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HomeMy WebLinkAbout11/16/2009 Claringl... .'1)n Elll'l'gizillg Olllal'io . GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: TIME: PLACE: November 16, 2009 9:30 A.M. COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. MINUTES (a) Minutes of a Regular Meeting of November 2, 2009 401 5. PRESENTATIONS (a) Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding the Clean Water Healthy Land Funding Program (b) Phil Meagher, Deputy General Manager - Operations at Durham Region Transit, Regarding Long Term Transit Strategy for Durham Region (c) Sheila Hall, Clarington Board of Trade, Regarding an Economic Update 6. DELEGATIONS (Draft List at Time of Publication - To be Replaced with Final List) No Delegations 7. PUBLIC MEETINGS No Public Meetings 8. PLANNING SERVICES DEPARTMENT (a) PSD-107-09 Monitoring of the Decisions of the Committee of Adjustment for the Meeting of October 29, 2009 801 CORPORATION OF THE MUNICIPALITY OF CLARINGTOr 60 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-337 G.P. & A. Agenda - 2 - November 16,2009 (b) PSD-108-09 Minor Variance to Sign By-law 97-157 807 Applicant: Sullivan & Co. Chartered Accountant (c) PSD-109-09 Release of Official Plan Review Discussion Paper One 815 "Let's Have a Discussion. ..Improving our Built Environment and the Planning Process" (d) PSD-110-09 Rezoning of Portion of Rona Lands from "Environmental 820 Protection Exception (EP-2) Zone" to "Special Purpose Commercial (C-5) Zone" 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-032-09 Monthly Report on Building Permit Activity for October, 901 2009 10. OPERATIONS DEPARTMENT No Reports 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-013-09 Monthly Response Report - October 2009 1101 12. COMMUNITY SERVICES DEPARTMENT No Reports 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-025-09 3rd Quarter Parking Report 1301 14. CORPORATE SERVICES DEPARTMENT (a) COD-066-09 Darlington Sports Centre Renovation Pre-Purchase of Ice 1401 Plant (b) COD-067-09 Information Report - Broadband Expansion 1404 (c) COD-068-09 CL2009-20, High S1.; First S1.; Third S1.; and Fourth S1. 1410 Reconstruction (d) COD-069-09 RFP2009-12 - Leasing/Operation of Pro-Shops in 1421 Municipal Recreation Centres (Confidential Schedule "A" distributed under separate cover) G.P. & A. Agenda - 3 - November 16, 2009 15. FINANCE DEPARTMENT (a) F N D-030-09 Third Quarter Finance Update 1501 (b) FND-031-09 Report on Revenue Sensitive to Economic Conditions - 1508 September 2009 (c) FND-032-09 Service Fee Increases 1514 16. CHIEF ADMINISTRATIVE OFFICE (a) CAO-010-09 Code of Conduct for Council Members 1601 17. UNFINISHED BUSINESS 18. OTHER BUSINESS 19. COMMUNICATIONS 20. ADJOURNMENT Cl!l[#]gton General Purpose and Administration Committee Minutes November 2, 2009 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 2, 2009 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Director of Corporate Services & Human Resources and Acting Chief Administrative Officer, M. Marano Director of Community Services, J. Caruana Director of Engineering Services, 1. Cannella Director of Planning Services, D. Crome Director of Finance, N. Taylor Deputy Fire Chief, Emergency Services, M. Berney Deputy Clerk, A. Greentree June Gallagher, Clerk II Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced that she represented the Regional Chair, Roger Anderson, at the Cardinal's Dinner on Thursday, October 29,2009. In addition, she wanted to remind everyone that Regional Transit is having an open house today (November 2, 2009) from 4:00 p.m. to 8:00 p.m. at the Garnet B. Rickard Recreation Complex regarding the Durham Region Transit Strategy. Councillor Hooper announced that Mr. AI Storie, along with one of Mr. Shrubb's family members, had recently travelled to England, for the induction of Mr. Alfie Shrubb into the Sports Hall of Fame for England. He explained that Mr. Shrubb was a long distance - 1 - 401 General Purpose and Administration Committee Minutes November 2, 2009 runner from the local area. Mr. Storie would like to come to Council for a formal presentation at a later date. Mayor Abernethy advised the Committee that he received notification from Laurie Swami, Director, Licensing and Environment for the Darlington New Nuclear Project, of a joint announcement by the Federal Minister of the Environment and the President of the Canadian Nuclear Safety Commission regarding an announcement of the Joint Review Panel for OPG's New Nuclear at Darlington Project. They announced the members of the Joint Review Panel (JRP) who will preside over the Project's environmental assessment. The panel members are Mr. Alan R. Graham as the panel chair, and Ms. Jocelyne Beaudet and Mr. Joseph Kenneth Pereira. The JRP is accountable for conducting a six-month technical and public review of the submission likely starting in November 2009 and subsequent to the completion of the review, the JRP will host hearings later in 2010 which will be open to the public. MINUTES Resolution #GPA-588-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on October 19, 2009, be approved. CARRIED PRESENTATIONS There were no presentations. DELEGATIONS Resolution #GPA-589-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the rules of order be suspended to amend the list of delegations. CARRIED Resolution #GPA-590-09 Moved by Councillor Foster, seconded by Councillor Novak THAT Ms. Libby Racansky be allowed to speak at the end of the delegations. CARRIED - 2 - 402 General Purpose and Administration Committee Minutes November 2, 2009 Greg Milosh addressed the Committee regarding the Brookhill Neighbourhood Official Plan Review. He lives in Oshawa and his family owns land in Bowmanville. He referred to the handouts that he distributed to the Committee, which were Attachments #1 and #2 to Report PSD-028-08. The 42 acres are owned by 10 people who are relatives and has been owned by the family since 1980. Approximately 4 years ago, they started to receive some interest from real estate agents, which was at the same time that the plans for the Brookhill neighbourhood began. The family started to research property values at that time and met with the Municipality's Planning Staff. He acknowledged that the Planning Staff have been very helpful, cooperative and responsive and that he is pleased with the cooperation with the Planning Department. Mr. Milosh indicated that there have been two obstacles that they have encountered. One of the obstacles has been that the Ministry of Municipal Affairs & Housing has declared the northern half of the neighbourhood as a greenbelt. However, this is inaccurate and he requires it to be corrected. M.P.P. John O'Toole and the Municipality's Planning staff have brought this oversight to the attention of the Ministry. The second issue is that the Municipality's Official Plan Review will affect the zoning on his property and the Review has not been completed yet. fv1r. Milosh said that this is causing problems in the sale because the development time frame is in question. He asked the Committee whether they could advise on the timing of the Official Plan Review. Mr. Milosh confirmed that he is aware that the process is time consuming, but asked that the Official Plan Review be expedited. Bill Creamer, from D.G. Biddle and Associates, addressed the Committee regarding Report PSD-1 00-09 (Courtice Homestead Land Corp.). Mr. Creamer accepts the recommendations of Report PSD-1 00-09 but wanted to bring one issue to the attention of the Committee. The issue is regarding the R1-77 zone and he asked that the side yard setbacks be changed to 0.6 and 1.2, which is the same as the remaining lots on that side. Richard Ward addressed the Committee regarding the scope of Report FND-029-09 with respect to Mr. Ward's delegation at the last GPA meeting. In 1996, he had requested an Official Plan change and his was the only one refused, out of the several that were put forward. Subsequent to that request, he was unfairly impacted on his property assessment and he believes that the tax assessment increase process should have been frozen when he was frozen out of the Official Plan change process. He informed the Committee that he recently asked for an Official Plan designation to acknowledge that there is a single use on the property. In addition, he mentioned that the Municipality was surcharging him ($170/year) for garbage pickup which he was disputing. The result has been that garbage pickup was suspended. In 1999, he began asking questions about the golf course in Ajax, which he believes resulted in the Tax Collector issuing a distress warrant notice. Mr. Ward also believes his inquiries also led ..." _ _...:...........:__1 ;_".,............:__...:__ ___:_....... l.....:__ ~__ ...L.._......_"-___:....._ .......-...J _ L..-&.L..__ L..__ L____ ____:__. :._J._ LV a vllllllllaIIlIVC;;:)lI~aLlVII Cl~ClIII;:)lIIIlIIIUI L1l1tClltlllll~ dllU d IUlllltl Udll IIUIIIl,;UIIIIIIY IIIlU the Municipal Offices. He stated that he believes that his Charter of Rights has been - 3 - 403 General Purpose and Administration Committee Minutes November 2, 2009 violated. He asked the Committee to suspend his property taxes while a full investigation takes place. Mr. Ward indicated that he stopped working on his house and refused to do maintenance on his property as the property assessment was unjustifiable, which resulted in a order to clean up his property. Mr. Ward confirmed that his property is zoned "hamlet" by the Region and zoned half Agriculture and half Residential by the Municipality of Clarington. He provided the Committee with information about property values and offers from the 407 ETR on two other properties owned by others, which he confirmed was heresay but from a good source. Mr. Ward confirmed that he has submitted, in the past, a "Request for Consideration" and several appeals to MPAC. Libby Racansky addressed the Committee regarding Reports PSD-100-09 and PSD-104-09. Her concern was regarding the Special Study being included in the application. She stated that she hoped that the road from the Homestead development northward on the Plan will not be extended prior to the watershed study. She quoted some concerns about the Special Study Area by the Durham Region, Central Lake Ontario Conservation Authority, Ministry of Natural Resources and the Ministry of Municipal Affairs and Housing. Ms. Racansky stated that she did not understand why this area was even included within the Homestead application. She was concerned with the budget and she did not think that the Municipality will be able afford problems of erosion. She asked whether the Municipality was aware of dealing with the sensitive aquifer and that this included the protection of what lies below the ground, including the groundwater. She stated that she believes that the Municipality completely ignored natural laws and further that each unnecessary project to fix these problems, cumulatively, led to this year's budget shortfall. Ms. Racansky concluded that she approves the Homestead development, but not the extension of any kind, within the Special Study and further that a financial contribution for downstream erosion should be required to avoid financial pressure on the Municipality and taxpayers. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING There were no Public Meetings. - 4 - 404 General Purpose and Administration Committee Minutes November 2, 2009 PLANNING SERVICES DEPARTMENT APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW AND FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 31 SINGLE DETACHED DWELLING UNITS APPLICANT: COURTICE HOMESTEAD LAND CORPORATION Resolution #GPA-591-09 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-100-09 be received; THAT Amendment No. 68 to the Clarington Official Plan as submitted by Courtice Homestead Land Corporation, to delete Type 'C' Arterial Road (Future Adelaide Avenue) east of Trulls Road, be adopted as indicated in Attachment 4 to Report PSD-100-09 and that the By-law contained in Attachment 4 to Report PSD-100-09 be adopted; THAT the application for Draft Approval of the Proposed Plan of Subdivision submitted by Courtice Homestead Land Corporation be approved as contained in Attachment 2 to Report PSD-1 00-09, subject to the Conditions of Draft Approval, contained in Attachment 5 to Report PSD-1 00-09; THAT the application for Zoning By-law Amendment, submitted by Courtice Homestead Land Corporation be approved as contained in Attachment 6 to Report PSD-1 00-09; THAT the By-law authorizing the entering into a Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2007-0002 and the Municipality of Clarington be approved as contained in Attachment 7 to Report PSD-1 00-09; THAT a copy of Report PSD-1 00-09 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation; and THAT all interested parties listed in Report PSD-1 00-09 and any delegations be advised of Council's decision. CARRIED - 5 - 405 General Purpose and Administration Committee Minutes November 2, 2009 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF OCTOBER 15, 2009 Resolution #GPA-592-09 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-103-09 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on October 15, 2009 for applications A2009-0037 through A2009-0039 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: ARNOT WOTTEN Resolution #GPA-593-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PS D-1 04-09 be received; THAT the application submitted by Arnot Wotten to remove the Holding (H) symbol be approved; THAT the By-law attached to Report PSD-104-09 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-1 04-09, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED - 6 - 406 General Purpose and Administration Committee Minutes November 2, 2009 EXPROPRIATION OF 902714 ONTARIO INC. (BRUCE BROWN) ADJUSTMENT TO THE APPRAISED VALUE Resolution #GPA-594-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-1 05-09, regarding the matter of the Expropriation of 902714 Ontario Inc. (Bruce Brown) Adjustment to the Appraised Value, be referred to the end of the Agenda to be considered in a closed meeting of the Committee. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered unde~ this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT CUSTOMER SERVICES STANDARDS - ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT, 2005 Resolution #GPA-595-09 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CLD-023-09 be received; and THAT the Customer Service Standard Policy included as Attachment NO.1 to Report CLD-023-09 be approved and incorporated into Corporate Policy. CARRIED - 7 - 407 General Purpose and Administration Committee Minutes November 2, 2009 ANIMAL SERVICES QUARTERLY REPORT - July - September, 2009 Resolution #GPA-596-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report CLD-024-09 be received for information; and THAT a copy of Report CLD-024-09 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED 2010 MUNICIPAL ELECTIONS - REQUEST FOR CLERK TO REPORT Resolution #GPA-597-09 Moved by Councillor Foster, seconded by Councillor Novak, THAT the Clerk report on the costs, benefits, possible drawbacks and other information that the Clerk deems pertinent, regarding automatic vote tabulation in comparison with a manual count with respect to the 2010 Municipal Elections. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2009-43, SENIORS & PHYSICALLY DISABLED SIDEWALK AND WINDROW SNOW CLEARING SERVICES REVISED Resolution #GPA-598-09 Moved by Councillor Novak, seconded by Councillor Trim THAT Report COD-062-09 be received; THAT Birds Property Management and Grounds Control, Hampton, ON with a total bid price of $64,080.80 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-43, be awarded the contract for the Seniors & Physically Disabled Sidewalk and Windrow Snow Clearing Services Revised; - 8 - 408 General Purpose and Administration Committee Minutes November 2, 2009 THAT pending satisfactory pricing and service the contract be extended for a second and third year; THAT Council authorize the insertion of an advertisement in local papers informing residents of the reinstatement of the program; THAT the annual administration fee for the 2010/2011 Seniors & Physically Disabled Sidewalk and Windrow Snow Clearing Services be reviewed and reassessed in the Spring of 2010; and THAT the funds expended be drawn from the Operations Department Annual Operating Budget( s). TABLED AS AMENDED (See following motion) Resolution #GPA-599-09 Moved by Councillor Robinson, seconded by Councillor Novak THAT the foregoing resolution be amended by adding the words "as soon as possible", at the end of the sentence in Paragraph 4. CARRIED Resolution #GPA-600-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the report be tabled to the Council meeting of November 9,2009. CARRIED The foregoing Resolution #GPA-598-09 was then tabled as amended. TENDER CL2009-41, FUEL TANK REQUIREMENTS AT VARIOUS LOCATIONS Resolution #GPA-601-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-063-09 be received; THAT KLD Construction Limited, Ajax, ON with a total bid price of $389,085.00 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-41, be awarded the contract for the FuelTank Requirements at Various Locations; - 9 - 409 General Purpose and Administration Committee Minutes November 2, 2009 THAT funds required in the amount of $139,185.00 be drawn from the Operations 2009 Capital Budget Account 110-36-370-83677-7401 for Depot 42; and . THAT funds required in the amount of $249,900.00 be drawn from the General Municipal Reserve Fund for Hampton and Orono Operations Centre. CARRIED HOLIDAY TRAIN IN CLARINGTON Resolution #GPA-602-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-064-09 be received; THAT Council approve and endorse the Municipality's participation in the 2009 event within budget implication; THAT Council approve and endorse that the required Road Occupancy permit be held in the Municipality's name and insured under the general municipal policy; and THAT Ms. Ellen Cowan, a private citizen, be recognized and thanked for her financial support and continued enthusiasm for the Holiday Train initiative. CARRIED Councillor Robinson left the room at 11 :03 a.m. prior to the foregoing Resolution #GPA-602-09 being voted upon. Councillor Robinson returned to the meeting at 11 :06 a.m. - 10 - 410 General Purpose and Administration Committee Minutes November 2, 2009 FINANCE DEPARTMENT RICHARD WARD'S REQUEST TO SUSPEND TAX SALE PROCESS ON HIS PROPERTY Resolution #GPA-603-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with personal matters about an identifiable individual, including municipal or local board employees, regarding Report FND-029-09, regarding the matter of Richard Ward's request to suspend the tax sale process on his property. CARRIED Councillor Novak left the meeting at 11 :06 a.m. Councillor Novak returned to the meeting at 11 :08 a.m. after the Committee had moved to closed session. The meeting reconvened in open session at 11 :18 a.m. RISE AND REPORT Mayor Abernethy reported that one item was discussed in "closed" session in accordance with Section 239 (2) of the Municipal Act, 2001, as amended and that no resolutions were passed. Resolution #GPA-604-09 Moved by Councillor Trim, seconded by Councillor Woo THAT Report FND-029-09 be received; THAT Council deny Mr. Ward's request to suspend the Tax Sale process on his property located at 3709 Regional Road 9, Orono, Ontario; THAT Council deny Mr. Ward's request to remove property standards cost for property clean up from his tax roll; and THAT this resolution be forwarded to Mr. Richard Ward. CARRIED . 11 - 411 General Purpose and Administration Committee Minutes November 2, 2009 CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS FIRE SERVICES LONG SERVICE MEDALS/FIREFIGHTER RECOGNITION CEREMONY Resolution #GPA-605-09 Moved by Councillor Foster, seconded by Councillor Woo THAT Report ESD-012-09 be received for information. CARRIED REPORT COD-033-09, REGARDING PAY EQUITY: CUPE LOCAL 74 UNION MUNICIPAL ACT LIBRARY: MERCER PLAN IMPLEMENTATION Resolution #GPA-606-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT the verbal report by Mr. Bruce Martin from Mercer Consultants on May 4, 2009 be received; THAT the Memorandum of Understanding for implementation of the revised Pay Equity Plan, signed by CUPE Local 74 on behalf of the Inside, Outside and Library Union Members of Council (Attachment #1) be accepted as confirmation of the Plan as a deemed approved plan for Pay Equity Purposes; THAT the Mercer Pay Equity Plan be approved by Council for implementation; THAT the recommended adjustments resulting from the Consultant's review of the pay equity process, be effective at January 1, 2009; THAT the Pay Equity banding be reviewed for updating and possible realignment if necessary, to reflect the appropriate separation between grid levels and bargaining units, at the conclusion of the three year review period; THAT, consistent with the industry norm and Municipality of Clarington practice since 2006, future recommendations by the Pay Equity Committees regarding Pay Equity adjustments to compensation be approved by the CAO; - 12 - 412 General Purpose and Administration Committee Minutes November 2,2009 THAT the Library Board be advised of Council's decision as the Municipality is the recognized employer for Pay Equity Purposes; and THAT the Union Local 74 President be advised of Council's decision and approval of the plan as an approved plan in satisfaction of the Pay Equity Act obligations, and that they be thanked for the Union Members' contributions and participation in the revision process. CARRIED DELEGATION - GREG MILOSH'S BROOKHILL NEIGHBOURHOOD OFFICIAL PLAN REVIEW Resolution #GPA-607-09 Moved by Councillor Novak, seconded by Councillor Robinson THAT the delegation of Greg Milosh, regarding the Brookhill Neighbourhood Official Plan Review, be received with thanks. CARRIED OTHER BUSINESS Councillor Robinson rose to bring forward the issue of the local family that was affected by a recent F1 tornado. He mentioned that this issue will be included on the November 9, 2009 Council! meeting as correspondence. Mayor Abernethy brought forward the issue of the Bowmanville & Newcastle Santa Claus Parades yearly requests which will be included on the November 9,2009 Council meeting as correspondence. - 13 - 413 General Purpose and Administration Committee Minutes November 2, 2009 UNFINISHED BUSINESS - (CONTINUED) EXPROPRIATION OF 902714 ONTARIO INC. (BRUCE BROWN) ADJUSTMENT TO THE APPRAISED VALUE Resolution #GPA-608-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act 2001, as amended, the meeting be closed for the purpose of considering Report PSD-105-09, regarding the matter of the Expropriation of 902714 Ontario Inc. (Bruce Brown) Adjustment to the Appraised Value, which deals with a proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED Councillor Robinson left the meeting prior to moving into Closed Session. The Committee moved into Closed Session at 11 :30 a.m. The meeting reconvened in open session at 11 :38 a.m. RISE AND REPORT Mayor Abernethy reported that one item was discussed in closed session in accordance with Section 239 (2) of the Municipal Act, 2001, as amended. No resolutions were passed in closed session. Resolution #GPA-609-09 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-1 05-09 be received; THAT an additional payment of $241 ,050.00 plus interest calculated as set out in the Expropriation Act, Section 33, be forwarded to 902714 Ontario Inc. (Bruce Brown) with funds to be provided from Account No. 110-50-130-85002-7401 Land Acquisition; and THAT all interested parties listed in Report PSD-1 05-09 and any delegations be advised of Council's decision. CARRIED .14 - 414 General Purpose and Administration Committee Minutes November 2, 2009 COMMUNICATIONS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-61 0-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT the meeting adjourn at 11 :40 a.m. CARRIED MAYOR DEPUTY CLERK - 15 - 415 Cl![-!lJgtnn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING Date: Monday, November 16, 2009 Report #: PSD-107-09 File No's: A2009-0040 through A2009-0043 Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF OCTOBER 29, 2009. RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-107-09 be received; and, 2. THAT Council concurs with the decisions of the Committee of Adjustment made on October 29, 2009 for applications A2009-0040 through A2009-0043 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. Submitted by: Da i . Crome, MCIP, RPP Director of Planning Services ~\ ",. Q L5l .. , I J - . / / ~ /"'. , Reviewed by: '---/ ~- - ~ Franklin Wu, Chief Administrative Office MH/CP/av/df 2 November 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 801 REPORT NO.: PSD-107-09 PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISION OF COMMITTEE OF ADJUSTMENT FOR October 29,2009 ~'A'. Iication:Nulllber. A2009-0040 A2009-0041 A2009-0042 A2009-0043 Staff Recommendation . A A rove A rove A roved with conditions Dj(:isiorlOfCommittt~j.;~ A rove A rove A rove A roved with conditions 1.2 Application A2009-0040 was filed to permit the construction of a mixed use building, by reducing the minimum required landscape strip abutting the westerly property line from 3 metres to 1.5 metres, by allowing for a dental office use with a maximum floor area of 210 square metres, and also by increasing the maximum permitted gross commercial floor space from 400 square metres to 415 square metres. The proposed dental office is similar to other permitted uses and will not result in an increase in the amount of parking required on the subject site. The proposed reduced landscape strip will be mitigated by a 1.8 metre high privacy fence and the proposed increase in gross commercial floor area represented an increase of only 4%. The application meets the intent of the Zoning By-law and will not be detrimental to the surrounding neighbourhood. Committee concurred with Staff's recommendations and approved the application. 2.0 COMMENTS 2.1 Staff have reviewed the Committee's decisions and are satisfied that applications A2009-0040 through A2009-0043 are in conformity with both Official Plan policies, consistent with the intent of the Zoning By-law, are minor in nature and desirable. 2.2 Council's concurrence with the decisions of the Committee of Adjustment for applications A2009-0040 through A2009-0043 is required in order to afford Staff official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment (October 29, 2009) 802 Attachment 1 To Report PSD-107-09 ClfJl.-!ngton PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: ALDERGROVE ESTATES INC. ALDERGROVE ESTATES INC. PROPERTY LOCATION: 258 KING STREET EAST, BOWMANVILLE PART LOT 9, CONCESSION 1 FORMER TOWN OF BOWMANVILLE A2009-0040 FILE NO.: PURPOSE: TO PERMIT CONSTRUCTION OF A MIXED USE BUILDING BY INCREASING THE MAXIMUM PERMITTED GROSS COMMERCIAL FLOOR SPACE FROM 400 SQUARE METRES TO 415 SQUARE METRES, TO PERMIT A DENTAL OFFICE USE AND TO REDUCE THE LANDSCAPE STRIP ABUTTING THE WESTERN SIDE OF THE PARKING LOT FROM 3.0 METRES TO 1.5 METRES. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF A MIXED USE BUILDING WITH A MAXIMUM PERMITTED GROSS COMMERCIAL FLOOR SPACE OF 415 SQUARE METRES, AND TO PERMIT A DENTAL OFFICE USE AS PART OF THE 415 SQUARE METRES, WITH A MAXIMUM 210 SQUARE METRE FLOOR AREA AND TO REDUCE THE LANDSCAPE STRIP ABUTTING THE WESTERN SIDE OF THE PARKING LOT FROM 3 METRES TO 1.5 METRES, AS IT MEETS THE INTENT OF BOTH OFFICIAL PLANS AND THE ZONING BY-LAW, IS CONSIDERED MINOR IN NATURE AND IS NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: October 29,2009 LAST DAY OF APPEAL: November 18, 2009 803 Q![-!l1glOn PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: TUNNEY PLANNING INC. INTRACORP DEVELOPMENTS INC. PROPERTY LOCATION: 23 BONS AVENUE, BOWMANVILLE PART LOT 11, CONCESSION 2 FORMER TOWN OF BOWMANVILLE A2009-0041 FILE NO.: PURPOSE: TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED EXTERIOR SIDE YARD SETBACK ON STREET SIDE WITH A MUNICIPAL SIDEWALK FROM 4.0 METRES TO 3.0 METRES. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED EXTERIOR SIDE YARD SETBACK ON A STREET SIDE WITH A MUNICIPAL SIDEWALK FROM 4 METRES TO 3 METRES, AS IT MEETS THE INTENT OF BOTH OFFICIAL PLANS AND ZONING BY-LAW, IS CONSIDERED MINOR IN NATURE AND IS NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: October 29 2009 , LAST DAY OF APPEAL: November 18, 2009 804 Cl!J!.#Jgton PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: KING TUTK CONTRACTING GLEN MIDDLETON PROPERTY LOCATION: 4154 HIGHWAY 2, CLARKE PART LOT 15, CONCESSION 2 FORMER TOWNSHIP OF CLARKE A2009-0042 FILE NO.: PURPOSE: TO PERMIT THE EXTERIOR EXTENSION (ADDITION OF A SUNROOM) OF A LEGAL NON- CONFORMING USE (RESIDENTIAL) IN A "SPECIAL PURPOSE COMMERCIAL EXCEPTION (C4-2) ZONE". DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE EXTERIOR EXTENSION (ADDITION OF A SUNROOM) OF A LEGAL NON-CONFORMING USE (SINGLE DETACHED DWELLING) IN A "SPECIAL PURPOSE COMMERCIAL EXCEPTION (C4-2) ZONE", AS IT MEETS THE INTENT OF BOTH OFFICIAL PLANS AND THE ZONING BY-LAW, IS CONSIDERED MINOR IN NATURE AND IS NOT DETRIMENTAL TO THE NEIGBOURHOOD. DATE OF DECISION: October 29,2009 LAST DAY OF APPEAL: November 18, 2009 805 Cl!Jl.jpn PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: RIZWAN WANCHO RIZWAN WANCHO PROPERTY LOCATION: 134 & 136 QUEEN STREET, BOWMANVILLE PART LOT 12, CONCESSION 1 FORMER TOWN OF BOWMANVILLE A2009-0043 FILE NO.: PURPOSE: TO PERMIT THE CONSTRUCTION OF A DUPLEX DWELLING BY REDUCING THE MINIMUM REQUIRED REAR YARD SETBACK FROM 7.5 METRES TO 1.5 METRES. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF A DUPLEX DWELLING BY REDUCING THE MINIMUM REQUIRED REAR YARD SETBACK FROM 7.5 METRES TO 1.5 METRES, SUBJECT TO THE FOLLOWING CONDITION: THAT A MINIMUM 7.5 METRE NORTHERLY INTERIOR SIDE YARD SETBACK IS MAINTAINED, AS IT MEETS THE INTENT OF BOTH OFFICIAL PLANS AND THE ZONING BY-LAW, IS CONSIDERED MINOR IN NATURE AND IS NOT DETRIMENTAL TO THE NEIGHBOURHOOD. 4 DATE OF DECISION: October 29,2009 LAST DAY OF APPEAL: November 18, 2009 806 Cl![pn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, November 16,2009 Report #: PSD-108-09 File #: SV A 2009-0003 By-law #: Subject: MINOR VARIANCE TO SIGN BY-LAW 97-157 APPLICANT: SULLIVAN & CO. CHARTERED ACCOUNTANT RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-108-09 be received; . 2. THAT the application for Minor Variance to the Municipality of Clarington Sign By-law 97 -157, submitted by Sullivan & Co. Chartered Accountant, to permit a reduction in required setback from a road allowance from 1 metre to 0.45 metres, and to reduce the required sight triangle from 3 metres by 3 metres to 3 metres by 0.75 metres to accommodate a permanent ground sign, be APPROVED; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Reviewed by: (j n<~=0-.,"'1c Franklin Wu, Chief Administrative Officer MM/CP/df 6 November 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 807 REPORT NO.: PSD-108-09 PAGE 2 1.0 APPLICATION DETAILS Applicant: Sullivan & Co. Chartered Accountant 1.1 1.2 1.3 Owner: . 1696822 Ontario Inc. Proposal: To permit a reduction in required setback from a road allowance from 1 metre to 0.45 metres, and to reduce the required sight triangle from 3 metres by 3 metres to 3 metres by 0.75 metres to accommodate a permanent ground sign. 1.4 Location: Plan Grant, Block West, Part Lot 10, 118 King Street East, Bowmanville 2.0 BACKGROUND AND PROPOSED VARIANCE 2.1 The subject property is located at 118 King Street East in Bowmanville between George Street and Ontario Street. Sullivan & Co. Chartered Accountant operate from this property. On May 22, 2008, Darlene Sullivan applied for a Building Permit Fee Grant and a Heritage Building Fa<;ade Improvement Grant through the Bowmanville Community Improvement Plan Grant Program. These grants were awarded to the applicant and on August 28, 2008, Ms. Sullivan applied for a building permit for the demolition of the enclosed front porch (photograph 1) and construction of a new front porch (photograph 2). Prior to the demolition of the front porch (photograph 1), a wall sign had been mounted on the wall adjacent to the sidewalk, giving the business good exposure to passers by. When the porch was demolished and replaced, there was no longer a suitable location for a wall sign and it is therefore the hope of the applicant to erect a ground sign on a portion of the footprint where the old porch once stood. Photograph 1: Old front porch and wall sign 808 REPORT NO.: PSD-108-09 PAGE 3 Photograph 2: New front porch, steps and walkway On August 20, 2009, Michael and Darlene Sullivan submitted an application for a minor variance to Sign By-law 97-157 to permit a reduction in the required setback from a road allowance from 1 metre to 0.45 metres and to reduce the required sight triangle from 3 metres by 3 metres to 3 metres by 0.75 metres to accommodate a permanent ground sign. The proposed sign would be located on a portion of the walkway area visible in photograph 2. This location on the walkway is 2.84 metres from the curb of King Street West and 0.71 metres from the sidewalk. 2.2 Siqn By-law Provisions Single business sites are permitted one ground or pylon sign per site, one wall or window sign and one additional sign on each canopy to a maximum of three canopy signs. Any signs that may impede vision are not permitted within the sight visibility triangle and all signs are to maintain a 1 metre setback from the road allowance. The maximum size of a ground sign is 3.75 m2. A wall/window sign may have a maximum size of 3.75 m2 or 10% of the wall/window area, whichever is less. 809 REPORT NO.: PSD-108-09 PAGE 4 2.3 Applicant's Rationale The applicant has stated that since the century building (circa 1900) was originally built very close to the street line, there is little room for signage in front of the business. A wall sign located on the front wall of the building would not give the business adequate exposure. Affixing a wall sign to the new front porch would detract from its appearance and cover up the craftsmanship which went into creating this heritage building fayade restoration. It is believed that a ground sign in front of the building would provide the greatest exposure for the business in an aesthetically pleasing way. Since, the old front porch was removed, visibility for those entering or exiting the property using the driveway on the east side of the building has been improved substantially. The applicant believes that adequate visibility will be maintained even with the proposed sign erected. 3.0 STAFF COMMENTS 3.1 The existing building on the subject property is located within 2.6 metres of the front yard property line and the new porch has a 0 metre setback from the front property line, as did the old porch. The new porch and steps are 3.96 metres wide (see attachment 2) compared to the old porch which was 6.85 metres wide. When the old porch was in place, a 0 metre setback was maintained across the entire width of the building meaning that a wall sign was all that could be accommodated. The old porch blocked 100% of the sight triangle on the west side of the driveway because it projected out from the building to the sidewalk, immediately adjacent to the asphalt driveway. Since the old porch was demolished, there is now an opportunity to have a ground sign in front of the building, however it must be visible to vehicles passing by to be effective. If the proposed ground sign was placed in a location that meets all the provisions of the Sign By-law, the sign would not be visible to motorists travelling eastbound on King Street East because it would be hidden by the new porch and steps. The sign would also become an obstacle for customers using the steps. In order to be visible and not obstruct pedestrians using the steps, the sign must be located towards the east side of the building (away from the porch) and must be located close to the front property line. The proposed location of the ground sign (see Attachment 2), would appear to be the most practical location for a sign on the subject property in terms of being visible to the public and maintaining public safety. The sign would be located 0.71 metres from the edge of the sidewalk so that pedestrians and snow clearing equipment would not be obstructed. This location also leaves sufficient space on the walkway of the subject property for pedestrians using the steps to enter and exit the business. The proposed sign would be visible to drivers exiting the subject property as they approach the end of the driveway. Photograph 3 shows the present view west from the driveway, including a temporary sign. Photograph 4 shows the line of sight from the driver's seat as the front of the vehicle nears the sidewalk. A mock-up of the 810 REPORT NO.: PSD-108-09 PAGE 5 proposed sign has been inserted into the photograph for comparative purposes. From this perspective, the main obstruction of the driver's sight to the west is the porch wall and columns. Were the proposed sign not present, the driver would still need to pull forward to the same point to see past the porch to check for pedestrians and traffic. Attachment 2 shows the line of sight past the sign and the porch as the dashed line closest to the sidewalk. This line of sight would be similar to the view in photograph 4. ~.. ~..'L.. " ,.,".' "."ft!1 .-.... ,. " 0'" ~ I!I . .I!l ... ..>>'<., _', ' ",'" ~ .', ."':~~,,,-_. .~ f " . ,;., ~.I;, .1. I' ~ ~,cc:"~ t~=c."'. .' .IAi..L.',J._v....."...._.-.. .~,,,::",, ~::f;~::~7:::.."~ .'.' .' "_~:: e'..~--'" ,,'- ...- ,~"'f: " -, _ ~ "'-0 ~- ............. .-. .'". .' ".- '. ", .'.' .' , 4 . i' ),,' ,. 'JV ~".'~~: " ,o~fP" ~'i:'''''''/ Photograph 3: present situation, looking west 4.0 CONCLUSIONS Photograph 4: proposed new sign 4.1 This property has been improved substantially over the past two years. Visibility has been enhanced significantly since the old porch with a 0 metre setback and no visibility triangle was removed. The proposed ground identification sign, in its proposed location, will not detrimentally impede vision or become a safety hazard and the size of the sign will comply with the Sign By-law. The variance is considered by Staff to be minor in nature. 4.2 It is respectfully recommended that the minor variance to the municipal Sign By-law 97 -157 to permit a reduction in required setback from a road allowance from 1 metre to 0.45 metres, and a reduction in the required sight triangle from 3 metres by 3 metres to 3 metres by 0.75 metres to accommodate a permanent ground sign be APPROVED. 4.3 On September 23,2009 Council enacted a new Sign By-law 2009-123, scheduled to come into force January 1, 2010. At the end of the transition period, a comprehensive amendment to the new Sign By-law will be brought forward to incorporate all variances and amendments to the existing Sign By-law. 811 REPORT NO.: PSD-108-09 PAGE 6 Attachments: Attachment 1 - Key Map Attachment 2 - Visibility, Setbacks and Sign Details List of interested partie,s to be advised of Council's decision: Sullivan and Co. Chartered Accountant 812 -4 I ~\: ~'6 ~ ~ """")> -0 """"., co CD ,,0) -. 00 " ::s l: ccc- a 00-' _CD "t1 ., n CD CD - ~ CD -4 -0 moo ,... 0) _. cncc 0 .!"'t'::s n m< Q) .... o 0) .... ~ :::::!. 0 3 0) :: 0) ::s !: ::s n < CD Q) =)> "t1 -"C .-.. CD"C QI - -. 0 n 0) ~ - :I 0 ::s Q) :: r- oc:: 0 .... -f .... .... 41 .... CD .... fI) ........ ~ -l I\) 0 Q ::u <:> CD ~;~ "0 (0 0 . ;::1.)> Q <:> "'0- co 1'17 enD) <:> 00 w W I :::r .......3 OCD Cf':J o~ <0 ....... 2.89m 1.07 m 116 King Street East E ...- co Sight Visibility Steps Triangle E E N en E N lO C') ...- N C') N E lO "": >. 0 ra ~E ~ CI) > .~ C 1.93 m 0.97 m :: ra .c E c. tn Sidewalk N <C lO ...- King Street East CD ~ Visibility, Setbacks and Sign Details, 118 King Street East, Bowmanville E ...- co J -I o :::0 CD 1:J o ;:1. v~ row 00 I ::J" ->'3 oeD Cf'::J 0.... co~ CJ~mgron REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING Date: Monday, November 16, 2009 Report #: PSD-109-09 File #: PLN 38.1 By-law #: Subject: RELEASE OF OFFICIAL PLAN REVIEW DISCUSSION PAPER ONE Let's Have a Discussion...Improving our Built Environment and the Planning Process RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-1 09-09 be received for information; and 2. THAT the Region of Durham and all interested parties listed in this report be advised of the release of the Discussion Paper. Submitted by: David . rome, MCIP, RPP Director of Planning Services Reviewed by: LB/COS/df 11 November 2009 f anklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 815 REPORT NO.: PSD-109-09 PAGE 2 1.0 BACKGROUND 1.1 The Planning Services Department began the Official Plan Review with the release of the Introductory Discussion Paper on April 30, 2008. This, was followed by a Special Meeting of Council (May 12, 2008). Community sessions were then held in June in six communities - Bowmanville, Courtice, Newcastle, Newtonville, Orono and Solina. Meetings were also held with five stakeholder groups - Agricultural Advisory Committee, Living Green Community Advisory Committee, Clarington Board of Trade (CBOT), Building Industry and Land Development Association (BILD) and the Visual Arts Centre Board to discuss the Official Plan Review. Staff reported back to Council in October 2008 with a summary of the First Phase of public consultation. 1.2 The two objectives of this report are to announce the pending release of the latest Official Plan Review discussion paper, "Let's Have a Discussion...lmproving our Built Environment and the Planning Process" and to provide information on the proposed public consultation process associated with the discussion paper and the resulting proposed amendment of relevant Official Plan policies. . 2.0 LET'S HA VE A DISCUSSION...IMPROVING OUR BUlL T ENVIRONMENT AND THE PLANNING PROCESS 2.1 The Discussion Paper Let's Have a Discussion...lmproving our Built Environment and the Planning Process is the second in the series of d,iscussion papers that will be prepared throughout the course of the Official Plan Review. This discussion paper will focus on changes to the Planning Act through the Planning and Conservation Land Stature Law Amendment Act, 2006 (Bill 51). As you will recall the changes to the Planning Act were intended to make the planning rules clearer, to make more information available early in the process and available to residents, and to give municipalities more tools to meet redevelopment, compact form and sustainable development goals. Improving our Built Environment: A major component of the discussion paper will focus on architectural control. This legislation has given municipalities the ability to regulate the external design of buildings through the site plan process. This means that the quality and characteristics of a proposed development can be taken into consideration to ensure positive contributions are made to the physical appearance of neighbourhoods. The Planning Process: Another focus of this paper is to discuss the broadening of the range of information available for approval authorities to consider when reviewing planning applications. This improved, "upfront" planning system increases community awareness, improves municipal decision-making and enhances development proposal information. In addition, changes made to the Ontario Heritage Act will be addressed. 816 REPORT NO.: PSD-109-09 PAGE 3 2.2 The Process This particular discussion paper largely focused on general development polices and planning administration. Following the release of the paper, staff will host only one public information session, in Bowmanville at the Garnet B. Rickard Recreation Complex, North Hall on December 9 to present the discussion paper to the public and to obtain comments regarding the proposed policy directions. The discussion paper will also be posted on the Municipality's Official Plan website and printed copies will be available in all our Library Branches. This will be followed by a Public Meeting at the General Purpose and Administration Committee on a proposed amendment in January 2010. A staff report including the proposed Official Plan amendment will follow in May 2010. PUBLIC - INfORMATION SESSION -Bowmanville December 2009 RECOMMENDATION r- REPORT -CLARINGTON ... let's Have a Discussion October 2009 -Consider the draft Official Plan Amendments February 2010 '-- DISCUSSION PAPER RElEASED -To approve the Official Plan Amendments May 2010 PUBLIC MEETING AND STAFF REPORT Chart 1 - Public Consultation Process 3.0 OFFICIAL PLAN REVIEW PROJECT UPDATE 3.1 Municipal staff and the team of consultants led by Dillon Consulting have been progressing well a variety of Official Plan review sub components. These include: . Population and Employment forecasts, . Developing Growth Scenarios, . Growth Patterns and Built Form, . Identification of residential intensification sites, and . Developing a Sustainability Framework including sustainability indicators. The Transportation and Infrastructure Master Plan, the Courtice Main Street Study and the Tooley and Robinson Watershed Study have also begun. 817 REPORT NO.: PSD-109-09 PAGE 4 3.2 A Special General Purpose and Administration Committee meeting is scheduled for December 14, 2009 at 1 :00 p.m. at the Newcastle and District Recreation Complex. Staff and consultants will present background materials on the Official Plan Review. List of Interested Parties to be notified of Council's decision: Sue Coolahan Louis Bitoni, MMAH Carolyn Bonta Greg Walsh Ministry of Agriculture and Food Ministry of Natural Resources Ken Sherbanowski, M.T.O. Durham Region Works Department Durham Region Planning Department Clarington Board of Trade Ministry of Public Infrastructure and Renewal Ganaraska Region Conservation Authority Central Lake Ontario Conservation Authority Peter Pitino Sharon Dionne Wayne Hooey William Tonno Construction Ltd. Freeman Planning Solutions Kirkup Realty Corporation Brokerage Municipal & Utility Relations, Simcoe- Grey, York, Durham Rogers Cable Communications Inc. Veridian Connections Inc. John P. Shewchuk C.N. Rail Hydro One Networks Inc. Bell Canada Peterborough-Victoria Northumberland Clarington R.C. Separate School Board Conseil Scolaire De District Catholique Centre-Sud Conseil Scolaire De District du Centre- Sud-Ouest Peter Petriw CMHC Enbridge Gas Distribution Victor Suppan Kawartha Pine Ridge District Public School Board Canadian Pacific Railway Building Industry and Land Development Association Delta Urban Inc. Durham Region Police Services Tom Van Camp Colleen Musick Doug Rombough Keigh and Lois Worden Hannu Halminen R.M. Larocone Kelvin Whalen Nick Mensink Angie Darlison Peter Evans Mike Domus Mary Anne Martin Glenn Genge Robert Schickedanz James Bujak Bill Cawker Kerry & John Meydem Bryce Jordan Ed Vanhaverbeke John Colville William S. Colville Jordan Clements Jeremy Holkema Mike Ricciuto Bill Humber Katie Tuma Lisa Robinson John Stephenson Libby Racansky Rita Kostyan Michael Hackenberger 818 REPORT NO.: PSD-109-09 PAGE 5 Natalie Boodram Tim Tufts Tom Albawi Sheila Costanzi Carol Laing Templar N. Trinaistich Althea and Greg Chaffey Marlene Stacey Debbie Dunham Sherry Robinson Sandra Mcinnes Katherine Krizsan Kim Little Mary Lofthouse Anne Taylor Scott Karina Isert Marg Zwart Elva Ried Susan MacMillan Padre David & Marion Saunders Pete DeJong Maralynn Cherry Nakda Hooframp Jane Eccles Jacqueline Vaneyk Elaine Wotten Walter Frail Dave Davidson Clare Werry Paul Sobil Peter & Joyce Erb Viola Ashton Liz Yellowlees Judith & Tony Maxwell Gillian Bellefontaine Gord Weir Amy Burke Shawn Lumsden Craig Murdoch Louis Bertrand Ruby Ingleton Tom Barrie Annie Krabi Joe Fracz Mark Foley Arlen Hugo Dalby Natalie Greg Milosh Richard Neshevich Terri McCabe Rob Nisbet Luigi D. Mastroianni Allan Kirby Elizabeth Gillin Kevin Singh Edward Oegema David Lukow Eid Attia Bryan DeCunha 819 Cl~illgtDn REPORT PLANNING SERVICES Meeting: Date: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Monday, November 16, 2009 Report #: PSD-110-09 File #: ZBA 2005-0058 and ZBA 2003-037 By-law #: Subject: REZONING OF PORTION OF RONA LANDS FROM "ENVIRONMENTAL PROTECTION EXCEPTION (EP-2) ZONE" TO "SPECIAL PURPOSE COMMERCIAL (C-5) ZONE" RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-110-09 be received; 2. THAT the Zoning By-law contained in Attachment 2 to this Report, with respect to the rezoning of a portion of the RONA site from "Environmental Protection Exception (EP-2) Zone to "Special Purpose Commercial (C-5) Zone, be PASSED; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Davi . Crome, MCIP, RPP Director of Planning Services Reviewed by:d~~ Franklin Wu, Chief Administrative Officer DJ/COS/df 9 November 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 820 REPORT NO.: PSD-110-09 PAGE 2 1.0 PURPOSE 1.1 The purpose of this report is to obtain Council's approval to pass the Zoning By-law with respect to the rezoning of a portion of the RONA site, situated on Baseline Road, from "Environmental Protection Exception (EP-2)" Zone to "Special Purpose Commercial (C5)" Zone, in accordance with the adjusted flood line mapping. 2.0 DISCUSSION 2.1 When Bowmanville Creek Developments Inc. re-submitted their Official Plan and Zoning By-law Amendments on April 1, 2008 for the lands on the corner of Baseline and Waverley Road, Bowmanville, the rezoning of a portion of the adjacent RONA site from "Environmental Protection Exception (EP-2)" to "Special Purpose Commercial (C5)" was incorporated in the consideration of their development application as a technical amendment, following the redefinition of the flood plain in accordance with an approved environmental impact study prepared for the subject lands. 2.2 Section 26.3 f. in Zoning By-law 84-63 stipulates that where an Environmental Protection (EP) Zone boundary is indicated as approximately following the flood line of a watercourse as designated on floodplain mapping prepared by a Conservation Authority having jurisdiction, then for the purposes of the Zoning By-law, the boundary shall follow such flood line as may be adjusted from time to time by the Conservation Authority having jurisdiction for same. To facilitate development, a portion of the flood plain on the Bowmanville Creek and RONA lands were filled to eliminate the flood plain. This was evaluated through an Environmental Impact Study and approved by the Central Lake Ontario Conservation Authority. Staff deemed it appropriate to include the removal of the EP lands on the RONA site as a house-keeping item while considering the rezoning of the adjacent lands belonging to Bowmanville Creek Developments Inc. 2.3 On December 8, 2008, Council approved the Official Plan Amendment NO.54 to provide for a wider range of commercial uses on the lands owned by Bowmanville Creek Developments Inc. Council also approved the related rezoning for the Bowmanville Creek Developments land and the portion of the RONA site that is the subject of this report. A copy of the proposed zoning schedule that was initially approved by Council on December 8, 2008, is enclosed as Attachment 1. The affected part on the RONA site is bordered with a thick black line. 2.4 Bowmanville Creek Developments Inc. appealed the Council decision to the Ontario Municipal Board. Subsequently, Council authorized the Mayor and the Municipal Clerk to negotiate and execute Minutes of Settlement with Bowmanville Creek Developments Inc. In view of Council's conditional approval of the rezoning and the subsequent appeal, the initial Zoning By-law for the affected lands (including the relevant portion on the RONA site) was not passed by Council. 821 REPORT NO.: PSD-110-09 PAGE 3 2.5 During the subsequent settlement negotiations, the portion of the RONA lands, which were incorporated as a house-keeping item in the rezoning of their lands, were excluded, upon a request from Bowmanville Creek Developments Inc., since it is in different ownership and was not the subject of the appeal. 2.6 Following the execution of the Minutes of Settlement by the Municipality and Bowmanville Creek Developments Inc., the Ontario Municipal Board approved, on August 10, 2009, the Official Plan Amendment, Rezoning and Site Plan applications for the lands owned by Bowmanville Creek Developments Inc. 2.7 The rezoning of the portion of the RONA site was never finalized, although Council had in fact granted approval for the rezoning of the relevant portion on December 8, 2008. In order to deal with this house-keeping item, Staff request that the attached Zoning By- law (Attachment 2) with respect to the rezoning of the portion of the RONA site from "Environmental Protection Exception (EP-2)" Zone to "Special Purpose Commercial (C5) Zone" be approved. 3.0 CONCLUSIONS 3.1 This is a technical amendment to bring the Environmental Protection line on the RONA lands to be consistent with the revised flood line limits approved by the Central Lake Ontario Conservation Authority. It completes the rezoning of the lands initially incorporated into the by-law considered by Council on December 8, 2008. In consideration of the comments contained in this report, staff respectfully recommends that the proposed Zoning By-law contained in Attachment 2 be passed. Attachments: Attachment 1 - Zoning Schedule approved initially by Council on December 8, 2008 Attachment 2 - Zoning By-law Amendment 822 f'\uacnmem 1 To Report PSD-11O-09 This is Schedule "A" to By-law 2008- passed this day of J 2008 A.D. J ..-- HIGHWAY 401 J Jim Abernethy, Mayor ~ Zoning to Remain"EP" ~ Zoning Change From "EP-2" To "EP" ~-=-=-=-=~ Zoning Change From "C5" To "EP" ~ Zoning Change From "EP~' To "(H)EP-16" ~~~~~ Zoning Change From "EP" To "(H)C5-14" ~ Zoning Change From "EP-2" To "(H)C5-14" ~ Zoning Change From "C5" To "(H)C5-14" ~ Zoning Change From "(H)C5" To "(H)C5-14" lo??':l Zoning Change From "EP-2" To" (H)C5-15" ~ Zoning Change From "EP" To "(H)C5-15" ~ Zoning Change From "EP-2" To "C5" E::TI Zoning To Remain "C5" Patti L. Barrie. Municipal Clerk BOWMANVILLE ZBA 2005-058 823 Attachment 2 To Report PSD-110-09 THE CORPRATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2009- being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the former Town of Newcastle to remove the limits of the environmental protection area on the lands known as 205 Baseline Road West in accordance with adjusted floodline mapping; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. The map contained in Schedule "3" of By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Environmental Protection Exception (EP-2) Zone" to "Special Purpose Commercial (C5) Zone" as shown on the attached Schedule "A" hereto. 2. Schedule "An attached hereto shall form part of this By-law. 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW read a first time this day of 2009 BY-LAW read a second time this day of 2009 BY-LAW read a third time and finally passed this day of 2009 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 824 This is Schedule "A" to By-law 2009- passed this day of ,2009 A.D. , ~ J~ ~l I ~ BASELINE ROAD WEST A < J:: 0: :> e- o < o 0: >- ~ 0: w " ;: =-----=---------- HIGHWAY OF HEROES tv ~ ~ Zoning Change From "EP-2" To "CS" I222l Zoning To Remain CS Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 825 q~jl]gron REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, November 16, 2009 Resolution #: Report #: EGD-032-09 File #: By-law #: Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 2009. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-032-09 be received for information. . . . (lP ;;;~/ ~ t //. Submitted by: I~{a/l/ ~ .-/_ A. S. Cannella, C.E.T. Director of Engineering Services '''-. . ~(-~ -J I' ..4 . he . ,I 1-- ~____(_ / ___ {~ ReViewed by:'---" . . Franklin Wu Chief Administrative Officer ASC*RP*bb November 03, 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-1824 901 REPORT NO.: EGD-032-09 PAGE 2 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of OCTOBER 2009, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF OCTOBER 2009 2008 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2009-2008 Residential 56 $8,760,244 27 $2,332,155 275.6% Industrial 2 $364,714 1 $200,000 82.4% Government 0 $0 0 $0 N/A Commercial 2 $75,000 2 $135,000 -44.4 % Institutional 2 $320,000 0 $0 N/A Agricultural 6 $4,819,398 2 $338,808 1,322.5% Demolition 4 $0 3 $0 N/A TOTAL 72 $14,339,356 35 $3,005,963 377.0% YEAR TO DATE 2009 2008 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2009-2008 Residential 428 $62,603,721 748 $136,351,018 -54.1% Industrial 4 $609,714 9 $22,800,851 -97.3% Government 0 $0 9 $3,459,800 N/A Commercial 42 $27,410,069 38 $6,093,507 349.8% Institutional 13 $14,247,760 10 $4,446,000 220.5% Agricultural 18 $7,635,134 20 $6,397,260 19.4% Demolition 27 $0 31 $0 N/A TOTAL 532 $112,506,398 865 $179,548,436 -37.3% 902 REPORT NO.: EGD-032-09 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner I Applicant Construction Type Location Value 1596541 ONTARIO L TD Farm Storage Building 3,520 HIGHWAY 35/115 $1,576,680 SOUTHBOUND,CLARKE ONTARIO POWER GENERATION Alteration - Steam Barrier 2,151 SOUTH SERVICE ROAD, $350,000 Wall DARLINGTON WITZKE GREENHOUSES Greenhouse Expansion 1,621 PEBBLESTONE ROAD, $2,822,910 COURTICE LAKERIDGE HEAL TH Interior Renovations (Gift 47 LIBERTY SOUTH STREET, $300,000 CORPORATION Shop/Mammography) BOWMANVILLE ADOLF SCHLACHT Farm Building 3,625 CONCESSION RD 7, CLARKE $278,808 903 REPORT NO.: EGD-032-09 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of "OCTOBER and "YEAR TO DATE". Dwelling Unit Type "OCTOBER" 2009 3 Townhouse 10% Dwelling Unit Type ''YEAR TO DATE 2009" 7 T ownhous e 3% 162 Single Detached 76% 4 Semi- Detached 14% 22 Single Detached 76% 34 Semi- Detached 16% ~ Single Detached 22 . Semi-Detached 4 IiiiI Townhouse 3 IiiiI Apartment 0 Iill Single Detached 162 . Semi-Detached 34 iii Townhouse 7 iii Apartment 1 0 The following is a historical comparison of the buil"ding permits issued for the month of "OCTOBER" and "YEAR TO DATE" for a three year period. Hisloriul DBtB for Month of "OCTOBER" HisloricBI DBtB "YEAR TO DATE" $200,000,000 $50,000,000 $20,000,000 $5,000,000 $150,000,000 $15,000,000 $1 0,000,000 $1 00,000,000 $0 2009 2008 2007 $0 2009 2008 2007 iii Value $14,339,356 $3,005,963 $16,827,770 Ii Value $112,506,398 $179,548,436 $156,122,818 904 REPORT NO.: EGD-032-09 PAGE 5 PERMIT REVENUES 2009 2008 October Year to Date October Year to Date I PERMIT FEES $80,423 $765,690 $16,207 $1,176,804 INSPECTION SERVICES 2009 2008 October Year to Date October Year to Date Building Inspections 334 4,404 494 4,554 Plumbing & Heating Inspections 404 5,097 538 5,355 Pool Enclosure Inspections 1 54 9 77 TOTAL 739 9,555 1,041 9,986 NUMBER OF NEW RESIDENTIAL UNITS 2009 2008 October Year to Date October Year to Date Single Detached 22 162 7 414 Semi-Detac hed 4 34 0 78 Townhouse 3 7 0 49 Apartments 0 10 0 4 TOTAL 29 213 7 545 905 REPORT NO.: EGD-032-09 PAGE 6 RESIDENTIAL UNITS HISTORICAL COMPARISON YEAR: 2009 (to end of 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 AREA October) Bowmanville 65 340 451 609 307 587 468 345 312 188 184 Courtice 101 134 82 126 241 173 180 133 129 231 296 Newcastle 15 60 77 84 202 191 123 131 76 110 78 Wilmot Creek 6 30 16 15 15 25 29 38 24 19 21 Orono 0 2 1 1 1 2 0 1 0 0 1 Darlington 6 10 6 7 14 15 13 17 47 102 31 Clarke 8 5 11 12 13 10 16 15 9 17 17 Burketon 0 0 0 0 1 1 1 1 0 1 0 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 2 0 0 1 1 1 0 2 5 7 6 Hampton 0 0 1 1 0 0 0 1 1 1 2 Haydon 0 0 0 0 0 0 0 0 0 0 1 Kendal 1 0 1 0 0 1 0 3 2 0 1 Kirby 0 0 0 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 1 0 0 1 Maple Grove 0 0 0 0 0 0 1 0 0 0 0 Mitchell Corners 0 0 1 0 0 1 0 0 0 0 0 Newtonville 5 7 2 2 4 5 3 3 0 3 1 Solina 4 0 6 3 3 3 3 1 1 0 0 Tyrone 0 5 0 0 0 0 3 9 3 0 0 TOTALS 213 593 655 861 802 1,015 843 701 609 679 640 906 ~l,iJ!.mgron REPORT EMERGENCY AND FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 16, 2009 Resolution #: Report #: ESD-013-09 File # By-law # Subject: MONTHLY RESPONSE REPORT - OCTOBER 2009 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD-013-09 be received for information. Submitted by: tf-c Go don Weir, AMCT, CMM111 t: Director Emergency & Fire Se ices Reviewed bY:~~ ~ Franklin Wu, Chief Administrative Officer GW/tw CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F 905)623-6506 1101 REPORT NO: ESD-013-09 PAGE 2 1.0 BACKGROUND 1.1 This report covers the month of October and is intended to provide Council with relevant, timely information on the activity of the Emergency and Fire Services Department. 2.0 COMMENT 2.1 The Department responded to 251 calls during this period and recorded total fire losses of $4,200.00. A breakdown of calls responded to follows in the attached table (Attachment #1). Attachment #2 is an explanation of the different types of responses. Attachment #1: Activity Report Attachment #2: Description of Types of Responses 1102 Attachment #1 to ESD-013-09 CLARINGTON EMERGENCY & FIRE SERVICES MONTHLY ACTIVITY REPORT REPORT PERIOD: OCTOBER 1, 2009 OO:OO:OOhrs - OCTOBER 31, 2009 23:59:59hrs RESPONSE TYPE REPORT FIRE ST A TrONS 2009 2008 RESPONSE STATION STATION STATION STATION STATION THIS TO TO SAME TO TYPE 1 2 3 4 5 PERIOD DATE DATE % PERIOD DATE FIRES / 3 1 0 2 1 7 156 5.6% 5 130 EXPLOSIONS OVERPRESSURE RUPTURE 0 0 0 2 0 2 4 0.1% 0 2 EXPLOSIONS PRE FIRE 2 0 1 0 1 4 49 1.8% 5 38 CONDITIONS BURNING 1 0 1 0 0 2 79 2.8% 0 98 (controlled) FALSE FIRE 23 4 0 6 0 33 340 12.1% 39 358 CALLS CO FALSE 9 2 0 8 0 19 185 6.6% 9 208 CALLS PUBLIC HAZARD 4 2 1 4 0 11 123 4.4% 9 105 CALLS RESCUE CALLS 12 3 6 10 0 31 333 11.9% 28 375 MEDICAL CALLS 66 13 0 48 2 129 1386 49.5% 139 1358 OTHER 6 2 0 5 0 13 145 5.2% 19 242 RESPONSES TOTALS THIS PERIOD 126 27 9 85 4 251 2800 100.0% 253 2914 TO DATE 1420 345 179 743 113 2800 THIS PERIOD 155 30 8 49 11 253 LAST YEAR TO DATE LAST 1546 352 174 715 127 2914 YEAR 1103 DOLLAR LOSS REPORT THIS PERIOD $4,200 2009 TO DATE $2,279,900 THIS PERIOD $1,700 2008 TO DATE $8,951,200 APPARATUS RESPONSE REPORT FOR THIS PERIOD STATION 1 PUMPER SCAT PUMPER TANKER UTILITY AERIAL RESCUE 1 1 11 1 1 1 1 THIS PERIOD 218 148 45 13 1 0 7 4 TO DATE 2909 1624 975 135 24 17 83 51 STATION 2 PUMPER TANKER 2 2 THIS PERIOD 30 27 3 TO DATE 471 385 86 STATION 3 PUMPER TANKER UTILITY ATV 3 3 3 THIS PERIOD 11 10 1 0 0 TO DATE 275 199 61 11 4 STATION 4 PUMPER PUMPER TANKER AERIAL 4 44 4 4 THIS PERIOD 135 121 10 2 2 TO DATE 1332 1201 89 29 13 STATION 5 PUMPER TANKER 5 5 THIS PERIOD 6 6 0 TO DATE 164 124 40 400 TOTAL VEHICLE MOVEMENTS FOR THIS PERIOD 4751 TOTAL VEHICLE MOVEMENTS TO DATE - 2009 1104 Attachment #2 to ESD-013-09 DESCRIPTION OF TYPES OF RESPONSES Fires and Explosions: Instance of destructive and uncontrolled burning involving structures, vehicles and open area fires, including explosion of combustible solids, liquids or gases which mayor may not have resulted in a dollar loss. Overpressure Rupture/Explosion: An explosion or rupture as a result of pressure, no fire. Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking - smoke or steam, lightning, fireworks. Burning (controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Calls: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious/prank, perceived emergency, accidental activation of alarm by person CO (carbon monoxide) False Calls: A call where it is determined that the detection equipment malfunctioned or there was a perceived emergency - no CO leak Public Hazard Calls: Includes a response for spills and leaks of a hazardous product such as natural Gas, Propane, Refrigerant, Miscellaneous/Unknown, Gasoline or Fuel, Toxic Chemical, Radio-active Material, Power Lines Down, Arcing, Bomb, Explosive Removal, Standby, CO (carbon monoxide) or Other Public Hazard. Rescue Calls: A call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e. Vehicle Accident, Building Collapse, Commercialllndustrial Accident, Home/Residential Accident, Persons Trapped in Elevator, Water Rescue, or Waterllce Rescue. Medical/Resuscitator Call: Includes a response to a patient(s) suffering from Asphyxia, Respiratory Condition, Convulsions, Epileptic, Diabetic Seizure, Electric Shock, Traumatic Shock, Heart Attack, Stroke, Drug Related, Alcohol Related, Cuts, Abrasions, Fracture, Burns, Person Fainted, Nausea and pre-hospital care such as administering oxygen, CPR, defibrillation, or first aid Other Response: Assistance to other Fire Departments, call cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered 1105 C:1.&:ilJgton REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 16, 2009 Report #: CLD-025-09 File #: By-law #: Subject: 3rd QUARTER PARKING REPORT RECOMMENDA TlONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-025-09 be received; and 2. THAT a copy of Report CLD-025-09 be forwarded to the Bowmanville Business Centre for their information. Submitted by: /-) / _J!.4(7.x',"1 ~ ..i~ilfg.Ji)/\j,-{,c PattI1?Barne;. CMO Municipal Cterk ~~~, 0). N -- !(./ '-.J "L Reviewed by: Franklin Wu, Chief Administrative Officer Pl-B*kb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1301 REPORT NO.: CLD-025-09 PAGE 2 of2 BACKGROUND The following pertinent statistical information relates to Parking Enforcement activities for the months of July, August and September 2009 and is provided herein for the information of Committee and Council. Attachments: Attachment 1 - Parking Report for the 3rd Quarter of 2009 1302 PARKING ENFORCEMENT QUARTERLY REPORT #3 - 2009 ATTACHMENT #1 to Quarterly Parking Financial Report Tickets issued ;AGENCY""" "^ ,- - . ~""-'''''~~1'''''f!WOldlfter'3;~''''''''Year'to'i:late ''''~~ear'to (late '~Year"to'date P.E. Officers 1,303 4,463 4,812 1,707 Police 16 40 23 23 Public Works 0 0 3 0 Group Four 2 51 86 76 Aspen Sprinqs 8 25 50 51 243 Kinq St. 0 0 0 2 Securitas 0 0 0 0 ProSecuritv 4 21 8 40 Fire Services 0 0 1 0 CLOCA 13 36 0 0 TOTAL 1,346 4,636 4,983 1,899 REVENUE " "---" , '"~ - ",' j ~ ~ "'" . " ~. .,. ,- Meters $17,123.00 $55,136.00 $61,948.50 $56,051.50 Permits $1,610.25 $4,022.81 $3,423.90 $2,798.70 Fines $14,766.00 $52,700.00 $55,891.00 $24,846.00 MTO Charqeback(Expense) $2,492.95 $8,490.70 $4,562.25 $4,784.50 TOTAL REVENUE $31,006.30 $103,368.11 $116,701.15 $78,911.70 1ST ,APPEARANCES " ' _, I- ~ '''' , , .' ~ - " ... ~ .. 1 . , " Total conducted 43 146 86 41 # Tickets disputed 48 159 132 52 # Tickets cancelled 30 114 29 8 # Requests for trial 5 9 7 3 # Tickets upheld 18 45 103 44 1303 Gl81mgl':Oll Leading the Way REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 16th, 2009 Report #: COD-066-09 File#_ By-law # Subject: DARLINGTON SPORTS CENTRE RENOVATION PRE-PURCHASE OF ICE PLANT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-066-09 be received; 2. THAT the competitive bidding requirements of the Purchasing By-law be waived; 3. THAT Manager of Purchasing be authorized to invite submissions from selected manufacturers for the supply and installation of the required ice plant equipment required for the renovation of the Darlington Sports Centre; 4. THAT the resulting bid submission be assessed and awarded by the Purchasing Manager in consultation with Community Services and incorporated into the public tender to be issued for the renovations to the Darlington Sports Centre; and 5. THAT the final renovation tender for the Darlington Sports Centre be reported to Council for award. Submitted by: C7 ' "'.....- Reviewed by: ~\.~ ;,me Marano, H.B.Sc., C.M.O., Director of Corporate Services /) ~// / ;Id/;//~((zi~/ /~1/ Nancy tayror, B.~(A~t.A. Director df FinantelTreasurer Franklin Wu, Chief Administrative Officer MM\JDB\\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 1401 REPORT NO.: COD-066-09 PAGE 2 1. BACKGROUND AND COMMENT 1.1 The existing Darlington Sports Centre Renovation Project scheduled to be tendered in the early part of 2010 includes the replacement of the existing ice plant, rink piping and header required for the manufacture of rink ice. The intent of the project is to have the project commence in the late spring of 2010 when the ice is removed from the arena and be completed in time for the scheduled opening of the arena ice season in September. 1.2 With the number of similar projects being undertaken by numerous municipalities in the next several months as a result of the Build Canada Fund and planned projects there is a concern that the two known contractors for ice plant equipment will be hard pressed to meet the delivery timelines established to see the completion of the numerous projects in the limited time available for installation, usually between the months of May to September. 1.3 In order to improve the chances that the Clarington project will be completed on time, staff is proposing that the availability of the ice plant and the installation be secured prior to the actual tender call for the arena renovation. Once pricing is established and the commitment for delivery is obtained the supply and installation along with the value of the plant and installation will be incorporated into the tender call for the complete project. On award of the renovation contract the successful bidder will complete the transaction with the ice plant contractor and will establish the contractor as a sub-contractor on the project. The only expense anticipated for the Municipality by taking this approach is staff time and the cost of the required shop drawings for the ice plant and the piping. 1.4 There are two known contractors of ice plant equipment. It is proposed that each firm will be invited to provide bid submissions based on specifications for the supply and installation of the ice plant and all required equipment. Actual award in the form of a letter of undertaking will be based on availability, compliance with specifications, references and cost. The letter of undertaking will provide the commitment on the part of the municipality to include the selected contractor and the required equipment in the final tender for the renovation of the arena. 1.5 The current Purchasing By-Law allows for purchases through negotiations, under certain conditions, more specifically "when, due to market conditions, Goods and Services are in short supply". In this situation, staff is anticipating a shortage due to high demand and is recommending early action to secure the availability of the required equipment and servi9~ 0 2 REPORT NO.: COD-066-09 PAGE 3 As the proposed process will involve a value in excess of that provided by the by-law staff are seeking approval to waive the requirements of the Purchasing By-law and proceed with an invited bid solicitation to secure the pricing and commitment to supply. 2. FINANCIAL 2.1. The Darlington Renovation project is budgeted at $2,230,000.00 and it is estimated that the ice plant equipment and installation will amount to approximately $400,000.00. 2.2. The required funds are to be drawn from Account #110-42-421-84267-7401. 2.3. Actual expenditure, excluding the shop drawings expense will not be made until after the actual contract is awarded and the contractor takes delivery of the ice plant. 3. CONCLUSION 3.1. It is the recommended that staff be authorized to invite bids for the supply and installation of the ice plant equipment and provide a letter of undertaking to the successful bidder that the bidder's equipment, services and price will be included in the tender for the renovations to the Darlington Sports Centre. 3.2. Queries with respect to the project should be referred to the Director of Community Services. 3.3. This report has been reviewed for recommendation by the Purchasing Manager and the appropriate department and circulated as follows: Concurrence: Director of Community Services 1403 C1.!J!.-!l.~on REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 16, 2009 Report #: COD-067 -09 File#_ By-law # Subject: INFORMATION REPORT BROADBAND EXPANSION Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-067-09 be received for information; Submitted by: /,/ , (. Idu 'c- , arie Marano, H.B.Sc., C.M.O., Director of Corporate Services \. /;,n~. 5Ct ( .. ... t/~.......~_... ".. Reviewed by>-_) ~ . Franklin Wu, Chief Administrative Officer MM\JDB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 1404 REPORT NO.: COD-067-09 PAGE 2 1. BACKGROUND AND COMMENT 1.1 At the meeting of February 9, 2009, Council received Report #COD-014-09 Broadband Expansion Opportunity - Provincial Program dealing with an opportunity to make application for a grant under the Rural Connections Broadband Program offered through the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA). Under this program the province would fund up to one third (1/3) the cost of the infrastructure with the balance of the funding coming from the private sector partner and the municipality. At that time Council adopted the following recommendations allowing for an application for funding as indicated: o THAT Report COD-014-09 be received; o THAT the Municipality of Clarington make an application to the Ministry of Agriculture Food and Rural Affairs for funding from the Rural Connections Broadband Program for the provision of high speed internet service for the public and private sectors within the Municipality of Clarington on the basis of no cost to the municipality, other than possible in kind contribution and consulting cost identified herein; o That the Director of Corporate Services be authorized to sign the application and any resulting agreements associated with the program; o That the Manager of Purchasing be authorized to proceed with the evaluation of the submissions and select the Internet Service Providers and establish the terms of an agreement for the supply, installation and operation of broadband distribution network within the municipality; o That funding in the amount of approximately $15,000.00 for the provision of consulting services be provided from account # 100-16-163-00000-7160 with costs to be included in the grant application for funding to the extent possible and from the Region and the grant; o THAT staff work with the Regional Municipality of Durham to develop an in kind cost sharing arrangement for the municipal contribution to the project; and o THAT staff report to Council on the results of the application to the province and with the final recommendation on the candidate for Council approval. 1405 REPORT NO.: COD-067-09 PAGE 3 1.2 The required application was prepared and submitted in time to meet the deadline for submissions and subsequently the Municipality was informed by the OMAFRA by letter dated June 19, 2009, that our application had not been successful. A copy of the letter is attached as Schedule "A", 1.3 At that time, there was an expectation that a second date for an application in 2009 would be established by OMAFRA and a new application could be prepared and submitted. However, repeated inquiries to OMAFRA failed to provide a new intake date for the Broadband Program. 1.4 By letter dated July 20, 2009, we received notice from the Ontario Ministry of Government Services providing information on the Industry Canada Broadband Program indicating that the first phase of the Federal Broadband Program would involve an extensive, time limited mapping exercise to identify and validate unserved or underserved geographic areas, followed by a competitive call for applications in late summer 2009. Internet Service Providers (ISPs) were asked to verify their coverage areas by July 24, 2009 and all citizens were encouraged to participate as soon as possible to inform the program. Copy of the notice is attached as Schedule "B". 1.5 On September 1, 2009 the Province of Ontario announced their partnership with the Federal government to bring high speed internet to more residents and businesses in rural and Northern Ontario. Competed applications had to be submitted by 4:00 P.M. (EST) October 23, 2009. 1.6 Under this new partnership the Federal government would fund successful projects up to a value of 50% and the Province would fund an amount up to one third of the eligible project costs. However, the Provincial support was contingent on successful application to the Federal program. 1.7 Under this new program applicants could include private companies, consortiums and not for profit organizations (including municipalities) that can build and operate telecommunications infrastructure. 1.8 Given the new requirements, Clarington, the Region and area municipalities were not in a position to make application for a grant as we are not in the business of building and operating internet systems that would be in competition with the provide sector. 1.9 In early October, staff of Clarington, The Region of Durham and area municipalities of Scugog, Ajax, Pickering, Uxbridge and the Township of Brock had discussions amongst themselves and with a representative of OMAFRA to better understand what, if anythi'1l~06 REPORT NO.: COD-067-09 PAGE4 could be done to improve the coverage in our respective areas. 1.10 Following the discussions and additional information from the OMAFRA it was concluded that each respective agency would approach known ISPs to determine if they were planning to make application and to determine if there was anything we as a group could do to assist. This was met with some degree of success in that we were able to determine that some ISPs were in fact in the process of preparing applications. However, barring the provision of statistics on unserved or underserved households in the area, there was little that we could contribute. 2. FINANCIAL 2.1. Beyond staff time to review the new program and attend meetings there are no financial implications to this program. 3. CONCLUSION 3.1. Under the new Federal initiative to improve broadband coverage the focus is on improving broadband coverage first to residential areas and secondly to businesses nation-wide. At the Federal level the competition for grant money is nationwide while the Federal Provincial Partnership was aimed at improving broadband coverage in the respective provinces. With the requirement that applicants build and operate the network this essentially ruled out many municipalities save those who were already set up to offer similar services. 3.2. This report has been reviewed for recommendation by the Purchasing Manager, and is presented for information. Attachments: Schedule "A" - Letter by OMAFRA dated June 19, 2009 Schedule "8" - Letter by MGS - Ministry of Government Services dated July 20, 2009 1407 SCHEDULE" A" Ministry of Agriculture, Food and Rural Affairs Ministere de l'Agriculture, de l'Alimentation et des Affaires rurales ('~ t > l/F Ontario 4th Floor 1 Stone Road West Guelph, Ontario N1G 4Y2 Tel: (519) 826-3419 Fax: (519) 826-4336 4' etage 1 Stone Road West Guelph (Ontario) N1G 4Y2 Tel.: (519) 826-3419 relec.: (519) 826-4336 Rural Community Development Branch ~ JUL 0 3 2009 Friday June 19, 2009 MUNICIPALITY OF CLARINGTON ADMINISTRATOR'S OFFICE Franklin Wu Chief Administrative Officer Municipality of Clarington 40 Temperance Street Bowmanville, Ontario LIC 3A6 Dear Mr. Wu: Thank you for submitting an application under the Rural Connections Broadband Program. Funding decisions are based on the merits of each individual proposal in comparison with other proposals as it relates to readiness, commitment, broadband gap to be covered, and benefits to the community. Further to your earlier conversation with Mr. Dino Radocchia, Manager, Rural Investments Unit, Rural Community Development Branch, this letter confirms that based on the information provided your application, your project will not be funded under Intake Two of the Rural Connections Broadband Program. I can assure you, however, that your municipality's commitment to developing Ontario's rural economy and making Ontario's rural communities stronger is appreciated. Should you have questions, please do not hesitate to contact Rick Hansen, Broadband Coordinator, Eastern Region at 613-283-7002 ext. Ill. Sincerely, ~~(W Martin Bohl Director, Rural Community Development Branch c. Rick Hansen, Broadband Coordinator, Eastern Region Ministry Headquarters: 1 Stone Road West. Guelph. Ontario N1G 4Y2 Bureau principal du ministere: 1 Stone Road West. Guelph (Ontario) N1G 4Y2 Pick Ontario Freshness Cueillez la fraicheur de "Ontario 1~) ~ SCHEDULE "B" Ministry of Government Services Ministlire des Services Gouvernementaux ('~ t? Ontario Office of the Corporate Chief Strategist I & IT Strategy, Policy and Planning Branch Bureau du stratege en chef de I'information pour la fonction publique Direction des strategies, des politiques et de la planification en matiere d'ITI 5" Floor, Ferguson Block 77 Wellesley Street West, Toronto ON M7 A 1 N3 Telephone: (416) 327-2085 Facsimile: (416) 327-2190 Edifice Ferguson, 5e etage 77, rue Wellesley Ouest, Toronto ON M7A 1N3 Telephone: (416) 327-2085 Telecooieur: (416) 327-2190 July 20, 2009 As you may know, Industry Canada (IC) has $225 million to extend broadband coverage across Canada. The objective of this Federal Broadband Program is to provide unserved and underserved Canadian households access to broadband services (minimum 1.5 Mbps), including broadband coverage for First Nations communities, This initiative represents an important opportunity for the continued expansion of broadband access in Ontario. For this program, eligible applicants include the private sector or consortiums of companies, not-for-profit organizations, and provincial/territorial entities that build and operate broadband infrastructure. Program details are available on the Industry Canada website at http://www.ic.qc.ca/eic/site/719.nsf/enq/home. The program provides for federal funding of up to 50% for projects covering First Nations communities; however, project areas can be funded up to an additional 50% from other federal First Nations funding programs. The first phase of the Federal Broadband Program involves an extensive, time-limited mapping exercise to identify and validate unserved or underserved geographic areas, followed by a competitive call for applications in late summer 2009. ISPs (Internet Service Providers), municipalities, businesses, citizens and any organization with knowledge of this issue are invited to assist with mapping broadband coverage by providing their input. I would encourage you to access Industry Canada's interactive broadband maps and provide your feedback online regarding the availability of broadband coverage within your respective geographic area. The Industry Canada website can be found at www.ic.qc.ca/broadbandmaps. There is also a hotline toll- free number for those without Internet access at 1-800-575-9200. Everyone can playa crucial role in ensuring remaining gaps in rural and remote regions of the province are accurately identified and in encouraging applications to the Federal Broadband Program for any unserved or underserved areas. Please note that ISPs are being asked to verify their coverage areas by July 24th, and we encourage all citizens to participate as soon as possible to inform the program. For current information on broadband and related initiatives in the Province of Ontario please visit http://www.diqitalontario.mqs.qov.on.ca. I would like to thank you for your efforts and I encourage you to share this information with any of your relevant contacts. Sincerely, Barb Swartzentruber Strategic Projects Manager Ministry of Government Services " ~;' 1409 ClfMingtnn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 16th, 2009 Resolution #: Report #: COD-068-09 File #: By-law #: SUBJECT: CL2009-20, HIGH STREET, FIRST STREET, THIRD & FOURTH STREET RECONSTRUCTION Recommendations: It is respectfully recommended to Council the following: 1. THAT Report COD-068-09 be received; 2. THAT Eagleson Construction, Millwork, Ontario, with a total bid in the amount of $1,602,296.33 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2009-20, be awarded the contract for High Street, First Street, Third and Fourth Street, Reconstruction as required by the Engineering Department; 3. THAT funds required in the amount of $2,165,790.57 (which includes $1,602,296.33 for tendering, design contract administration and contingencies) be drawn from the Accounts as follows: Department and Account Number Engineering Department - Capital Budget 2009 High Street Road Construction Account # 110-32-330-83332-7401 $ 604,000.00 2008 Third Street Road Reconstruction Account # 110-32-330-83331-7401 $ 13,000.00 2009 Asphalt Rehabilitation - First, Third, Fourth & High Street Account # 110-32-330-83212-7401 $ 505,000.00 1410 REPORT NO.: COD-068-09 PAGE 2 George Reynolds Drive Servicing Account # 110-50-130-85002-7401 $ 87,000.00 Regional Municipality of Durham Sanitary Sewer and Appurtenances Watermain and Appurtenances $ 430,712.70 $ 526.077.86 $2,165,790.57 4. THAT the tender award be subject to the approval of the Regional Municipality of Durham for Regional Infrastructure; and 5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. '\ Q ~ j/ .) :...- , . i ----/ ;t.c Reviewed by: '-I { c~ Franklin Wu, Chief Administrative Officer MM/JBlkm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 EMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 1411 REPORT NO.: COD-068-09 PAGE 3 1. BACKGROUND AND COMMENT 1.1 Tender specifications were provided by AECOM Canada Ltd. for the High Street, First Street, Third and Fourth Street Reconstruction as required by the Engineering Department. 1.2 Tenders were advertised in the Daily Commercial News, as well as electronically. Subsequently, tenders were received and tabulated as per the letter from AECOM Canada Ltd., Schedule "8" attached. 2. ANALYSIS 2.2 A total of six (6) submissions were received in response to the tender call. One submission was rejected for failing to provide the bid bond in the value stipulated in the tender document. A second bid was rejected as the tender was unbalanced. Neither rejected bids was low. Four submissions were deemed compliant and acceptable. 2.3 After further review and analysis of the compliant bids by the Engineering Department, AECOM Canada Ltd. and Purchasing, it was mutually agreed that the low bidder, Eagleson Construction, Millbrook, ON, be recommended for the contract for the High Street, First Street, Third and Fourth Street Reconstruction. A copy of the recommending memos from the Department of Engineering and the consultant AECOM are attached as Schedule "8". 2.4 The low bidder has not provided services to the Municipality in the past. References have been checked and Eagleson Construction has completed a number of projects for the Region of Durham, City of Kawartha Lakes and the Municipality of Marmora Lake for similar projects. All references were satisfied with work completed by Eagleson Construction and would recommend them for similar projects. 2.5 Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. 1412 REPORT NO.: COD-OG8-09 PAGE 4 3. FINANCIAL 3.1 The total project cost, including tender price of $1,602,296.33 design contract administration, contingencies and utilities amounts to $2,165,790.57. The funding required for the project is outlined in the memo from Engineering Services and the letter from AECOM Canada Ltd., marked Schedule "B~'. 3.2 Funding for this project will be drawn from the following amounts: Department and Account Number Engineering Department - Capital Budget 2009 High Street Road Construction Account # 110-32-330-83332-7401 $ 604,000.00 2008 Third Street Road Reconstruction Account # 110-32-330-83331-7401 $ 13,000.00 2009 Asphalt Rehabilitation - First, Third, Fourth & High Street Account # 110-32-330-83212-7401 $ 505,000.00 George Reynolds Drive Servicing Account # 110-50-130-85002-7401 $ 87,000.00 Regional Municipality of Durham Sanitary Sewer and Appurtenances Watermain and Appurtenances $ 430,712.70 $ 526,077.86 $2,165,790.57 4. INPUT FROM OTHER SOURCES 4.1 The Director of Finance has reviewed the funding requirements and concurs with the recommendation. 4.2 This report has been reviewed for recommendation by the Purchasing Manager, with the appropriate departments and circulated as follows: Concurrence: Director of Engineering Attachments: Schedule "A" - By-law Schedule "B" - Memo from Engineering Services & Letter from AECOM Canada Ltd. 1413 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2009- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Eagleson Construction, Millbrook, Ontario, to enter into agreement for High Street, First Street, Third and Fourth Street Reconstruction, Bowmanville, Ontario. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Eagleson Construction, Millbrook, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2009. By-law read a third time and finally passed this day of ,2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1414 SCHEDULE "B" Cl!J!mgron MEMO TO: Jerry Barber, Purchasing Manager FROM: Tony Cannella, CET., Director of Engineering DATE: November 9, 2009 SUBJECT: High Street, First Street, Third Street and Fourth Street Reconstruction and George Reynolds Drive Lot Servicing CL2009-20 The Engineering Services Department has reviewed the recommendation provided by AECOM Canada Ltd. ("AECOM") and offers the following comments. Over the last 2 years the Municipality has approved various budget amounts to allow for the reconstruction of High Street, First Street, Third Street and Fourth Street in an effort to replace the aging infrastructure in this older area of Bowmanville. As part of the design process a Public Information Centre was held on June 3, 2009 in the Council Chambers of the Municipality of Clarington Administrative Centre which the proposed improvements were presented to the public. At this meeting concerns were raised by area residents regarding provision and elimination of parking on the street, improved sidewalks, storm water drainage and a number of other construction related issues. As a result of the input received and assessment of this input, the final design was updated to include works to the scope of the tender to address most of the concerns raised. During the tendering process the works required to service the four lots at the former Courtice Fire Hall site off of George Reynolds Drive were added to the tender in order to expedite the construction of the servicing this year. The price received for that work was reasonable and consistent with estimated costs. Costs for this work have been budget for in the Land Acquisition Account. As Council is aware Fourth Street was originally approved in the 2009 Budget but due to recent economic hardships it was removed from the budget as a cost saving measure and was included in this tender as a provisional section as it was felt that by tendering this now with the other streets in the area there was an opportunity to realize a savings for the Municipality. Considering that the Fourth Street portion of the tender has come in at a very good price roughly $85,000.00 under the estimated cost it is recommended that the Fourth Street works be awarded this year and funded through the pavement rehabilitation account. Work will not proceed on the High Street, First Street, Third 1415 SCHEDULE "B" 2 Nov. 9, 2009 Street and Fourth Street Reconstruction until the Spring of 2010. Work on George Reynolds Drive will proceed and be completed this year. We concur with AECOM's recommendation to award the contract to Eagleson Construction in the amount of $1,602,296.33 exclusive of G.S.T. for the reconstruction of High Street, First Street, Third Street and Fourth Street and the servicing of the four future lots on George Reynolds Drive in Courtice. Due to past experiences on similar projects, a contingency amount of approximately 10% is carried forward. Therefore, including design and tender fees as well as contract administration fees, the Engineering Department advises the following breakdown for the above referenced project: Proiect Breakdown Total Project Value $1,209,000.00 Budget Amount High Street Reconstruction $604,000.00 (2008 & 2009) 110-32-330-83352-7401 Third Street Reconstruction (2008) $14,000.00 110-32-330-83331-7401 First Street, Third Street, and High $505,000.00 Street Pavement Rehabilitation (2009) 110-32-330-83212-7401 George Reynolds Drive (2009) $87,000.00 110-50-130-85002-7401 Estimated Unexpended Budget $1,000.00 Additional Funding Required $0.00 We recommend the report to Council move forward based on the above apportionments. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 1416 SCHEDULE "B" 3 Nov. 9, 2009 Attached for your files is the recommendation provided by AECOM which includes a more detailed breakdown of estimated project costs. Should you have any further question, please feel free to contact the undersigned. Regards, dfdz' '7~.../()) ~ ,(,/ I / ) ',.../ - A. S. Cannella, CET. Director Engineering Services ASC:jb Attachment cc William McCrae, P. Eng., AECOM Nancy Taylor, Director of Finance CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 1417 SCHEDULE ItB" AECOM AECOM 513 Division Street, Cobourg, ON, Canada K9A 5G6 T 905.372.2121 F 905.372.3621 www.aecom.com November 9, 2009 Project Number: 12-29738 Mr. A. S. Cannella, C.E.T. Director, Engineering Services The Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L 1 C 3A6 Dear Sir: Re: High Street, First Street, Third Street and Fourth Street Reconstruction Contract No. CL2009-20 (the "Contract"), Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Tuesday, November 3, 2009 at 2:00 p.m. A list of the bids received is provided in the table below. All numbers are exclusive of GST. BIDDER TOTAL BID Eagleson Construction, MILLBROOK, Ontario $1,602,296.33 * $1,964,000.00 ** Hard-Co Construction Ltd., WHITBY, Ontario (Rejected) Ron Robinson Limited, BOWMANVILLE, Ontario $2,1,47,633.84 Kapp Contracting Inc., VAUGHAN, Ontario $2,215,879.23 Tectonic Infrastructure, POTTAGEVILLE, Ontario $2,232,401.70 $2,321,355.28 *** Elirpa Construction & Materials Ltd., PICKERING, Ontario (Rejected) * Extension Error Improper Bid - Unbalanced Bid *** Improper Bid - Insufficient Bid Deposit The Municipality of Clarington's Purchasing Department (the "Purchasing Department") reviewed all bids to confirm compliance with the Clarington Purchasing By-Law and all bids were deemed compliant except for those submitted by Hard-Co construction Ltd. and Elirpa Construction & Materials Ltd. as noted above. AECOM Canada Ltd. ("AECOM") has reviewed all bids and confirmed (P:\DepI12\12-29738\CorrespICL2009-20 Tender Award Letter Draftdoc) 1418 SCHEDULI: ..~.. Page 2 Mr. A.S. Cannella, CET. November 9, 2009 the bid values noted above. Eagleson Construction is the lowest bidder. Its submitted tender has been reviewed and is compliant. As requested by the Purchasing Department, references were checked only for the lowest bidder. Eagleson Construction has completed a number of projects of similar scope and value including work for the Region of Durham, the City of Kawartha Lakes and the Municipality of Marmora Lake. Staff contacted at the above references stated that Eagleson Construction has completed the work to specification and to their satisfaction. Estimated costs for various project components, based on Eagleson Construction's bid are summarized on the attached Cost Apportionment. With the low bid from Eagleson Construction and other associated project costs noted on the attached Cost Apportionment, the project is within the allocated budget. Based on available funding and the input provided by the references contacted regarding performance on previous projects, in our opinion, the bid in the amount of $1,602,296.33 (exclusive of GST) may be awarded to Eagleson Construction of Millbrook, Ontario subject to all provisions of the Clarington Purchasing Bylaw being met and available financing. Bid Cheques or Bid Bonds shall be retained for Eagleson Construction and Ron Robinson Ltd., the second low bidder, until the Contract has been executed. Should you have any questions regarding this matter, please contact the undersigned. Sincerely, AECOM Canada Ltd. t-IIMI Ron Albright, P.Eng. Project Manager, Community Infrastructure ron. albright@aecom.com RA:ym AECOM (P:\DepI12\12-29738\ColTesp\CL2009~20 Tender Award Letter Draft.doc) 1419 Municipality of Clarington/Region of Durham First, High, Third, Fourth Streets Reconstruction, Bowmanville Cost Apportionment Based Low Bid Contract CL2009-20 Tuesday, November 10, 2009 AECOM Project # 108385 (12-~92738) Clsrlngton Region of Durltsm Comments Description Total Asphsll Rehsb George Reynolds Ssnltsry Sewer & Walenn..n & High Street third Stnlet (First. third, Drive Servicing Appurlensnces Appurlensnces Project ID/Account Number 110-32-330-83332- 110-32-330-83331 110-32-330- 110-50-130-85002 969308010xx 969308009xx 74n' 74n' R~?"_74n' 74n' Constructton Costs Contntct CL2009-7 Part A First Street Roaclwor1<s and Stonn Sewer $ 93,909.50 $79,909.43 $9,333.38 $4,666.69 Part B High Street Roadworks and Stann Sewer $ 642,242.56 $398,572.26 $102,930.30 $78,188.89 $62.551.11 ttems for Base Asphalt and Granular induded in Asphalt Rehab.for High Street Parte Third Street Roadwor1<s and Stonn Sewer $ 104,904.38 $72,604.73 $25,839.72 $6,459.93 Part 0 Fourth Street Roadwor1<s and Stonn Sewer $ 124,632.49 $107,133.85 $10.499.18 $6,999.46 Part E Sanitary Sewer and Appurtenances $ 206,210.22 $206,210.22 PartF Watennain & Appurtenances $ 317,484.59 $317.484.59 PartH George Reynolds Drive Servicing $63,257.5 $63,257.57 Sub- Total Construction $ 1,552,641.31 $ 398,572.26 $ 362,578.31 $ 63,257.57 $ 330,071.39 $ 398,161.78 PartG General items $ 49,655.02 12,711.68 11,619.27 2,035.86 10,576.52 12,711.69 Total Constructton $ 1,602,296.33 $ 411,283.94 $ 374.197.58 $ 65.293.43 $ 340,647.91 $ 410,873.47 AECOM Design Project Number 108385 108385 108385 112499.{)2 111469.{)1 111469.{)2 11?_?ll73RI i 1 ?-?9738\ 112-29738\ Detail Design, Public Consultation soo Approvsls June 6, 2008 to October 2, 2009 $129,990.5! $40,988.58 $11.620.38 $32,119.96 $7,261.63 $19,500.00 $18,500.00 $84,728.92 Tendering. Construction Administration snd Materials Testing @ 10./0 $164,000.0( $42,000.00 $0.00 $38,000.00 $7,000.00 $35.000.00 $42,000.00 Other Costs Utility Relocation Rogers (Rough Estimate) $7,000.00 $3,000.00 $1,000.00 $1,500.00 $1,500.00 Bell (Quote) $34,050.0( $23,835.00 $10,215.00 Veridian (Quote) $2,873.38 $971.32 $1,902.06 Gas (Rough Estimate) $60.000.00 $40,000.00 $20,000.00 Sub- Total Other Costs $103,923.38 $67,806:32 $21,000.00 51,500.00 513.617.06 Sub- Total Estimated Project Costs 52.000,210.26 5562.078.85 $11.620.38 5465,317.54 579,555.06 $396,647.91 $484,990.53 Contingencies (10%) $165,580.31 $41,921.15 51,379.62 $39,682.46 57,444.94 $34.064.79 $41,087.35 Total Estimated Project Costs $2,166,790.57 $604,000.00 $13,000.00 $606,000.00 $87,000.00 $430,712.70 $626,077.87 Budget Amount $2.432.000.00 $804.000.00 $14,000.00 $505,000.00 $87,000.00 $655,000.00 $567,000.00 OverlUnder Budget Amount $266.209.43 $0.00 $1,000.00 50.00 $0.00 5224,287.30 $40,922.13 Aft costs exclude G.S.T. (j) ~ I m o C r m .t:. I\) a :: ro - - C:\DocumenL, and Settinp\Ron\My Documents\tsh !Jtuft\11-2973R\CLl009-10- Low Bid Cost Apportionment revl AECOM Cl!J[mgtnn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 16th, 2009 Report #: COD-069-09 File#_ By-law # Subject: RFP2009-12 - Leasing/Operation of Pro-Shops in Municipal Recreation Centres Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-069-09 be received; 2. THAT the proposal from On the Edge Skate Sharpening be accepted for the leasing of the space available at Garnet B. Rickard Recreation Complex and South Courtice Arena, for a two year term with the option to renew for an additional 5 years pending satisfactory terms for both sides; 3. THAT the Evaluation Committee be authorized to proceed with negotiations for a lease agreement with On the Edge Skate Sharpening on behalf of the Municipality of Clarington to the satisfaction of the Municipality; 4. THAT the Evaluation Committee be authorized to negotiate with Legends New & Used Sporting Goods for South Courtice Pro-shop, as the alternate proponent should negotiations with On The Edge Skate Sharpening fail to produce an acceptable lease agreement; and 5. THAT the attached By-law marked Schedule "C", be approved authorizing the Mayor and the Clerk to execute the-lease agreement which is satisfactory to the Municipality. "- (- ) tu.J(Q$~ 'Franklin Wu, Chief Administrative Officer Submitted by: J /2~i~ arie Marano, H.B.Sc., C.M.O., Director of Corporate Services Reviewed by: MM\JDB\sm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 1421 REPORT NO.: COD-069-09 PAGE 2 BACKGROUND AND COMMENT 1. With the ceasing of operation of Municipal run Pro-shops in Municipal Recreation Centres and at the request of Community Services a Request for Proposal (RFP) 2009-12, Leasing/Operation of Pro-Shops in Municipal Recreation Facilities was issued. The intent was to determine what outside interest there was in leasing this space. The RFP was created to solicit from interested parties proposals for leasing of the pro-shop space at Garnet B. Rickard Recreation Complex and South Courtice Arena. The term requested was 5 years with the option to extend for an additional 5 year term. This RFP was publicly advertised. 2. Upon closing, the Municipality of Clarington received two submissions. One submission included the leasing of both offered spaces while the other was an offer to lease only the space offered at South Courtice Arena. Each of the submissions received could be deemed as working and fitting within the vision and objectives of the Municipality for the use of this lease space. Attached as Schedule "B" are summaries of the submissions. 3. Proposed lease rates were similar, as were the leasehold improvements the proponents were proposing. Both submissions were based on a two year initial agreement with the option to extend for an additional 5 year term pending success of the first year. 4. As noted herein, staff are recommending that negotiations take place with On the Edge Skate Sharpening, Courtice. Because the release of RFP details could prejudice the ability to negotiate with the second proponent, the details of the proposals are provided as a confidential attachment. Release of the submissions at this time will place staff at a disadvantage in the negotiation process not only with the primary proposed tenant but also with the alternate in the event initial negotiations fail. 5. The Evaluation Committee met to review and rank the proposals received. Upon completion of the evaluation, On the Edge Skate Sharpening, Courtice ranked highest. On the Edge has experience and knowledge in this type of business and the proposed business plan fit within the expectation. The proposed operating hours and the services provided are a good fit for the existing hours of operation or use of the facility in general. The recommendation is to try to negotiate a lease with this company first. 1422 REPORT NO.: COD-069-09 PAGE 3 6. Staff are recommending that the proposal from On the Edge Skate Sharpening be accepted and the Evaluation Committee be authorized to negotiate with On the Edge Skate Sharpening a lease which is satisfactory to both parties. It is further requested that the Mayor and Clerk be authorized to execute an agreement satisfactory to the Municipal Solicitor. 6.1 Should negotiations fail to produce an acceptable lease agreement staff are recommending negotiations with Legends New & Used Sporting Goods as the alternate proponent for the leasing of South Courtice Arena Pro-Shop space provided they remain interested. Concurrence: Director of Community Services Director of Finance Attachments: Attachment 1 - Schedule "A", Summaries of Submissions, Confidential Attachment 2 - Schedule "B", By-Law 1423 Schedule "8" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2009- Being a By-law to authorize an agreement between the Corporation of the Municipality of Clarington and On the Edge, Courtice, Ontario, to enter into agreement for the lease space at Garnet B. Rickard Recreation Complex, 2440 King Street West, Bowmanville, Ontario & South Courtice Arena, 1595 Prestonvale Road, Courtice, Ontario to operate a Pro-shop. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, On the Edge, Courtice, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2009. By-law read a third time and finally passed this day of ,2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk. 1424 tOll OJ f;l'Jr Jllgl~IlJ)1 lJldiill,,~ !iii E';Cl'gi:tillg OIlI<H'i~ .,' ~- REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday November 16th, 2009 Resolution #: Report #: FND-030-09 File #: By-law #: Subject: FINANCIAL UPDATE AS AT SEPTEMBER 30TH, 2009 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-030-09 be received for information. ,-/, -.-/. /., /1,1 ..,' l;j /'. "/ . o'.. j1 i ..../1,;// ' "'. ,. V; Submitted by: (!llt",/t/f(Lf;{ / / Nancy TftyloryB.B.A., C.A., Director of Fihance/Treasurer J, .<,("._" Reviewed by: ~'- LS~ Franklin Wu, Chief Administrative Officer. NT /LB/hjl 1 501 REPORT NO.: FND-030-09 PAGE 2 BACKGROUND AND COMMENT: 1.0 The Financial Update report has been designed to focus on overall budget variance reporting. The format and layout of this report is consistent with report FND-021-09 presented previously to Council. The 2009 Budget column has been amended to reflect changes approved by Council on August 31,2009 through report CAO-004-09. 2.0 Third Quarter of 2009 Results 2.1 Attachment "A", the Summary of Operating Expenditures and Revenue statement compares the Municipality's amended budget to actual posted expenditures and revenue as of September 30, 2009. The statement reflects the Municipality's amended operating budget only and excludes year to date expenditures for the consolidated hall/arena boards. Net expenditures to September 30, 2009 total $27,686,948.61 which represents 71.36% of the net amended operating budget. This includes annual grants and debentures that occur at the beginning of the year. If this was prorated over the year, the percent of the operating budget expended drops to 68.67%. 2.2 Attachment "A" is intended to provide an indication of the status of the Municipality's operating accounts compared to the approved amended budget as at September 30, 2009. However, many departments are affected by high levels of activity during specific times of the year. For example, some activities are seasonal in nature, such as ice rentals and winter control which result in a fluctuation of the timing of recognition of revenues and expenses. Due to these timing differences, this statement cannot be used in isolation. 2.3 Of the total Planning revenue reported, Planning application revenues earned at the end of the third quarter represent $126,186.62 or 67.84% of the 2009 Amended Budget. Due to the timing of billings for recovery of Port Granby expenses incurred, the Planning Environmental revenues earned at the end of the third quarter represent only $22,523.41 or 27.64% of the 2009 Amended Budget. This is a timing issue only due to the Federal Government Fiscal quarters. 2.4 Attachment "B", Continuity of Taxes Receivable for the three months ending September 30,2009 provides the status of the taxes billed and collected by the Municipality of Clarington during the third quarter of 2009. A total of$37,619,975 in final bills were issued to property owners in the Municipality during this period. At the end of September, a total of $20,362,081 remains unpaid. The balance is $3,816,000 higher than the prior year at this time. This balance will continue to be closely monitored throughout the balance of 2009. 1502 REPORT NO.: FND-030-09 PAGE 3 2.5 Due to the increase in outstanding taxes at the end of this quarter, a review has been undertaken to assess the current collection procedures and recommend innovations. The implementation of recommended changes includes an increase in the number of arrears notices issued to remind taxpayers of their outstanding balances past due; personal phone contact of property owners who will be eligible for tax sale in the coming year to explain their options; contracting the services of a bailiff to assist in personalized collection efforts; and improved contact with mortgage companies. These efforts combined with a stabilizing economic outlook, should help bring the Tax Receivable balance back in line for the fourth quarter. 2.6 Included in the outstanding balance at the end of September are a number of unadjusted property issues that once approval has been received to adjust the property value will cause a decrease to the tax receivable of approximately $325,000. In addition to these adjustments, it was noted that the transfer payment from the Province for their Payment in Lieu of Taxes was not received in the third quarter as in 2008. This payment of just over $200,000 was received at the beginning of November. 2.7 A preliminary review of the October month end tax receivable balance outstanding has shown a notable decrease of approximately $5.3 million in the year to year outstanding balance when compared to this September report. Although still approximately $1.6 million higher than the October 2008 balance, it is evident that efforts mentioned above are starting to have an effect. 2.8 Attachment "C", Outstanding Investments as at September 30, 2009 provides the status of the Municipality's general, capital and reserve fund investment holdings at the end of the third quarter of 2009. The Municipality at September 30 holds $0 in general fund investments, $0 in capital fund investments, and $40,121,427.28 in reserve fund investments to fund future commitments. General fund investments are short term in nature and timed to mature when funds will be required. Investments held in the Municipality's portfolio are reviewed on an ongoing basis to ensure they meet the requirement of Section 418 of the Ontario Municipal Act and the Municipality's investment policy. Currently, our preferred interest rate through our municipal banking contract on the Municipality's main bank account exceeds the short term money market rates and therefore is currently the primary vehicle for short term cash reserves so would not be reflected on this statement. CONCLUSION: 3.0 The report is provided as information to Council. Ongoing reports will be provided quarterly. 1503 REPORT NO.: FND-030-09 PAGE 4 Attachments: Attachment "A": Attachment "B": Attachment "C": Summary of Operating and Expenditures and Revenue Continuity of Taxes Receivable Investments Outstanding CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 1504 ATTACHMENT "A" THE MUNICIPALITY OF CLARINGTON SUMMARY OF OPERATING EXPENDITURES & REVENUES TO SEPTEMBER 30, 2009 2009 AMENDED EXPENDED % DEPARTMENT BUDGET TO SEPTEMBER 30 SPENT NON-Departmental: Expenditures (including Library) 3,281,124.00 3,228,904.56 98.41 Revenues/Recoveries (excludinQ teX) (8,000,003.00) (7,571,162.29) 94.64 Net Non-Departmental (4,718,879.00) (4,342,257.73) 92.02 Office of the Mavor & Council: Net Office of the Mayor & Council 766,75800 550,743.41 71.83 Office of the CAO: Net Office of the CAO 399,608.00 294,766.35 73.76 Corporate Services: Expenditures 3,463,518.00 2,527,367.20 72.97 Revenues/Recoveries (181,500.00) (162,666.16) 89.62 Net Corporate Services 3,282,018.00 2.364,701.04 72.05 Clerks: Expenditures 2,143,827.00 1,687,080.56 78.69 Revenues/Recoveries (437,100.00) (445,198.62) 101.85 Net Clerks 1,706,727.00 1,241,881.94 72.76 Finance: Unclassified admin & Board of Trade 2,768,318.00 1,847,751.78 6675 Operatin9 Expenditures 1,697,392.00 1,251,612.87 73.74 Expenditures 4,465,710.00 3,099.364.65 69.40 Revenues/Recoveries (1,372,000.00) (1,247,899.37) 90.95 Net Finance 3,093,710.00 1,851,465.28 59.85 Emer!:lencv Services: Expenditures 7,475,169.00 5,557.370.72 74.34 Revenues/Recoveries (9,250.00) (22,629.84) 244.65 Net Emergency Services 7.465,919.00 5,534,740.88 74.13 En!:lineerin!:l: Expenditures 3,632,039.00 2,923,739.01 80.50 Revenues/Recoveries (652,450.00) (631,828.07) 96.84 Net Engineering 2,979,589.00 2,291,910.94 76.92 Operation: Fleet & Debenture Pmts 1,752,573.00 1,408,221.54 80.35 Operating Expenditures 11,318,631.00 8,239,452.57 72.80 Expenditures 13,071,204.00 9,647,674.11 73.81 Revenues/Recoveries (405,000.00) (288,713.35) 71.29 Net Operations 12.666,204.00 9,358,960.76 73.89 Community Services: Annual Grants & Debenture Pmts 3.223.82900 2,736,929 19 84.90 Operating Expenditures 8,452.228.00 5,531,424.42 65.44 Expenditures 11,676,057.00 8,268,353.61 70.81 Revenues/Recoveries (4.649,639.00) (2,966,655.83) 63.80 Net Community Services 7,026,418.00 5,301,697.78 75.45 Planninq Services: Expenditures 4,399,650.00 3,387,04799 76.98 Revenues/Recoveries (267500.00) (148,710.03) 55.59 Net Planning Services 4,132.150.00 3,238,33796 78.37 TOTAL OPERATING: Expenditures 54.774,664.00 41172,41217 75.17 Revenues/Recoveries 115,974.442.00) (13.485,46356) 84.4 .2 NET OPERATING EXPENDITURES 38.80022200 27 .686,948.61 71.36 1505 Attachment "8" CORPORATION OF THE MUNICIPALITY OF CLARINGTON Continuity of Taxes Receivable or the Third Quarter of the Year 2009 June 30. 2009 SEPTEMBER SEPTEMBER BEGINNING BALANCE INTEREST TAXES PAYMENTS! 2009 2008 RECEIVABLE ADDED BILLED BALANCE ADJUST"" I I I I I I I I I CURRENT YEAR TAXES 7,454.348 37,619,975 45,074,324 (30.718,773) 14,355,551 11,478,828 PENALTY AND iNTEREST 108,373 248,369 356,742 (115,616 241,125 199,329 FIRST PRIOR YEAR TAXES 3,467,630 3,467.630 (621,567) 2.846,062 2.385,179 PENAL TY AND INTEREST 333,046 122,336 455,382 (103,606' 351,776 273,177 SECOND PRIOR YEAR TAXES 1,303,868 1,303,868 (109,356) 1,194.512 869.857 PENAL TY AND INTEREST 212,441 45,831 258,273 (52,225' 206.047 171,826 . HIRD & PRIOR YEARS TAXES 952,639 952,639 (164,851) 787.788 785,108 PENALTY AND INTEREST 465,456 33,188 498,644 (119,424' 379.220 382,777 OTAL 14,297,801 449.724 37,619,975 52,367,500 (32,005,419' 20,362,081 16,546,081 ... includes refunds, write-oils, 357's, etc NOTE 1: 2009 Interim Instalment months: February and Aprii 2009 Final Instalment months: June and September 1506 ATTACHMENT "C" CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING AS AT SEPTEMBER 30, 2009 \ I FINANCIAL INVESTMENT INTEREST MATURITY MATURITY INSTITUTION COST RATE VALUE DATE GENERAL FUND TOT AL GENERAL FUND 0.00 CAP IT AL FUND TOT AL CAPITAL FUND 0.00 RESERVE FUND Bond-Canada RBC 739,938.86 3.55% 869,800.00 1-0ct-2009 BfA-BMO RBC 1,787,409.00 2.70% 1,835,669.04 2-Dec-2009 BfA-HSBC HSBC 3,205,433.60 0.33% 3,208,000.00 7 -Dec-2009 GIC-BNS RBC 461,911.53 0.70% 465,144.91 28-May-2010 Bond-Ontario RBC 733,772.63 3.85% 900,445.00 2-Jun-2010 GIC-Royal Bank RBC 945,000.00 2.00% 963,900.00 1 0-Sep-201 0 GIC-Royal Bank RBC 618,000.00 2.00% 630,360.00 25-Sep-2010 Bond-Canada RBC 5,094,062.47 4.10% 6,058,590.00 1-0ct-2010 GIC-National Bank RBC , 1,500,000.00 4.10% 1,833,770.00 6-Dec-2010 GIC-National Bank RBC 1,681,851.79 4.35% 2,080,894.41 6-Mar-2011 GIC-BMO RBC 2,221,742.00 4.30% 2,742,301.29 18-Sep-2011 Bond-Quebec RBC 776,152.23 4.35% 986,467.00 1-Dec-2011 Bond-Ontario RBC 999,999.54 4.20% 1,244,090.00 2-Dec-2011 GIC-Royal Bank RBC 2,000,000.00 4.05% 2,439,161.00 16-Mar-2012 GIC-BNS RBC 4,349,427.00 2.60% 4,697,579.00 13-Jul-2012 BfA-TO RBC 1,471,061.00 4.80% 1,859,675.00 30-0ct-2012 Bond-Ontario RBC 699,779.86 2.50% 759,557.00 2-Dec-2012 BfA-Royal Bank RBC 1,503,357.00 4.80% 1,900,502.92 8-Jan-2013 GIC-BNS RBC 1,546,695.00 4.50% 1,927,463.38 12-Feb-2013 GIC-BNS RBC 599,161.00 4.35% 741.320.00 4-Mar-2013 GIC TO 1,009,028.00 4.45% 1,254,427.00 25-Mar-2013 GIC TO 257,495.00 4.51% 321,039.00 13-May-2013 GIC-BNS RBC 2,060,630.00 3.10% 2,328,277 .00 30-Jul-2013 GIC-Royal Bank RBC 946,770.00 4.40% 1.174,213.00 30-Sep-2013 Bond-Ontario RBC 574,200.00 4.30% 598,890.60 14-0ct-2013 GIC-BNS RBC 1,338,742.00 4.15% 1,640,564.30 16-Dec-2013 Bond-Ontario RBC 999,807.77 3.35% 1,191,382.00 2-Dec-2014 TOTAL RESERVE FUND 40,121,427.28 \TOTALINVESTMENTS 40,121,427.28 I , Investment interest paid on a monthlyfsemi-annualfannual basis 1507 ClfJlmgton REPORT FINANCE DEPARTMENT Meeti ng: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY NOVEMBER 16th, 2009 Resolution #: Report #: FND-031-09 File#: By-law #: Subject: REPORT ON REVENUE SENSITIVE TO ECONOMIC CONDITIONS - SEPTEMBER 2009 Recommendations: 'It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-031-09 be received for information. .',\ - Reviewed by::~j f7(-t_c0i~ {~~ Franklin Wu, Chief Administrative Officer. NT/LG/hjl 1508 REPORT NO.: FND-031-09 PAGE 2 1.0 BACKGROUND: 1.1 At the meeting held on January 12, 2009, Council requested staff to provide by department on a monthly reporting basis a report to Council on the variable growth related revenue and the variable economic related revenues which could have an adverse effect on achieving the 2009 municipal capital and current budget. 2.0 CURRENT: 2.1 This report is for the month of September 2009 including the year-to-date amounts along with prior year's amounts for comparison. This report incorporates the amendments made to the 2009 budget through Report CAO-004-09 approved August 31, 2009. 2.2 This report will look at the Building Division's revenues of the Engineering Services department such as municipal development charges and building permit fees revenue paid, the total of Planning Services Department's revenues such as site plans, rezoning, condominium application fees and subdivision applications fees revenues. 2.3 The Community Services Department revenues are not included in this month's report as current economic conditions do not appear to be affecting its revenues at this time. 2.4 The revenue amounts reported monthly in this report are reflected in the municipality's general ledger when paid to the municipality, ie. on a cash basis. There will be some differences between this report and the monthly Report on Building Permit Activity from Engineering Department due to this timing difference. 3.0 ENGINEERING SERVICES - BUILDING DIVISION REVENUE STATUS MUNICIPAL DEVELOPMENT CHARGES MONTH OF SEPTEMBER 2009 2008 MUNICIPAL NUMBER MUNICIPAL NUMBER % CHANGE OF UNIT TYPE DEV. CHARGES PAID OF UNITS DEV. CHARGES PAID OF UNITS DEV.CHGS 2009-2008 Single/Semi- Detached -New construction $ 363,025.00 25 $ 1,057,295.00 102 -Additions $ - 0 $ 64,221.67 2 Townhouse $ 50,680.00 4 $ - 0 Apartment $ - 0 $ - 0 Commercial $ 768,483.00 1 $ - 0 Agricultural $ - 0 $ - 0 Government $ - 0 $ - 0 Institutional $ - 0 $ - 0 Industrial $ - 0 $ 8,890.39 1 TOTAL $ 1,182,188.00 30 $ 1,130,407.06 105 4.6% 1509 REPORT NO.: FND-031-09 PAGE 3 3.1 In the 2008 Development Charges Amendment Study, it is forecasted that the municipality would be collecting approximately 82 residential units on a monthly basis for 2009 and approximately 79 residential units on a monthly basis for 2008. For the month of September 2009, there were only 30 units of the forecasted residential units of 82 being issued which equates to 36.6%. For the month of September 2008, there were 105 units of the forecasted residential units of 79 being issued which equates to 132.9%. Comparing the number of units issued in 2009 to 2008, shows that September 2009 has collected 28.6% of the units issued in September 2008. It is important to note that September 2008 was the transition month to a higher Development Charges fee so there were an influx of applications prior to the deadline. MUNICIPAL DEVELOPMENT CHARGES JANUARY TO SEPTEMBER - YEAR TO DATE 2009 2008 MUNICIPAL NUMBER MUNICIPAL NUMBER % CHANGE OF UNIT TYPE DEV. CHARGES PAID OF UNITS DEV. CHARGES PAID OF UNITS DEV.CHGS 2009-2008 Single/Semi- Detached -New construction $ 2,278,288.00 165 $ 4,775,666.00 508 -Additions $ - 0 $ 322,440.67 31 Townhouse $ 50,680.00 4 $ 209,640.00 37 Apartment $ (6,307.00) -1 $ - 0 Commercial $ 784,727.65 8 $ 174,323.08 12 Agricultural $ - 0 $ 16,040.67 0 Government $ - 0 $ - 0 Institutional $ - 0 $ - 0 Industrial $ 7,079.01 1 $ 8,890.39 1 TOTAL $ 3,114,467.66 177 $ 5,507,000.81 589 -43.4% NOTE:Apartment unit in April 2009 is a negative value as permit was changed from 2 apartments to 1. 3.2 Comparing the number of units issued in 2009 to 2008, shows that 2009 YTD has collected 30.1 % of the units issued in 2008 YTD. For the 2009 YTD, there are 177 units of the forecasted residential units of 738 being issued which equates to 24%. Per the 2008 DC Amendment Study, 983 residential units are forecasted for 2009. For the 2008 YTD, there were only 589 units of the forecasted residential units of 711 being issued which equates to 82.8%. Per the 2008 DC Amendment Study, 951 residential units are forecasted for 2008. 4.0 BUILDING PERMIT FEES REVENUE STATUS 4.1 The line graph below on building permit fees illustrates on a monthly basis the permit fees collected for the years 2007, 2008 and year-to-date with the 2009 revised budget per month. The line from October 2009 to December 2009 is flat lined as the revenues have not been received. This line graph accents the fluctuations on a monthly and yearly basis for the building permit fees collected in any given year. As you will note on the chart, the March 2007 and the July 2008 building permit fees collected were over $400,000. 1510 REPORT NO.: FND-031-09 PAGE 4 4.2 For the month of September 2009, $60,750 was paid for building permit fees which represents 121.5% of the 2009 monthly budget (monthly revised budget is $50,000). For comparison purposes, for September 2008, $47,538 was paid for building permit fees which represented 38% of the 2008 monthly budget (monthly budget was $125,000). r----- -- --- ------------ - --...- - ---..----- -- -------- _._- BUILDING PERMIT FEES PER MONTH $500,000 $400,000 $300,000 $200,000 $100,000 $0 ....---.-.-- -'-'--'.'. - -- ------. .--,_.,-~._---_.._._--- -- ------ - - -- _. --.-'-'-- ---.------ ~~ i\ ~~ ~~ ,,7> x.~ 0' ~~ ~~ "?'~ ~7>4.. ~'l- ,,~ ~4.. ') c} rt- ~ P "?'~ ~rV' ,-;'l-~ i --- -------- i i - I I I I I I rt- rt- rt- (f ~ ~ 0<7 ,.').'l- ",'l- ~o <::)'l; -- -------.---. -..--...----..-..-. -2007 Actual -2008 Actual 2009 Actual _2009 Budget 1_ 4.3 The following line graph illustrates the building permittees on an accumulated monthly basis for the years 2007, 2008 and year-to-date with the 2009 YTD revised budget. The line from October 2009 to December 2009 is flat lined as the revenues have not been received. This line graph also illustrates that 2007 year had the highest permit fees revenue, The total building permit fees revenues were as follows for the years: 2007- $1,685,290; 2008 - $1,348,198; and as at September 2009 - $579,208. For comparison purposes, the 2007 permit fees of $1,685,290 was 112% of the 2007 annual budget of $1,500,000; the 2008 permit fees of $1,348,198 was 90% of the 2008 annual budget of $1,500,000 and as of September 30,2009 permit fees of $579,208 is 97% of 2009 revised annual budget of $600,000. BUILDING PERMIT FEES CUMULATIVE YTD $2,000,000 $1,500,000 $1,000,000 $500,000 I' $0 ~ ~ xc- ~~ 7> ~ ,(, .....~ ~~ ,~_,,-7> , ,,7> x.~ ~. 7>4.. ~'l- ~ \~ ~4.. ~ c} rt- rt- rt- rt- ') ~QO ~ ",(f ~ ~ '?' ~'l- 0(, s,'l; ",'l- ,-;'l-~ ~o <::)'l; -2007 YTD Actual -2008 YTO Actual 2009 YTO Actual -2009 YTO Budget - ----- --.-.-------- ---.----...----- -------.- -.".---- 1 51 1 REPORT NO.: FND-031-09 PAGE 5 5.0 PLANNING SERVICES REVENUE STATUS 5.1 Plann'ing Services individual revenue sources have been consolidated. Planning Services revenues include Official Plan amendment fees, rezoning fees, site plan fees, subdivision application fees and subdivision/consent application fees. Planning fees do not reflect full cost recovery rates in contrast to those done under Building Fee Legislation. They have been consolidated since the sum total of fees is the key revenue number and individual types of application are difficult to predict. 5.2 The graph below illustrates for the monthly revenue and revised budget for September that 2009 revenue is slightly above 2008 year's revenue. PLANNING - MONTHLY REVENUE & BUDGET $45.000 $40.000 $35.000 $30.000 $0 I . 2009 Actll,)15(,p\'~nlbC'r .2009 r\'lonthly Bud~~L't $25,000 $20,000 $5,000 I I .2008 Actu,,1 ScptL'mbvr $15,000 S 10.000 .2008 Monthly Buclgd SI.'pl<"1l1b(', Buclg(.t S,,'pt t'1ll bl.'r Buclg<>t 200') Actu,,1 2009 rv1ol~thly 2003 ALlu.:!! 2008 Monthly 5.3 Planning Services 2009 revised budget for the overall revenues is $186,000 and for 2008 budget the overall revenues were $500,000. This equates to a reduction of $314,000 or 63% decrease from 2008 to 2009 budget. The Planning Services revenue actuals for September 2009 are $16,078 and for September 2008 were $12,153. The September revenues as a percentage of each year's monthly budget values: 2009 revised is 103.7% and 2008 was 29.2%. 1512 REPORT NO.: FND-031-09 PAGE 6 :------ ------...----...--.-----.-- ..---....-----l I PLANNING-ACCUMULATED REVENUE & BUDGET I \ :::::::: [~ -~~~- _ __ _ _~ ~~-~~~-~-__ --_ u_ -- m --- . I I I $250,000 f---- - .--- .--- -.----- I I I $200,000 1- -------------------- -. I I : $150,000 1---- - .----- i I . I $::::::: [.~~_:_~_~ \ $0 I ! I II September I Budget 2009 YTD 2009 YTD i L _.. _. __... __ ._ .... ___ ._. ____... .._ .... _ _h.. .... T'- September i Budget 2008 YTD I 2008 YTD I . 2009 YTD September . 2009 YTD Budget . 2008 YTD September . 2008 YTD Budget I I I I I I I I I i I .~.~___._J 5.4 The Planning Services accumulated revenues year-to-date as of September 2009 is $126,187 and as of September 2008 were $178,174. The accumulated revenues as a percentage of each year's annual budget values: 2009 revised - 90.5% and 2008 - 47.5%. This reflects the overall economic activity and the surplus of subdivision applications in the draft approved or processing stages. While fees were paid several years ago, plan review and implementation activities are ongoing. 6.0 SUMMARY AND CONCLUSIONS: 6.1 In comparing current year's month and previous year's month values several aspects need to be considered such as the time of year/season, economic conditions, weather conditions, investors long term plans, pending legislation and appeals. It is important to keep in mind that Planning fees are applied to the overall general fund rather than departmental. The development plan review and implementation process involves staff from many departments who play various roles in the process to generate the revenues identified. 6.2 This report is submitted for information purposes. The revenue shortfall forecasted to the end of 2009 has been addressed in the Council report CAO-004-09 on August 31,2009. The budget values in this report have been adjusted based on revised forecasts as approved by Council report CAO-004-09. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 1513 Cl!J!ington REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 16, 2009 Report #: FND-032-09 File #: By-law #: Subject: SERVICE FEE AMENDMENTS RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-032-09 be received; 2. THAT the implementation of the new service fees and the increase in fees addressed in Report FND-032-09 be approved; and 3. THAT the by-laws attached to Report FND-032-09 as Schedule B be approved. Submitted by: j _/-7 ,.. ~/ ;!2//CQ l:di~f. (7/ I. f I Nancy TaylQr, B':B':A., C.A. 1.- ....... Directorof Firance/Treasurer Reviewed by: ' ranklin Wu f Chief Administrative Officer PLB* CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1514 REPORT NO.: FND-032-09 Page 2 of 4 1.0 BACKGROUND AND COMMENT During consideration of Report CAO-004-09 at the Special Council meeting held on August 31,2009, Council was advised that an implementation of new service fees and an increase in existing service fees would be recommended as possible saving ideas for the 2010 budget. The following addresses some of the ideas put forward. 2.0 NEW FEES 2.1 Mortgage Administration Fee Charge to Mortgage Companies This new Mortgage Administration Fee is intended to help offset municipal staff time and expense in providing account maintenance of the mortgage company's interest and separate billing of tax installments. Staff have done a survey of the other Municipalities in the area that currently charge this Administration Fee to Mortgage Companies and the results are below: Town of Ajax City of Pickering City of Oshawa $10.00 per taxpayer $10.00 per taxpayer $7.00 per taxpayer Staff recommends a Mortgage Administration Fee to Mortgage Companies of $10.00 per taxpayer. 2.2 New AccounUChange of Ownership Fee This is a new fee charge that would be added to the taxpayer's property tax account at the time of the new account set up or change of ownership. This new fee charge is intended to help offset municipal staff time and expense. A survey was done of surrounding area municipalities and the results are listed below: T own of City of City of T own of Ajax Oshawa PickerinQ Wh itby New Tax Account Set-Up Fee $50.00 $50.00 $50.00 $25.00 Change of Ownership Fee $25.00 $10.00 $25.00 $25.00 Staff recommends a New Account/Change of Ownership Fee of $25.00 per taxpayer. 2.3 Property Standards Application Fee Once an order is issued by a Property Standards Officer, the recipient has the right to file an appeal with the local Property Standards Appeal Committee. This committee is comprised of citizens of the community who are empowered under the Building Code 1515 REPORT NO.: FND-032-09 Page 3 of 4 Act to rule on appeals against orders. The committee consists of five members, and a secretary. At present there is no fee to file an appeal. Past practice has shown that the Appeal is sometimes used as a method of delaying the requirement for compliance with an Order, as filing an Appeal stalls the enforcement date for the Order. The Appellant then can gain an extra month or two to comply without any risk to themselves. Staff are proposing the imposition of a fee to file an Appeal. A survey of 22 Municipalities in Southern Ontario found a range of fees of up to $368 per Appeal. The imposition of a fee places a value on the process and an incentive on the Appellant to appear at the Appeal. It will also help defray the cost of the Committee. An Appeal Hearing can consist of five Committee members, the Secretary, the Investigating Officer and the Manager. Each member of the Committee who attends is paid $55.81 for their attendance and inspection of the subject property, therefore, if all five Committee members attend, the cost to the Municipality is $279.05, exclusive of staff costs. It is recommended that upon filing an Appeal an individual will pay a fee of $100. Should the Appellant not appear at the Appeal, the entire fee would be forfeited to the Municipality. If the Appellant does appear, one half of the fee would be refunded to the Appellant so that, in the end, the cost is only $50. 3.0 INCREASE IN FEES 3.1 Marriage Licenses The Municipality has been charging a fee of $100.00 for Marriage Licenses since February 1, 2002. The Municipality sells approximately 330 marriage licenses per year. A survey of the area municipalities within Durham Region has found the following: Municipalit Marria e License Fee $100.00 $ 75.00 $125.00 $100.00 $125.00 $115.00 $100.00 It is recommended by staff that the fee for marriage licenses be increased to $125.00. 1516 REPORT NO.: FND-032-09 Page 4 of 4 3.2 Commissioner for Taking Affidavits By virtue of their offices, the Municipal Clerk and the Treasurer are Commissioners for Taking Affidavits in accordance with Provincial legislation. In order to better assist our residents, we have also had the Administrative Assistant to the Municipal Clerk appointed under the legislation. We are currently signing approximately 400 affidavits per year. Since 1996, we have been charging $15.00 + GST for swearing an affidavit. In contacting the other area municipalities, the following was found: Municipalit Commission in Fee Town of Aax Township of Brock Cit of Oshawa Cit of Pickerin Township of Scu 0 Township of Uxbrid e Town of Wh itb $15.00 $10.00 for non-residents, no char e for residents $20.00 $10.00 $20.00 $15.00 No char e for residents of Whitb Also, it has been determined that local solicitors charge between $10 and $25, depending on the document. It is recommended that the fee for commissioning documents be increased from $15.00 to $20.00 + GST. 3.3 Parking Fees The Clarington Traffic By-law's fines have remained static since December 1998. After comparing the amounts charged for various offences with those charged by other municipalities in the Region of Durham, staff are preparing to submit a new fine structure to the Regional Senior Justice for approval. It is recommended that fines will be increasing by approximately ~ with certain fines being raised higher to bring them into line with the rest of the Region. One significant change is the removal of the $200 early fine for parking in a Disabled space. The fine amount for this offence is strictly established by the Municipal Act at $300. The Act does not speak to an early payment option and Clarington is one of the few Municipalities to offer a reduced amount. A chart highlighting all the proposed changes to the Parking fines is attached to this Report as Schedule A. 4.0 CONCLUSION As staff reported on August 31, 2009, new service fees and increases to existing service fees would be considered to assist with the 2010 budget. It is recommended that the fees addressed in this report be implemented effective January 1, 2010. 1517 MUNICIPALITY OF CLARINGTON ITEM COLUMN 1 CURRENT FINES PROPOSED FINES EARL Y AMOUNT SETAMOUNT 1 parked in Disabled space $200 / 300 $ - $ 300.00 2 parked at expired meter $10/15 $ 20.00 $ 30.00 3 parked on boulevard $20 I 30 $ 30.00 $ 45.00 4 parked 10nQer than 3 hours $15 / 23 $ 30.00 $ 45.00 5 parked within 3 metres of fire hydrant $20 I 30 $ 45.00 $ 60.00 6 parked in fire route $30 / 45 $ 45.00 $ 60.00 7 parked on private property without consent $20 / 30 $ 30.00 $ 45.00 8 parked on municipal property without consent $15 /23 $ 30.00 $ 45.00 9 parked on street between 3 am. and 5 am. $20 / 30 $ 30.00 $ 45.00 10 parked within 1 metre of a driveway $20 / 30 $ 30.00 $ 45.00 11 stopped where prohibited $20 / 30 $ 30.00 $ 45.00 12 interfere with snow clearinQ $20 I 30 $ 45.00 $ 60.00 13 park overweight commercial vehicle where prohibited $15/23 $ 45.00 $ 60.00 14 stopped over sidewalk/footpath $15 / 23 $ 30.00 $ 45.00 15 stopped within 10 metres of crosswalk $15 / 23 $ 30.00 $ 45.00 16 parked within 10 metres of intersection $15 I 23 $ 30.00 $ 45.00 17 parked within 4 metres of railway tracks $15/23 $ 30.00 $ 45.00 18 parked/stopped in 10adinQ zone $15/23 $ 30.00 $ 45.00 19 parked on street vehicles washing/ repairs/ greasing $15 / 23 $ 45.00 $ 60.00 (f) ('") ~ CD 0- C CD )> 0- ::::0 CD -0 o :4 ." Z o I o W '" I o CD U1 (X) Schedule B to Report FND-032-09 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2009- being a By-law to amend By-law 96-32, as amended, to require the payment of fees for information and services provided by the Municipality of Clarington and for prescribing the amount of such fees WHEREAS at its meeting held on November 23,2009, the Council of the Municipality of Clarington adopted the recommendations contained within Report FND-032-09: NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALlTY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT By-law 96-32 be amended as follows: a) By de~eting Schedule "A" and replacing it with the attached Schedule "A" b) By adding a new Schedule "F" as attached; and 2. THAT this by-law shall come into effect January 1 , 2010. By-Law read a first, second and third time and finally passed this 23rd day of November 2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1519 SCHEDULE "A" TO BY-LAW 96-32, AS AMENDED SERVICE/DOCUMENT Photocopies (Minimum Charge) Staff Reports Long Distrance Fax Service Commissioner for Taking Affidavits GENERAL FEES FEE $0.65/page $3.00 No charge prior to Council meeting After meeting, no charge under 10 pages; 11-20 pages $5.00; over 20 pages $10.00 Flat rate $10.00 up to 5 pages and $1.00 per page thereafter $20.00 + Any applicable taxes/signature 1520 SCHEDULE "F" TO BY-LAW 96-32, AS AMENDED FEES PRESCRIBED BY THE DIRECTOR OF FINANCE/TREASURER SERVICE/DOCUMENT Mortgage Administration Fee Charge to Mortgage Companies New AccounUChange of Ownership Fee FEE $10.00/taxpayer $25.00/taxpayer 1521 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2009- being a By-law to establish a fee for Marriage Licenses for the Municipality of Clarington and to repeal By-law 2002-008 WHEREAS at its meeting held on November 23,2009, the Council of the Municipality of Clarington adopted the recommendations contained within Report FND-032-09: NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALlTY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT a fee of $125.00 be charged for the issuance of Marriage Licenses in the Municipality of Clarington; 2. THAT By-law 2002-008 be repealed; and 3. THAT this by-law come into force and take effect January 1, 2010. By-Law read a first, second and third time and finally passed this 23rd day of November 2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1522 CllJl-!lJgtnn REPORT CHIEF ADMINISTRATIVE OFFICER Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, November 16, 2009 Report #: CAO-010-09 File: By-law #: Subject: CODE OF CONDUCT FOR COUNCIL MEMBERS Recommendation It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CAO-O 10-09 be received; 2. THAT the attached By-law with respect of Council Member Code of Conduct be approved. \) -~ I)(J _ 0";' - <:::-1.. ~_'_Z_ .-'--.; . , S b 'tt db' t H -- - JlL u ml e y: ~ Franklin WU M.A.O.M Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5717 1601 REPORT NO.: CAO-010-09 PAGE 2 Report 1. At its meeting held on October 26,2009, Council considered CAO Report 007-09 and resolved to direct the CAO to draft a standalone Code of Conduct for Council Members. 2. Attached herein is the By-law providing for such a Code. The provisions of the Code are verbatim extractions from the "Employee Code" where reference was made to Members of Council. 1602 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2009- Being a by-law to Establish a Code of Conduct for Members of Council WHEREAS section 223.2 of The Municipal Act, 2001, as amended, authorizes the municipality to establish a Code of Conduct for members of the council; and WHEREAS the Council of the Municipality of Clarington has determined the need to establish a standalone Code of Conduct for members of council: NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT Schedule A attached hereto is adopted as the Municipality of Clarington's Code of Conduct for members of council; and 2. THAT Schedule A attached hereto forms part of this by-law. By-law read a first, second and third time this _ day of 2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1603 Schedule A to By-law 2009-_ Code of Conduct - Members of Council 1. Purpose The Code of Conduct for members of council serves as a guide to members of council in the individual conduct of their official duties. The Code represents general standards. It does not replace council member's roles, responsibilities, actions and behaviours required by various statutes. 2. Conduct Members of council shall not: a) breach the public trust or misappropriate public funds and/or resources. b) use Municipal property, equipment, supplies or services of consequence for activities not associated with the discharge of official duties. c) benefit from the use of information relating to the affairs of the Municipality. d) benefit from the use of information acquired during the course of official duties which is not generally available to the public. e) sell goods or services to the Municipality or have a direct or indirect interest in a company or own a company which sells goods or services to the Municipality. f) conduct their work activities in a manner which may cause personal injury to themselves or others or damage to equipment or property of the Municipality. g) bid on the sale of goods except those disposed by public auction. h) use Municipal buying power for personal gain or benefit. 3. Enforcement The onus of compliance of the Code is on the individual member of council. In addition, the provisions of various statutes pertaining to the roles, responsibilities, actions and behaviours governing members of council apply to instances of improper conduct. 1604 HANDOUlS/CIRCULA liONS GPA ~ ~~ Clean Water - Healthy Land Financial Assistance Program Clean Water - Healthy Land Financial Assistance Program within the Municipality of Clarington and the Regional Municipality of Durham Pam Lancaster, Clean Water - Healthy land Program Coordinator Ganaraska Region Conservation Authority Monday, November 16, 2009 Municipality of Clarington, GP&A Meeting ~ ~G.a~J;~~;~: Clean Water - Healthy Land Financial Assistance Program History... October 19, 2006 the Ganaraska Region Conservation Authority Board approved the Clean Water - Healthy Land Financial Assistance Program guidelines. January 1, 2007 the Clean Water - Healthy Land Financial Assistance Program was initiated within the Municipality of Clarington and within the Ganaraska Region Conservation Authority. Funded by the Regional Municipality of Durham. .-!. ,< Clean Water - Healthy Land ~~~:~~~ Financial Assistance Program The goal of the CWHLFAP is "through stewardship, improve overall watershed health" . Identification through watershed and fisheries plans . Engage and assist watershed residents in stewardship and conservation. . Enhance public awareness of watershed health . Provide technical services . Provide financial assistances . Address recommendations from monitoring and evaluation programs ~ 'Ganaraska ':::::!~ _ -' CONSfRVATION Clean Water - Healthy Land Financial Assistance Program Financial Assistance Program . Provide funding assistance to the residents of the Municipality of Clarington, within the GRCA . region. . Funding available for landowners, residents, community groups, schools etc. .. . Review process to give out funding. ~ ~~a~~~~~: Clean Water - Healthy Land Financial Assistance Program Funding Amounts and Caps Project Category Cost-Share Grant Cap Pro rtion Best Management Practices Up to 50% $3,000 Habitat Rehabilitation, . Up to 50% $2,500 Enhancement or Protection (REP) Land Conversion Up to 50% $2,500 Well Management Up to 50% $1,000 Erosion Control Up to 50% $2,500 Clean Water Diversion Up to 50% $1,500 Reforestation Up to 50% $2,500 Other Up to 50% $2,500 Clean Water - Healthy Land Financial Assistance Program A review committee is in place to evaluate the projects and approve funding. Faye Langmaid, Municipality of Clarington, Manager of Special Projects Gordon Robinson, Municipality of Clarington Councilor, Ward 4; Ganaraska Region Conservation Authority Board Member Linda Laliberte, Ganaraska Region Conservation Authority CAO/Secretary- Treasurer Mark Peacock, P.Eng., Ganaraska Region Conservation Authority Director of Watershed Services ~ ~~ay~~~~~ Clean Water - Healthy Land Financial Assistance Program Accomplishments to date ~ ~~a~~:;~.: Clean Water - Healthy Land Financial Assistance Program 2007 Projects MonetaI,' \'alue of stewardship projects . Fundjng Breakdown: Clean Water-Healthy Land Financial Assi'tance Program: $16,367.67 landowner Ccntribution $61,709.00 Additional Fund'''g Provided: Trees Ontario Foundation: $4,900.00 Uak Ridges Moraine ~oundation: ) I ,1Y1.~U Environmental Farm Plan Funding: $11,887.18 Moneta.'Y Value of Projects: Total: $96.65635 11 Projects Funded ~ ~~a~~~:.:~: Clean Water - Healthy Land Financial Assistance Program 2008 Projects Monetary vallie of stewardship projects Funding Breakdown Clean Water-Healthy land Financial Assis- tance Program paid out $13.603.40 Clc:m Water.Healthy und Fin:ancial Assis- tance Program approved but not com- pleted, $9.067.50 undowner contribution for completed projects: $18,242.02 AdditifJnal Funding Provided: Oak Ridges MorJine Foundation: $48.50 Environmental Farm Plan Funding: $1,260.00 Total Monetary Value of Projects: $40,131.42 16 Projects Funded , PO, .." -~ '.. ~", d _--.~_ ~..... ".,>_' -.','" ~~.OtjI..~.~.(~J ~ ~~~~:~~: Clean Water - Healthy Land Financial Assistance Program 2009 Projects . Well Management - Funded 6 well upgrade projects - Funded 3 well decommission project ~ ~Ganaraska - r _"""CONSfRVATKlN Clean Water - Healthy Land Financial Assistance Program . Reforestation - Funded 4 tree plant project - Planted 12,600 trees ~ ~Ga~lc~::~: Clean Water - Healthy Land Financial Assistance Program . Habitat Rehabilitation - Funding planting of shrubs and trees around a pond ~ ~~a~~:~~~ Clean Water - Healthy Land Financial Assistance Program . Best Management Practice - Funded the purchase of . a GPS Unit . No-till Drill . Chaff spreader - Funded a stream fencing project on Wilmot Creek ~ ~Ga~~~~~~ Clean Water - Healthy Land Financial Assistance Program Budget . To date -$18,819.34 has been spent - $6,000.00 has been allocated for projects to be complete . $17,778.58 left to spend from the 2009 budget . Total monetary value of projects to date $68,580.59 ,f Clean Water - Healthy Land ~~ay;~:~~ Financial Assistance Program Landowner Contacts . Attending the Durham Agriculture Stewardship Seminar in November . Word of mouth . . increasing . Numerous Brochures and Posters sent out . Attended the Durham Central Fair and Family Safety Day Clean Water - Healthy Land Financial Assistance Program - -Allows landowners to engage in active stewardship without heavy financial burden. -Provides technical assistance to allow a project to run smoothly. -Engages residents in the environment and watershed planning and management. ~ . , ~. - .' .t - . -,,: .. (' ,~~~. .~. , ':~i;..P~.~l:._:. ~ ,..".."e\ ~.~t~ . V ~:~-. & .' -~ _, ;Of' ...~ hllio.\ ',. f"' " ". /::..'-,}'ij'" .-.."f" ..'.' . .' ..'"t\,}-;-\~.~ ~~"<oj ....t y:..::"""'.... w .~ '"'' , .... ~ ,~;'11{'- ..- , ~\ _.,...._. '.. 1 _." . fir, , ." ';L; :. \. 0'-"1"'''''', Ii ", . ...,t\......~,l~.' .......;.~' , . , ",~.., ,'......... '-':'" _..- ~..,<:;';,... ., ._... . 1,.~ '.1'- ~ ~~ Clean Water - Healthy Land Financial Assistance Program For more information on the Clean Water-Healthy Land Financial Assistance Program Please Contact ~ ~~a~~::~~ Pam Lancaster, Stewardship Technician Ganaraska Region Conservation Authority 2216 County Road 28, P.O. Box 328 Port Hope, ON L 1A 3W4 905-885-8173 x 247 plancaster@grca.on.ca www.grca.on.ca Durham Region Long Term Transit Strale-gy Durham Region Long Term Transit Strategy ~An adaptive, safe, reliable, frequent, accessible and desirable transit system that shapes and connects Durham Region and beyond in an eoonomicalfy and environmentally sustainable manner. n Presentation to Municipality of Clarington General Purpose and Administration Committee November 16, 2009 1 November 16,2009 Dumam Region Long Term Transrt Strategy Agenda 1. Summary 2. L TT8 and the EA Process 3. DRAFT Regional Rapid Transit Network 4. Highway 2 Rapid Transit Functional Planning 5. Public Consultation 6. Next Steps 2 November 16,2009 Summary . Purpose of Project: . Identify Regional Rapid Transit Network . Provide sufficient justification to support future funding applications Status: . Draft Regional Rapid Transit Network complete . Draft Hwy 2 Conceptual Design Complete . Hwy 2 Pinch Point Options Identified . Preliminary Technology Recommendations Cost Benefit and Economic Analysis underway Key Issues: . Project Team is working cooperatively with regional and local municipal staff to ensure that key issues are identified early in the process (no surprises in Phase 3) . . November 16. 2009 DtJrham Region Loog TennTrandSIrB\egy - .- .- .- .- 0_ -'"~ ~ 1::""..,.- "=- .., . ". 'T -=- ~ , ,,' .. A ". , . . .- - .- - .- \- )(l H , '''i 3 Schedule . L TTS to be completed by March 2010 in accordance with the signed Contribution Agreement. . Draft Report . Submitted to the Region December 18,2009 . Distributed to municipalities for review and comment. . Final Report . Complete by February 15, 2010 November 16. 2009 Durham R<l\Jlon Long Term Tra.....~ Strategy .- - .- .- .. ,- 0- .- - .- - .- r (~l I /~ . H "",Ai 4 jurllamRegiooLoogTermTrafl8~Slrategy . June 29, 2009: . Technical Advisory Group Meeting (TAG) . March 23 - April 2, 2009: . Individual meetings with Lakeshore Municipalities: . July 10 - July 22, 2009: . Individual meetings with Lakeshore Municipalities . August 13, 2009: . Project Team Meeting (Lakeshore Municipalities attended) . Post Aug 13: . Comments received from Ajax, Oshawa and Pickering . November 2, 2009: . TAG Meeting . General Public . Community Advisory Committee meetings (CAC) . Stakeholder Advisory Committee meetings (SAC) . Open Houses 5 Novembcr 16. 2009 Durham Regkln Long Term Transit Strategy L TTS and the EA Process . Phase 1: Problem Statement . The quality, speed and reliability of existing transit services along the Region's key corridors are being negatively impacted by existing traffic congestion. Planned road network Improvements are not expected to mitigate these impacts and they are expected to worsen over the next 20 years as traffic demand increases. By 2031, forecasted travel demands along many of the Region's major travel corridors are exoocted to exceed the available capacity. . . . Opportunity . To improve Public Transit service In the Region to address Intra- and Inter-regional travel demands . To support Regional and Municipai planning policies, with Rapid Transit acting as a catalyst for future land use development Phase 2: Preferred solution as shown in the Draft Rapid Transit Network Phase 3: Alternative Methods of Implementing the Preferred Solution (Hwy 2) . We are beginning to look atlhese issues now, in order to: Ensure Feasibility Identify Key Issues Engage Residents and Other Stakeholders Raise Awareness Phases 1 & 2 and the preliminary stages of Phase 3 are being undertaken as part of lhe LTTSprojecl . . Phase 4: Environmental Study Report PhaseS:lmplementatlon Phase 3. 4 & 5 Will be undertaken as the projecl progresses to subsequent stages . 6 November 16,2009 Durh.am Region long Term TransilSlrol8gy Corridor Types . Rapid Transit: . BRT or LRT in exclusive or semj~exclusive right of ways . Enhanced Conventional: . Distinctive StationsNehicles/Passenger Amenities . Increased Average Speeds IiII Arterial Conventional: . Grid network . Feeder Conventional: . Neighborhood service SooJ,<<t-IIltl>:__><l._.pidwo.... Novllmber16,2009 - .-- .-- ,..-- .- ;-- 0-- 0--- n. ,.- .--- ~_...- --- _...~- ---- --- -._- -- --- --- '- - --- --- ---- -- ---- --- --, ..'- -. :::-.-. ".- .- M__ OurhamRegionLongTermTransrtStrntegy Proposed Rapid Transit Network 1".4."'::1 , Ii " , ,. '0 . .....~,. ,. .' .' .... ''''''''. '.. ..... ~o t . I .. . --- No<l'~~ , ~ fot...~_ ......,....... 00_...... " ~._ Grod.... n' . ..........'tI. 1. I ..'tk,,,ng,,:J I . t :..... ........... ......"..........?J.. .~'l:-....r.:!......~ 1'" ~....~..... I: Whii'by . GoM.....l : II . ! ~ it sha..~ .~ - Clafln~IC/n ,~ '. . . .... ...... ,.., "it r: Il ...... .' ." .............. , : 1 .. . .. I ., ,,,,,1 '.~...."..". . ", ^ . .~; ~ ";J'\, ~ -~ : ,...... Nt.'.""! \. - .-. ,..",1---..,,' .1 '" ",~ ----1>- -: ~J"'" 1 i'qmt '. ,. . . :-- . . . . .'"' - . November 16. 2009 8 Durham Ragioolong Term Trans;t Stralegy Consistency with Metrolinx 'THE' IBIG' IMOVE , I '" -s_. "J' .......~ - . '.....lAe'F _ I '" ." " .!IIO\/>I" ) r, ~. ~r -. "..,.;r. T~'1 ~ ) =- ,.~ .f' "'-- . ":- .. -'. cd j- ~'- It. -,";;;; . ,"- _ ' m.... ." /_ o '"':l-;-~~ J.!'f -.~'~ -; ..,,~,.-~.;;;[-~~~ y. - ...-a~,- ... i\:.~. ,,,_ ,.,.-. 'j. ----. 'L.:.:....:. ~ .oE"(~ _'_ ~ ~'.~'~' :;-~rl{'.= =. -, ,-- ~. A_,' ___ '\ ."\ ........... ..~. ..~ ,- . '.~ -- ...'''.-..- :A~:;,,'. .-, ~- ,~ .' :" T.. I 15-__""",.___"-,....", --- , \ -'lor -- ---.- -- -----,- ~--- -~...- ---- -- ;=- .- .. .. -~-_.-.=-....~.. ._;;.;-:.' -.:.o.-=~-='Co-"'l:l=>'.=.;.. __-.::.::.= ,~.-. .- -- -- - --- 9 November 16, 2009 OurhamRegionLongTermTrans~Slralegy Hwy 2 Rapid Transit . Why LRT in the long-term? . Future Ridership> Bus Capacity . Sparks Urban Growth . Supports Transit Oriented Development . Meets Vision Statement Objectives: . Short-term options for Hwy 2: . Bus Rapid Transit (HOV to dedicated lanes) . Mixed-Traffic Operations through pinch points . Transit Signal Priority . HOV I Queue-Jump Lanes 10 November 16,2009 Durham Region Long Tenn TransitSlrategy Functional Planning for Hwy 2 Rapid Transit . Goals of the Highway 2 Functional Planning work: . Assess the feasibility of accommodating Rapid Transit throughout the corridor . Identify pinch points . Identify right.of-way requirements and potential property impacts . Assess operational impacts and benefits (I.e. through microsimulation) . Based on consultation with local municipalities " November 16,2009 Durham Region lonll Term Tran5it Stralegy Cycling Facilities . Council Direction (October 21, 2008) - adopt Regional Cycling ~Ian recommendations Regional Cycling Plan . Highway 2 Corridor = Regional Cycling Spine . Urban Cross Section: Multi.use boulevard path on one side of the road . Rural Cross Section: Paved shoulder bikeway on . both sides of the road . . Wherever possible include a 3.0 m multi-use boulevard on north side of the road Bike lanes may be preferred in some sections where a multi-use trail is not feasible Consideration should be given to the use of altemative, parallel routes for cycling, where available, rather than forcing cyclists into mixed traffic on a high-volume arterial road . . November 16. 2009 12 Durham Region Lonll Term Transn StraIIIgy shawa/Clarington Mainline Options Mainline Options 0) ~ ) -~-~-,;.---_...._~--- 8RT/LRT DR "SHVed curbllon.s d> ---<5--------<5--- ( '1 o ~ ) Exdusl... .....,~ 8AT/LRT '~I. <> <> ---<5-r--~_~~~~ ( '1 NO'Iember16,2009 l u __ ?u<<:'l ) l_?____ .. - - - - :c,.--r---1':"-- :c,.-- -- ( I l ) ~~~ ~ ~~ ~:;r- <> (l'" "'l L,?u. <> ( '1 13 DurllamRegi01lLongTennTrans;tStrategy -,. , ,..... ... - . ~ -....... o'p .,.- -- .- - -r:--.., "'" ,'. - I I - ~ . , . I , I -. I I . ~ .... ~ - .," ="'l ~., - .- ..........- . ......_lSoo .' NovemlJer16,2009 t t ..- '~Jl \ ::1 ~ ... -' ~. 14 Durham Regoo long Term Transrt Slralegy Possible Cross-Section STNEETlI::Jr rSTIlEEfLIGHT lMOSCAPl: 50<\11".1 TH~U ~NIlU LEn _IH lAN( "l-ATFOI!... nmu HR~ "'I.l-Tl.\;St lANOSCM'E ,- l,oM' TuR" '^~ ,~ DATH LA~c "HO,:bSEO R.O.W ! (l (l ~ ii' t NOI 10 ScaI9 S&ptomb...20Q9 Possible Cross Section: Near Intersection Iilll . ST~r--lICHT lA'l~SC"-"E SI!)E\I'AI..~ 1 Not 10 Scale $eplembet2009 Durham Regiol1 lo'lg Teml Transtt Sltategy Possible Cross-Section ,~c ,~, ,~ ,~, -"1 ~ ~ lfHlA>ll PROPkll RC\IIl - -, ~~RU '"" TKRU Ml1.~HISE lA"<E p.o, ~H rSTREETUC.Hl l"-"'DSCAI'[ Possible Cross Section: Mid Block / } HR. Durham Region Long Term Transtt Strategy Local Council meetings Presentations requested by area municipalities: . Pickering Planning Committee: October 5 . Ajax General Government Committee: October 8 . Clarington Council: November 16 . Oshawa Development Services Committee: November 16 . Whitby Council: November 16 . Uxbridge Council: November 23 17 November 16,2009 ~manSfJ; . Durham Region Long Term Trans~ Strategy Future Public Consultation . CAC, SAC and Open House meetings to be held Winter 2010 18 November 16, 2009 DUI'ham Regiolllong Term Trans~ Strategy 19 November 16,2009 - Pdl1~"'hlp<in~'''~ Empowering Your Business Clarington Board of Trade - Economic Development Activity OI;tob~r08 J..nuary09 Varies-averageS Calls Handled November09 June09 Voarles i1vera~e 5 nt'. da" "'errla 20-25 per day Emai!shandled 20-25nerdav 20-25 ner do 1~15nerdav ;Meetingswithexisling 10 (more extensive time 78{industrialCorporateco/l' 'businesses 26 sDentl ~ra~ra';;'- 2" ~ -h . , eetmgsw't pro.spectlve businesses 24 13 5 3 Re"ionalleads 24 (CareNel) 9 8 4addWonal 4 New business " 14 6 6 Business xpansionjinquiriesand Dves 18 25 3 2 56 (includes Casbametal, New;obscreated Z57annroximl1fel 23annmximatelv HR Welding, m 48" ,oximately onda and TO Clarington Board of Trade - Economic Development Activity !~acant Land --'---~- 6 9 5 6 Inquiries ivacant Space 2 'Inquiries 9 14 7 Nav 09 June 09 Jan 09 Oct 08 Clarington Board of Trade - Welcome to Clarington Welcome to Clarington Bowmanville: Toe Drag Sports -10 Clarington Backyard Creations - 2 My Best Friend Pet Groomers - 2 City Cottage - 1 Atkins Automotive - 4 Nu-Ufe Hearing Centre - 2 Lindo Mexico - 4 Wicked Hair - 3 Wing Pit-8 AJgoma - 100 Hobb and Company - 9 Courtice: Bobcat of Durham - 7 For Evermore Tattoos & Fine Art - 4 The Fisherman's Fish & Chips - 2 Comedy Royale Dinner Theatre 4 8 Newcastle: studio 37 Hair Esthetics - 1 Hair and Now-1 The Snug -20 The Old Newcastle House Taps & Grill- 7 Orono: Gibson Supplies .2 Clarington Board of Trade - Business Relocations Baby Go Round(Bowmanville) Peaks Mens wear(Bowmanville) Second Chance(Bowmanville) Lange's Photo(Bowmanville) Rona (Newcastle) Businesses Closed Well Wise Centre(Orono) Island Tan (Ccurtice) Espresso Legato (Bowmanvilte) MaJorie's Closet(Bowmanville) FMG (Bowmanville) - has moved to Windsor Clarington Board of Trade - ii .,. [l1!mmm ~_... . .DSEA Sustainable Communities conference . Clarington Farmers Market . Shop Local . Camp 3D/Boys Training School Summit . Simply Social Networking . Lunch & Learns . MembershipAppreciation . Bio Life Science Group, 1" meeting . Annual Mayor's Address Clarington Board of Trade - Life Science partnership blossoms for Clarington c UOIT, Lakeridge, Holburn and Gamma Dynacare Holbum has signed a lease with Gamma Dynacare . . Partnership for cancer diagnostics moving forward with Lakeridge, Holbum and UOIT Creating laboratory education opportunities Clarington Board of Trade ~. - Promotional Video IJ 5 video segment will be produced Welcome Tourism Quality of Life Economic Development Real Estate Quick uptake on Sponsorship and support First day of taping is complete Anticipated Release date will be June 2010 Clarington Board of Trade . - Meetin~ Presentation to the Durham Realtors Commercial Council mca Funding Workshop Regional Durham Joint Chambers Meeting H 0 I bu rn/U 01 T /la keridge Helping business Shop Local Campaign Clarington Farmers' Market Marketing Minds Broadened Communications DSEA lDurhilm Strategic Energy Alliance) Durham Bio life Science Group Regional Real Estate Networking Event YlM Business Directory Broadband Webinar Torgan Committee of Adjustments Official Plan Review In the Communit'l Durham Region Transit Stakeholders Advisory Board Lakeridge Health C1arington Community Panel Regional Immigration Portal Committee Clarington Board of Trade . - CBOT Awarded Peer Review Funding from the Canadian Environmental Assessment Association Our focus will be to prepare a review of the socio- economic impact for the new nuclear portion of Ontario Power Generation's EA submission Clarington Board of Trade - - Getting the Job done.... Increased communication, results are seen with more diverse attendance at our events and increase in membership Mapping project show service level, zoning and designation Clarington Board of Trade - Thank you for supporting CBOT Economic Development as we move forward, focusing on the responsibility for advancing community and business development through our attraction, retention and expansion efforts.