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HomeMy WebLinkAbout11/16/2009 General Purpose and Administration Committee Minutes November 16, 2009 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 16, 2009 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Corporate Services & Human Resources, M. Marano Director of Finance, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, June Gallagher Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Hooper rose to remind everyone about the Bowmanville Santa Claus Parade taking place at 10:30 a.m. on Saturday, November 21, 2009 in the downtown core. Mayor Abernethy announced that Gord Miller, Environmental Commissioner of Ontario will be making a presentation to Council on Monday, November 23, 2009. - 1 - General Purpose and Administration Committee Minutes November 16, 2009 MINUTES Resolution #GPA-611-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on November 2, 2009, be approved. CARRIED PRESENTATIONS PAM LANCASTER, STEWARDSHIP TECHNICIAN, GANARASKA REGION CONSERVATION AUTHORITY, REGARDING THE CLEAN WATER HEALTHY LAND FUNDING PROGRAM (CWHLFP) Pam Lancaster provided the Committee with a verbal presentation to accompany a PowerPoint presentation. She noted that this is the third year of the CWHLFP and gave a brief history of the program. Ms. Lancaster reminded the Committee that the goal of the program is “through stewardship, improve overall watershed health”. She mentioned that this will be done through: identifying of plans; engaging residents in stewardship and conservation; enhancing public awareness of watershed health; providing technical services; providing financial assistance; addressing recommendations from monitoring and evaluation programs. Ms. Lancaster informed the Committee that there is a program available to provide funding assistance to the residents of the Municipality of Clarington, within the GRCA region. There are 8 different project categories that are funded up to 50%. Ms. Lancaster advised there is a Review Committee in place to evaluate the projects and approve funding. Ms. Lancaster informed the Committee that the program funded 11 projects in 2007; 16 projects in 2008; and 18 in 2009, totalling approximately $25,000, with $18,000 remaining to be spent prior to December 31, 2009. She noted that many of these projects increased the monetary value of the property owners’ land. Ms. Lancaster informed the Committee of the various public awareness programs, such as: attending local fairs and seminars; word of mouth; and brochure and poster distribution. In conclusion, Ms. Lancaster summarized the benefits of the program as follows: allows landowners to engage in active stewardship without heavy financial burden; provides technical assistance to allow a project to run smoothly; and engages residents in the environment and watershed planning and management. - 2 - General Purpose and Administration Committee Minutes November 16, 2009 She provided the Committee with the description of the process involved in the well upgrades or well decommissioning that are funded, which is funded to 50% of the cost up to $1000.00. PHIL MEAGHER, DEPUTY GENERAL MANAGER – OPERATIONS AT DURHAM REGION TRANSIT, REGARDING LONG TERM TRANSIT STRATEGY FOR DURHAM REGION Phil Meagher addressed the Committee regarding the Long Term Transit Strategy for Durham Region. Mr. Meagher provided the Committee with a summary of the project to date. He reminded the Committee that the purpose of the project is to identify the Regional Rapid Transit Network and provide sufficient justification to support future funding applications. He provided the Committee with a status update where he indicated that the draft Regional Rapid Transit Network is complete; the draft Highway 2 Conceptual Design is complete; the Highway 2 Pinch Point Options are identified; and the Preliminary Technology Recommendations Cost Benefit and Economic Analysis is underway. He noted that the Long Term Transit Study (LTTS) is to be completed by March, 2010 and the draft report is to be submitted to the Region on December 18, 2009 and distributed to the municipalities for review. Mr. Meagher reviewed the ongoing consultation process with the local municipalities. He reviewed the five phases of the project, being: problem statement, preferred solution, alternative methods of implementing the preferred solution, environmental study report, and implementation. Mr. Meagher informed the Committee of the four corridor types: rapid transit, enhanced conventional, arterial conventional, and feeder conventional. He mentioned that the proposed changes are consistent with the Metrolinx long-range plans. Mr. Meagher indicated the following reasons for Light Rapid Transit (LRT): future ridership, sparks urban growth, supports transit oriented development, and meets the vision statement objects. He noted that the following are the short-term options for Highway 2: Bus Rapid Transit (HOV to dedicated lanes), mixed-traffic operations through pinch points, transit signal priority, and HOV/Queue-jump lanes. He noted that the goals of the Highway 2 Functional Planning work are to assess the feasibility of accommodating Rapid Transit throughout the corridor; identify pinch points; identify right-of-way requirements and potential property impacts; and assess operational impacts and benefits. Mr. Meagher mentioned that cycling facilities are being taken into account with the plan. He reviewed the two main conceptual options for the Highway 2 corridor. He presented several slides showing possible cross- sections of how the streetview would look. Mr. Meagher reviewed the meeting dates of the local municipalities, including open house meetings that will take place later in the winter. Mr. Meagher confirmed that there plans to have the service up and running by late 2012 in Pickering. He also confirmed that Phase 1 has identified 6 intersections that will need to be upgraded to handle the increased transit traffic and further that the Regional - 3 - General Purpose and Administration Committee Minutes November 16, 2009 Planning Department is working with the Municipality of Clarington’s staff. Mr. Meagher briefly discussed the difference between the ticket price ($2.25) and the actual cost ($5.00). He also confirmed that commuter parking lots are not included as part of this study, and that if the Committee has concerns they will need to address it with the Region of Durham or the Ministry of Transportation, depending on the lands involved. Mr. Meagher confirmed that the timeframe of the LRT to Bowmanville is in the range of 2031. He also confirmed that there are no significant issues with “pinch points” and that the timing of the implementation would still be dependent on funding. Mr. Meagher indicated that this presentation only addresses the higher order transit (i.e. supporting grid to support the LRT) and is separate from any expansion of the local bus service that might be necessary to feed the LRT. Mr. Meagher confirmed that the future plans is to take over GO transit on Highway 2, with GO providing service to people wanting longer distance service. He also provided the Committee with a summary of 6 million rides in 2005 to 8.5 million rides in 2008, and that this is mainly due to the special passes offered to the college and university students. SHEILA HALL, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE Sheila Hall addressed the Committee regarding an Economic Update from the Clarington Board of Trade (CBOT). She made a verbal presentation accompanied by a PowerPoint presentation. Ms. Hall informed the Committee that the activity remains constant and encouraging. She presented the Committee with a summary showing the economic development activities, including: calls handled, emails handled, meetings with existing businesses, meetings with prospective business, regional leads, business expansion/inquiries and moves, new jobs created, vacant land inquiries, and vacant space inquiries. Ms. Hall indicated that the leads that they are seeing are more “qualified” than in the past. She noted that the lack of current transit can be a hindrance to relocation of businesses to the area. Ms. Hall also noted that it is the small businesses that are rebuilding the local economy. She provided the Committee with a list of the local businesses that have recently created jobs, as well as those that were relocated or closed. Ms. Hall provided some anecdotes of local success stories. She informed the Committee of the business growth activities that the Clarington Board of Trade is undertaking. Ms. Hall announced the most recent success of the health care technology park creating laboratory education opportunities; which is at the Business Plan stage and the partnership document will be finalized this month. It is anticipated that 10 UOIT scientists, 80 students, and up to 50 diagnostic staff will be employed at this facility. She updated the Committee on the “promotional video” project, which consists of 5 video segments focussing on: welcome, tourism, quality of life, economic development, and real estate, which is expected to be completed by Spring, 2010. - 4 - General Purpose and Administration Committee Minutes November 16, 2009 Ms. Hall reported that the CBOT was awarded peer review funding, in the amount of $15,000, from the Canadian Environmental Assessment Association. The focus will be to prepare a peer review of the socio-economic impact for the new nuclear portion of Ontario Power Generation’s EA submission. In conclusion, Ms. Hall noted that the success of the CBOT is thanks to: increased communication and a mapping project showing service level, zoning and designation. Ms. Hall confirmed that the transit issues have been raised with Durham Regional Transit by Bonnie MacFarlane, from the Clarington Board of Trade. She also confirmed that a file is kept for each company that is contacted, including a series of questions on why the business did not proceed with their plans in Clarington. Ms. Hall confirmed that the health care technology park will be a draw for future businesses, but two of the stumbling blocks are servicing of the land and having the Environmental Assessment completed. She also confirmed that one of the largest hindrances to bringing businesses to Clarington is the lack of serviced land, and further that internet and hydro service is “spotty” near the Lake. Ms. Hall also confirmed that it is more challenging to contact home based businesses, but that they do approach them when they are discovered. She further encouraged home-based businesses to come forward and contact the CBOT. Ms. Hall noted that knowledge-based jobs and research opportunities would be good areas to focus on for Clarington growth possibilities. She also confirmed that there is a shift from large manufacturing to a partnership-based model because history has shown that staying in a niche market is not always the most successful. Ms. Hall confirmed that the lack of serviced lands has impacted the decisions of potential growth in businesses. ALTER THE AGENDA Resolution #GPA-612-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT the agenda be altered to add a confidential verbal report of the Chief Administrative Officer following Report CAO-010-09. CARRIED - 5 - General Purpose and Administration Committee Minutes November 16, 2009 DELEGATIONS Richard Ward addressed the Committee regarding the deferral of the taxes pending an investigation to justify his taxes. He confirmed that he had received a letter from the Municipality indicating that his most recent request for deferral was denied. He informed the Committee that the report assumed that the taxes were legitimate and he asserted that they are not. He indicated that he has been concerned about the 13 years where his garbage was not picked up and further that this has a bearing on his taxes. Mr. Ward indicated that the MPAC Market Value estimate in 1996 is still higher than his 2012 assessment and therefore, on this basis, the taxes are unjustified. After this assessment, he stopped maintaining the property and that this results in his taxes being unjustified. Mr. Ward reviewed the history between himself and the Municipaltity regarding the Distress Warrant being issued; the ban from the building; false criminal allegations; and claim of false allegations against him. Mr. Ward requested an investigation into the recent invoice from the Municipality for a property standards clean up charge of $6000.00. He confirmed that he has filed many Requests for Consideration (RFC) and they have not been resolved, by MPAC, to his satisfaction. Mr. Ward requested Council to reconsider their resolution regarding this matter. RECESS Resolution #GPA-613-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Committee adjourn for an 8 minute break from 10:44 a.m. to 11:02 a.m. CARRIED The meeting reconvened at 11:02 .a.m. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING There were no Public Meetings. - 6 - General Purpose and Administration Committee Minutes November 16, 2009 PLANNING SERVICES DEPARTMENT MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF OCTOBER 29, 2009 Resolution #GPA-614-09 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-107-09 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on October 29, 2009 for applications A2009-0040 through A2009-0043 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED MINOR VARIANCE TO SIGN BY-LAW 97-157 APPLICANT: SULLIVAN & CO. CHARTERED ACCOUNTANT Resolution #GPA-615-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-108-09 be received; THAT the application for Minor Variance to the Municipality of Clarington Sign By-law 97-157, submitted by Sullivan & Co. Chartered Accountant, to permit a reduction in required setback from a road allowance from 1 metre to 0.45 metres, and to reduce the required sight triangle from 3 metres by 3 metres to 3 metres by 0.75 metres to accommodate a permanent ground sign, be approved; and THAT all interested parties listed in Report PSD-108-09 and any delegations be advised of Council’s decision. CARRIED - 7 - General Purpose and Administration Committee Minutes November 16, 2009 RELEASE OF OFFICIAL PLAN REVIEW DISCUSSION PAPER ONE “LET’S HAVE A DISCUSSION…IMPROVING OUR BUILT ENVIRONMENT AND THE PLANNING PROCESS” Resolution #GPA-616-09 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-109-09 be received for information; and THAT the Region of Durham and all interested parties listed in Report PSD-109-09 be advised of the release of the Discussion Paper. CARRIED REZONING OF PORTION OF RONA LANDS FROM “ENVIRONMENTAL PROTECTION EXCEPTION (EP-2) ZONE” TO “SPECIAL PURPOSE COMMERCIAL (C-5) ZONE” Resolution #GPA-617-09 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-110-09 be received; THAT the Zoning By-law contained in Attachment 2 to Report PSD-110-09, with respect to the rezoning of a portion of the RONA site from “Environmental Protection Exception (EP-2) Zone to “Special Purpose Commercial (C-5) Zone”, be passed; and THAT all interested parties listed in Report PSD-110-09 and any delegations be advised of Council’s decision. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 2009 Resolution #GPA-618-09 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report EGD-032-09 be received for information. CARRIED - 8 - General Purpose and Administration Committee Minutes November 16, 2009 OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT – OCTOBER, 2009 Resolution #GPA-619-09 Moved by Councillor Novak, seconded by Councillor Trim THAT Report ESD-013-09 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK’S DEPARTMENT 3RD QUARTER PARKING REPORT Resolution #GPA-620-09 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report CLD-025-09 be received; and THAT a copy of Report CLD-025-09 be forwarded to the Bowmanville Business Centre for their information. CARRIED Mayor Abernethy chaired this portion of the meeting. - 9 - General Purpose and Administration Committee Minutes November 16, 2009 CORPORATE SERVICES DEPARTMENT DARLINGTON SPORTS CENTRE RENOVATION PRE-PURCHASE OF ICE PLANT Resolution #GPA-621-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-066-09 be received; THAT the competitive bidding requirements of the Purchasing By-law be waived; THAT the Manager of Purchasing be authorized to invite submissions from selected manufacturers for the supply and installation of the required ice plant equipment required for the renovation of the Darlington Sports Centre; THAT the resulting bid submissions be assessed and awarded by the Purchasing Manager in consultation with Community Services and incorporated into the public tender to be issued for the renovations to the Darlington Sports Centre; and THAT the final renovation tender for the Darlington Sports Centre be reported to Council for award. CARRIED INFORMATION REPORT – BROADBAND EXPANSION Resolution #GPA-622-09 Moved by Councillor Woo, seconded by Councillor Novak THAT Report COD-067-09 be received for information. CARRIED - 10 - General Purpose and Administration Committee Minutes November 16, 2009 CL2009-20, HIGH STREET, FIRST STREET, THIRD STREET, AND FOURTH STREET RECONSTRUCTION Resolution #GPA-623-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-068-09 be received; THAT Eagleson Construction, Millbrook, Ontario, with a total bid in the amount of $1,602,296.33 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2009-20, be awarded the contract for High Street, First Street, Third and Fourth Street Reconstruction as required by the Engineering Department; THAT funds required in the amount of $2,165,790.57 (which includes $1,602,296.33 for tendering, design contract administration and contingencies) be drawn from the Accounts as follows: Department and Account Number: Engineering Department – Capital Budget 2009 High Street Road Construction Account # 110-32-330-83332-7401 $604,000.00 2008 Third Street Road Reconstruction Account # 110-32-330-83331-7401 $13,000.00 2009 Asphalt Rehabilitation – First, Third, Fourth & High Street Account # 110-32-330-83212-7401 $505,000.00 George Reynolds Drive Servicing Account # 110-50-130-85002-7401 $87,000.00 Regional Municipality of Durham Sanitary Sewer and Appurtenances $430,712.70 Watermain and Appurtenances $526,077.86 $2,165,790.57 THAT the tender award be subject to the approval of the Regional Municipality of Durham for Regional Infrastructure; and THAT the By-law attached to Report COD-068-09, marked Schedule “A”, authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED - 11 - General Purpose and Administration Committee Minutes November 16, 2009 RFP2009-12 – LEASING/OPERATION OF PRO-SHOPS IN MUNICIPAL RECREATION CENTRES Resolution #GPA-624-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report COD-069-09 be received; THAT the proposal from On the Edge Skate Sharpening be accepted for the leasing of the space available at Garnet B. Rickard Recreation Complex and South Courtice Arena, for a two year term with the option to renew for an additional 5 years pending satisfactory terms for both sides; THAT the Evaluation Committee be authorized to proceed with negotiations for a lease agreement with On the Edge Skate Sharpening on behalf of the Municipality of Clarington to the satisfaction of the Municipality; THAT the Evaluation Committee be authorized to negotiate with Legends New & Used Sporting Goods for South Courtice Pro-shop, as the alternate proponent should negotiations with On The Edge Skate Sharpening fail to produce an acceptable lease agreement; and THAT the By-law, attached to Report COD-069-09, marked Schedule “C”, be approved authorizing the Mayor and the Clerk to execute the lease agreement which is satisfactory to the Municipality. MOTION REFERRED TO END OF THE MEETING (See Motions GPA-625-09 and GPA-636-09) Resolution #GPA-625-09 Moved by Councillor Novak, seconded by Councillor Trim THAT Report COD-069-09 be referred to the end of the agenda, to discuss the confidential attachment in “closed” session. CARRIED Mayor Abernethy chaired this portion of the meeting. - 12 - General Purpose and Administration Committee Minutes November 16, 2009 FINANCE DEPARTMENT TH FINANCIAL UPDATE AS AT SEPTEMBER 30, 2009 Resolution #GPA-626-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report FND-030-09 be received for information. CARRIED Councillor Foster left the meeting at 12:01 p.m. prior to the vote being called on the above motion. REPORT ON REVENUE SENSITIVE TO ECONOMIC CONDITIONS – SEPTEMBER 2009 Resolution #GPA-627-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report FND-031-09 be received for information. CARRIED Councillor Foster returned to the meeting at 12:02 p.m. prior to the vote being called on the above motion. SERVICE FEE AMENDMENTS Resolution #GPA-628-09 Moved by Councillor Trim, seconded by Councillor Woo THAT Report FND-032-09 be received; THAT the implementation of the new service fees and the increase in fees addressed in Report FND-032-09 be approved; and THAT the by-laws attached to Report FND-032-09 as Schedule B be approved. CARRIED Councillor Trim chaired this portion of the meeting. - 13 - General Purpose and Administration Committee Minutes November 16, 2009 CHIEF ADMINISTRATIVE OFFICER CODE OF CONDUCT FOR COUNCIL MEMBERS Resolution #GPA-629-09 Moved by Mayor Abernethy, seconded by Councillor Woo WHEREAS public confidence and public trust are essential to good governance; AND WHEREAS in order to promote public trust and confidence, it is essential that members of Council conduct their affairs so as to ensure that their private affairs do not interfere with their public duties; AND WHEREAS in order to promote public interest, the conduct of members of Council should be above reproach, should respect their role as protectors of the public good, and should bear close public scrutiny; AND WHEREAS Section 223.2 of the Ontario Municipal Act, 2001, as amended, authorizes the municipality to establish a code of conduct for members of council; AND WHEREAS the creation of a municipal ethics system is an important step in the evolution of municipal governance. It is a means to promote good governance and to ensure that respect, fairness and accountability are integral parts of municipal politics and administration. NOW THEREFORE BE IT RESOLVED that the code of conduct for members of Council is enacted as follows: Interpretations 1. (definitions) – to be drafted by CAO. Principles 2. Mutual respect and equality before and under the law are foundations of local government. Members of Council are expected to conduct themselves in such a way as to promote respect for Council and municipal government. Members of Council, while they may passionately debate issues and promote ideas, are to conduct their public duties with an abiding sense of fairness and dignity. - 14 - General Purpose and Administration Committee Minutes November 16, 2009 Purpose 3. The purpose of this code is to establish clear conduct rules for members of Council, so that misconduct may be avoided and so that clear standards exist against which to assess potential misconduct of those members. Rules of conduct 4. Preferential Treatment 1. – No member of Council shall, in the exercise of an official power, duty or function, give preferential treatment to any person or organization based solely on the identity of the person or organization. Insider Information 2. – No member of Council shall use information that is obtained in the exercise of his or her official duties and that is not available to the public to further his or her private interests or those of his or her relatives or friends. Influence 3. – No member of Council shall use his or her position to seek to influence a decision of another person or Council so as to further their own private interests or the interests of his or her relatives or friends. Use of Municipal Property 4. – No member of Council shall use municipal property for personal use. Gifts 5. – No member of Council or any member of his or her family shall accept any gift or other advantage that might reasonably be seen to have been given to influence the member of Council in the exercise of an official power, duty or function. Restriction of Agency 6. – No member of Council shall appear as a paid agent of a third-party before Council or any of its committees or local boards. Treatment of Staff 7. – No member of Council shall attempt to require municipal staff to participate in political activities or to undertake personal or private work on behalf of the member. Inappropriate Conduct 8. – No member of Council shall bully, otherwise intimidate, or threaten his or her colleagues, members of the public, or members of the municipal organization. Every member of Council is expected to conduct himself or herself in public and in respect to the public in such a way as to reflect the decorum and dignity of the office that he or she holds. Consequences of Misconduct 5. – Every member who fails to meet his or her obligations under this code or those obligations as outlined in any statue of the Province of Ontario including the Ontario Municipal Act, the Ontario Municipal Conflict of Interest Act, and any other provincial and federal statute or legislation, is subject to the consequences of those statutes and legislation. - 15 - General Purpose and Administration Committee Minutes November 16, 2009 The onus of compliance of this code is on the individual member of Council. MOTION LOST (See following motion) Resolution #GPA-630-09 Moved by Mayor Abernethy, seconded by Councillor Woo, THAT the foregoing motion be tabled until the next GPA meeting. MOTION LOST The foregoing resolution #GPA-629-09 was then put to a vote and Lost. Resolution #GPA-631-09 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report CAO-010-09 be received; and THAT the By-law attached to Report CAO-010-09, with respect to Council Member Code of Conduct, be approved. CARRIED Mayor Abernethy chaired this portion of the meeting. UNFINISHED BUSINESS PRESENTATIONS: PAMELA LANCASTER - CWHLFP PHIL MEAGHER – LONG TERM TRANSIT STRATEGY FOR DURHAM REGION SHEILA HALL – ECONOMIC UPDATE Resolution #GPA-632-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the presentations of Pamela Lancaster, Phil Meagher and Sheila Hall be accepted with thanks. CARRIED - 16 - General Purpose and Administration Committee Minutes November 16, 2009 DELEGATION – RICHARD WARD, REGARDING DEFERRAL OF THE TAXES PENDING AN INVESTIGATION TO JUSTIFY Resolution #GPA-633-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the delegation of Mr. Richard Ward be received with thanks. CARRIED REQUEST FOR PHYSICIAN RECRUITMENT UPDATE Resolution #GPA-634-09 Moved by Councillor Trim, seconded by Councillor Novak THAT the Clerk’s Department contact Sheila Hall, Clarington Board of Trade, and request an update to Council on physician recruitment. CARRIED Resolution #GPA-635-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the following two matters: ? A matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and ? A matter that relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the council, board, commission or other body is the head of an institution for the purposes of that act. CARRIED The meeting resumed in “open” session at 1:45 p.m. RISE AND REPORT Mayor Abernethy reported that two items were discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001, as amended and that no resolutions were passed. - 17 - General Purpose and Administration Committee Minutes November 16, 2009 RFP2009-12 – LEASING/OPERATION OF PRO-SHOPS IN MUNICIPAL RECREATION CENTRES Resolution #GPA-636-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report COD-069-09 be received; THAT the proposal from On the Edge Skate Sharpening be accepted for the leasing of the space available at Garnet B. Rickard Recreation Complex and South Courtice Arena, for a two year term with the option to renew for an additional 5 years pending satisfactory terms for both sides; THAT the Evaluation Committee be authorized to proceed with negotiations for a lease agreement with On the Edge Skate Sharpening on behalf of the Municipality of Clarington to the satisfaction of the Municipality; THAT the Evaluation Committee be authorized to negotiate with Legends New & Used Sporting Goods for South Courtice Pro-shop, as the alternate proponent should negotiations with On The Edge Skate Sharpening fail to produce an acceptable lease agreement; and THAT the By-law, attached to Report COD-069-09, marked Schedule “C”, be approved authorizing the Mayor and the Clerk to execute the lease agreement which is satisfactory to the Municipality. CARRIED CONFIDENTIAL CAO VERBAL REPORT TO ADDRESS LITIGATION OR POTENTIAL LITIGATION Resolution #GPA-637-09 Moved by Councillor Novak, seconded by Councillor Woo THAT the verbal report from the CAO regarding a litigation (or potential litigation) matter be received for information. CARRIED OTHER BUSINESS There were no items considered under this section of the Agenda. - 18 - General Purpose and Administration Committee Minutes November 16, 2009 COMMUNICATIONS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-638-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting adjourn at 1:47 p.m. CARRIED 0 -19-