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Home My WebLink AboutWD-15-96t R TH8 CORPORATION OF THE MONICIPALITY OF REPORT Meeting: GENERAL PIIRPOSE AND ADMINISTRATION COMMITTEE Flle # ~ ~ ~ Data: MARCH 4, 1996 ReS. t,2~ 1 b , WD-15-96 %R0. 30.01 By-Law # ~Jr~ Report #: File #: TEFiP•ORARY MODQLAR~'~.STRIICTQRSS (BAILEY BRIDGES) Subject: JACRMAti ROAD BRID¢B PvRCa:-sE FRiOdd MIN~STRY OF TRANSPORTATION Recommendations: It ie respectfully reclommended that the General Purpose and Administration Committee recommend to council the following: 1. TART Report WD-15x96 be received; 2. TBAT the Municipa~'iity of Clarington enter into anagreement to purchase the Bailey Sri¢ge (Jackman Road Bridge) from the Ministry of .Transportation fob $6,806; 3. THAT the proposediBy-law (Attachment No. 3 to Report WD-15-96) be passed authorizing the Mayor and Clerk to execute the purchase agreement; 4. THAT By-law 93-19~ (Attachment No. 2 to Report WD-15-96), being a by-law to authorize the execution of an Agreement between The Corporation of the Municipality of Clarington and the Ministry of Transportation of Ontario, be rescinded; 5. .THAT the total ofl $6,808 be deducted from the. Subsidy payment currently due to the Munici~iality by the Ministry; and ' 6. THAT Mr. Fausto IConforti, Ministry of Transportation of Ontario, be advised of Counci~L'e decision. RSPORT ~. 1.0 A1TAC8HENTS '... No. 1 RepOr~ WD-52-93 No. 2 By-la{v 93-198 No. 3 By-la~rr authorizing the Mayor and Clerk to execute the purchase agreement REPORT NO.: WD-15-96 PAGE 2 2.0 BACKGRODND 2.1 The JacJvnan Road Bridge is a temporary modular structure which the Municipality currently leases from the Ministry of Transportation of Ontario. The Ministry has indicated to staff that they wish to dispose of the structure and have offered to sell it to the Municipality. 3.0 REVIBN AND 3.1 Lease Aoreement In 1993, Council endorsed the recommendations in Report WD-52-93 (Attachment No. 1) and passed By-law 93-198 (Attachment No. 2) authorizing the Mayor and Clerk to execute a Lease Agreement between the Municipality of Clarington and the Ministry of Transportation of Ontario. inadvertently, the Lease Agreement was not executed; however, the funds were provided for in the 1995 Budget and the proposed 1996 Budget. 3.2 Cost of Lease The rental amount to lease the bridge was $3,658.26 per year. 3.3 Payment of Lease, The Municipality currently owes the Ministry $3,658.26 for rental of the structure for 19195. The Draft 1996 Budget presently provides for the rental payment of $3,658, for a total of $7,316. 3.4 Offer to Sell .The temporary modular structure is estimated to be worth $34,030. Since bridge structures are normally aubsidizable at 808, the Ministry of Transportation has verbally agreed to sell the structure to the Municipality for. 208 of the estimated value, which is $6,806. 3.5 Method of Paymeiyt Payment of $7,316 for rental for 1995 and 1996 ie owing to the Ministry. if Clarington proceeds with the purchase, the Municipality will own the structure. The Ministry of Transportation has verbally agreed to accept $6,806 in lieu of the rental fees awing for 1995 and 1996. It is recommended that $6,806 be deducted from the subsidy payment currently owing to the Municipality from the Ministry. The present subsidy payment due is $614,605. Sig ~ 7 REPORT NO.: WD-16-96 ~ PAGE 3 4.0 RECOHlD;IiDATI0N8 4.1 That the temporary modular structure (Jackman Road Bridge) be purchased from the Ministry of Transportation for $6,806, and that the funds be deducted from the~subeidy payment presently due to the Municipality by the Ministry. Respectfully submitted, ~~~ ~ Stephen A. Yokes, P.Eng Director of_Public Work¢ JCO*ph February 28, 1996 Attachments Reviewed by, -J W. B. Stockwell Chief Administrative Officer Mr. Fauato Conforti '. Ministry of Transportation of Ontario central Region Atrium Tower ' 1201 Wilson Avenue Downeview, ON M3M 1J8 ~~, ~~~~~ ' THE CORPORATION OF THE MUNICIPALITY OF CLARIr M~ REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Fite # Date: DECEMBER 6, 1993 Res. # Report#: wn-5~-93 File#: R(`_30.01 Subject: TEMPORARY MODULAR S JACRMAN ROAD BRIDGE (BAILEY BRIDGES) By-Law # Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-52-93 be received; 2. THAT the Municipality of Clarington enter into a rental or lease agreement with the Ministry of Transportation Ontario to reimburse the Ministry for the loan of the Temporary Modular Bridge material located on Jackman Road; 3. THAT the proposed By-law attached to Report WD-52-93 be passed authorizing the Mayor and Clerk to execute the appropriate Lease Agreement; 4. THAT provision be made in the 1995 current Budget for payment of the lease in the amount of $3,658; and 5. TBAT S. E. Gwartz, P.Eng., Assistant District Engineer - Municipal, Ministry of Transportation Ontario, be advised of Council's decision. REPORT 1.0 ATTACHMENTS No. 1: Key Map ATTACHMENT N0. 1 WD-15-96 ....:°0..~a:. ~ ~ ~ 1 REPORT NO.: WD-52-93 PAGE 2 No. 2: Correspondence dated October 25, 1993, from the Ministry of Transportation Ontario No. 3: Proposed By-law authorizing the Mayor and Clerk to execute the appropriate Lease Agreement 2.0 BACRGROUND 2.1 The Jackman Road Bridge was acquired by the former Town of Bowmanville in 1970. In 1970, the former Town of Bowmanville installed a bailey bridge over the Bowmanville Creek on Jackman Road. The bridge was loaned to Bowmanville by the Ministry of Transportation Ontario. 2.2 In 1983, the structure was considered unsafe and was replaced with the existing bailey bridge loaned to the former Town of Newcastle by the Ministry of Transportation Ontario. 2.3 Correspondence dated October 25, 1993, from the Ministry of Transportation Ontario (Attachment No. 2) provided the Municipality with three (3) options: i) To return the temporary modular components (bailey bridge) to the Ministry of Transportation Ontario by November 1, 1995; ii) Enter into a Purchase Agreement with the Ministry of Transportation Ontario to be effective November 1, 1995, at a purchase price of $34,030; or iii) Enter into a rental or lease agreement with the Ministry of Transportation} Ontario of which payments would l~i~ REPORT NO.: WD-52-93 PAGE 3 commence on November 1, 1995. Rental payments are approximately $3,658 per year. 3.0 REVIEW AND COMMENT 3.1 Future Development The Northwest Bowmanville Development Group has proposed development plans for the area bounded by Scugog Street to the west, Concession Road 3 to the north, and Liberty Street to the east (Attachment No. 1). It is proposed that, when this development occurs, a new bridge will be constructed north of the existing bridge. The existing Jackman Road will be closed and a cul-de-sac constructed where Jackman Road is terminated. The bailey bridge will they, be returned to the Ministry of Transportation Ontario. 3.2 Development Chartres Policy Report The Development Charges Policy Report, dated February 5, 1992, indicates probable development of this site in five (5) to ten (10) years; subsequently, construction of the new bridge should occur in approximately the same time frame. 3.3 Funding The major source of funding for construction of the new bridge will be acquired from the Development Charges Reserve Fund. 4.0 RECOMMENDATIONS 4.1 It is, therefore, recommended that, since reconstruction of the Jackman Road Bridge is proposed in the five to ten year plan and the bailey bridge will no longer be required, the Municipality endorse Option 3 which requires that a rental or lease agreement be made with the Ministry of Transportation Ontario with payments commencing on November 1, 1995. 1013 REPORT NO.: WD-52-93 PAGE 4 4.2 Rental payments of approximately $3,658 have been calculated in accordance with Schedule B-(B3) of QST-B-20 as summarized in the table attached to correspondence of October 25, 1993. Respectfully submitted, Recommended for presentation to the Committee, Walter A. Evans, P.Eng., Director of Public Works JCO*ph November 23, 1993 Attachments Ma ie Marano, B.B.Sc., AMCT Acting Chief Administrative Officer pc: S. E. Gwartz, P.Eng. Assistant District Engineer - Municipal Ministry of Transportation Ontario District 6 1st Floor, Atrium Tower 1201 Wilson Avenue Downsview, Ontario M3M 1J8 1 to 7 A JACKMAN ROAD BRIDGE 0 0 ~~~~c ~ DRAWN Bl': JMIIDATE: NOV. 1993 II AT9`ACHMENT 1'0. ~ WD-52-93 ~U~ ' Mlrals#ry ' Mlnwlere ~ O of - des . TraFlSportaUoq ? Transports: ' Ontano-:: °: .. ,, ,. -.. Tel II~g t~4UNfq°AU7YG° 61iARIhGTON ~; Nce&FH ys t gc S1 !i 'J ra'_ct ~6 " Fax: 35-5276 RECtItlEO .. Tower . Fldor,'. Atrium . P' `~ --1~8 'Wilson Avenue r .~ _~' ~Ab sdiew, Ontario ~ r~ '-, I~~S~ ---- Oft ber 25, 1993 Mr. W . Evans - ~ SyC ~ ~ I Municipality-of Clarington . 40 Temperance Street Bowmanville, Ontario .L1C 3A6 Dear Mr. Evans: Re: Temporary Modular Structures (Bailey Bridges) Further to my letter of August 9, 1993 Z wish to provide. you with the options available to you, as detailed in the MTO Directive QST-B-20, to reimburse the Ministry for the loan of the Temporary Modular Bridge material located on Jackman Road. Option 1 - Return the Temporary Modular Components to MTO by November 1, 1995. Option 2 - Enter into a purchase agreement with MTO to be effective November 1, 1995. The purchase price (depreciated value) of $34,030.00 has been calculated in .accordance with Schedule B-{B2) of Directive QST-B-20, as summarized in the attached table. Option 3 - Enter into a rental or lease agreement with MTO of .which payments would commence on November 1, 1995. Rental payments of approximately $3,658.00 per year has been calculated in accordance with Schedule B-(B3) of QST-B-20 as summarized in the attached table. It would.be appreciated if you could review these options and provide MTO with your selected plan by December 1, 1993. Upon receiving your decision the Ministry will proceed with the appropriate documentation to complete the transaction. SEG:dl Attachment Yours truly ,/ _ /~ ~.: ~~ ~i''~ / S: E. Gwartz, P. Eng. Assistant District Engineer - Municipal disk: W:\mun\shael\work\modul ar. let _ - I O ~ {~ ATTACHMENT N0. 2 WD-52-93 JACKMAN ROAD BAILEY BRIDGE MUNICIPALITY OF CLARINGTON NOVEMBER 1983 PART€# QUANTT["Y iJNIT PRICE . TQTAL BB3 8 $164.29 $1,314.32 BB4 76 $6.81 $517.56 BB6 48 $8.08 $387.84 ggg 12 $220.25 $2,643.00 BB15 52 $38.15 $1,983.80 BB16 12 $85.28 $1,023.36 BB28A 24 $1,169.51 $28,068.24 BB31 56 $28.92 $1,619.52 BB35 4 $438.82 $1,755.28 BB36 4 $419.62 $1,678.48 BB40 14 $54.68 $765.52 BB54 12 $348.06 $4,176.72 BB55 24 $279.10 $6,698.40 BB61 14 $1,102.04 $15,428.56 CURRENT REPLACEMENT VALUE $68,060.60 YEARS IN SERVICE: November 1983 -October 1993 = 10 Years 82 DEPRECIATED VALUE _ [(1-5%n)Current Replacement Value)] _ [(1-10x5°i°)$ss,oso.so)] _ $34,030.30 B3 RENT = [(5%for depreciation + current prime interest rate)depreciated value) _ [(5% + 5.75%)$34,030.30] _ $3,658.26/year lUl7 THE CORPORATION OF THB MUNICIPALITY OF CLARINGTON BY-LAW 93- Being a By-law to authorize the execution of an Agreement between The Corporation of The Municipality of Clarington and the Ministry of Transportation Ontario THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of The. Corporation of The Municipality of Clarington and seal with The Corporation's seal, an agreement between the Ministry of Transportation Ontario and the Municipality. 2. THAT the agreement attached hereto as Schedule "A" forms part of this By-law. BY-LAW read a first and second time this 13th day of December, 1993. BY-LAW read a third time and finally passed this 13th day of December, 1993. MAYOR CLERK ATTACHMENT N0. 3 4lD-52-93 1018 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 93- 198 Being a By-law to authorize the execution of an Agreement between The Corporation of The Municipality of Clarington and the Ministry of Transportation Ontario THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of The Corporation of The Municipality of Clarington and seal with The Corporation's seal, an agreement between the Ministry of Transportation Ontario and the Municipality. 2. THAT the agreement attached hereto as Schedule "A" forms part of this By-law. BY-LAW read a first and second time this 13th day of December, 1993. BY-LAW read a third time and finally passed this 13th day of December, 1993. J MAYOR ATTACHMENT N0. 2 WD-15-96 1019 THE CORPORATION OF THE MONICIPALITY OF CLARINGTON BY-LAW 96- Being a By-law to authorize the execution of a Purchase Agreement between The Corporation of The Municipality of Clarington and the Ministry of Transportation Ontario THE CORPORATION OF THS MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of The Corporation of The Municipality of Clarington and seal with The Corporation's-seal, a Purchase Agreement between the Ministry of Transportation Ontario and the Municipality. 2. THAT the Purchase Agreement attached hereto as Schedule "A" forms part of this By-law. BY-LAW read a first and second time this 11th day of March, 1996. BY-LAW read a third time and finally passed this 11th day of March, 1996. MAYOR CLERK ATTACHMENT N0. 3 WD-15-96 1020