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HomeMy WebLinkAbout12/07/2009 General Purpose and Administration Committee Minutes December 7, 2009 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, December 7, 2009 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim left the meeting at 1:35 p.m. Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Internal Auditor, L. Barta Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Corporate Services & Human Resources, M. Marano Fire Chief, Emergency Services, G. Weir Municipal Clerk, P. Barrie Clerk II, J. Gallagher Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Mayor Abernethy gave notice that he would be disclosing a pecuniary interested regarding the delegation of Mr. Richard Ward. ANNOUNCEMENTS Councillor Hooper rose to speak about the Holiday Train that stopped in Clarington on Monday, November 30, 2009. He wished to thank the Municipality of Clarington’s Marketing & Communications Department, the community, and the generous support of Ellen Cowan, in making the Holiday Train a success. In addition, Councillor Hooper noted that the annual tree lighting ceremony was held on Friday, December 4, 2009 and he thanked everyone involved in the event, on behalf of the BIA. - 1 - General Purpose and Administration Committee Minutes December 7, 2009 Councillor Hooper also noted that Councillor Novak and himself attended the Clarington Older Adults Association annual dinner recently and there were a significant number of th people in attendance. He also noted that on Dec. 17 at 7:00 p.m., the Clarington Concert Band will be at the Clarington Beech Centre. Councillor Hooper noted that Clarington Older Adults Association is having their annual Christmas turkey event on Tuesday, December 8, 2009. Councillor Hooper reminded everyone that the Olympic torch will be running through Clarington on December 16, 2009. Also, Councillor Hooper noted that on June 5, 2010, there will be the first Highway of Heroes Highway ride, which will start in Belleville and will be coming through Bownmanville. Councillor Woo rose to acknowledge that Councillor Novak, Councillor Hooper and himself, attended the Clarington Older Adults Association (COAA) annual dinner th recently, where there was a surprise 86 birthday party for Vi Ashton, who was given a lifetime membership to the Association. Also, later that day Marg Maskell was in Toronto to unveil a “Support our Troops” banner in support of the Canadian Troops. He th also noted that Sunday, December 13, the Lions Club and COAA are hosting a holiday open house which will include Santa, reindeer, lions, refreshments and a sing along with Ross Metcalfe. Mayor Abernethy thanked Councillor Trim for performing the duties of Deputy Mayor during the past year and announced that Councillor Novak has taken over as Deputy Mayor, as per the established schedule. MINUTES Resolution #GPA-644-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on November 16, 2009 and the special meeting of the General Purpose and Administration Committee held on November 20, 2009 be approved. CARRIED - 2 - General Purpose and Administration Committee Minutes December 7, 2009 PRESENTATIONS SHEILA HALL, EXECUTIVE DIRECTOR OF THE CLARINGTON BOARD OF TRADE, REGARDING PHYSICIAN RECRUITMENT Ms. Sheila Hall, Executive Director of the Clarington Board of Trade, was present to update the Committee on the “Physician Recruitment” project. She announced that Laura Wood, Membership Coordinator and Co-chair Gerry Johnston were present in support of her presentation today. She gave a verbal presentation to accompany a PowerPoint presentation. She indicated that there are 47 doctors working in Clarington and according to the Ministry of Health there should be 56 doctors. Ms. Hall noted that three doctors were recruited in both 2007 and 2008. She indicated that six doctors were recruited in 2009 (with one leaving practice). Ms. Hall went on to discuss the reasons for the success of the physician recruitment (strong partnerships with the community and existing doctors; practice style; and proximity) and the current challenges (including waiting for Ministry decision on our Rural Designation). She informed the Committee that they have met with other associates in the industry and as a result have found that there are new opportunities for recruiting doctors from Quebec and the United States. They are continuing to focus their recruiting efforts on graduates and learners from 5 medical schools in Ontario. She thanked the local doctors for continuing to take on the graduates and learners. Ms. Hall advised that she is in communications with several prospects for physicians. In terms of connecting with the medical community, Ms. Hall indicated that she has been discussing physician recruitment with residents at the Bowmanville Hospital, attending job fairs, and promoting the issue with various organizations. In conclusion, she noted that there has been a very recent prospect that has had a visit to the area and she is hoping for this person to start practice in 2010. IVAN CIUCIURA, DIRECTOR OF EMERGENCY MANAGEMENT, REGION OF DURHAM, REGARDING NUCLEAR PREPAREDNESS Mr. Ivan Ciuciura, Director of Emergency Management for the Region of Durham, was present to address the Committee regarding nuclear preparedness. He gave a verbal presentation to accompany a PowerPoint presentation. He informed the Committee of the Durham Emergency Management Office (DEMO) consisting of 5 staff, including an on-duty Call Officer 24 hours a day, 7 days a week. He indicated that the office is responsible for the Emergency Management Program and assisting in coordinating emergency operations. He noted that the Program consists of planning, training, exercises and public education, all of which include nuclear preparedness. Mr. Ciuciura informed the Committee of the Emergency Management Standards and the Regional Hazard Analysis and noted that nuclear preparedness is interwoven in each of these standards. Of the 35 regional hazards, nuclear is ranked at 33. The top hazards are weather, hazardous material spills, and mass casualty events. The direction for nuclear planning comes from the Provincial Nuclear Emergency Response Plan (PNERP) and a - 3 - General Purpose and Administration Committee Minutes December 7, 2009 new plan was approved by Cabinet in February, 2009. Mr. Ciuciura indicated that draft plans for the Pickering and Darlington site have been issued and that he hopes that they will be sent to Cabinet by the end of the year. He noted that some of the major changes to PNERP is for public alerting (out to 10 km); evacuation strategy (expanded to an “all routes out” approach); evacuation study (performed by a U.S. consultant, indicating that evacuation would be 5hr 40min best case and 6hr 30min worst case); emergency information (changed to a decentralized information system); increased number of “host municipalities” (for the reception, care and shelter of evacuees); and Emergency Measures and Civil Protection Act (province can issue directives and emergency orders). Mr. Ciuciura informed the Committee of the training, exercises, and public education programs that have taken place recently. He provided the Committee with 2009 Statistics regarding the operations staff, including reportable events, public interest notifications, and regional events. Mr. Ciuciura noted that the 3km public alerting system is in place and siren testing takes place regularly. He concluded by noting the three directions for ‘what to do if the siren sounds’, which are: “Go, Listen (to radio), Follow (directions/instructions)”. DAVE MCCAULEY FROM NATURAL RESOURCES CANADA AND BOB NEUFELD FROM THE PORT HOPE AREA INITIATIVE MANAGEMENT OFFICE REGARDING PROPERTY VALUE PROTECTION PROGRAM Mr. McCauley, Director of Uranium and Radioactive Waste Division, from Natural Resources Canada, addressed the Committee regarding an overview of the Property Value Protection (PVP) Program. He noted that the program is part of the 2001 legal agreement between the Federal government and municipalities to protect homeowners from loss of property value in the event of the sale of their property. Mr. McCauley informed the Committee that the Program is available to anyone who owns property within the PVP zone; where the loss occurred between October 6, 2000 and the end of the PVP Program; and who can demonstrate evidence of project-related effect. He indicated that compensation was offered for three types of losses, including loss on sale, loss on rental income, and mortgage renewal problems. Mr. Bob Neufeld, Manager of Stakeholder Relations and Communications for the Port Hope Area Initiative Management Office (PHAIMO), was present regarding the same matter to demonstrate a standard claim process. He informed the Committee of the following steps involved in making a claim: the claimant makes a claim, the claim is analyzed, and then the PVP staff make a decision on the application based on the information provided. Mr. Neufeld indicated that the process usually takes one month to complete, with a cheque being issued with 15 days of the decision. The claimant has up to 60 days to file an appeal to the decision. Mr. Neufeld noted that there has been approximately $400,000, with most of this going to Clarington residents (1/2 in the Port Granby area). He noted the following lessons learned: pre-sale appraisals and conditional claims (which can be made prior to listing the property for sale). - 4 - General Purpose and Administration Committee Minutes December 7, 2009 In conclusion, Mr. Neufeld noted that the PVP Program was established to provide compensation for property owners and in cases where PVP staff and motivated sellers work together, the Program is successful. He further noted that appraisers and compensations officers are independent and PVP staff are committed to making the Program work effectively. JEFF BROOKS, PRINCIPAL PLANNER, REGION OF DURHAM, REGARDING DURHAM SMART COMMUTE PROGRAM AND CAR POOLING INITIATIVES Mr. Jeff Brooks, Principal Planner, from the Region of Durham, addressed the Committee regarding the Durham Smart Commute Program and car pooling initiatives. He gave a verbal presentation to accompany a PowerPoint presentation. He announced that the Durham Smart Commute Employer of the Year award had recently been presented to the Veridian Corporation. Mr. Brooks spoke about the challenges that the Transportation Demand Management (TDM) Program is facing, such as rapid growth, and increased traffic (due to increased population and jobs). He informed the Committee of the recent trends where road congestion is increasing, vehicle occupancy is declining, transit ridership is declining, and peak period traffic is getting longer. Mr. Brooks informed the Committee of the recent actions taken as part of the Program. These actions include road and transit expansion; transit programs; planning policies; and provincial lobbying. He explained that TDM is focussed on core measures (transit, car pooling, vanpool, cycling, walking, compressed work week, tele-working) and supporting measures (parking management, incentives, marketing, promotion, Emergency Ride Home Program, on-site amenities). Mr. Brooks informed the Committee that one of the solutions to the problem is Smart Commute, which is a two-tiered organization which includes a Provincial Smart Commute Program, Metrolinx, and Smart Commute Durham. He noted that Smart Commute has been established at the new Regional Headquarters Building, with sale of transit passes on site, adjusted Transit Service, carpool program (including designated spaces and the Emergency Ride Help program), and cycling (including installing racks). Mr. Brooks indicated there are several benefits to both employees and employers. He walked through the steps of how Smart Commute works, which are: contact and recruitment of employers; survey and site assessment of employees; development of a program; support during implementation; and follow up (with a survey). Mr. Brooks touched on the subject of carpooling where he outlined the online Ridematching Service; preferred parking; provision of parking signs and tags; Emergency Ride Home program; and outreach and education. He concluded by encouraging the Municipality to become a member of the Smart Commute program. - 5 - General Purpose and Administration Committee Minutes December 7, 2009 DELEGATIONS Mayor Abernethy declared a pecuniary interest in the matter of the delegation of Mr. Richard Ward, regarding the compliance audit of John Mutton due to the fact that one of the individuals that brought the complaint forward, was a member of his 2006 election campaign and Mayor Abernethy competed for the position that he now holds with the individual who is at the centre of the Compliance Audit. Resolution #GPA-645-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:17 a.m. Councillor Novak chaired this portion of the meeting. Mr. Richard Ward addressed the Committee regarding the implications resulting from the compliance audit of John Mutton. He noted that a couple of weeks ago the Compliance Audit was completed regarding the 2006 election. He stated that this overrode the previous accountant’s opinion that no contradictions were found. Mr. Ward noted that Council is relying on a legal opinion, which is dependent on a Compliance Audit that was found to be faulty. He requested that Council reconsider their decision on the matter of the Compliance Audit. Mr. Ward had requested a Compliance Audit for the 2003 Election which was rejected. He noted that previously he had identified the same problems in the 2000 Election. Mr. Ward indicated that this brings into question the legal opinions that Council is relying on and that his statements have been consistent with the previous audit. Mr. Ward requested that the Committee reconsider their previous “request to receive” decision. Mayor Abernethy chaired this portion of the meeting. Mr. Valentine Lovekin, Solicitor for Newcastle Recycling Ltd., addressed the Committee requesting that staff be authorized to discuss two outstanding matters with Newcastle Recycling Ltd, for the purpose of exploring settlement strategies. He noted that, since this matter has been before the Courts (although Mr. Lovekin is not the litigation solicitor), Council has been removed from the matters. Mr. Lovekin noted that litigation is very expensive and that there is also a principle of separating the Municipality from litigation matters. However, he submitted that the officers and staff are instruments of Council and staff will be taking direction from Council and therefore asked that the CAO, Mr. Frank Wu, be authorized to speak with Mr. Jim Hale of Newcastle Recycling to start discussions. - 6 - General Purpose and Administration Committee Minutes December 7, 2009 Mr. Gerry Mahoney, representing the South East Clarington Ratepayers Association (SECRA) addressed the Committee regarding the PHAIMO presentation and the Property Value Protection Program. Mr. Mahoney thanked all of Council for their support of a request for a resource person. He informed the Committee that, according to SECRA, “all is not well” in the PVP and outlined some of the issues such as the fact that the program was developed for Port Hope, which is an urban city, experiences issues different than those of rural residents. Mr. Mahoney noted another issue is that the project itself scares away potential purchasers. He further noted that there have been stories of bullying tactics and secrecy issues related to the problems they are encountering. Mr. Mahoney provided some examples of the problems that residents are encountering and asked that the “dedicated resource person initiative” be moved forward by Council. He noted that he has some more information on the resource person which he plans to bring to Council at a later date. Mr. Al Storie addressed the Committee, regarding Mr. Alfie Shrubb. He noted that this past year was the seventh year for the Alfie Shrubb Classic Race. Mr. Storie stated that earlier in the year, England approached Mr. Storie to go to England to have Mr. Alfie Shrubb inducted into the England Hall of Fame. He noted some of the other famous athletes that are also in the England Hall of Fame. He went with Alfie Shrubb’s granddaughter to the induction fame. Now, a town in England wants to hold a sister race to the Bowmanville race, called the Alf Shrubb Race. Mr. Storie relayed the story of how he got involved with Alf Shrubb and his family and his passion for the man, who lived in Bowmanville for 44 years. He reminded the Committee that the next race will take place on June 6, 2010 at the MJ Hobbs Public School, at 2296 Taunton Rd. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING Subject: (a) Application to Amend the Clarington Official Plan and Zoning By-law Applicant: Ontario Power Generation Inc. Report: PSD-113-09 File: COPA 2009-0003 ZBA 2009-0014 Meaghan Harrington, Junior Planner, made a verbal and PowerPoint presentation to Council regarding the application. No one spoke in opposition to the application. No one spoke in support of the application. - 7 - General Purpose and Administration Committee Minutes December 7, 2009 Nick Mensink, from Sernas Associates, rose from the audience, to indicate that he represents the applicant and is available for questions. PLANNING SERVICES DEPARTMENT OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT TO PERMIT A FINANCIAL OFFICE AND VISITORS’ CENTRE APPLICANT: ONTARIO POWER GENERATION INC. Resolution #GPA-646-09 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-113-09 be received; THAT Official Plan Amendment #69 as contained in Attachment 2 to Report PSD-113-09 be adopted and that the necessary By-law be passed; THAT the application for a Zoning By-law Amendment submitted by Ontario Power Generation Inc. as contained in Attachment 2 to Report PSD-113-09 be approved; THAT the Durham Region Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-113-09 and Council’s decision; and THAT all interested parties listed in Report PSD-113-09 and any delegations be advised of Council’s decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF NOVEMBER 19, 2009 Resolution #GPA-647-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-114-09 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on November 19, 2009 for applications A 2009-0044, A 2009-0045 and A 2009-0046 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED - 8 - General Purpose and Administration Committee Minutes December 7, 2009 APPLICATION FOR REMOVAL OF HOLDING SYMBOL 163-777 AVONDALE DRIVE, COURTICE APPLICANT: 812723 ONTARIO INC. Resolution #GPA-648-09 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-115-09 be received; THAT the application submitted by 812723 Ontario Inc. to remove the “Holding (H)” symbol be approved; THAT the By-law attached to Report PSD-115-09 to remove the “Holding (H)” symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report-115-09, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED AMENDMENT TO APPLICATION FEES BY-LAW PLANNING AND DEVELOPMENT APPLICATIONS Resolution #GPA-649-09 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-116-09 be received; and THAT the By-law attached to Report PSD-116-09, detailing the specific amendments to By-law 96-032, being a By-law to require the payment of fees for information and services provided by the Municipality of Clarington, as amended, be approved. CARRIED (See following motion) Resolution #GPA-650-09 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT Report PSD-116-09 be referred back to staff for further clarification in order to illustrate the increase and show it in comparison to other municipalities, as well as indicating new charges. MOTION LOST - 9 - General Purpose and Administration Committee Minutes December 7, 2009 Resolution #GPA-649-09 was then put to a vote and CARRIED. REQUEST FOR PERMIT TO REMOVE 49 BEAVER STREET SOUTH, NEWCASTLE VILLAGE, FROM THE MUNICIPAL REGISTER OF PROPERTIES OF CULTURAL HERITAGE VALUE OR INTEREST Resolution #GPA-651-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-117-09 be received; THAT the Municipality authorize, in principle, the relocation of the heritage home at 49 Beaver Street South to 45 Edward Street East; THAT prior to moving the building at 49 Beaver Street South, the applicant: a) File a building permit for and construct the foundation for the relocated house after the building has been moved to 45 Edward Street East; b) Enter into a site plan agreement for the expanded mixed use development site incorporating 97 and 131 King Street East and 49 Beaver Street South containing appropriate conditions with respect to relocating the house at 49 Beaver Street South; and c) Obtain the approval of Engineering Services and any relevant agency for moving the house; THAT the cement block house located at 49 Beaver Street South, be removed from the Municipal Register of properties of cultural heritage value or interest on the day prior to the move; THAT staff be authorized to issue the building permit to allow the building to be moved to 45 Edward Street East at the time that recommendations 2 and 3 have been fulfilled; THAT the cement block house relocated to 45 Edward Street East be placed on the Municipal Register of properties of cultural and heritage interest on the day subsequent to the move; and THAT all interested parties listed in Report PSD-117-09 and any delegation be advised of Council’s direction. CARRIED - 10 - General Purpose and Administration Committee Minutes December 7, 2009 CANADA – ONTARIO AFFORDABLE HOUSING PROGRAM – 2009 EXTENSION – NEW RENTAL HOUSING COMPONENT PRELIMINARY PROJECT RECOMMENDATIONS Resolution #GPA-652-09 Moved by Councillor Foster, seconded by Councillor Woo THAT Confidential Report PSD-118-09, regarding the Canada-Ontario Affordable Housing Program – 2009 Extension – New Rental Housing Component Preliminary Project Recommendations be referred to the end of the meeting to be considered in closed session. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT SERVICE FEE AMENDMENTS Resolution #GPA-653-09 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report ESD-014-09 be received; THAT the implementation of new service fees and an increase in fees addressed in Report ESD-014-09 be approved; and THAT the by-laws attached to Report ESD-014-09 as Schedule B be approved. REFERRED BACK TO STAFF (See Following Motion) - 11 - General Purpose and Administration Committee Minutes December 7, 2009 Resolution #GPA-654-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report ESD-014-09 be referred back to staff for clarification on the format of the fee increases. CARRIED Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT DARLINGTON SOCCER CLUB PROPOSAL TO OPERATE BOWMANVILLE INDOOR SOCCER FACILITY CONCESSION Resolution #GPA-655-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CSD-015-09 be received; THAT the competitive bidding requirements of the Purchasing By-law be waived; THAT the proposal from the Darlington Soccer Club be endorsed; THAT staff be authorized to negotiate an agreement with the Darlington Soccer Club for the operation of the concession space at the Bowmanville Indoor Soccer Facility for the purpose of providing snack and refreshment services; THAT the term of this agreement will include the remainder of the 2009/10 season and the entire 2010/11 indoor soccer season. Staff will provide a follow up report on the first term of operation before entering into discussions for a lease extension/renewal; THAT the By-law attached to Report CSD-015-09 marked Schedule “A” authorizing the Mayor and Clerk to Execute the lease agreement be approved; and THAT the Darlington Soccer Club be advised of Council’s decision. CARRIED Councillor Hooper chaired this portion of the meeting. - 12 - General Purpose and Administration Committee Minutes December 7, 2009 CLERK’S DEPARTMENT 2010 MUNICIPAL ELECTIONS Resolution #GPA-656-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report CLD-027-09 be received; THAT a by-law establishing the hours and dates of the advance votes for the 2010 Municipal Election be passed; THAT the Municipal Clerk be authorized to place advertisements in the local newspapers as determined necessary in order to increase awareness of the election process among the Municipality’s electorate; and THAT Kerry Maydem and Louis Bertrand be advised of Council’s decision. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT RFP2009-11 – CONSULTING SERVICES FOR GARNET B. RICKARD RECREATION COMPLEX – ENERGY RETROFIT Resolution #GPA-657-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report COD-071-09 be received; THAT the proposal received from Efficiency Engineering Incorporated, Cambridge, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2009-11 be accepted for the provision of Consulting Services for the Energy Retrofit project at Garnet B. Rickard Recreation Complex, with a submission including disbursements of $ 89,100.00 (excluding GST); and THAT the funds required be drawn from Account # 110-42-421-84258-7401. CARRIED - 13 - General Purpose and Administration Committee Minutes December 7, 2009 FINANCE DEPARTMENT REPORT ON REVENUE SENSITIVE TO ECONOMIC CONDITIONS – OCTOBER 2009 Resolution #GPA-658-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report FND-033-09 be received for information. CARRIED REQUEST OF MR. TONY WOOD FOR TORNADO FINANCE ASSISTANCE Resolution #GPA-659-09 Moved by Councillor Foster, seconded by Councillor Novak THAT Report FND-034-09 be received; and THAT the request from Tony Woods to provide financial assistance to the Jobe/Dalgleish family be respectfully denied. CARRIED CHIEF ADMINISTRATIVE OFFICER CLARINGTON CONCERT BAND Resolution #GPA-660-09 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report CAO-009-09 be received; THAT permission be granted to the Clarington Concert Band to use or present itself as the Official Town Band of Clarington subject to the terms and conditions attached to Report CAO-009-09; and THAT Mr. Colin Rowe of the Clarington Concert Band be advised of Council’s decision. CARRIED - 14 - General Purpose and Administration Committee Minutes December 7, 2009 UNFINISHED BUSINESS SHEILA HALL, EXECUTIVE DIRECTOR OF THE CLARINGTON BOARD OF TRADE, REGARDING PHYSICIAN RECRUITMENT Resolution #GPA-661-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the presentation of Ms. Sheila Hall, regarding physician recruitment, be received with thanks. CARRIED IVAN CIUCIURA, DIRECTOR OF EMERGENCY MANAGEMENT, REGION OF DURHAM, REGARDING NUCLEAR PREPAREDNESS Resolution #GPA-662-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the presentation of Mr. Ivan Ciuciura, Director of Emergency Management, Region of Durham, regarding nuclear preparedness, be received with thanks. CARRIED DAVE MCCAULEY FROM NATURAL RESOURCES CANADA AND BOB NEUFELD FROM THE PORT HOPE AREA INITIATIVE MANAGEMENT OFFICE REGARDING PROPERTY VALUE PROTECTION PROGRAM Resolution #GPA-663-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the presentation of Mr. Dave McCauley, Natural Resources Canada, and Mr. Bob Neufeld, PHAIMO, be received with thanks; and THAT Staff schedule a meeting with Mayor Abernethy, Councillor Robinson, Councillor Trim, Mr. McCauley and Mr. Neufeld, to discuss the Property Value Protection Program and the hiring of a dedicated resource person. CARRIED - 15 - General Purpose and Administration Committee Minutes December 7, 2009 JEFF BROOKS, PRINCIPAL PLANNER, REGION OF DURHAM, REGARDING DURHAM SMART COMMUTE PROGRAM AND CAR POOLING INITIATIVES Resolution #GPA-664-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the presentation of Mr. Jeff Brooks, Principal Planner, Region of Durham, regarding the Durham Smart Commute Program and Car Pooling Initiatives be received with thanks; and THAT the Chief Administrative Officer meet with Mr. Brooks to discuss opportunities for the Durham Smart Commute Program and the Municipality of Clarington. CARRIED DELEGATION OF MR. VALENTINE LOVEKIN, REGARDING COUNCIL AUTHORIZATION OF STAFF TO DISCUSS TWO OUTSTANDING LEGAL MATTERS WITH NEWCASTLE RECYCLING LTD. Resolution #GPA-665-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Mr. Valentine Lovekin’s delegation be received; and THAT the matter of the two outstanding legal matters with Newcastle Recycling Ltd., be referred to the Chief Administrative Officer for a verbal report at the next meeting of Council. CARRIED DELEGATION OF MR. GERRY MAHONEY, REGARDING THE PROPERTY VALUE PROTECTION PROGRAM Resolution #GPA-666-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the delegation of Mr. Gerry Mahoney, regarding the Property Value Protection Program be received with thanks; and THAT Mr. Mahoney be advised of the Committee’s decision, earlier in the meeting, regarding the delegations of Mr. McCauley and Mr. Neufeld. CARRIED - 16 - General Purpose and Administration Committee Minutes December 7, 2009 DELEGATION OF MR. AL STORIE, REGARDING ALFIE SHRUBB Resolution #GPA-667-09 Moved by Councillor Hooper, seconded by Councillor Novak THAT Mr. Storie be thanked for his delegation and for all his work on behalf of the Mr. Alfie Shrubb and the Alfie Shrubb Classic Race. CARRIED DELEGATION OF MR. RICHARD WARD, REGARDING IMPLICATIONS RESULTING FROM THE COMPLIANCE AUDIT OF JOHN MUTTON Mayor Abernethy declared a pecuniary interest in the matter of the delegation of Mr. Richard Ward, regarding the compliance audit of John Mutton due to the fact that one of the individuals that brought the complaint forward, against the individual at the centre of the Compliance Audit, was a member of his 2006 election campaign and Mayor Abernethy competed for the position that he now holds with the individual who is at the centre of the Compliance Audit. Councillor Novak chaired this portion of the meeting. Resolution #GPA-668-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT the request of Mr. Ward, to reconsider the Compliance Audit of John Mutton, be denied. CARRIED OTHER BUSINESS CANADA – ONTARIO AFFORDABLE HOUSING PROGRAM – 2009 EXTENSION – NEW RENTAL HOUSING COMPONENT PRELIMINARY PROJECT RECOMMENDATIONS Resolution #GPA-669-09 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT the recommendations contained in Confidential Report PSD-118-09 be approved. CARRIED - 17 - General Purpose and Administration Committee Minutes December 7, 2009 COMMUNICATIONS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-670-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT the meeting adjourn at 2:05 p.m. CARRIED MAY n ~A o .~ , ~~~ DfrPUTY R _~g_