HomeMy WebLinkAboutReport #1 11/23/2009REPORT #1
REPORT TO COUNCIL MEETING OF NOVEMBER 23, 2009
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, NOVEMBER 16, 2009
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-032-09MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR
OCTOBER, 2009
(b) ESD-013-09MONTHLY RESPONSE REPORT – OCTOBER, 2009
(c) COD-067-09INFORMATION REPORT – BROADBAND EXPANSION
(d) FND-030-09FINANCIAL UPDATE AS AT SEPTEMBER 30 TH, 2009
(e) FND-031-09REPORT ON REVENUE SENSITIVE TO ECONOMIC
CONDITIONS – SEPTEMBER 2009
(f) Verbal CONFIDENTIAL CAO VERBAL REPORT TO ADDRESS
LITIGATION OR POTENTIAL LITIGATION
2. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF OCTOBER 29, 2009
THAT Report PSD-107-09 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
October 29, 2009 for applications A2009-0040 through A2009-0043 and that Staff
be authorized to appear before the Ontario Municipal Board to defend the decisions
of the Committee of Adjustment.
Report #1 - 2 - November 23, 2009
3. MINOR VARIANCE TO SIGN BY-LAW 97-157
APPLICANT: SULLIVAN & CO. CHARTERED ACCOUNTANT
THAT Report PSD-108-09 be received;
THAT the application for Minor Variance to the Municipality of Clarington Sign
By-law 97-157, submitted by Sullivan & Co. Chartered Accountant, to permit a
reduction in required setback from a road allowance from 1 metre to 0.45 metres,
and to reduce the required sight triangle from 3 metres by 3 metres to 3 metres by
0.75 metres to accommodate a permanent ground sign, be approved; and
THAT all interested parties listed in Report PSD-108-09 and any delegations be
advised of Council’s decision.
4. RELEASE OF OFFICIAL PLAN REVIEW DISCUSSION PAPER ONE “LET’S
HAVE A DISCUSSION…IMPROVING OUR BUILT ENVIRONMENT AND THE
PLANNING PROCESS”
THAT Report PSD-109-09 be received for information; and
THAT the Region of Durham and all interested parties listed in Report PSD-109-09
be advised of the release of the Discussion Paper.
5. REZONING OF PORTION OF RONA LANDS FROM “ENVIRONMENTAL
PROTECTION EXCEPTION (EP-2) ZONE” TO “SPECIAL PURPOSE
COMMERCIAL (C-5) ZONE”
THAT Report PSD-110-09 be received;
THAT the Zoning By-law contained in Attachment 2 to Report PSD-110-09, with
respect to the rezoning of a portion of the RONA site from “Environmental
Protection Exception (EP-2) Zone to “Special Purpose Commercial (C-5) Zone”, be
passed; and
THAT all interested parties listed in Report PSD-110-09 and any delegations be
advised of Council’s decision.
6. 3RD QUARTER PARKING REPORT
THAT Report CLD-025-09 be received; and
THAT a copy of Report CLD-025-09 be forwarded to the Bowmanville Business
Centre for their information.
Report #1 - 3 - November 23, 2009
7. DARLINGTON SPORTS CENTRE RENOVATION PRE-PURCHASE OF ICE
PLANT
THAT Report COD-066-09 be received;
THAT the competitive bidding requirements of the Purchasing By-law be waived;
THAT the Manager of Purchasing be authorized to invite submissions from
selected manufacturers for the supply and installation of the required ice plant
equipment required for the renovation of the Darlington Sports Centre;
THAT the resulting bid submissions be assessed and awarded by the Purchasing
Manager in consultation with Community Services and incorporated into the public
tender to be issued for the renovations to the Darlington Sports Centre; and
THAT the final renovation tender for the Darlington Sports Centre be reported to
Council for award.
8. CL2009-20, HIGH STREET, FIRST STREET, THIRD STREET, AND FOURTH
STREET RECONSTRUCTION
THAT Report COD-068-09 be received;
THAT Eagleson Construction, Millbrook, Ontario, with a total bid in the amount of
$1,602,296.33 (plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2009-20, be awarded the contract for
High Street, First Street, Third and Fourth Street Reconstruction as required by the
Engineering Department;
THAT funds required in the amount of $2,165,790.57 (which includes
$1,602,296.33 for tendering, design contract administration and contingencies) be
drawn from the Accounts as follows:
Department and Account Number: Engineering Department – Capital
Budget
2009 High Street Road Construction
Account # 110-32-330-83332-7401 $604,000.00
2008 Third Street Road Reconstruction
Account # 110-32-330-83331-7401 $13,000.00
2009 Asphalt Rehabilitation – First, Third, Fourth & High Street
Account # 110-32-330-83212-7401 $505,000.00
George Reynolds Drive Servicing
Account # 110-50-130-85002-7401 $87,000.00
Regional Municipality of Durham
Sanitary Sewer and Appurtenances $430,712.70
Report #1 - 4 - November 23, 2009
Watermain and Appurtenances $526,077.86
$2,165,790.57
THAT the tender award be subject to the approval of the Regional Municipality of
Durham for Regional Infrastructure; and
THAT the By-law attached to Report COD-068-09, marked Schedule “A”,
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
9. SERVICE FEE AMENDMENTS
THAT Report FND-032-09 be received;
THAT the implementation of the new service fees and the increase in fees
addressed in Report FND-032-09 be approved; and
THAT the by-laws attached to Report FND-032-09 as Schedule B be approved.
10. CODE OF CONDUCT FOR COUNCIL MEMBERS
THAT Report CAO-010-09 be received; and
THAT the By-law attached to Report CAO-010-09, with respect to Council Member
Code of Conduct, be approved.
11. PRESENTATIONS:
PAMELA LANCASTER - CWHLFP
PHIL MEAGHER – LONG TERM TRANSIT STRATEGY FOR DURHAM REGION
SHEILA HALL – ECONOMIC UPDATE
THAT the presentations of Pamela Lancaster, Phil Meagher and Sheila Hall be
accepted with thanks.
12. DELEGATION – RICHARD WARD, REGARDING DEFERRAL OF THE TAXES
PENDING AN INVESTIGATION TO JUSTIFY
THAT the delegation of Mr. Richard Ward be received with thanks.
13. REQUEST FOR PHYSICIAN RECRUITMENT UPDATE
THAT the Clerk’s Department contact Sheila Hall, Clarington Board of Trade, and
request an update to Council on physician recruitment.
Report #1 - 5 - November 23, 2009
14. RFP2009-12 – LEASING/OPERATION OF PRO-SHOPS IN MUNICIPAL
RECREATION CENTRES
THAT Report COD-069-09 be received;
THAT the proposal from On the Edge Skate Sharpening be accepted for the
leasing of the space available at Garnet B. Rickard Recreation Complex and South
Courtice Arena, for a two year term with the option to renew for an additional 5
years pending satisfactory terms for both sides;
THAT the Evaluation Committee be authorized to proceed with negotiations for a
lease agreement with On the Edge Skate Sharpening on behalf of the Municipality
of Clarington to the satisfaction of the Municipality;
THAT the Evaluation Committee be authorized to negotiate with Legends New &
Used Sporting Goods for South Courtice Pro-shop, as the alternate proponent
should negotiations with On The Edge Skate Sharpening fail to produce an
acceptable lease agreement; and
THAT the By-law, attached to Report COD-069-09, marked Schedule “C”, be
approved authorizing the Mayor and the Clerk to execute the lease agreement
which is satisfactory to the Municipality.