal
code for the project location be included in this section. If the project stretches over
more than one locale, such as a road project, then the postal code for the address
nearest the beginning or end of the work is satisfactory. H tfie project occurs at more
than one site, all sites should be described and postal codes should be provided for all
s"rces.
5. Estimated Project Cost
From Schedule 2, Project Expendiwre Forecast, the mtal of all eligible costs related m the
project
6. Relationship to Other Governmetrt Funding
If this project has been the subject of an application for funding from either the provincial
or federal governmems please indicate tfiis, tfie program involved, az well az, the current
staves of the application (e.g„ awaiting decision, approved, refused). Total federal funding
9
MAY 23'97 15~a7 FR MMA ROB HEAD OFFICE
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H.lz~zs
from all sources for a specific project cannot exceed one-third of the total eligible project
costs.
7. Proposed Start Date
The date that the first eligible costs related to the project are incurred. Note: No costs
incurred prior to April I, 1497 will be eligible for federaUprovincial funding.
8. Proposed Completion Date
The date when the final eligible costs for the project are incurred. All projects must be
completed by March 31, 1998. (with the qualification set out in Sec. 1.6, above)
9. Estimated Person-weeks of Work Directly Created by the Project
The total number of jobs that will be created as a result of This project measured in
person-weeks of employment.
10. Estimated Long-Term Jobs Created
The number of new long-term jobs, if any, expressed in person-years, that will be added
to the workforce as a resuk of this project being approved.
11. Signature
All applications must be signed by an authoraed official(s) of the local partner. The official
must attest that the local partner has passed a resolution authorizing application for the
project
Schedule i -Project Approval Criteria
The criteria for project consideration are outlined in the Canada-Ontario Infrastructure
Agreement, as amended, establishing this program. These criteria are aimed at increasing the
levels of investment in public infraswcwre during the 1997198 fiscal year over and above the
levels which would have existed in the absence of the Program. As well, other criteria seek
projects which will produce significant benefits to the local, provincial and national economies.
While not all projects will be able to satisfy all requirements, local partners aze
encouraged to submit substantial proposals which will meet the widest possible range of
criteria.
10
MAY 23'97 IS~aB FR MMG ROB HEaD OFPI,:E a16 595 7292 TO 819056682051 P.13~2_
Each project must satisfy g_II, of the following five criteria.
1.1 Short-term job creation
All projects must create employment during the life of the project Applications should
estimate the number of jobs that will be created by the project and provide an analysis of
how they arrived at these figures. The number of jobs created should be defined in terms
of person weeks (i.e. full time equivalent jobs created on a weekly basis).
Reports outlining the acwal number of jobs created will be expected once the project is
completed.
The tendering process should require com:ractors to document the acwal number of
person-weeks of work
1.2 Incremetttality
Local partners will need to demonstrate and certify that the proposed project is either
incremental to the approved 1997 capital budget, or represents accelerated capital
investment An explanation will be required as to how the project meets the test of
lncrementality. Certifications on Incrementafity will be subject to audit
Incremental or accelerated investment is defined as:
• a project which the local partner has planned for the fuwre, but the start of work
on the project will be brought forward by at least one year; or
• a project w be implemented in 1997 but not included for funding in its approved
1997 capital budget, or a project to be implemented in the first quarter of 1998 but
not included in its approved 1998 capital budget; or
~ a project which would not have proceeded, or would not have proceeded at the
same rate, without the funding avaihble through this program; or
• that portion of a project to be implemented in 1997 which is additional to the part
of the project included in the approved t 997 capital budget or that portion of a
project to be implemented in the first quarter of 1998 which is additional to the part
of the projett included in the 1998 approved capital budget
Local partners must certify that the proposed projett to be implemented in 1997 is not
substituting for an eligible qualifying capital investment under their approved 1997 capital
budget, and that the proposed project to be implemented in the first quarter of 1998 is
not substituting for an eligible qualifying capital investment under their approved 1998
spiral budget
MRY 23'97 1549 FR MMA ROH HEAD OFFICE
1.3 Infrastructure
alb 585 7292 TO 619056682051 R.lai25
For purposes of the program extension, eligible infrastructure means the creation,
renewal or enhancement of a physical capital asset instrumemal in the provision of public
services.
Eligible projects within the municipal funding allocations would include renewal and repair
o{transportation and water and sewage systems. but would not include the construction,
improvement, refurbishing or repair of municipal buildings such as, fire halls, police
stations, town halls, maintenance yards, etc nor community centres or recreational
facilities such as, arenas, swimming pools, parks, playgrounds, etc.
Eligible projects for CHO's would include renewal and repair of community heakh care
facilities (excluding those subject to Restructuring Board review).
for colleges and universities, eligible projects within the funding allocations would include
the renewal and repair of college and university facilities, including chose of their affiliated
and federated institutions, which are used for academic teaching, research and training
purposes, or in general, projects that would otherwise be deemed eligible for funding
under the Ministry of Education and Trainin~s 1997-98 Facilities Renewal Program.
A project which is a definable phase of a larger initiative may be acceptable, if the projett
results in usable infrastructure at the time the project is completed. The costs
attributable to the approved project w11 be only those reasonably and customarily
associated with initiating and completing the design, planning and construction of the
project
i.4 Consistent widr provincia[ capital planning practices
Project proposals that are brought forward must be consistent with provincial capital
planning practices, guidelines and any overall infrastructure developmerrc plan(s) affecting
the particular area or region of the province, and cannot contravene federal policies and
practices.
Work funded through the Program must comply with all federal, provincial and local
requirements relating to construction and renovation projects, as well as, comply with all
applicable labour, procurement, environmental and human rights legislation and standards.
1.5 Operating cosu
Any additional operating costs incurred due to this projett would be borne by the local
partners, including the full responsibility for the cost of the projects operation,
12
MRY 23'97 15:48 FR nMR ROB HERD OFFICE
4l6 585 7292 TO 819056682051
maintenance and repair. The project proponent shall confirm that the associated
operating and maintenance costs are supportable within the local partners projected
budget in fuwre years. Where projects would expand provincially-funded programs or
facilities, the local partner will confirm that saosfattory arrangements for the increased
operating budget requirements are in place or, if necessary, confirm the appropriate
provincial ministry's approvrl of the required operating funding increase.
P.;Si29
Insert an estimate of any annual operating costs that extend for the first two years
beyond the project completion date and indicate how these will be met The reduction of
operating costs is a significant benefit encouraged by the program. These savings should
be quantified and included as support for the project proposal.
The following criteria (Application: Schedule 1, pg. 2) also apply to the Program; it
is expected that projects will meet many of these criteria. Local partners are
encouraged to incorporate these objectives in their project design:
1.6 Long-term job creation
Projects leading directly co the creation of employment are an essential part of this
program. projects contributing to broad employment creation either immediately or
beyond the completion date of the project are encouraged.
l.7 Enhancing economic competitiveness
Projects contributing to enhanced economic competitiveness would:
• reduce the costs or increase productivity of businesses;
• improve business opporwnities;
• provide new economic opporwnides;
• enhance the skill base;
• improve accessibility and remove barriers to employment of skilled individuals; or
• improve pricing of public services.
1.8 Use of innovative technologies
This criteria is not applicable to COIW Extension Amendment Do not complete #3. on
Page 2.
1.9 Bringing infrastructure up to commun'rsy standards, codes and by-laws
This criterion makes a specific allowance for projecs which replace or upgrade existing
infrastructure consistent with current community standards.
13
MAY 23'97 15:48 FR MMR ROB HEAD OFFICE 416 585 7292 TO 819056682051
The types of projects fitting this criterion include:
• those leading to compliance with building code, fire code, health, environmental and
safety standards;
• those removing physical barriers to accessibility; or
• those contributing to energy and water conservation.
The program does not cr~ce or impose standards beyond those already in place.
I.10 Enhancing long-term skills in the worldorce
This criteria is not applicable to COIW 6ctension Amendment Do not complete ~5. on
page 2
I.I 1 Enhancing environmettd quality and sustaimbillty
This program enables investment in infrastructure to Positively affect the environment
This criterion can be met by projects which:
• improve community health;
• contribute to conservation of resources, or '
• employ technology to reduce or prevent detrimental environmental impacts or
effect system repairs or improvemems.
f.12 Innovative financing
These techniques enable a higher level of infrastructure investment by using alternative
funding sources for service provision.
Options may include:
• new pricing mechanisms such as full cost recovery and other economic pricing
methods; or
• the participation of the private sector in the financing or provision of public services.
A summary of the anticipated impacts of the project is required-
1.13 Local impact
Summarae the major direct and indirect economic, social and environmernal impacts this
project will have on your community or institution. Indicate any additional private sector
projecu or initiatives that may proceed as a result of this project proposal.
1612`
14
MaY 23'97 15.x9 FR nna ROH HEaD OFFICE 4l6 585 7292 TO 819056682951 P.17i2_
Schedule 2 -Project Expendiwre Forecast
Eligible Cosu
Costs must be of a type and size which normally would be capitalized in the records of
the local partner.
Eligible cows shall include all direct cosu properly and reasonably incurred and paid solely
and specifically in relation to the confirmed project that are:
(a) invoiced against a contract for goods and services necessary for the implementation
of the project: or
(b) any ocher costs which are incurred and paid in the performance of the project that
are recognized and determined as relevant by the Management Committee, such as
day labour, or
(c) direct salaries and other employment benefits of employees of the local partner
engaged solely and specfcally to carry-out a project whose costs have been
approved by the Management Committee as indicated in the completed Schedule 11,
including the salaries and benefits of employees of local partners in proportion to
their actual time engaged specifically in the carrying-out an approved project; or
(d) costs of required project signage; or
(e) any ocher administrative costs which have been determined and approved by the
Management Committee, with the exception of:
• general overhead, including services or works normally provided by the local
partner or any other agency of that partner,
• the cosss of any lands or any interest tfierein, including easements. and
• interest costs.
No claim will be paid by the federal or provincial governmenu unless received on or
before March 31 of the year following the fisal year in which the costs are incurred. In all
circumstances, claims will be rece"ned no later than March 31, 2000.
The allocations for approved infrastructure projects are meant only to cover net project
costs. Net project costs are the gross costs minus tfie GST and any other rebates.
15
MAY 23'97 15:49 FR nna ROH HEAD OFFICE
416 585 7292 TO 819056602051
Only those direct cosy incurred after April I, 1997 and detailed on the attached
Schedule to the application and approved by the Management Committee will be eligible for
payment
Program funds may only be used to cover eligible costs directly related to an approved
project If a local partner uses its funds from the Canada-Ontario Infrastructure Works
program for any purpose which does not comply with the program eligiblity criteria, or for
which the Management Committee has not granted a special exception, the local partner will
be required to return these funds to the Province of Ontario.
Cost overruns are the sole responsibility of tfie local partner who also has the
responsibility for completing the project However, the Management Committee may, at its
discretion, approve additional cosashared project funding.
21 Invoices Cosa -Major Cotttraa
Estimate of major costs invoiced against a contract for goods and services necessary to
implement the project
22 Other Relevant Contract Cosa
P.18i2~
Other costs that are incurred as a result of the projett tfiat are indicated as such by the
local parmer and approved by the Management Committee. These costs may include one
time fees for professionals or specialise engaged in project planning and delivery but not
supported by an ongoing contractual agreement
23 Salaries and Employee Benefits
The salaries and employee benefits for employees engaged solely and specifically to
implement the project must be estimated and reported in order to be eligible.
24 Equipment
The core of purchasing, leasing or renting equipment not covered in section 2.1 or 22
must be estimated and reported.
2.5 Other Costs (specify)
Any other administrative cosy not covered in sections 21 to 2.4 that are a dirett result
of the project must be specified and indicated here.
16
MAY 23'97 15:49 FR MMA ROB HEAD OFFICE
26 Total Estimated Project Gross Cost
The tonal of lines 2.1 through 2.5.
2.7 GST Rebates
dl6 585 7292 TO 819056682051 P•19i2`
Applicable GST (and other) rebate estimates are to be recorded here.
2.8 Total Project Estimated Net Cost
line 2.6 minus line 2.7
Proposed Method of Financing
The local partner is required to complete this section of the schedule bearing in mind the
federal and provincial funding limits.
Z9 Canada-O~rio Infrasuucwre Works Capital (Federal and Provincial Shares)
The federal and provincial share of the eligible project costs az reported in line 2.8.
Z.10 Local partners Own Resources
The local partner(s) shall report the share of the total costs of the project that they will
individually bear.
21 I Private Sector Con[ributions
The Program encourages the use of innovative techniques to azsist the local parmer in
meeting project costs. Private sector parmerships, financing and innovative pricing
techniques are some examples of initiatives that may be used
ff innovative funding initiatives are used then they must be identfied and their value
reported here.
Matiagemerrt Commltxee may, at its discretion at amt time during the undertaking
ry of a project. require additional information.
17
MRY 23'97 15: a9 FR nria ROB HEAD OFFICE a16 585 7292 TO 819056682051 R•20i2
Schedule 3 -Federal Environmental Assessment
A separate federal environmental assessment review must be completed by a federal
officer for eat project, pursuant to the Canadian Environmental Assessment Act (CEAA).
This is to ensure that projects do not involve unaccepable environmental effects and is a
requirement prior to any federal funding being approved. For reviews to proceed
expeditiously, discussions with the federal environmental officer and completion of the
appropriate forms (Schedule 3a and 36) should take place az soon az the applicant decides on a
project.
If the applicant thinks chat they have an excluded project* in which no further
environmental assessment is necessary, they need to address Schedule 3a of the COIW
application. The top half of this sheet is to be completed by the applicant and faxed or sent to
tfie federal environmental officer (contact numbers listed below). The emvironmental officer
will, after examining the information, contact other applicable federal Eepartmenu and make a
determination regarding an exemption from further environmental assessment The decision,
rationale (according to CEAA) and appropriate signatures (all responsible authorities) are
added to the second haN of the same sheet and a completed copy will be sent back to the
applicant The amount of work for an environmemal assessment, which would be required by
the appliant, is dramatically reduced by identifying the status of the project at the beginning of
the azsessment process.
The following information applies to projects that are not excluded. Applicants are
encouraged to consult the federal environmerrcal officer to determine the appropriate method
for completing their environmental assessment ff the project is not excluded, or involves
other federal department u'fggers*, or may produce significarrc effects (social or
environmental), the applicant will be sent a completed copy of Schedule 3a with the decision
not to exclude the project and be insuucted to proceed with Schedule 3b az per the attached
guidelinesfinstructions. The timely and comprehensive assessment of a project is facilitated by
proper completion of Schedule 3b. Reference w environmental reports are suitable for
completion of Schedule 3b given that the report is attached.
To further reduce the duplication of time and effort, the federal government is attempting
to combine the provincial and federal environmental review processes. Under provincial class
legislation (where most projects will fall), the applicant is required to perform aself-assessment
az to the potential social and environmental impacts of a project The Environmental Study
Report produced under this legislation is also appropriate for the federal review. However,
CEAA requires additional information which is outlined in Schedule 3b and the guidelines. By
adding this information to the provincial self-assessment report, this report would be sufficient
for both provincial and federal reviews. Please include the report with the completed COIW
application form.
18
MAY 23'97 15:50 FR MMq ROB HEgD OFFICE 416 585 7292 TO 819056682051
If you have any questions regarding tfiis procedure, please contact the Environmental
Officer at 416-954-6648 (fax 416-954-6654).
'NOTE Terms in bold are explained in devil in ehe glossary.
Prepared by:
CanadalOntario Infrastructure Works
Industry Canada
Dominion Public Building
1 Front Street Wes4 4th Floor
Toronto, Ontario MSJ IA5
Tel: 416-973-5093
Fax: 416-954-6654
e-mail: coiw@ic.gcca
Canada-Onnaro Infrastructure Works
Secretariat
Ministry of Transportation
I st Roor, West Tower
1201 Wilson Avenue
Downsview, Ontario M3M IJ8
Tel: 416-235-4446
Fax 416-235-5243
e-mail: gasparoc@mto.gov.on.ca
May 20, 1997
Vit7OhMGU IDEIGUID6F.W P6
P.21i2~
19
4 LomEOn of pro)sa(Lat, conunlon.5beetMdnssyEmpecement du gejet (lat, rang. adresx poalek) I
pdero
Eyes. Wrax IntllLSte Ele program nama a
Avez-vaa praserdi uno demantle do final
Danc 1'atfirmaWe, pdLro d'mdiquer le rrom
Louts qul revlent 3 dbque pertensiro)
ou eu gouvememard da POMado?
ae tlaeut W Proiet emtsag6e
t.CdMe far Project Approval/cril~ea d'appmoadon eu pro)at
2Butlget emtl 6pertdmg ForerasUR6vbbtts 6udgdtairec at Obpantes envisagbes
3.Fedenl Firvrtonmwdal AsseacmenV~vaawlian errvironnemerdek /6OMIe
11. IAvr cetEH Ihet Eta irdormeEon armlametl in tltis appLmEon end Na aEaded stlledW
coal no local annou~nc~ ~l~re ~tlmis gojeavNl be made until rjoild ennooncen
been eVlhodzed
(dab
(loal p
J'aaeaeMOUS edeamm qua lea ronaelgnemenb mntenus dare b orQcenb demands
dalfe
PmjeW I Mam6ree
x esgmmdvec loop tonne
Ismle aiia
b mnaa arM complete atths dsb ofsWmisaion. Itudner cadiy I
Ma eDPOVed oY all Nroe Ieveh of gavemmenl aM Ihat I nave
to sutxnit lnic appaoeon/
nor)
t les annexes ti-joinhs cord euaa M mmpleb'e la date de
prgel na acre effeau5e avant I'aDProbadon dune annonm mnjame
J P ea OgdipEpVOeaodpEOn du Drojst '
Schedule,l7Annexe 3
Crlfe~' '/.61I(~res
May 1997/fiai;1997
.,. .,
Loch PeMedPanerroirc Icml PAjed NamaMom du projet
CrlteRa fdt Project ApprovaUCAlI!res d'approbalion (N projet
The cdleda for project approval are those apecified In the FFederal-Provinaal Agreement.
les crheres d'approbation du projet soot eeux mentionnes Bans Caewrd fbdbra •provincisl.
Each project must satisfy all of the following cri[eda! Cheque projet dod r4pondre g Ia totalitE tles ufteres suivants.
CnteriayCr9Eree
1. SMrtterm Job Creation - Plsase complete Box 9 on the Application Form.
Crdalion d'emplois 8 courtterme - Priere de remplir la qse 9 du formulaire de detnande.
2. IrroremeMalily fSedion 12 - Guide m the Application Forml
AppoR ddMre el (Artide 1.2 • Guide pour remplir le Tormu sire de demands)
Is Nis Orojetx incremental?IESt-ce qua ce projet represents un aDDdrt dlff4rentiel?
~YesrOUl ~NdNdn
H yes, describe how the project meets the tximda:lSi out, veuillez decdre de quells maniere le projet rtpond crux rsiteres
d'admissibil,te:
3. InfiasWelurellnhas W efirrc
What infrashuclure would be renewed, enhanced or neared b)'this project and how? (Section 1.3 • Guide m the Applictlon Form)I
We9e Irrhastructure serail rcnouvelee, nm(oroee ou trees par ce projet et comment? (Article 1.3 • Guide pour remDLr le mmtulaire
de demands)
4. Doea this project rnmply with applicable federal sod provincial laws and requlrementa (a.g. planning, engineering,
environmental aasassment)? Describe how and vfion any oufstantling requirements will M met (Section t A - Guide m the
Application Fonn)!
F~tce qua to projet respects jes lois et exigences Tedereles N provlneiales en vigueur (par exempts, la plan~eation,
I'ingenlerle, l'evaluahon anvironnernemale)? DEerivez comment et quand loofas les exigences aetuelles seront respect6es.
(Amde 1.a -Guide pour remplir Ie fortnulaire de demands)
5. Are there operating costs (txyontl project completion) related to this project? Please specify what these arc and how they
would bo mat ((Secdon 1 S - Guide m the Applicaton Fotmy
Y a;til dea oo0ts d'exploitadon (en dehore de la realiaatien du pprojet assodes i ea projet? Veulllez preciaer rr qu'its soot
et comment on les regleta? (Artce 1.5 • Guide pout remplir le fonnu~ain; de demands)
Projected Annual Operatlng CostslCodts d'ezploitadon annuals prevus
1997 1999
_~-._.._ .. ~., .~v......v...c~c,~r ,,,cc, a„~i u,CJC tIIICf18,
r, r is exp a al sac project will meet one or more of memJ
Les cdteres survants s'appliquem au programme sur ks tlavaux dinfrashucmreCanada-Ontario; cheque projet ne tloil pas n{cessairement
remplir lour ces cdtLres, cependant on prEvoit que cheque projet remDlira au moins un ou plusieurs d'enbe eux.
1. Long•Term Job Creation (Section t.6 - Guide m the Appliptien Fortn) Please complete Box 1 D on the Application Fonnl
Cr{ation d'emplois ii long terms (ArtiUe 1.8-Guide pour remplir k formulaire de demands) Priere de remplir la case 1p du fonnulaire
Oe demands
2. Enhandng Economic CompetibYOnassl Rontoreengm de la ramp{UGVh6 6tonomlque
Please indicate how this project contributes m enhanced compebYiveness. (Section 1.7 - Guide m the ApDlicatlon Fonn))J
Veuillez intliquer comment ce projet conuibue { I'amEliorafion de la comp{titivile. (Article 1.7 -Guide pour remplir le fortnulaire de
demands)
3.
4. Bringing InfiasWeture Up to CommunrYy Standards, Codes and BY-Laws!
Ramaner Pinfnahuctun arc[ nontxs, codes et r{glements de la wlleetNit{
How would Uis project bdng infrastructure up m cumeM community standards? (Seetlon 1.9 - Guitle to the Application Fortn)
Commera ce projet ramr?ndat-015nfrasbudure aux normes actuelles de k wlledivit6? (ArtlUe 1.9 -Guide pour remplir k fonnulaire
de demands)
5,
6. EnhanUng Envlronmerdal Quality and Sustainabllily/ Renmreer la qualite et le carect{re durable de I'environnement
Would this projet improve wmmunlty health, wnm'DUta m resource conservation or use technology m reduce or prevent emironmeMal
impaets7 If so, how? (Sedion 1.17 - Guide m the Application Formy
Est-ce que ce projet ameliorere la sent{ tle la collectivitE, wnoibuere i la wnservation des ressouroes namrelles ou fare Appel A la
technobgle pour r@duire ou prevenir les incidences sur PenvironnemeM7 Dans ce ps, ammertt? (Artide 1.t 1 - Guide pour remplir
le mrmulaire de demands)
7. InnovalNe FlnandnglFnanumxdinnwateur ~~
Would this project use altemadve sources of funds or serviCBS m gat higher levels of imrastruuiure inve5tmem (e.g. private sector
partleipation)? If so, haw? (Section 1.12 -Guide to the Applieatfon Form)!
Fstte que ee projet utilisers d'aubes sources de mods ou de services pour obtenir des niveaux plus Havbs d'invesfissements Bans
ISnfrastructure. (Paraxemple, la partidpation du sedeur pdv{). pans w cos, comment? (ArtiUe 1.72-Guide pour remplir le mnnulaire
de demantle)
A summary of anticipated impacts of the project is required,
Un sommaire de 1'impaot envisagE du projet eat regale.
8. Lopl ImpaclsAmpscls lodut
(Section 1.13 - Gwde m the Appricatlon Fonn)I (AnjUe 1.13 - Guide pour remplir le mnnulaire de demands)
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Schedules 3a and 3b -Federal Environmental Assessment
Pursuant to the Canadian Environmental Assessment Att (CEAA}, a separate federal
environmental examination must be completed for each project ire order for applicants to
receive federal funding. The information oudined in the COIW applicaton is necessary to
determine a) if the project, for which you aze seeking support, is excluded under CEAA or, bj
requires an sssessment screening and if so; c) to carry out the screening expeditiously and in
accordance with CEAA. To assist the applicant in responding, key Germs (bold text) are
defined below and the federal government Environment Officer is available ac 416-954-6646
(tel) or 416-954-6654 (fax) to respond to questions. This portion of the application does not
have to be completed prior to applying to the program, it can be completed after submission.
CEAA specifies certain types of projects ss having insignecant environmental effects,
Therefore, these projects do not require an environmental assessment (EA). Examples of these
excluded projects are identified below. If your project n~gi ht be an excluded project, complete
sections I and 2 of Schedule 3a and fax it to the Environmem Officer as soon ss possible. The
Environment Officer will confirm whether or not an EA for the project is required. If the
project is excluded, is is not necessary to complete Schedule 36 of the application.
Projecu that are not excluded under CEAA must undergo an EA, therefore, Schedule 36
should be completed for each projett Before completing Schedule 36, contact the
Environment Officer if the project is likely to involve signifianc environmental effects or public
conuoversy, or requires some other federal authorintion that also triggers the requirement
for an environmenal assessment Potential federal EA viggers (required federal deparunenal
involvement) are identified below.
Glossar~of Terms
The following definitions should be considered in completing Schedules 3a and 3b.
Environment: Environment means componerrcs of the Earth and includes land, water
and air; all organic and inorganic matter living organisms; and the imerscting nawrsl systems
that include these componenu.
Environmental effects: The EA should consider environmental effects of the project,
malfunctions or accidents that may occur in connection with the project, and cumulative
environmental effects that are likely to result from the project in Combination with other
projects or activities that have been or will be carried out, and any other matters that the
applicant considers to be relevam (e.g., disposal of materials).
Environmental effetts include: '
a) any change that tfie project may cruse in tfie environment, including any e(fett of such
change on health and socio-economic conditions, on physical and culwral heritage, on
current use of landslresources for tradiconal purposes by aboriginal peoples, or on any
structure, site or thing that is of historical, archaeological, paleomological or
architectural significance, and;
b) any change to the projett that may be caused by the environment;
whether such change occurs within or outside of Canada.
Excluded project Certain projects having insignificant environmental effects do not require
an EA under CEAA: refer to the exclusion list regulations (Section I S). The following are
examples of projects that may be excluded, under ceroin circumstances. maintenance or repair
of existing physical works such as buildings, roads, water and wastewater facilities; minor
modification of existing buildings; consuucrion of ramps, doors and handrails co facilitare
wheelchair access, fences, sidewalks and small parking lots; modifications of existing roads
within existing right-of-ways; demolition of small existing buildings; and modification of existing
culverts. Complete Schedule 3a and contact the federal government Emironmenc Officer if the
project may be excluded from further assessment Additional project details may be required
to make an appropriate determination.
Mitigation: Mitigation meuures that are technically and economically feasible that would be
used to eliminate, reduce or conuol any adverse environmental effects of the project
Monitoring and Follow-up: Monitoring programs must be developed to ensure the mitigation
measures identified for the project have, in fact, been implemented. A follow-up program, to
be determined by the responsible autFioriry, is designed to verify a) the azcuracy of the
environmennl assessment: and, b) the effectiveness of the mitigation measures.
Project An EA is only required for "projects" as defined in CEAA which are not excluded.
Under the COIW program, most,.if not all, projear will be undertakings in relation to an
existing physical work in which case the EA should consider consuuction, operation,
modrfcation/repair, decommissioning or other attivities likely w occur. Projects may also be in
relation to a physical activity (e.g., low-level flying), where the applicant should contatt the
Environment Officer to determine if an EA is required.
Signficance: This is a statement of whether, taking into account the mitigation measures that
will be implemented, tfie project is likely to involve adverse effects that are significant
Environmental standards, guidelines and objectives (i.e., specifying maximum threshold levels)
ran be used to establish significance, Where they do not exist, reference should be made to
the magnitude, geographic exrent duration, frequency, irreversibility and ecological impact of
adverse environmental effects that are likely to occur.
Trigger. An EA of a project is required where a federal authority provides a financial
convibution, administers lands required for the projec[, or issues a license or permit enabling
the project to be carried out Examples of federal regulatory approvals that trigger CEAA
include authorizations under the Fisheries Att and the Navigable Warers Pro[ection Act
Contact the federal government Environment Officer before completing Schedule 3b if the
project for which you are seeking support requires some other federal approval that may
nigger CEAA. This will enable a coordinated review to be conducted by allowing all patties to
provide input and expert advice on the project from the beginning.
SCHEDULE 3aVP,NNq(E Sa ' ' ,.
FEDERAL ENVIRONMENTAL ASSESSMENT PROCESS.
PROCESS.US FEb~F.)i1L+'D'EVALUATIbN-0'ENv71RONNEMEN'T
Section 717"8 ParGe (Ta 6e completed 6y local partnerlA titre campleta¢ par le partenaire local.)
PROJECT IDENTIFICATION l INDENTIFICATION DU PROJET
7.1 Local PartnerlPartenaire local
1.2 Project NameMom du projet
1.3 Project Contact/Personne-resource
Phone numberMumero de telephone
1.4 Environment ContacUPersonne•contact pour I'environnement
Section ?l2 °ne Partie (To be completed by local paMerlA titre completes par le parteneire local.)
PROJECT DESCRIPTION !DESCRIPTION DU PROJET
Describe the project, main undertaking to be carried out in each phase, and the environmental setting including
sensitive environmental components that may be affected. list ali applicable regulations!
Decrivez le projet, les activ8es A rare accomplies dens cheque phase, et les endroits, y compr6 les endroits de
1'environnement qui comportent des zones sensibles, qui poumaient titre affectes. Indiquez tous Is reglements
applipbles au projet.
Section 3l3 °M Partle (To be completed by federal Env. Officer.! A 8tre wmpletee par I'agent du federaux de I'env.)
DETERMINATION
a) ( )The project described above is not excluded from examintaton under CEAA; proceed with Schedule 3b.1
a) ( ) Le projet deuit cl•dessus nest pas exempt de I'examen en vertu de ACEE; veuillez continuer aver I'annexe
3b.
b) The project described above dose not require an assesment under CEAA for the following reason:!
b) Le projet decrit ci-dessus n'exige pas d'bvaluetion en vertu d'ACEE pour la raison suivante:
( ) It is a prescribed project pursuant to Exlusion Ust Regulations subsection .l
( ) C'est un projet derni scion le Reglement sur la lists d'exclusion sous•ensemble
( )Other (describe below)!
( ) Aytre (deuivez d-dessous).
Signature DepartrneM/ Ministers Date
Si afore De artmeM/ Ministere Date
.~. SCHEDUIE',yttlR;NNEjCE3b -
FEDER4LENVIROJJMEt~TAk;q'3SESSMENT-EROCE5S:
PROCESSUSFE'D .'~.'D'EyALUATIOND'ENVIRONNEMENT -'
Local partners should provide the following information for each projed submitted under COIW for which an
environmental assessment (FA) is required in accordance with the Canadian Environmental Assessment Act (CEAA)./
Les partenaires loGaux tlevreient foumir ('information suivante pour cheque projet soumis dens la cadre de TICO pour
lequel une dvaluation environnementale (l=E) est exiger2e en vertu de la loi canadiene sur ('Evaluation
environnmementale (ACEE).
Section 111 "' Partie
PROJECT IDENTIFICATION! IDENTIFICATION DU PROJET
1.1 Local PaMer/Partenaire local
1.2 Project NamelNom du projet
1.3 Project eonrecyPersonne-resource
Phone number/Numero de tel8phone
1.4 Environment ContactlPersonne•contact l'environnement
Section 2/2 ""' Panic
PROVINCIAL ENVIRONMENTAL ASSESSMENT! EVALUATION ENVIRONNEMENTALE PROVINCIALE
2.1 Is the projed subJed to assessment under Ontario EA Process? VesMoJ
Fst-ce que le projet est sujet a I'Evalutaion par le processus tl'Evaluation em'ironnementale provinclale?
OutlNOn.
To avoid duplication, refer to EA findings preperetl for the Ontario FA process and attach tloamentation as
approprrete in eompleteing this fortnJ En compl4tant ce formulaire, veuillez consulter les condusions de
1'Evatuation environnementale praparEe pour le procesus d'~E de 1'Ontario et attaches la documentation
pertinente afln d'Eviter le dEtloublemenl.
Sadion 3!3 ~"` Partie Use addrYional sbeefslUfillsez des leuilles addRionne7tes.
PROJECT AND EA INFORMATION !INFORMATION DU PROJET ET DE L')_E.
3.1 Describe the projaeU OEcrivez le projet.
3.2 Describe the environment in which the projed will take place! 02uivez I'envsonnement oG se trouve le projet.
3.3 Describe the environmental effects at the project! OEcrivez les eRets du projet sur I'environnement.
3.4 Describe measures that will be undertaken to mitigate environmental effects./ DECrivez les manures qui seront
prises afln d'attAnuer les afters sur I'envtronnement
3.5 Indicate expeded sign~cance of any adverse effects after mitigation! Mendonnez ('importance pr4vue de tout
Eftet dEfavorable aprEs ('attenuation.
3.6 Describe the monitoring programs for the mitigation meawresJDEruivez las progremmes de conlydle des
I'efficecil9 des mesures d'attenuation des effets environnementaux negatifs.
Bedion Md'"" Partie
PVBLIC AND GOVERNMENT CONSULTATION ! CONSULTATION AVEC LE PUBLIC ET LES GOVERNEMENTS
4.1 Was the project announced and the public consulted during the FA? How?! Est-ce que Ie projet a Ste annonce et
le public consulte pendant I'EE? De quelle maniere?
d.2 Lisl federal and provincial agencies consulted and other required pertn@sJ Indiquez les agences TtidBrales et
provinciales qui ont ate tx>nsultees el des outran permis exiges.
4.3 Identify any isues reined by public or government agencies and any that remain oulslanding.f Indiquez loute
question soulevEapar le publk ou par Iris agences gouvememenlales ainsique toute question restee en suspens.
Section 515 Mn° Porte
EA DOCUMENTATION ~E
5.1 Attach the Ontario EA report of the project, if available, and list any other environmental reports or studies
undenakenJ Attachez I'exposE tle I'EE provincial du projet, si disponible, et ind'tquaz tout autre expose ou etutle.
N additional information is required for the CEAA screening of your proposal, you will be contacted directly by the
federal F~rvironment Officer) -
Si I'on a Desoin de renseignements supplEmentalres pour les etutles du ACEE de votre ottre, le representant du
gouvemement federel communiquere tliractement avec vous.
This federal environmental assessment process does not replace the provincial environmeittel aaseaamerrt process, Eacb Oroject
proposal is subjett to Ontario requiremenlsJLe Drocesaus federel d'evalual'nn environnemenlale ne rempWOe pea Ie Dronasus
provincial devaluation environnementale. Toule Droposition de projet est essujeltie sus eregence4 onfadennes.
~fidtduG ?~auurr~tau«z
BOWMANVILLE BUSINESS CENTRE
~~~~~~~ (, P.O.BOX365
~IjC~ISnJIL)11 v ~ BOWMANVILLE, ONT.
UC3L1
JUN 0 2 1997
rSiSTRiStlgiiJN ~
MUNICIPALITY Gr CLARINGiON i nRIfINA~ _ r,,~lune 02, 1997
Corporation of The Municipality of Clarington ruJAriC= - "
40 Temperance Street ~ cc , ; Uel_F-- p~ -j
Bowmanville, Ontario -._countant "
LIC 3A6 r r.Mgr.
~ Pzgrcll Clk
Attention: Marie Marano, Clerk ~ ;,-ax cou
RE: PROPOSED B.LA. STREETSCAPE REVRAUZATION -PHASE 1 I _.
J
Dear Madame:
Further To our meeting we confirm we are formally applying for funding for phase one of the B.I.A. Streetscape
Revitalization Programme.
We attach a copy of a construction cost estimate for your review.
In summary we require a total of $ 531,560.00 (excluding GST).
The proposed financing structure is as follows:
$ 233,563.00
Federal and Provincial Infrastructure Contribution -
2. Markborough funds $ 208,333.33
(assignment re: capital Streetscape improvements) -
3. Clarington PIac2 $ 41 666.67
(assignment re: capital Streetscape improvements) -
SUBTOTAL $ 483,563.00
We propose to finonce the balance with an interest free loan from the municipality (total of $ 47,997.00 ). Loan to
be repaid over a six year period using the $ 10,000.00 per year assigned from the promotion fund (Markborough and
Clarington Place allotment).
In otherwords we propose to use the funds assigned To The B.I.A. as part of The development agreements from the
Two groups concerned and infrastructure funds to finance phase one of our long term goal.
Most importantly we would not be adding any additional municipal burden or B.I.A. assessment increase as they
relate to this project.
Please advise of the Municipality's decision.
Sincerely
~ ~--
ATTACHMENT N0. 2
Mr. Ron Hooper __
Chairman Board of Management
1.1 Selective Demolition:
ESTIMATE
Remove selective sections of existing concrete
sidewalks and dispose of resuttaM debris
(approximately 4,000 sq, metres area)
12 Subgrade Preparation:
Re-grade existing granular sub base. Import additional granular base
as required. Compact base in preparation for placement of concrete
(removal areas only).
1.3 Cast in Place Concrete:
Supply and install i25mm thick 25mpa concrete, 69'a air entrainment
in repair areas.
1.4 Temporary facilities:
Barriers, protection
1.5 Cutting and patching
1.6 'Field supervision; bonds, insurance
SUBTOTAL $ 42E,600.00
Plus 10% Contingency 42.860.00 -`
TOTAL ESTIMATED CONSTRUCTION COST $ 471,460.00''
(excluding GST)
Arch ~"`
r
i 1 "~ r ._.
PHASE'ONE: B.LA. STREETSCAPE REVITALIZATION
- - PRELIMINARY CONSTRUCTION COST ESTIMATE
Page 2
June 02, 1997
Soft Costs
21 survey:
Preparation of geodetic survey of existing road, curb, sidewalk profile $ 10,000.00
22 Consultant Fees:
Preparation of tender documents; tender administration, contract
administration, field review $ 46,500.00
2.3 Disbursements:
Tender document printing, courier, mileage $ 3,600.00
24 Permit Fees -not applicable Nil
SOFT COSTS TOTAL S 60,100.00
(excluding GST)
ESTIMATED CONSTRUCTION COST S 471.460.00
TOTAL ESTIMATED PROJECT-COST $ 531,560.00
(excluding GSA
i
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Memorandum
To: Mayor Diane Hamre and Members of Council
From: Franklin Wu, M.C.I.P., R.P.P., Director of Planning & Development
Date:
26 February 1997
Subject: Willsonia and Markborough Funds for Bowmanville Business Improvement
Area
Files: DEV 8854; DEV 89-99
This memo is prepared to update you on the funds to be received from Clarington
Place ~Ilsonia Industries) and Markborough Properties for the Bowmanville
Business Improvement Area under their agreement with the Municipality.
Under the agreement, three separate matters are addressed:
1. BIA Parking and Streetscape Improvements
A total of $250,000 is due from Markborough Properties and Clarington Place
as follows:
• Markborough $208,333.33
• Clarington Place $ 41,666.67
These funds are due prior to or upon issuance of building permit. Clarington
Place forwarded their share in August 1996. Markborough contemplates the
issuance of a building permit in March or April of 1997.
These funds are being placed in a separate reserve account to be
established. The funds can bedrawn down by Public Works upon
concurrence of a Streetscape improvements plan by Council and the BIA.
2. Bowmanville BIA Marketing Study
A total of $25,000 is due from Markborough Properties and Clarington Place
as follows:
• Markborough
• Clarington Place
$20,833:33
$ 4,166.67
..2
ATTACHMENT N0. 3
Mayor and Members of Council
Page 2
These funds are due upon first occupancy. For Clarington Place, this was
December 16, 1996. These funds have not been forwarded as-yet but they
are secured by a letter of credit. We expect first occupancy for the
Markborough site to occur in the fall of 1997.
The purpose of the marketing study was to allow the BIA to restructure its role
in the marketplace as a result of the new retail facilities in the West Main
Central Area. The Study was to be conducted by the Municipality in
consultation with the BIA. However, if it is determined by the BIA that the
marketing strategy is not necessary, the funds can be used by the BIA for
marketing and promotion.
These funds will be placed in a reserve account to be drawn on by the
Planning Department or the BIA, as determined in discussions between the
Municipality and the BIA.
3. Marketing and Promotions Funds
A total of 510.000-iS due annually from Markborough Properties and
Clarington Place as follows:
• Markborough $ 8,333.00
• Clarington Place $ 1,667.00
These funds are due upon first occupancy. The existing and aPt~ci~tE~
dates are identified in.point 2 above. However payments are due annually
over a period of 10 years to be adjusted by the Consumer Price Index for the
nine years following the first payment.
The purpose of these funds is for the BIA to market and promote the
Downtown Business Centre. Municipal staff will forward the funds upon
receipt from Clarington Place and Markborough Properties.
If you have any questions with respect to the above, please do not hesitate to contact
me.
i; t~~.r
Frank
*jip
CC: Bill Stockwell, Chief Administrative Officer
CC: Marie Marano, Treasurer
In Case of Transmission Difficulties, Please Call 416-863-2101
- ~ Please Deliver 70: MUNICIPALITY OF CLARINCTON
COUNCIL INFORMATION
Mlnlarry of ~ MMISt2ro des ~~
MunlNpel AHaln ~ ~ ' AHalros munidPSles
end Hwalrry al tlu ragemeM
'Office of arc Minismr Bureae ral mradra
777 9ay,•uYreeP - 777 rue B . ~ o„i,ro
Tororde ON M5G 2E6 " Taaao ON MSG 2E5
_(a18)5BSJ000 (4161565-7000 ~ - ~r
May 14; 1997 ~ ~ ~ E'd ®¢~
Deal"Head of Council: r~
The governments of Ontario and Canada have reached an agreement to extend the Canada-
: Ontario Ivfrasuucture Works (COIVV) Program to March 31, 1998: This 5459 million program
to fund key infrastnreture projects across the province is expelled to. create up to 10,000 jobs.
The COIW extension wiU address suategic in&astructure needs and priorities in four basic areas:
transportatioq health cars post-secondary edirca{ion and water and sewar facilities. -
The provincial and federal governments are inviting your rwnicipaGty to participate in the COIW
prograni. Under the COIW extension, municipalities are expelled to corttnbute oilo-thitd of the
eGgtble capital costs ofeach project, t7f`the 5459 millionin the extended program, 5183 rrdUion is
available for municipalities to propose projects. Under the terms of the extensioq this 5183
million municipal allocation is directed to~projects involving the rehabilitation and repair of
transportatioq water and sewage facilities.
_ The attachment shows the total allocationavai(abk~to your munidpaliTy for threxiended
program, based on t}ie same polmlation/household formula used in the original COIW program.
This represents your total allacatioq which would becost-shared equsIly aznortg the province, the
federal.govemment and your municipality.
We ask that you express your interest in participating with us is the COIW program by submitting
a completed application fortq which will be sent to you shortly along with a set of program
guidelines. There is a tight deadline (Iviarch 31, 1998) set for wmpletion of these projects.
Therefore, applications should be completed end received by June 13, 1997, to be ceasidered for
funding.
We are very pleased that the federal sad ptovincal governments aie able to cooperate with out
municipal partners in thisvnpartart endeavour to build and renew public in&asuucAtre in Omatio.
For further informatioq please contact fhe,COIW Unit at the Ministry of Municipal Affairs and
Housing at ~(41~ 585-4040..
Sincerely, ~ - ~ ~ ~ .
__ ~ ~~~-~
' ~ ~ AI7'alladini
Minister ofMunir9pal Affairs Mlrustei ofTransportation and
and Housing Mnister Responsible for the
Government of Ontario Carreda-Ontario InGas[nrcture We
^r` Government of Ontario
'` ` c:, MPPs
ATTACHMENT N0. 4
- -f-
,yn,
-"'r_ i
I-t
ALLOCATION OF
FEDERAI~/pROVINCIAL/MUrTICIPAL FUNDING UNDER
1997-98 CANADA/ONTARIO INFRASTRUCTURE WORKS EXTENSION
SOUTHERN ONTARIO MUMCIPALITIES
LISTED IN UPPER TIER SEQUENCE
The attached table shows the amount which each municipality would receive tinder the program. The
distribution is carried out in two steps. In step one, the allocation is divided among two tier municipa!
units and single tier municipalities based on population and households. In step 2, the pooled
allocation to two tier municipal units is subdivided among all municipalities within the unit based on
capital expenditure and property tax levels. The actual formulas used in each step are as follows. The
formulas are the same as the ones used in the 1994 program except for the use of more current data.
STEP 1: Formula used to calculate two tier municipal units and single tier
municipalities' shares
,1 r unici alit ~s Po ulatio , + 1 rHtxniaipality~s Households
2 Total Provinae~s Population 2 Total Province~9 Hous@holds
STEP 2: Formula used to calculate municipalifies' shares within two tier municipal
units
r 1 r ~
Muniaipality~s 5-peat 1995 Hunicipalityts
~ Total Capital Hxpenditures t a, OWn~DU~poH@ Taxation
2 Total OT 6 LT 5-year 2 Total IIT ~ LT Municipal
Total Capital 8xp@nditures Otto-purpose Taxation
DATA SOURCES AND DEFIi~IITIONS
Municipality's 5-year Total Capital Expenditures represent the total capital expenditures incurred
for the years 1991-1995. The expenditures are net of inter-municipal transfers.
1995 Municipality's Own-purpose Taxation includes own-purpose property taxes, direct water and
sewer billines and other chazges on the municipal tax bill.
Data Sources: 1996 Yeaz-End Summary of Assessment Report (Households)
Municipal Financial lnfotmation Rehtms (1991-1995)
1994 Municipal Enumeration Reports (Population)
Ontario Ministry of Municipal Affairs and Housing
May 6,1997
1997 CANADA -ONTARIO INFRASTRUCTURE WORDS PROGRAM
TOTAL ALLOCATION TO SOUTHERN ONTARIO MUNICIPALITIES
FOR THE PERIOD ENDING MARCH 1998
LISTED IN IN REGION/COUNTY SEQUENCE
Combined Federal ~- - late! Funds Available
and Provincial Municipal to Municipalities
Contributions . Conttibuliom
.... ._._........_ (May 1997 - Mazch 1998)
. ...
Contribution lotaks .... ... .....
Financemrnt total disponible
du fEdhal er du
MUnlClpphty / Municipp(it~ m¢vinrial Gon[ribu[ions tits
.............a:.r_ aux municipalitQ
i__:. nn~ ____ ...__.
Metropolitan Toronto R 16,641,258 8,320,629 24
961
886
TorontoC 4,377,029 2,266,314 ,
,
6
865
543
Etobicokc C 1,106,727 553,364 ,
,
1
660
091
Scarborough C 1,478,557 739.279 ,
,
2
217
836
North YorkC 2,108,337 1,054,169 ,
,
3
162
506
YetkC
East York B 456,205 228,103 ,
,
684,308
305 480
,
152,740
458.220
_~_ -- - k .,s,r...v.v............-..~.. _
_.. ' .. ' .. ~~~i'._ __
Dnrham R
Oshawa C 2,710,154 - 1,355,077
4,065,231
Ajax T 727,333 363,666 1,090,999
Clprington i 330,947
~ 165,473 496,420
Prckenng T 233 563 116 782
350 345
WhitbyT 278 392
~ 139,196 ~ 417,589
Brock Tp 385,519 192,760 578,279
SargoB Tp 67,689 30.845 92,534
Uxbridge Tp 68,513 34,257 102,770
84,845 42,423
127,268
~ - - ..___... ~ 1. ......,.
_ ..~.u._.~.~_
:.:.~ _..------
._~._. ~~ ~ -~ -..
~as~ -%~:_ ~.:
___..._._
t
l
~
_ ,it3"
I
_..3 _7
Haldimand - Norfolk R
Na:.ticokc C ~ 749,398 374,699 1,124,096
D¢nnvillc T 77264
38.632
115.896
Hald~tandT 68,605 34,303 102908
SimcoeT 84,190 C2,095 126.266
Delhi Tp 97,953 48,978 146,933
Norfolk Tp 57,828
28.914
86,742
57,759 28,880 86,639
_._ :. r < . Tdtch_i,,. ~:..._ -,:
a ' 39~Q0'.
r-2;Y'9~b~ot'~`
..
.,,__ .....,.: • 47x9.:,499
ftalto¢ R
Burlington C 1,853,182
926,591
2,779,772
Halton I-fillsT 7~•~2 350,451 1,051,353
MiltonT 165,953 82977 248,930
Orkville T 169.789 R4,894 254,683
748,524
374.262
1,122,786
• A 1
.. ._. t ~ -LC° ~V~A~~.~~
... .. ~- .....n.... '
'~iVJOi?Y~--~- T~
[
g
^ 'Z
Y15 . .
,.
:.~
i-.:: ~
.!.'f
- .._ `
_5~5~1JLY:
Hamllto¢-R'e¢MorthR
Hamihan C 3,460,931 (,730,466 5,191,397
Stoney Crcrk C 1,393,545 696,772 2,090,317
An:ast_^r T 245,138
1
367,707
R9,695 44,848 134,543
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 97-121
Being a By-law to authorize the execution of an agreement
between the Corporation of The Municipality of Clarington
and The Ministry of Municipal Affairs (the Province)
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS
AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of The
Corporation of The Municipality of Clarington and seal with the Corporation's seal,
an agreement between The Ministry of Municipal Affairs (the Province) and the
Municipality.
2. THAT the agreement attached hereto as Schedule "A" forms part of this By-law.
BY-LAW read a first and second time this 9th day of June, 1997.
BY-LAW read a third time and finally passed this 9th day of June, 1997.
Mayor
Clerk
ATTACHMENT N0. 5
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 97-
Being a by-law to authorize the execution of
an Agreement between The Corporation of the
Municipality of Clarington and The Ministry of
Municipal Affairs and Housing (the Province)
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on
behalf of The Corporation of the Municipality of Clarington
and seal with The Corporation's seal, an agreement between The
Ministry of Municipal Affairs and Housing (the Province) and
the Municipality.
2. THAT the agreement attached hereto as Schedule "A" forms part
of this By-law.
BY-LAW read a first and second time this 9th day of June, 1997.
BY-LAW read a third time and finally passed this 9th day of June,
1997.
MAYOR
CLERK
THB
REPORT
Meeting: cavNCIL
Date: JUNE 9, 1997
Report#: x-36-97 File#:
Subject:
CANADA-ONTARIO IgggASTRIICTIIRS WORKS EXTENSION
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report WD-36-97 be received;
File #
Res. #
By-Law #
2. THAT the Treasurer be authorized, to make application to the Ministry of
Municipal Affairs and Housing, for approval under the Federal-Provincial
Infrastructure Works Extension, for the Bowmanville B.I.A. Streetscape
Revitalization Project;
3. THAT the funding for Clarington's share of costs of the project, $116,762,
be obtained from the funds due from Clarington Place (Willsonia
Industries) and Markborough Properties, for the Bowmanville B.I.A. under
their agreement with the Municipality;
4. THAT Council pass the By-law attached to WD-36-97 to authorize the Mayor
and Clerk to execute an agreement with the Ministry of Municipal Affairs
and Housing;
5. THAT the Director of Public Works and the Treasurer review other projects
with the goal of being in a position to proceed immediately with the
-projects should additional funding become available under the
Infrastructure Program, or if for some other reason the Bowmanville B.Z.A.
is unable to commit to the use of these funds; and
5, THAT, if Council approves the request of the B.I.A. for an interest free
loan of $47,997 to be .repaid over six (6) years, the funds be taken from
the Zmpact Escrow Reserve Fund #5001-50-X.
Ms ®=~oo.~a
RBPORT NO.: 9PD-36-97
PAGB 3
that a project is additional to the part of the project that
received such funding.
c) Local partners are encouraged to submit applications as soon
as possible for projects that can be easily and quickly
implemented. For initial allocations, applications for
funding should be submitted to the Ministry of Municipal
Affairs and Housing by June 13, 1997. Local partners should
inform the Ministry immediately if they do not intend or are
unable to proceed with a project or to fully utilize their
allocation.
d) A Management Committee has been established to administer the
Extension Amendment to the Canada-Ontario Infrastructure
Agreement. This Committee consists of two members appointed
by the federal government and two appointed by the provincial
government. Upon project approval, a letter of approval will
be issued by the Management Committee, and a Provincial-Local
Partner Agreement will be signed covering such items as
financial arrangements and payment provisions, eligible costs,
financial reporting, audit and inspection provisions, public
information requirements, the project details including the
implementation of the project, and time lines.
3.2 Sowmanville B I A Street Revitalization Proiect
The Bowmanville B.I.A. has approached Council and senior staff regarding
revitalization works for King Street in downtown Bowmanville. The
B.I.A.'s long term goal for the downtown area involves new asphalt
pavement, intersections with interlock pavers, new sidewalk, decorative
streetlights, increased tree planting and a revised parking metre scheme.
The present application for infrastructure funding is for Phase I of the
Street Revitalization Program consisting primarily of sidewalk
replacement.
The detailed cost estimate for the project is included as Attachment No.
2. In summary, the proposed financing is as follows:
1. Federal and Provincial $233,563
Infrastructure Contribution:
REPORT NO.s WD-36-97
PAGE 5
3.4 Future Infrastructure Proi acts
The Program requires that the local partners pay one-third of the cost of
the projects. During this continued time of restraint and zero increases
in municipal budgets, it is possible that some municipalities will decide
not to become involved with the Program or may decide to utilize only part
of their allotment. It is therefore possible that more funds will be made
available to municipalities such as Clarington. For this reason~or if the
B.I.A. for any reason is unable to commit to the use of these funds, it is
recommended that staff be directed to examine other projects to be
undertaken under the Program with the .goal of being in a position to
proceed with the projects on short notice.
3.5 Scheduliac of Works
The proposed Bowmanville B.I.A. Streetscape Revitalization Project
provides for the removal and replacement of selective sections of existing
concrete sidewalks on King Street East from Scugog Street to Ontario
Street. This will mean that, if the project is approved, construction
will be taking place on King Street East in Bowmanville for a second year,
tentatively commencing September 1, 1997, to be completed October 30,
1997. We will do everything possible to schedule the work on Icing Street
to reduce the inconvenience to store owners and residents as much as
possible.
Respectfully submitted,
Stephe A. Vokes, P.Eng.
Director of Public Works
Marano, H.B.SC., AMCT
Treasurer
SAV*ph
June 6, 1997
Reviewed by,
W. H. Stockwell
Chief Administrative Officer
Attachments
'3'97 15 a5 FR MMfa ROB HEAD OFFICE 4l6 585 7292 TO 819056582051 P.03i2
/ Guidelines and Requirements for
the Funding of Capital Projects Under
Canada-Ontario Infrastructure Works Extension
I. General
A Purpose
Additional capital funds are being made available by the Government of Canada and the
Province of Ontario, to renew and enhance Ontario's physical infrastructure in local
communities. These funds are being made available to municipalities, community health care
organizations (CHO's), colleges and universities to generate employment, to promote a
competitive and productive economy and to renew and enhance Ontario's physical
infrastructure, during the 1997 construction season. We wish to join with your community
and others across the province to invest in your most important infraswcture repair and
renewal projects.
White the admin'~strative processes in the 6aension are similar to the original
program, note that the scope of eligible projects is significantly different. There is a
focus on the rehabilitation and repair of public facilities that are essential to the future
heatht- and prosperity of Ontario communities: transportation, health care, post-
secondary education, and water and sewage faculties. (Refer to Schedule 1-Project
Approval Criteria, below. for additional information). In addltlon, these Guidelines apply
only to projects approved under the Extension; please refer to the Guidelines and
Application Forms of 1994 for projects under the orginal Program.
The Government of Ontario has allocated the federal and provincial shares of these
cap~I funds to specific municipalities and colleges and universities, or. to specific projects
involving municipalities and CHO's, (hereafter known as local partners). In addition, a single
allocation, to be administered by tfie Ministry of Transportation, will be made for provincial
highways. Hence the Program will be administered in distinct pardons:
Municipal Proiect Applications• The Program allows municipalities to submit project
applications, based on a funding amount determined by a modified per capita allocation.
Eligible projects within the municipal funding allocations include only the renewal and
repair of transportation and water and sewage systems;
Mq'r 23'97 15:x6 FR rang ROB HEAD OFFICE a16 585 7292 TO 819055592051
D. How to Apply
The Ministry of Transportation, Ontario has been designated to coordinate the overall
administration, operation and communications aspects of the Exter>sion Amendment The
direct program administration will be carried out by the:
- Ministry of Education and Training (colleges and universities),
- Ministry of Health (community health care organizations - CHO's),
- Ministry of Municipal Affairs and Housing (municipalities in southern Ontario},
- Ministry of Northern Development and Mines (municipalities and unincorporated areas
in Northern Ontario),
- Ministry of Transportation (provincial highways}.
P.05~2
Local partners may submit applications for joint projects with other eligible participanu.
Where this is done, one joint application is acceptable. However, the amount of each partner's
total cost responsibility, azwell az, each partners allocation dedicated to the proposed project
should be clearly identified on the joint application. These projects will be administered az two
distinct projects.
Each project will require the submission of an application form and must be site specific.
All project applications must be signed by the appropriate official (e.g., atnhorrced by the
municipal council or institution) of each local partner making the application. Completed,
authorized applications should be submitted to the appropriate provincial line ministry az
shown below. The line ministry will provide this information and any other supporting
documentation to Industry Canada.
Munlcioal ProipMe
Transportation, Water & Sewage:
Canada-Ontario Infrastructure Works Unit
Regional Operations Branch
Ministry of Municipal Affairs & Housing
I 1 th Floor, 777 Bay Street
Toronto, Ontario M5G 2E5
Tel: 416-585-4040
Fax 416-585-7639
Northern Coordinator.
Canada-Ontario Infrastructure Works
Ministry of Northern Development & Mines
56cth floor, 159 Cedar Street
Sudbury, Ontario P3E 6A5
Tel: 705-670.7315
Fax 705-670-7313
3
rtgr 23'97 t5:a6 FR MMq ROB HEAD OFF[r_E at6 585 7292 TO 8t905668205t P.07i2.
,. ,-.
r;,,,,:,;,y~J ;:., .;;.
E Timing for Submission of Applications ' ' , . ~ `
AO applications should be completed as soon as possible.~For initi~l~allocations,
applications for funding should be submitted to the appropriate provincialJine_ministry by June
13, 1497. Local partners should inform the ajfpf6pr+ate fiiinistry (fdentSfied~in the°~i'eceding
seftionj immediately if they do not intend or are unable to proceed with a project or to fully
utilize their allocation.
F. Approval Process
A Management Committee has been established to administer the Extension Amendment
to the Canada-Ontario Infrastructure Agreement This Committee consists of two members
appointed by the federal government and two appointed by the provincial government~The
federal and provincial governments have each named a senior official as Co-chair for the
Management Committee In addition, the federal and provincial ministers wi[I appoint one
representative as an ex-officio member of the Management Committee on behalf of Ontario
municipa}ities.
Upon submission of an application, the appropriate provincial line ministry will review the
project proposals, in consultation with other ministries, where necessary, to determine if they
comply with program criteria Projecss will then be nominated by the provincial co-chair to the
Management Commitxee for approval, based on the program crtceria. Local partners will be
expected to obtain all necessary environmental, technical and other approvals prior to projects
being approved. Approval requires the agreement of both the federal and provincial co-chairs.
Upon project approval, a letter of approval will be issued by the Management Committee,
and aProvincial-Local Partner Agreement will be signed covering such items as financial
arrangements and payment provisions, eligible cosss, financial reporting, audit and inspection
provisions, public information requirements, the project derails Including the implementation of
the projects, and timelines.
In accordance with the provisions of the Extension Amendment to the Canada/Ontario
Infrastructure Agreement, the final date for approval by the COIW Management Committee of
projects, and amendments which significantly alter the nature and scope of a project, is March
31, 1998.
Please note that local partners may commence, at their own risk, work on a project prior
to obtaining formal approval by the Management Committee. In these instances, eligible costs
incurred on or after April f , 1997 may be claimed retroactively only when and 'rf the project is
approved by the Management Committee.
!.r: si.
~,
5
nav 23'97 15:x7 FR nna ROB HEAD OFFICE a16 585 7292 TO 819056602051 P.09i2
Allocations are not transferable between approved projects u of right A decrease in
one project does not necessarily entitle a local partner to a corresponding increase in another
project Project decreues releue funds which can, with jusuficarion, be the buffs of a request
for an increue in another approved project
Please note, restrictions apply to situations where a local partner hu initially agreed to
fund its share of a project at a ratio greater than 1/3 of the total project costs. This approved
ratio cannot be changed at a later date because of underspending on another approved project
or because of funds remaining in the 1oca1 partner's allocation. The only instance where the
amount of the originally agreed upon federal and provincial contributions can be altered
(increased) is where there are justifiable increases in the total costs of a project.
1. Project Audit
This program and all reports related to It are subjett to audit by the provincial and federal
governmenu. For purposes of conducting audits of specific projects, the services of the
external auditors of local partners may be engaged. The cost of carrying out these audits will
be born by the provincial and federal governments.
Local partners will be required to maintain their accounts related to an approved project for a
period of three years beyond March 31, 1999.
j, Program Evaluation
An evaluation of this program extension will be undertaken and may include a sample of
local partners projects as cue studies for tfie exercise. Costs of any evaluation will be born
6y the provincial and federal governments.
K Communications
In announcing infi-astrutture projects funded under this Program, terrain requiremenu
must be met In all communications related to a specific approved projett, Canada, Ontario
and the local partner must receive equal recognition. This applies to both local signs on the
project site and public announcements about the project
Al! program communications will be prepared by a joint federal-provincial
communications group. Before any approved projett is announced, local partners will be eked
. 7
MaY 23'97 15:47 FR nna aoa HEAD OFFICE
1! Guide to the Application Form
Summary Information
I. Legs! Name of Local Partner
4l6 585 7292 TO 819056582051 P,II~2
The legal name of each local partner or incorporated group, and the local partner s
mailing address, postal code, contact person, phone and facsimile numbers.
Z Project Name
The name that will be used to identify the project, e.g., "Development of Production Well
G 17 (Cambridge)".
3. Project Description
A full, clear description of the project outlining the nawre of the undertaking, the work to
be done and the expected result, eg., "Consvuction of new production well to supply
potable water to distribution system with disinfection facilities".
4. Location of Project
A description by lot, concession, sweet address or geographic location of the project (not
the local partners address unless this is the project site). It is mandatory that the postal
code for the project location be included in this section. If the project stretches over
more than one locale, such as a road project, then the postal code for the address
nearest the beginning or end of the work is satisfactory. H the project occurs at more
than one site, all sites should be described and postal codes should be provided for all
srces.
5. Estimated Project Con
From Schedule 2, Project Fxpendiwre Forecast, the total of all eligible costs related to the
project
6. Relationship to Other Government Funding
If this project has been the subject of an application for funding from either the provincial
or federal governments please indicate tfiis, the program involved, as well as, the current
staves of the application (e.g., awaiting decision, approved, refused). Total federal funding
9
nav 23'97 lS:aB FR nna ROB i+EQD OFFICE alb 595 7292 TO Bt9056b02051 ~.13i2~
Each project must satisfy III of the following five criteria.
I.I Short-term job creation
All projects must create employment during the life of the project Applications should
estimate the number of jobs that will be created by the project and provide an analysis of
how they arrived at these figures. The number of jobs created should be defined in terms
of person weeks (i.e. full time equivalent jobs created on a weekly basis).
Reports outlining the acwal number of jobs created will be expetted once the project is
completed.
The tendering process should require contractors to document the actual number of
person•weeks of work
1.2 Incrememality
Local partners will need to demonstrate and certify that the proposed project is either
incremerrtal to the approved (997 cap'rcat budget, or represents accelerated capital
investment An explanation will be required as to how the project meets the test of
Incremental'ity. Certifications on tncrementafiry will be subject to audit
Incremental or accelerated investment is defined as:
• a project which the local partner has planned for the fuwre, but the start of work
on the project will be brought forward by at least one year, or
• a project to be implemented in 1997 but not included for funding in its approved
1997 capital budget, or a project to be implemented in the first quarter of 1998 but
not included in its approved 1498 capital budget; or.
• a projett which would not have proceeded, or would not have proceeded at the
same rate, without the funding available through this program; or
• that portion of a project to be implemented in 1997 which is additional to the part
of the project included in the approved 1997 capital budget or that portion of a
project to be implemented in the first quarter of 1998 which is additional to the part
of the projett included in the 1998 approved capital budget
Local partners must certify that the proposed project to be implemented in 1997 is not
substituting for an eligible qualifying capital investment under their approved 1997 capital
budget, and that the proposed project to be implemented in the first quarter of 1998 is
not substituting for an eligible qualifying capital investment under their approved 1998
capital budget
alb 585 7292 TO 819056682051 P. 15-~==
MAY 23'97 15:x8 FR nMa ROB HEAD OFFICE
maintenance and repair. The project proponent shall confirm that the associated
operating and maintenance cosu are supportable within the local partners projected
budget in future years. Where projects would expand provincially-funded programs or
facilities, the local partner will confirm that satisfactory arrangements for the increased
operatng budget requirements are in place or, if necessary, confirm the appropriate
provincial ministry's approval of the required operating funding increase.
Insert an estimate of any annual operating costs that extend for the first two years
beyond the project completion date and indicate how these will be met The reduction of
operating costs is a significant benefit encouraged by the program. These savings should
be quantified and included as support for the project proposal.
The following criteria (Application. Schedule I, pg. 2) also apply to the Program; it
is expected that projects will meet many of these criteria. Local partners are
encouraged to incorporate tfiese objectives in their project design.
{.6 Long-term jab creation
Projects leading directly to the creation of employment are an essential part of this
program, projects contributing to broad employment creation either immediately or
beyond the completion date of the project are encouraged.
1.7 Enhancing economic competitiveness
Projetts convbuting to enhanced economic competitiveness would:
• reduce the costs or increase productivity of businesses;
• improve business opportunities;
• provide new economic opportunities;
• enhance the skill base:
• improve accessibility and remove barriers to employment of skilled individuals; or
• improve pricing of public services.
1.8 Use of innovative technologies
This criteria is not applicable to COIW Extension Amendment Do not complete #3. on
Page 2.
1.9 Bringing infrastructure up to community standards. codes and by-laws
This criterion makes a specific allowance for projects which replace or upgrade existing
infrastructure consistent with current community standards.
13
nav 23'97 15: a9 FR MMfa ROB HEaD OFFICE alb 585 7292 TO 919056582051 p,~~iz
Schedule 2 -Project Expendiwre Forecast
Eligible Costs
Cosu must be of a type and size which normally would be capitalized in the records of
the local partner.
Eligible costs shall include all direct costs properly and reazonably incurred and paid solely
and specifically in relation to the confirmed projett chat are:
(a) invoiced against a contract for goods and services necessary for the implementation
of the project; or
(b) any other costs which are incurred and paid in the performance of the project that
are recognized and determined az relevant by the Management Committee, such az
day labour, or
(c) direct salaries and other employment benefits of employees of the local partner
engaged solely and specifically to carry-out a project whose costs have been
approved 6y tfie Management Committee az indicated in the completed Schedule 11,
including the salaries and benefits of employees of local partners in proportion to
their actual time engaged specifically in the carrying-out an approved projett; or
(d) costs of required project signage; or
(e) any other administrative costs which have been determined and approved by the
Management Committee, with the exception of.
• general overhead, including services or works normally provided by the local
partner or any other agenq of that partner;
• the costs of arty lands or any interest therein, including eazements. and
• interest costs.
No claim will be paid by the federal or provincial governments unless received on or
before March 31 of the year following tfie fiscal year in which the costs are incurred. In all
circumstances, claims will be received no later than March 31, 2000.
The allocations for approved infrastructure projetts are meant only co cover net project
costs. Net projett costs are the gross costs minus the GST and any other rebates.
IS
MRY 23'97 15:49 FR nrtR ROB HERD OFFICE
2.6 Total Estimated Project Gross Cost
The total of lines 2.1 through 2.5.
2.7 GST Rebates
416 585 7292 TO 819056682051 P.t9iz=
Applicable GST (and other) rebate estimates are to be recorded here.
28 Total Project Estimated Net Cost
Line 2.6 minus line 2.7
Proposed Method of financing
The local partner is required to complete this section of the schedule bearing in mind the
federal and provincial funding limits.
29 Canada-Ontario Infrastructure Works Capital (Federal and Provincial Shares)
The federal and provincial share of the el'~gible project costs as reported in line 28.
2.I0 Local partner's Own Resources
The local partner(s) shall report the share of the total costs of the project that they will
individually bear.
21 I Private Sector Contributions
The Program encourages the use of innovative techniques to assist the local partner in
meeting project costs. Private sector partnerships, financing and innovative pricing
techniques are some examples of initiatives tfiat may be used
H innovative funding initiatives are used then they must be identified and their value
reported here.
II Management Committee may, at its discretion at any time during the undertaking
g of a project, require additional information.
17
nav 23'97 15:50 FR MMA ROH HEAD OFFICE at6 585 7292 TO 619056682051 P.21i2
If you have any questions regarding tfiis procedure, please conrra the Environments(
Officer at 416-954-6648 (fax 416-954-6654).
*NOl'E Terms in bold are explained in devil in d~• ylassary.
Prepared by:
CanadalOntario Infrastrucwre Works
Industry Canada
Dominion Public Building
I Front Street West, 4th Floor
Toronto, Ontario M5J IA5
Tel: 416-973-5093
Fax 416-954-6654
e-mail: coiw@ic.gc.ca
Canada-Ontario Infrastructure Works
Secretariat
Ministry of Transportation
Ist floor, WescTower
1201 Wilson Avenue
Downsview, Ontario M3M IJ8
Tel: 416-235-4W6
Fax 41 b-235-5243
e-mail: gasparot~a mto.gov.on.ca
May 20, 1997
Y1C011N~Gi)IDEGUID6F.W P6
19
Schedule;l/Annexe
CriFeiia/Griferes
'May"May 19971Ygai;l997
Criteria for Project ApprovagCdtAs~ d'aDProbation du pprojet
The cdkria for project approval are those spedfied in the FedereFProvindal,~reemenL
lea critfras d'approbation du projet scot ceuz mentionnfs dons I'accord ifdfral-provincial.
Each project must sallsty all of the }ollowinq aitedal Cheque projet tloit rfpondre 31a roblitf des cdteres suivanLS.
CdknarCrafres
1. SAoR-term Job Creation -Please complete Box 9 on the Appiication Form,
Crfagon d'emplois 5 court terme - Pdere de remplir la case 9 du formulaire de tlemende.
2. Inerementelily ((Section 12 - Guido to the Application FOrm))
Apport diflererdiel (Aside 12 -Guide pour remplir le formulaire tle demande)
Is this project inaemental7/Est-ce qua ce projet reprfsente un aDPOrt diflfrentiel?
(]Yes/Oul (]NofNdn _
It year deacriba how the project meets gte crikda;/Si out, veuillez dfcdre de quelle maniere le projet repond aux crhAsps
d'admrssibifite:
Intros W ctureM}rastruc W rc
4Yhat idrasbvcdae would be renewed, enhanced orcreated by this project and Itox!! (Section 1.3 - Guide ro the Appfratlon Farm
Qtrclk infraSWCWrc serail rcnouvelEe, rerrforcfe ou a2fe par a projet et comment? (Amide 1.3 -Guide pour remp9r Ie fonnulaire
de demande)
noes thu protect comply vrith apphable federal and povineiai laws ant requiremenb (a.g. planning, engineering,
environmental assossmont)? Desmbe how and whon any outstanding requinaments will 6o met. (Section 1.4-Guide to Ne
Application Form)/
Est-ce qua ce projet respects lea lois et exi races ffdfrcles et provlneiales en vigusur (par ozemple, la plan~catisn,
IingMktie, l'fvaluation omironnemerdala)? ~ferivex comment et quand loutes In exigences actttelles serord rospoctfes.
(Amde 1.4 -Guide pour remplir le formulaire de demande)
would bamKfSe~dlon~lS-Guide torolne Applieafron Fomiybdto this project? Please speciy what those are and how they
Y aril des co d'expldbdon (en dehors Se la rialieation du projetl assod¢s 3 ce projet? Veulllez prfciser ce qu'ils soot
et comment on lea raglan? (Aside 7.5 -Guide pour remplir le ortnu sire de demande)
Projected Annual Operating Cos151Cogts tl'ezploitaEOn annuals prews
1997 1998
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structure, site or thing that is of historical, archaeological, paleontological or
architecwral signfcance, and;
b) any change to the project that may be caused by the environment;
whether such change occurs within or outside of Canada.
6ccluded project Certain projects having insignificant environmennl effecu do not require
an EA under CEAA; refer to the exclusion list regulations (Section I5). The following are
examples of projecu that may be excluded, under certain circumstances. maintenance or repair
of existing physical works such az buildings, roads, water and wastewater facilities; minor
modifitation of existing buildings; consvucdon of ramps, doors and handrails to fatiliate
wheelchair access, fences, sidewalks and small parking loss; modifications of existing roads
within existing right-of--ways; demolition of small existing buildings; and modification of existing
culverts. Complete Schedule 3a and contact the federa! government Emironmen[ Officer i(the
project may be excluded from further assessment. Additional project details may be required
to make an appropriate determination.
Mitigation: Mitigation measures that are technically and economically feasible that would be
used to eliminate, reduce or control any adverse environmental eNecis of the projett
Monitoring and Follow-up: Monitoring programs must be developed to ensure the mioigation
measures identified for the prajett have, in fact, been implemented. A follow-up program, to
be determined by the responsible authority, is designed to verify a) the accuracy of the
environmenal assessment; and, b) the effectiveness of the midgadon meaures.
Project An FA is only required for "projetts" az defined in CEAA which are not occluded.
Under the CO1W program, most,. if not all, projects will be undertakings in relation to an
existing physital work in which case the EA should consider consvuction, opendon,
modification repair, decommissioning or other acdvives likely to occur. Projects may also be in
relation co a physical acdviry (eg., low-level flying), where the applicant should conntt the
Environment Officer to determine if an EA is required.
Significance: This is a sncement of whether, taking into account the mitigation measures that
will be implemented, the project is likely to involve adverse effects that are significant
Environmental standards, guidelines and objectives (i.e., specifying maximum threshold levels)
can be used to establish significance. Where they do not exist, reference should be made to
the magniwde, geographic extent, duration, frequency, irreversibility and ecological impact of
adverse environmenal effects that are likely to occur.
Trigger. An EA of a project is required where a federal authority provides a financial
convibution, administers lands required for the projett, or issues a license or permit enabling
the project to be carried out Examples of federal regulatory approvals that nigger CG1A
include authorizations under die fisheries Act and the Navigable Waters Protection Att
Contact the federal government Environment Officer before completing Schedule 3b if the
project for which you are seeking support requires same ocher federalapproval that may
[rigger CEAA. This will enable a coordinated review to be conducted by allowing all parties co
provide input and expert advice on the project from [he beginning.
. ~ ~ SC1iEDULE9lr/ttiNNEXE3h.~.. ..
' FEDERAL ENbJ(ZpPIMEI~AEA$SESSMEhIT-:PROCESS:ir~
PROCESSUSFE'D `D`EVA.L•UATION.D'ENVIRONNEMENT'
Local partners should provide the following iMomnation for each project submitted under COIW for which an
environmental assessment (FA) is required in atxxtrdance with the Canadian Environmental Assessment Ad (CEAA)./
Les partenaires locaux devraient foumir (information suivante pour cheque projet soumis dons le cadre de TICO pour
lequel one valuation environnementate (EE) eat exigeree en vertu de la tai canadiene sur I'evaWation
environnmementale (ACEE).
Section 1!1 "° Partie
PROJECT IDENTIFICATION /IDENTIFICATION DU PROJET
1.1 Local Partner/Partenaire local
1.2 Projed NameMOm du projet
1.3 Projed contacUPersonne•ressource
Phone numberMumero de telephone
1.4 Environment Contacf/Personne-contact l'environnement
Section 2/2 ""' Partie
PROVINCIAL ENVIRONMENTAL ASSESSMENTI EVALUATION FJJVIRONNEMENTALE PROVINCIALE
2.1 Is the Projed subjed to assessment under Ontario EA process? YesMoJ
Est•ce qua le projet eat sujet a I'evalutaion par le processus devaluation emtironnementale provincials?
DUi/NOn.
To avoid duplication, refer to EA findings prepared for the Ontario 1=A process and attach tloamentation as
appropriate in completeing this fortnJ En compl4tant ce tormulaire, veuillez consulter lea condusions de
('evaluation environnementale prepares pour le processus d'~E de ('Ontario et attachez la dowmentabon
pertinence afin d'eviter le dedoublement.
Sedion 3/3 ["'Partie Use additional sfreefslUUlisez des /euilles edddionne0es.
PROJECT AND FJa INFORMATION !INFORMATION DU PROJET ET DE L'EE
3.t Describe the projeeV Deuivez le projet.
3.2 Desvibe the ernironment m which the project will take place) DEcrivez 1'env'vorinement oii se trouve k projet.
3.3 Describe the environmental eNects of the project) Decrivez lea eRels du projet sur I'environnement.
3.4 Desuibe measures that will be undertaken to mitigate environmental e(fedsJ DEcriv¢z lea mesures qui seront
Prises afin d'attenuer lea elfets sur I'envlronnement
3.5 Indicate expeded signircence of any adverse effects after mRiga}ionJ Mentionnez ('importance prevue de tout
eRet defavorable aprLs I'attenuaNon.
3.6 Desu~ibe the monitoring prog2ms for the mitigation measuresJDecrivezie~ programmes de contrble des
I'effieadte des mesures d'attenuation des effets environnementaux negatifs.
Section d/4 r"" Partie
PUBLIC AND GOVERNMENT CONSULTATION / CONSULTATION AVEC LE PUBLIC Ef LES GOVERNEMENTS
4.7 Was the Projed announced and the pubbe consulted during the EA? How?/ Est-ce qua le projet a ate annonce et
le public eonsulte pendant 1'~E? De quells maniiire?
4.2 List federal and provincial agendas consulted arW other required pertnitsJ Intliquez lea agences federates et
provinciales qui ont ate consultees et des sutras pemtis exiges.
4.3 Identify any issues raised by puWie or government agencies and any that remain ouLStanding.r Indiquez bate
question souleveepar le Dvblic ou par lea agences gouvemementalas ainsi qua [Dote question testae en suspens.
Section 515 `"` Partie
EA DOCUMENTATION ~E
5.1 Attach the Ontario FA report of the project, if available, and list any other envuonmentai reports or studies
undertaken) Attachez I'expos6 de I'EE provindal du proJet si disponible, et indiquez tout autre expose ou 8tutle.
H addibonal information is required for the CEAA screening of your proposal, you will be conladed diredly by the
federal Fsvironmcrlt Officer)
Si I'on a Desoin de renseignements supplerrienfaires pour lea eNdes du ACEE de votre oNre, le represtmtent du
gouvemement federal communiques dirertemenl avec vous.
This fetlerdl environmental assessment process does ra)f replace the provincial environmental assessmem process, Each project
proposal's subject m Ontarb requirementsJle Drocessus f6derel devaluation environnementale ne remplaoe pea Ie praceasus
provincial d'evaluaECn environnementate. Toole proposNOn de projet esl assujettie crux eagenoes onfadennes.
• ~
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PHASE ONE: B.LA. STREETSCAPE REVITALIZATION
PRELIMINARY CONSTRitcTtntu rncT ~~T~...,~.~
1.1 Selective Demolition:
Remove selective sections of existing concrete
sidewalks and dispose of resultant debris
(approximately 4,000 sq, metres area)
1.2 Subarade Preparation-
Re-grade existing granular sub base. Import additional granular base
as required. Compact base in preparation for placement of concrete
(removal areas only).
1.3 Cast in Place Concrete:
Supply and install 126mm thick 25mpa concrete, 6% air entrainment
in repair areas.
1.4 Temoorarv facilities•
Barriers, protection
1.5 Cutting and patching
].6 Field supervision, bonds, insurance - - - -
$ 161,000.00
$ 9,600.00 "
$ 45,000.00
e _
.- $ 15.000 00.'"~:.•,.~~.
SUBTOTAL $ 428,600.00
Plus 10% Contingency 42.860.00 : ;:
TOTAL ESTIMATED CONSTRUCTION COST S 471,460.00
(excluding GST)
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Mayor Diane Hamre and Members of Council
Memorandum
To:
From:
Date:
Subject:
Franklin Wu, M.C.I.P., R.P.P., Director of Planning & Development
26 February 1997
Willsonia and Markborough Funds for Bowmanville Business Improvement
Area
Files: DEV 88-54; DEV 89-99
This memo is prepared to update you on the funds to be received from Clarington
Place ~Ilsonia Industries) and Markborough Properties for the Bowmanville
Business Improvement Area under their agreement with the Municipality.
Under the agreement, three separate matters are addressed:
1.
• Markborough $208,333.33
• Clarington Place $ 41,666.67
2.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BIA Parking and Streetscape Improvements
A total of $250,000 is due from Markborough Properties and Clarington Place
as follows:
These funds are due prior to or upon issuance of building permit. Clarington
Place forwarded their share in August 1996. Markborough contemplates the
issuance of a building permit in March or April of 1997.
These funds are being placed in a separate reserve account to be
established. The funds can bedrawn down by Public Works upon
concurrence of a streetscape improvements plan by Council and the BIA.
Bowmanville BIA Marketing Study
A total of $25,000 is due from Markborough Properties and Clarington Place
as follows:
• Markborough
• Clarington Place
$20,833.33
$ 4,166.67
..2
ATTACHMENT N0. 3
t , i r
. In Case of Transmission Difficult ies, Please Call 416-863-
Please Deliver To: HUNICIPALITY 2101
OP CLARINCTO
N
COUNCIL INFORMATION
Minletn). ut
Munkipot AHaln ~ ~
Miniattaa dac
end HOUSIna A~^6 ^"~NNpales .'
- 91 tlu Ca9emenl
'Omk'a d are Minister
Bureau du rrinube ~~
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777 Bay Slreet~ -
Toronto ON MSG 2E5 7TT rve ary
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mane
(?78) 585-700e Twomo ON MSG 2r3
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May 14; 1997
147 61 585-7008 -
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_ ~ Deal Hwd of Council: ~ .
The~govenauents of Ontario and Canada gave reached an agreement to extend the Canada-
Ontario Infrastructure Works (COIVV) Program to March 31, 1998. This 5459 ttu7lion program
to food key infrastructure projeiYS~ agnss the province is expected to. create up to 10,000 jobs.
The COPvV extension will address strategic itlfrastnrctureaeeds and priorities in four.basic areas:
traaspotta6on, heady card pon'SeCOpda6' educafion and water and sewer facilities.
The provindal and federal governments are inviting your municipality to pertidpate is the COIW
Progtatti Under the COIW exteasioq muniapalities are'expeded to cotttdbuta.ohatltird of tye
eligible capital costs of each project, Of the 5439 million in the extended program, 5183 million is
available for municipalities to propose projects. Uoder the terms of the extension, this 5183
'million triirtricipal allocation is directed to projects involving the rehabilitation and repair of
transportation, water and sewage facilities.
The attacltnieut'ahowstha total allocation available to your mtmicipality for thrextended
prognun, based on the saute population/houseyold fomlula used in the original COIW Program
fThis~represeots your total afiocation, which would be cost-shared equally atnong.the province, the
8~'erruneat and your municipality
We ask that yoti express your interest in participating with us in rye COIW program by submitting
a completed~application form, which will be sent to you shortly along with a set ofprogram
guideline. There is a tight deadline (March 31, 1998) set for completion of these projects.
- Tyerefore, applications should be completed and received by Tune 13, 1997, to be considered for
funding. .
. We are very pleased thatihe federal sod Proyinaeigovemmdoty ale able to cooperate with our
1°t~~Pal Partners in thisimportant wdeavaur to build and renew public infiastructure in Ontario.
For further inI'ormalioq pleeso cotdacY the COIW Unit at rye Mnistry of Municipal Affairs and
Housing at (41~ 585-4040.
Sincgely, ~ - ~ -
a
Mitriater of Munirapa[ -4ffairs
and Housing
Government of Ontario
c:. MPPs
a~(~.e
AI ]'alladini
Mrtistei of Transportation and
Moister Responsblefor the -__
Canada-Ontario Infrastructure Worlds I?tdj~arrY• ~ ~ ---~ ...
~ ~ 71O^
GovertlmentefOntario ~:_Rti
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ATTACHMENT N0. 4
I-t
( 1 Y
1997 CANADA- ONTARIO INFRASTRUCTURE WORKS PROGRAM
TOTAL ALLOCATION TO SOUTHERN ONTARIO MUNICIPALITIES
FOR THE PERIOD ENDING MARCH 1998
LISTED IN IN REGION/COUNTY SEQUENCE
Combined Federal - Total Funds Available
and Provincial Total
to Municipalities
..... .._._-_Conrributions _ -... Con4ibutions (May t997-March (998)
.................
Contribufiom toWes .._.._......_.._. ..
du f6dhal et du Financem"t total disponNe
Municipality/Municipalit6 Contributions des aux munieipalites
Provincial Mtmicipalit6s (Mai 1997-mars 1998)
S S
Metropolitan Toronto R
Toronto C 16,641,258 8,320,629
4 24,961,886
Etobicokc C ,577,029 2,288,514
1106,727 6;865,543
,
Scarborough C 553,364 1,660,091
North York C 1,478,557 739,279 2,217,836
York C 2,108,337 1,054,169
456 3,162,506
East York B +2 05 228.103 684,308
305,480 152,740
----
f 1
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 97-
Being a by-law to authorize the execution of
an Agreement between The Corporation of the
Municipality of Clarington and The Ministry of
Municipal Affairs and Housing (the Province)
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HERESY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on
behalf of The Corporation of the Municipality of Clarington
and seal with The Corporation's seal, an agreement between The
Ministry of Municipal Affairs and Housing (the Province) and
the Municipality.
2. THAT the agreement attached hereto as Schedule "A" forms part
of this By-law.
BY-LAW read a first and second time this 9th day of June, 1997.
BY-LAW read a third time and finally passed this 9th day of June,
1997.
MAYOR
CLERK