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STAFF REPORT X11
REPORT
CHIEF ADMINISTRATIVE OFFICER
Meeting: COUNCIL
Date: Monday, November 23, 2009
Report #: CAO-011-09
File:
Subject: FEES FOR SPECIAL EVENTS
By-law #:
Recommendation
It is respectfully recommended to Council the following:
1. THAT Report CAO-011-09 be received for information.
Submitted b ~ "^"'~` 4" ~~ Reviewed b~~ `~"`~--_.- `~-~ `'~-
Franklin Wu M.A.O.M Franklin Wu M.A.O.M
Acting Director of Operations Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-5717
REPORT NO.: CAO-011-09
PAGE 2
Report
1. At its meeting held On November 9, 2009, Council deliberated the issue of whether
or not to waive fees for special events and referred the matter to the CAO for further
information and to report back at the next Council meeting.
2. Based on the discussion held at the Council meeting, staff has generated the
attached spreadsheet breaking down the municipal costs associated with each
community event. Please note that all costs are related to overtime. There is no
charge if works are performed during regular work hour.
3. The estimated saving based on the cost cutting recommendations as approved by
Council on August 31, 2009 was $5,000 for the balance of 2009. The total based on
the detailed breakdown is $6,635.12.
4. Should Council choose to waive any the service charges for any or all of these
events, the Municipality will have to carry this deficit forward to the 2010 budget. In
the event Council wishes to debate the issue or perhaps consider reversing its
previous decision, the advice of the Clerk should be sought for the need of a
reconsideration motion.
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