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Home My WebLink AboutCOD-065-09B J.eading the Way STAFF REPORT til REPORT CORPORATE SERVICES DEPARTMENT Meeting: Council Date: November 9, 2009 Report #: COD-065-09 File # By-law# a60q /5~/ Subject: CL2009-39, GARNET B. RICKARD RECREATION COMPLEX /COMMUNITY CARE DURHAM RENOVATIONS Recommendations: It is respectfully recommended to Council the following: 1. THAT Report COD-065-09 be received; 2. THAT HN Construction Limited, Toronto, Ontario with a total bid in the amount of $369,000.00 (Excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2009-39, be awarded the contract for the Garnet B. Rickard Recreation Complex /Community Care Durham Renovations as required by the Community Services Department; 3. THAT the funds required for the renovation project in the amount of $419,000.00 ($369,000.00 plus construction contingency) be drawn from Rickard Recreation Complex -Community Care Durham Renovation Account #110-42-421-84257-7401; 4. THAT the budget funds not required in the amount of $140,504.00 be returned to the General Municipal Purposes Reserve Fund; and 5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to Execute the necessary agreement be approved. Submitted by: MMWB1km\gj H Reviewed by: ~ I f `~`~-k ~ J~- Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169 REPORT NO.: COD-065-09 PAGE 2 BACKGROUND AND COMMENT 1. t At the meeting of April 6, 2009, Council approved the project for the renovations to the Garnet B. Rickard Recreation Complex to accommodate the move of Community Care Durham from the Clarington Beech Centre to the Rickard Complex. The overall budget approved for the project was $600,000.00 and included both the design and construction. 1.2 Following approval of the project, a request for proposal was issued to secure the services of an architect to complete the design, prepare the tender documents and supervise the construction. J. R. Freethy Architects of Bowmanville was the successful bidder on that process. During the summer months and early fall meetings were held with Community Care Dufiam, MOC staff and the architect to complete the design of the office and program space required by Community Care Durham. Concurrent with this consultation a public request for pre-qualification of general contractors was undertaken with a total of twelve firms being pre-qualified to bid on the project. t.3 Tenders were invited from the list of pre-qualified contractors in October and advertised electronically for the benefit of sub-trades and tenders closed on October 28, 2009. Subsequently, tenders were received and tabulated as per Schedule "B" attached. 2. ANALYSIS 2.1 After review and analysis of the bids by the Community Services Department, J.R. Freethy Architects and Purchasing, it was mutually agreed that the low bidder, HN Construction Limited, Toronto, Ontario, be awarded for the contract for the Garnet B. Rickard Recreation Complex /Community Care Durham Renovations project. A memo from the Community Services Department accompanied by a letter from J.R. Freethy Architects confirming the recommendation is attached as Schedule "C". 2.2 HN Construction has completed a number of similar projects for the City of Toronto, Ontario Realty Corporation and the Peel District School Board. Purchasing Staff contacted references as part of the pre-qualification process and references contacted stated that HN Construction Limited had completed the work to the specifications and to their satisfaction. REPORT NO.: COD-065-09 PAGE3 2.3 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Community Services. _ _ _. __ _ 3. FINANCIAL 3.1 Council approved all inclusive funding for the above project at a budget of $600,000.00. The funding source for the project was identified from the General Municipal Purposes Reserve Fund for the Rickard Recreation Complex -Community Care Durham Renovation to be charged to Account #110-42-421-84257-7401. Of the $600,000.00 budgeted an amount of $40,496.00 has been identified to cover the architectural services, leaving a balance of $559,504.00 to complete the project. This award of $419,000.00 (including contingency) leaves a remaining balance of $140,504.00 underbudget. These funds will be returned to the General Municipal Purposes Reserve Fund. 4. CONCLUSION 4.1 After review and analysis of the bids by Purchasing, the Community Services Department and J.R. Freethy Architects, it is recommended that HN Construction Limited be awarded the contract for the Garnet B. Rickard Recreation Complex / Community Care Durham Renovations project. 5. INPUT FROM OTHER SOURCES 5.1 This report has been reviewed for recommendation by the Purchasing Manager with the appropriate departments and circulated as follows. Concurrence: Director of Community Services Attachments: Attachment 1 -Schedule "A", By-law Attachment 2 -Schedule "B", Bid Summary Attachment 3 -Schedule "C", Memo from Community Service with letter from J.R. Freethy Architects Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2009- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and HN Construction Limited, Toronto Ontario, to enter into agreement for the Renovations to the Garnet B. Rickard Recreation Complex /Community Care Durham lease space. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, HN Construction, Toronto, Ontario ,and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of , 2009. By-law read a third time and finally passed this day of , 2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk • Leading the Way Schedule "B" Municipality of Clarington SCHEDULE"B" BID SUMMARY TENDER CL2009-39, GARNET B. RICKARD RECREATION COMPLEX CCD RENOVATIONS BIDDER TOTAL BID (Before GST HN Construction $369,000.00 Toronto, ON DASD Contracting $369,500.00 Toronto, ON Gerr Construction Limited $372,000.00 Courtice, ON Trustco Construction Ltd. $385,000.00 Markham, ON Garritano Bros. Ltd. $395,900.00 Oshawa, ON Flat Iron Building Group Inc. $399,400.00 Toronto, ON Gay Company Limited $405,000.00 Courtice, ON Snyder Construction $409,000.00 Ashburn, ON Morosons Construction Ltd. $511,761.00 Toronto, ON Kara Consultants Inc. $543,000.00 Scarborou h, ON A Plus General Contractors Corp $629,000.00 Toronto, ON SCHEDULE "C" CIarJ~gi~-~ Leading the way MEMO TO: Jerry Barber, Manager of Purchasing Corporate Services Department FROM: George Acorn, Manager of Facilities Community Services Department DATE: November 2, 2009 RE: Tender #CL2009-39, Rickard Complex/Community Care Project I have reviewed the submissions for this tender and as well as the letter from J.R. Freethy Architect, dated October 30, 2009. . I am in concurrence with the recommendation to award the contract to HN Construction Limited in the amount of $369,000.00 plus GST. eo a Acorn Cc J. Caruana CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (9D5)623-5506 rrr rrr rrr ~ rrr ~~ ~n ACC ~ r WWW.JREREETH Y.COM 5 SILVER STREET, 80W MANVILL E, ^NTARIO, CANADA, L1 C 302 T: 905.623.7A 76 ~ E: 905.623.8989 Municipality of Clarington October 30, 2009 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Attention: Mr. Jerry Barber, Purchasing Manager RE: GBRCC - CCD RENOVATIONS -TENDER NO. CL2009-39 Jerry: We have reviewed the three low bids submitted for the above tender as forwarded by the Purchasing Department for our analysis. The tender submitted by HN Construction in our opinion is formal and therefore considered the lowest bonafide bid for Tender No. CL2009-39. We therefore recommend award of the construction contract for the scope of work as set forth in Tender No. CL2009-39 to HN Construction Limited in the amount of $369,000.00 (three hundred and sixty nine thousand dollars) plus $18,450.00 GST. Regards J.R. FREETHY ARCHITECT JRF/w cc. Mr. G. Acorn (1) File (1)