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HomeMy WebLinkAbout03/07/1997 (Special) . . . THE MUNICIPALITY OF CLARINGTON Special General Purpose and Administration Committee March 7, 1997 Minutes of a reconvened Special Meeting of the General Purpose and Administration Committee held on Friday, March 7, 1997 at 9:00 a.m., in the Counci I Chambers. ROLL CALL Present Were: Mayor D. Hamre (At 9:30 a.m.) Councillor A. Dreslinski Councillor C. Elliott Councillor L. Hannah Councillor M. Novak Councillor P. Pingle Councillor D. Scott Also Present: Chief Administrative Officer, W. Stockwell Manager of Engineering, T. Cannella (Until 10:25 a.m.) Director of Community Services, J. Caruana Marketing and Tourism Officer, J. Cooke (From 9:35 a.m. to 9:50 a.m.) Fire Chief, M. Creighton Manager, Community Planning Branch, D. Crome (Until 10:25 a.m.) Treasurer, M. Marano Chief Librarian, C. Mearns (Until 9:45 a.m.) Deputy Treasurer, N. Taylor (Until 10:25 a.m.) Director of Public Works, S. Vokes Director of Planning and Development, F. Wu Clerk, P. Barrie This meeting was reconvened from March 6, 1997. Rick Morrison, Chairman of the Finance Committee of the Clarington Library, together with Cynthia Mearns and Craig Brown, presented the 1997 budget submissions from the Library Board. Margaret Rodgers presented the 1997 budget submissions from the Visual Arts Centre. The Deputy Treasurer, the Manager of the Community Planning Branch and the Manager of Engineering made a presentation to Committee on the Geographic Information System. . . . Special G.P.& A. Minutes March 7, 1997 - 2 - Resolution ItGPA-167-97 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT the Committee recess for fifteen minutes. "CARRIED" The meeting reconvened at 10:50 a.m. Resolution #GPA-168-97 Moved by Mayor Hamre, seconded by Councillor Elliott THAT Report TR-16-97 be tabled to allow for further information to be submitted to Committee following the budget process. "CARRIED" Resolution ItGPA-169-97 Moved by Councillor Dreslinski, seconded by Councillor Pingle THAT Report TR-17-97 be received; THAT the Purchasing By-law be waived; THAT authorization be granted to award Phases II and III (Data and Software acquisition and installation) for a Geographic Information System to Malone Given Parsons subject to Malone Given Parsons providing a revised bid to reflect revisions to the scope of work as identified within Report TR-17-97, to be financed from the GIS Reserve; and THAT authorization be granted to purchase hardware requirements from 3C Completer Computer Consultants Inc. "CARRIED" UNFINISHED BUSINESS Resolution ItGPA-170-97 Moved by Councillor Pingle, seconded by Mayor Hamre THAT Report CD-61-96 be lifted from the table. "CARRIED" . . . Special G.P.& A. Minutes - 3 - March 7, 1997 UNFINISHED BUSINESS CONT'D. Resolution ItGPA-171-97 Moved by Councillor Scott, seconded by Councillor Dreslinski THAT the purchase of Automatic Vote Tabulators from Global Election Systems Inc. be denied. "CARRIED" Resolution ItGPA-172-97 Moved by Mayor Hamre, seconded by Councillor Hannah THAT Report WD-30-96 be deferred to the 1998 budget process. "CARRIED" Resolution ItGPA-173-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT Report TR-1S-97 be received for information; THAT the 1997 Capital Budget (Schedule Itl to Report TR-1S-97) and the 1997 Current Budget (Schedule 1t2 to Report TR-1S-97), which includes the Executive Summary and External budgets, be approved, as outlined in Report TR-1S-97; THAT the Four Year Capital Forecast be endorsed in principle; THAT Council provide direction on the items referred to budget and the consideration items identified on Attachment 1t3; THAT the By-Law attached to Report TR-1S-97 as Attachment Itl to establish a Reserve Fund called the Public Works Parks Maintenance Reserve Fund, be approved; THAT the Community Services Lot Levy Reserve Fund be closed out with any remaining funds to be transferred into the Parks Maintenance Reserve Fund; THAT copies of the draft budget be made available for the general public at the following locations: . One (1) copy to remain at the Clerks Office . Three (3) copies to be available at the three (3) Library branches; . . . Special G.P.& A. Minutes March 7, 1997 - 4 - UNFINISHED BUSINESS CONT'D. THAT the Treasury Department notify the following parties of the final grant approved by Council: Library, Museums, Visual Arts, Handi Transit and the Cemetery Boards; THAT the Community Services Department notify all parties requesting a grant of Council's decision regarding their request; and THAT the Clerk's Department notify the parties who have been referred to the budget process of Council's decision regarding their requests. SEE FOLLOWING MOTIONS Resolution ItGPA-174-97 Moved by Mayor Hamre, seconded by Councillor Dreslinski THAT the Clarington Public Library be granted $50,000.00 from surplus; THAT the Library be directed to maintain the service levels as they currently exist and adjust the proposed budget in other areas to accommodate the difference required to operate efficiently and that the Treasurer meet with the Head Librarian to discuss options; THAT the Capital Budget request for $50,000.00 for the Site Selection Study and the establishment of a reserve fund for the main branch request of $50,000.00 be denied; and THAT the $5,937.00 tax levy request for the Western Branch collection be obtained from the Courtice Library Reserve Fund. "CARRIED" Resolution ItGPA-17S-97 Moved by Mayor Hamre, seconded by Councillor Pingle THAT the recommendations contained in Report TR-1S-97 be adopted, as amended, with the financing of the Animal Shelter and the Twin Ice Pad at the Garnet B. Rickard Recreation Complex being established through Option Itl as identified if Report TR-1S-97. "CARRIED" . . . Special G.P.& A. Minutes - 5 - March 7, 1997 UNFINISHED BUSINESS CONT'D. Resolution ItGPA-176-97 Moved by Councillor Dreslinski, seconded by Councillor Scott THAT the Capital Budget Tax request received from the Bowmanville Museum be approved provided the $4.500.00 does not impact the Tax Levy. "CARRIED" The recommendations contained in Report TR-1S-97 were then put to a vote and CARRIED AS AMENDED. ADJOURNMENT Resolution ItGPA-177-97 Moved by Councillor Elliott, seconded by Councillor Hannah THAT the meeting adjourn at 11:53 a.m. "CARRIED" 1M#/.JH'fl/4d Diane Hamre, Mayor \ / '-.-'